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Home My WebLink About09 CSA FOR CITY'S PAVEMENT MANAGEMENT PROGRAM• Agenda Item 9 - ~ AGENDA REPORT Reviewed: Finance Director MEETING DATE: JANUARY 4, 2011 TO: HONORABLE MAYOR AND COUNCIL MEMBERS VIA: DAVID C. BIGGS, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE CONSULTANT SERVICES AGREEMENT FOR UPDATING AND MAINTAINING THE CITY'S PAVEMENT MANAGEMENT PROGRAM SUMMARY The Pavement Management Program (PMP) consists of the maintenance of a roadway inventory, monitoring of the condition of the City`s roadway pavement and the identification of maintenance and rehabilitation strategies. The City must submit a fully compliant PMP to the Orange County Transportation Authority (OCTA) by June 30, 2011 to maintain eligibility for funding under the Renewed Measure M (M2) Program. Approval of this Consultant Services Agreement with Bucknam & Associates, Inc. will provide for updating the City's Pavement Management Program. RECOMMENDATION It is recommended that the City Council approve a Consultant Services Agreement with Bucknam & Associates, Inc. to provide engineering services to update and maintain the City's Pavement Management Program, and to authorize the Mayor and City Clerk to execute the agreement on behalf of the City. FISCAL IMPACT $50,000 has been appropriated and budgeted in the FY 2010-2011 Capital Improvement Program Budget CIP No. 70001 for consultant services necessary to update and maintain the City's PMP. Compensation under this agreement shall be on a time and material basis pursuant to detailed invoices, based upon the actual work performed. The initial scope of work is estimated at $18,945. DISCUSSION Capital projects that receive M2 Fair Share revenues are not subject to a competitive process. However, all program expenditures must maintain certain eligibility criteria as outlined in the M2 Eligibility Guidance Manual. Jurisdictions must conform to annual eligibility requirements in order to receive fair share funding and participate in the CTFP funding process. Key requirements include: • Timely use of funds (expend within three years of receipt) • Meet maintenance of effort requirements • Use of funding on transportation activities consistent with Article XIX of State Constitution • Include project in seven-year capital improvement plan (CIP) • Consistency with MPAH, Pavement Management Program (PMP), and Signal Synchronization Master Plan PMP Consultant Services Agreement January 4, 2011 Page 2 The City will be required to submit a Renewed Measure M Local Pavement Management Plan Certification by March 31, 2011 and complete update by June 30, 2011. The PMP for the City of Tustin has been in place since July 1989. Due to the expanded requirements of the M2 Program, staff requested proposals from qualified consultants. Three firms that could potentially provide the required services were solicited, but only two submitted proposals to properly evaluate and implement the City's PMP based on OCTA requirements. Upon reviewing the proposals, Bucknam & Associates was selected due to their technical expertise, ability to meet the schedule, favorable reference feedback, and general cost effectiveness of the services. The attached Consultant Services Agreement includes Bucknam & Associates proposal for the update and maintenance of the City's 2010-2011 PMP, with provisions to provide services in subsequent years, subject to annual budgetary appropriation. Approval of this agreement will allow the City to maintain compliance with the new OCTA guidelines and ensure the City's continued eligibility for funding under the M2 Program. The City Attorney has reviewed and approved this agreement as to form. Approved for Forwarding By: s .Stack, P.E. r f Public Works/City Engineer Attachment: Consultant Services Agreement ~~~ id C. iggs, Cit anager S:\City Council Items\201 I Council Items\Approval of CSA for Pavement Management Program Update_dss.ClOCX CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this day of , 2011, by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to as "City", and Bucknam & Associates, Inc., a California Corporation, hereinafter referred to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary engineering services for updating and maintaining the City's Pavement Management Program hereinafter referred to as "Project"; and WHEREAS, Consultant has submitted to the City a proposal dated October 8, 2010, a copy of which is attached hereto, marked Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services to City; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scope of Consultant's Services Consultant shall perform such services as described in the Consultant's proposal set forth in Exhibit "A" in order to enable the City to fulfill its Pavement Management Program requirements under the Orange County Transportation Authority's Renewed Measure M Program. All services shall be performed in a manner satisfactory to City. Section 2: Order of Precedence In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. Consultant's Proposal (Exhibit "A") 1 Section 3:_Time for Comaletion The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. Section 4: Compensation A. The compensation to be paid under this Agreement shall be on a time and material basis as set forth in the Consultant's proposal and with anot-to-exceed cost to be confirmed by the City for individual assignments. Hourly rates paid shall be in accordance with the billing rates as set forth in Exhibit "A". B. Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. D. Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5: Independent Contractor Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. Section 6: Indemnification Consultant agrees to indemnify, defend and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. 2 Section 7: Insurance A. Consultant shall maintain in full force and effect during the term of this Agreement policies of commercial general liability and automobile liability insurance (each of which shall include property damage and bodily injury) and each with limits of at least $1,000,000 combined single limit coverage per occurrence. B. Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier, or with an equivalent carrier, in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. C. Consultant shall carry and pay for such workers' compensation insurance as is required to fully protect Consultant and its employees under California Worker's Compensation Insurance Law. The insurance company shall agree to waive all rights of subrogation against the City for losses paid under the policy, which losses arose from the work performed by the named insured. D. Other applicable insurance requirements are: (1) Name the City, its officials and employees as additional insureds on the commercial general liability and automobile liability insurance policies. (2) The insurance shall be issued by a company authorized by the Insurance Department of the State of California and rated A-, X (ten) or better, by the latest edition of Best's Key Rating Guide, except that the City will accept workers' compensation insurance rated B-, VII (seven) or better or from the State Compensation Fund. (3) The insurance shall not be cancelled, except after thirty (30) days written notice to the City; and (4) The commercial general liability and automobile liability insurance shall each be primary as respects the City, and any other insurance maintained by the City shall be in excess of this insurance and not contribute to it. E. Upon execution of this Agreement, Consultant shall provide to City certificates of insurance and insurer endorsements evidencing the required insurance. Insurer endorsements (or a copy of the policy binder if applicable) shall be provided as evidence of meeting the requirements of Subsections (1) (3) and (4) of Section 7D above and the waiver of subrogation requirement in Section 7C above. If self-insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. 3 Section 8: Termination of Agreement A. City and Consultant shall each have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving ten (10) business day written advance notice to the other party. B. Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. C. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 9: Notices Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn: Director of Public Works/City Engineer 300 Centennial Way Tustin, CA 92780 To Consultant: Bucknam & Associates, Inc. Attn: C. Stephen Bucknam, President 30131 Town Center Drive, Suite 268 Laguna Niguel, CA 92677 Section 10: Miscellaneous Provisions A. Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. B. No part of this Agreement may be assigned by Consultant without the prior written approval of City. 4 C. This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. D. Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. E. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. F. This Agreement shall be interpreted in accordance with California Law. The parties agree that the Orange County Superior Court is the exclusive venue for any lawsuits by either party regarding this Agreement. 5 IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. ATTEST: Pamela Stoker, City Clerk APPROVED AS TO FORM: Douglas C. Holland, City Attorney "CITY" CITY OF TUSTIN, a municipal corporation By Title: Mayor "CONSULTANT" Bucknam & Associates, Inc., a California corporation By C. Stephen Bucknam S:1CSA 8 RFP1201016ucknam & Assoc CSA 2010.docx Title: President 6 TO BE REPRODUCED (PRINTED) ON CONSULTANT'S LETTERHEAD December 6, 2010 City of Tustin 300 Centennial Way Tustin, CA 92780 Attn: Dana R. Kasdan, P.E., Engineering Services Manager Subject: Insurance Requirements for Pavement Management Program Services Dear Mr. Kasdan: Bucknam & Associates, Inc. has executed the Consultant Services Agreement for the above referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, Bucknam & Associates, Inc. warrants and represents that it shall maintain claims made professional liability insurance coverage with the insurance company listed on the attachment, or with an equivalent carrier, in the amounts indicated for at least five (5) years after the completion of the consulting services under the Agreement. Bucknam & Associates, Inc. will provide the City with certificates of insurance coverage within the period established above in order to evidence compliance with this Agreement. Sincerely, BUCKNAM & ASSOCIATES, INC. Authorized Signature ACCEPTED AND AGREED TO: Douglas S. Stack, P.E. Director of Public Works/City Engineer APPROVED AS TO FORM: Douglas C. Holland City Attorney PROPOSAL FOR PAVEMENT MANAGEMENT PROGRAM (PMP) 2010-2011 UPDATE City of Tustin, CA October 8, 2010 Submitted by: Bucknam & Associates, Inc. ,~~4 ~ ~ x wry 4:..