HomeMy WebLinkAboutCC RES 10-113RESOLUTION NO. 10-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CITY RECORDS AND PAPERS IN
THE POSSESSION OF THE COMMUNITY
DEVELOPMENT DEPARTMENT OF THE CITY OF
TUSTIN, PURSUANT TO THE AUTHORITY GRANTED BY
THE CITY OF TUSTIN'S RECORDS RETENTION
SCHEDULE.
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
the City documents upon the approval of the legislative body of the City, and with the
written consent of the City Attorney, provided that said records are not included within
certain specified categories; and
WHEREAS, The Director of Community Development of the City of Tustin by this
Resolution seeks permission from the City Council to authorize documents to be
scanned and stored electronically; and
WHEREAS, the Community Development Department has selected ESC
Imaging, Inc., a professional digital service, to digitally scan planning project files; and
WHEREAS, the project paper files and all the contents therein listed in Exhibit A
have been scanned permanently into the City's Laserfiche archive and quality control
has been performed by Community Development Department staff; and
WHEREAS, all the records, documents, and papers hereinafter listed were
prepared on a date at least two years prior to the date of this resolution; and
WHEREAS, these documents are occupying space needed by the department;
and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following paper documents are no longer required
by the Tustin Community Development Department and should be destroyed in
order to conserve storage space.
Resolution 10-113
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SECTION 2: That the proper official of the Community Development
Department having custody of the described documents is hereby authorized to
destroy said documents in a lawful manner, as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents
destroyed and the original certificate of destruction filed in the Office of the City
Clerk
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin on the 7th day of December, 2010
PA ELA STOKER
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 10-113 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of
December, 2010 by the following vote:
COUNCILMEMBER AYES: Amante, Nielsen, Gavello, Gomez, Murray (5)
COUNCILMEMBER NOES: None (~)
COUNCILMEMBER ABSTAINED: None (~)
COUNCILMEMBER ABSENT: None (~)
PAMELA STOKER,
City Clerk
Resolution 10-113
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EXHIBIT A
Records Authorized for Electronic Scanning and Storage. Paper files
to be destroyed.
Planning Division case files as follows:
1999 Conditional Use Permits
1999 Design Review Permits
2000 Conditional Use Permits
2000 Design Review Permits
2001 Conditional Use Permits
2001 Design Review Permits
2002 Conditional Use Permits
2002 Design Review Permits
2007 Conditional Use Permits
200.7 Design Review Permits
Concept Plan 06-001
Sign Code Exception 06-002
Sign Code Exception 07-001
Sign Code Exception 07-002
TPM 2007-234
Tract 17026
Resolution 10-113
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APPROVE:
~. 2 . /U
atricia Es Date
City Clerk Services Supervisor
RECORDS DESTROYED BY:
Elizabeth A. Binsack Date
Community Development Director
CON E :
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Doug olland ate
City Attorney
Resolution 10-113
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