~ . ~t- _. __. `~, ~ t ~~ - -.. . a ~ ~- ~_ ~ Y L..~.: ~ wr ~ .... ~~~. . . .. ~~ r. ~ rr ~ - t'~ ~ ~sr. r~.a~r t i v, rus .. ~ c ~: October 8, 2010 Mr. Dana R. Kasdan Public Works/Engineering City of Tustin 300 Centennial Way Tustin, CA 92780 Subject: Proposal for Professional Pavement Management Program Services Dear Mr. Kasdan: It is our pleasure to submit our proposal to assist the City of Tustin in continuing the proactive management your Pavement Management Program (PMP). With the City seeking to move toward stronger infrastructure management methodologies through advanced pavement inspections, MicroPAVER use, Capital Improvement reporting (CIP), OCTA Measure M2 compliance and GIS development, Bucknam & Associates has identified a proactive and cost efficient method to assist the City in implementing a successful PMP. Our team will focus our high-end pavement management knowledge, extensive Orange County-Southern California experience and GIS/GPS technologies to optimize the City's maintenance dollars by implementing a manageable and reliable PMP methodology. We have enclosed the requested information below for your review and consideration. 1. Cover Letter (Company Contact) a. Bucknam & Associates, Inc., 30131 Town Center Drive, Suite 268 949-363-6461 (office); 949-363-6505 (fax); b. Contact: Mr. Peter J. Bucknam, Project Manager; Vice President 949-363-6461 (office); 714-501-1024 (cell); email contact: peter@bucknam.net 2. Firm Profile 3. Experience and References 4. Project Team 5. Proposed Approach /Scope of Work 6. Fee Proposal 7. Acknowledgement of Insurance Our project staff can be relied upon to provide outstanding service to the City because we will provide: ~~ Relevant and accurate PMP services based on our recent work with the Orange County Transportation Authority (OCTA) and Measure M compliance BUCKNAM ASSOCIATES iNC, 30131 Tuwnt;erRer Drivc.:;titc 268. Laqun Niguei.t;A926T/ ~.943aE3_;64E1 F.94'3.:_f3P~+R: svwar_f?uc-krummt ~~ OCTA compliant MicroPAVER surveying, reporting and pavement analysis for December 31 deadline • local-Orange County knowledge and experience gained through our management of 50 local agency PMP's within Southern California (18 cities within Orange County); Mr. Peter Bucknam is currently serving as Project Manager for numerous Orange County PMP projects (i.e. Brea, Irvine, Santa Ana, Fountain Valley, Huntington Beach, Costa Mesa, Orange, RSM, Cypress, Newport Beach, La Habra, and Westminster and he has personally managed over 80 PMP projects over the past twelve years ~~ Project experience that ranges from turn-key implementation projects to MicroPAVER training as well as GIS Intranet integration. ~~ Cost effective management methodologies, from the project kickoff through final reporting, gained through our Project Manager's experience and use of GIS tablet-based /digital roadway imaging surveys; ~~ Professional Engineering experience through our Principal, Mr. Steve Bucknam, P.E. who brings 40 years of public/private local agency experience. Mr. Bucknam has served as City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous public agencies and brings a tremendous amount of relative pavement management knowledge to this project. As Project Manager, my goal is not just to meet the requirements of this project but establish a living document (Arterial & Residential pavement CIP /Renewed Measure M2 submittal) that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules. By selecting Bucknam & Associates, the City of Tustin will receive a strong, knowledgeable, innovative, and communicative team with the experience to implement acost-effective pavement management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. We have already scheduled time for your project and eagerly await our kick-off meeting with City staff and you. Mr. Peter Bucknam will represent our firm for this project and can be contacted at 949-363-6461 (work) 714-501- 1024 (cell) or email at peter@bucknam.net. Respectfully submitted, Bucknam & Associates ~~ ~~ Peter J. Bucknam Project Manager / Director of Infrastructure Management-GIS Table of Contents Section 0 i~ 3 Paee Cover Letter Firm Profile ......................................................1-1 Qualifications .................................................................................. 1-1 Experience and References ............................. 2-1 Relevant Project Experience ........................................................... 2-2 Project Team .................................................... 3-1 Key Project Team Members ............................................................ 3-1 Resumes .......................................................................................... 3-4 '~ Proposal Approach /Scope of Work ................ 4-1 Project Understanding and Approach ............................................ 4-1 Scope of Work ................................................................................. 4-4 -- r 5 Fee Proposal .................................................... 5-1 k=--- Acknowledgement of Insurance ....................... 6-1 TOC Firm Profile -Qualifications Firm Profile and Qualifications TUSTI N 64' n 'w With more than thirteen years of managing change, Bucknam & Associates (est. 1996, C- CorporationJ is committed to building stronger relationships with government organizations through frequent communication and team building. We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects. Our full-service Infrastructure Management -GIS Division provides comprehensive engineering and infrastructure management services, as well as database management, pavement /ROW field inspection services, and GIS automation and management. Our staff consists of registered civil engineers; former Director of Public Works-City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project. Our extensive professional experience includes: Public Works Management Intranet GIS Implementation ADA Self-Evaluation/Transition Planning GIS Custom Applications GASB 34 Compliance/Reporting Water Resources Planning Pavement-CIP Management (PMP) City Engineering Services Pavement Data Conversion Federal & State Funding Assistance Pavement Condition Surveys Traffic Control Device /Sign Inventory PMS/GIS Coordination Infrastructure Grant Assistance Public Right-of-Way Inventories Maintenance Management Programs OCTA PMP Compliance Reporting Record Retention /Scanning Services Digital Roadway Imaging /Survey In addition to the extensive knowledge and experience of our infrastructure management professionals, Bucknam & Associates provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam & Associates staff, coupled with its service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today's infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment. Bucknam & Associates commits to providing its clients with personalized service. By selecting Bucknam & Associates, the City of Tustin will receive a strong, knowledgeable, innovative, and communicative team with the experience to implement acost-effective management program. 1-1 TUSTI ~i Firm Profile -Qualifications t Our handpicked management professionals are committed to delivering quality services to the City. Our office is located in Laguna Nisuel, CA. We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust and adherence to schedule. We look forward to working with you on your project. 1-2 Experience and References Relevant Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, OCTA Measure M PMP experience, MicroPAVER training expertise, and the broad knowledge of our PMP project team. Our project team brings over 75 years of public/private engineering and data management experience to the City of Tustin. This includes over 80 PMP projects covering turn-key projects, simply training of City staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs. Mr. Peter Bucknam, our Project Manager, has worked with over half the cities within Orange County regarding pavement management projects. He served as the Project Manager (with Bucknam and Associates, Inc.) for the OCTA Pavement Management Software project in 2007-08 where he interviewed all 35 Orange County agencies regarding their unique PMP needs and successfully approved MicroPAVER for County wide use. Currently Mr. Peter Bucknam is assisting twelve (12) Orange County agencies comply with the new OCTA Measure M2 MicroPAVER guidelines and reporting; these include Brea, Orange, Huntington Beach, Newport Beach, Santa Ana, Irvine, Costa Mesa, Westminster, RSM, Cypress and Fountain Valley. Over the past twelve years, Mr. Bucknam has worked on numerous projects similar to Tustin's current PMP project. We have listed five (5) similar pavement management projects that cover the same task descriptions as listed in your RFP: 1. 2010/14 -City of Irvine, "Citywide Pavement Management Program -GIS 2. 2008/12 -John Wayne Airport (County of Orange) Pavement Management Program 3. 2010-/11 -City of Fountain Valley, "Citywide PMP Update, GIS Intranet Implementation 4. 2009/12 -City of Newport Beach, "Citywide Pavement Management Program -GIS 5. 2010 -City of Ontario, "Citywide Pavement Management Program -GIS 2-1 Experience and References Bucknam & Associates Citywide Pavement Management Program Update City of Irvine (2008-2014) Mr. Joe Dillman, Public Works Street Supervisor - (949) 724-7696 6427 Oak Canyon, Irvine, CA 92618 (jdillman@ci.irvine.ca.us) Bucknam & Associates was recently selected by the City of Irvine to perform a citywide conversion of their previous CHEC pavement software to MicroPAVER as well as perform 400 miles of pavement survey. Our staff developed a citywide capital improvement plan that proactively developed an OCTA Measure M2 compliant arterial network and a residential maintenance zone program that will garner the greatest return-on-investment for the City. All MicroPAVER data was be linked to the City's GIS system through the GBA Master Series software. City of Irvine, CA ~ Pavement Condition Index (PCI) Map ~ Basetl an Summer 2008 IneDe ttions ; J. `' ~ ~. ~4~ t ~, ~b Y ~ ~, r o s ~.. y` ~ ~~ ~ ~4 q ~ ,~ O; c ~ ~ l + , F ~ ~ ~y, , ~ ~' ; "ytp dr ~ ~t .~ r bA ° ~ d` ~4 ~ ~ S i ~" ` ` \ e~U~ ;~, e r w B ~~ ~, ppy~,~e ,~ ~ , Based on our assessment, conversion and implementation efforts, the City contracted with our firm through fiscal year 2014 for pavement management services. Additionally, our staff is currently performing pavement management and inspection services on all designated "off-street" bike and trail pathways, park sidewalk and facility hardscapes. Our firm will be supporting the City with PMP services through fiscal year 2013-14. 2-2 Experience and References John Wayne Airport (JWA), Orange County Pavement Management Program Update - 2008 thru 2012) Mr. Bill Mohler, A/E Project Manager - (949) 252-6013 3160 Airway Avenue, Costa Mesa, CA 92626 (bmohler@ocair.com) Tvsri ar..,: n, Bucknam & Associates was selected by the John Wayne Airport to perform afacility-wide pavement survey which includes all PCC aprons, taxiways and AC runways. Our staff will be assessing previous MicroPAVER inspection and survey efforts that have been performed over the past six plus years as well as assist 1WA staff develop a new FAA required capital improvement program through the use of MicroPAVER. Our work efforts will cover athree-year term and will additionally assist JWA staff in implementing a MicroPAVER-GIS based system to enhance the PMP. Citywide Pavement Management Program City of Fountain Valley (1998-2010) Mr. Mark Lewis, Director of Public Works /City Engineer - (714) 593-4435 10200 Slater Avenue, Fountain Valley, CA 92708 (mark.lewis@fountainvalley.or~) Mr. Peter Bucknam has managed the City of Fountain Valley's pavement management program for over twelve (12) years and is current beginning the 2010 annual update for Arterials and Collectors for Measure M2 compliance. Over the twelve years Mr. Bucknam as overseen seven phases of pavement survey, built the City's Pavement-GIS layer, and assisted the City in accomplishing the overlay of more than 80% of the City's arterial network. This fiscal year, our firm is implementing an Intranet ArcIMS system to assist the City in managing its pavement, traffic, storm, sewer and water GIS data. Our firm converted all pavement data from CarteGraph to Micro PAVER (2005) based on the use of the program from surrounding agencies and its integration into the City's GIS Intranet program. {'.r 'a ~~. ~. September 9, 2009 Pruspuctivu l:llents of Infrastructure Management Services: The efforts Ute 6ucknarn & Associates team has put Iwtlr in developing and exparMing the CUy's GIS rapabilihes have been a uementlous benefit throughout the CUy of Fountain Valley. All departnents, nxluding the City Manageu, aro utilizing the la>Is devebped to provide qun:k. eosy access to inlamaliwk and to devebp quality graphs in lust a tew short key sbokes of the computer. The Gly boks forweN to continuing our reletiorreh~ with Bucknam 8 Assoo+ales as we expatd end refine kuu GIS capabikties. Sincerey, Mark Lewis Dineclor~of Public works/city Grgrnaer Mt_gr 2-3 TuST'1 Ri Experience and References Residential maintenance zone management is now the focus of the program where our project team is performing survey, coring and the reorganization of the City's slurry/cape seal zones to create a more attainable, proactive residential maintenance program. Additionally, this fiscal year, our staff is performing a citywide arterial and collector pavement management study, sign, catch basin, and curb marking inventory for the City. Citywide Pavement Management Program City of Newport Beach (2009-2012) Mr. David Webb, City Engineer - (949) 644-3328 3300 Newport Boulevard, Newport Beach, CA 90630 (DAWebb@city.newport-beach.ca.us) This fiscal year, following the approach that numerous other Orange County agencies are taking, Bucknam & Associates, under the project management of Mr. Peter Bucknam, assisted the City in updating its MicroPAVER pavement management program. The project also consisted of surveying all streets within the City and developing a Capital Improvement Program that was compliant with Measure M/OCTA. All pavement management data collected during the project was linked to the City's GIS program. Our staff worked with City IT staff in implementing the most common sense PMP-GIS link that is now being utilized by Public Works staff. The City has requested that our firm be retained for "On-Call" pavement management services to enable the City to remain proactive with OCTA Measure M changes in compliancy and reporting as well as assist the City in updating the PMP on an annual basis with inspections, data entry and general reporting. Our firm will be supporting the City with PMP services through fiscal year 2012-13. Citywide Pavement Management Program City of Huntington Beach (2002-2010) Dereck Livermore, Maintenance Supervisor - (714) 374-1732 2000 Main Street, P.O. Box 190, Huntington Beach, CA 92648 Moving the City to a higher level of management through GIS was the focus of the City's pavement management efforts in 2002. Mr. Peter Bucknam was project manager and instrumental from the beginning of the project even before it was contracted. The project consisted of moving the City PMS database from a proprietary software program to a more user friendly interface, Micro PAVER, that would allow not only the engineering staff to use it but allow upper management to have the ability to request PMS data through ESRI products. Between 2002 and 2010 our firm has continued to support the City through annual inspections, reporting and GIS updates. 2-4 TUST'1 ~~ Experience and References Our project team now continues to support the City through annual updates and is contracted this fiscal year to continue the development of the PMP program. This fiscal year we are surveying all arterials and collectors for Measure M compliance as well as 60% of the City's residential streets. The project also consisted of complying with Measure M under a short schedule. The City consists of 466 miles of streets that not only had to be surveyed within two months but had to be reported on through a CIP. Citywide Pavement Management Program City of Ontario 2003-2010 Gary Harms, Principal Civil Engineer - (909j 395-2130 303 East B Streets, Ontario, CA 91764 (harms@ci.ontario.ca.us) Since 2003 our staff and Project Manager have supported the City of Ontario with pavement management services. Our staff surveys over 200 miles of pavement (33% of the network) each year, and updates the City's comprehensive five (5) year CIP to reflect current trends. Our reporting includes numerous pavement models that allow the City to select the most cost effective and common-sense approach to Ontario maintenance. Our staff also developed a dedicated Micro PAVER-GIS link in order to display all pavement data collected during this project to be shown through CityGIS. Other local agencies our project manager and staff have worked with over the past twelve years: City of Santa Ana City of EI Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Inglewood City of Burbank City of Alhambra City of San Clemente City of Pico Rivera City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Laguna Hills City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Palmdale City of Culver City City of Moreno Valley City of Arcadia 2-5 Project Team Project Team -Key Staff ~UST1l4 The Bucknam & Associates pavement management team's local agency expertise is demonstrated through: • our experience of managing pavement projects over the past twelve years; • Assisting cities comply with OCTA Renewed Measure M2 through our experience of working with over half of OC cities regarding PMPs; • Implementing MicroPAVER through OCTA Project Management experience • Extensive Orange, Los Angeles, San Diego, Ventura, and Inland Empire PMP project management experience; • our understanding of public works projects from the "city" side through City Engineer and Public Works Director experience; • implementing a realistic, proactive and repeatable PMP methodology that matches your agencies needs and goals. Bucknam & Associates will bring our extensive experience to the City of Tustin by building upon our knowledge and understanding of your PMP goals. Mr. Bucknam's pavement team includes eight (8) dedicated and qualified managers and field technicians that have served under his management for over twelve years on PMP projects. His team of inspectors will updated your PMP through sound Army Corps of Engineers -Micro PAVER inspection methodologies. Mr. Bucknam's experience covers the management and implementation of infrastructure management programs that exceeds 10,000 miles of pavement for more than 50 cities and 80 PMP projects. Based on the scope of work related to this project, our team brings a tremendous amount of experience to the City of Tustin regarding field and in-house training for MicroPAVER and innovative survey methodologies (i.e. Tablet-based windshield and/or automated digital roadway imaging). We bring a wealth of experience through projects, pavement application knowledge and relationship building through trust and adherence to schedule. Bucknam & Associates Team Experience PETER BUCKNAM, Project Manager, has managed numerous pavement management projects over the past 12 years in the Southern California region and will be the Project Manager for Tustin's PMP project. Within this time he has served as project manager for fifty agencies in the Southern California. Peter is committed to the project from the receipt of the notice-to- proceed through completion and furthermore he is a certified PMS software trainer on MicroPAVER and performed numerous training sessions for local agencies. He has performed over 30 training workshops covering software's such as MicroPAVER, MTC and CarteGraph. He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs. Mr. Bucknam has spoken at numerous conferences 3-1 Project Team TU5T1 ~i pertaining to pavement practices, surveying, management and GIS integration as well as conducted numerous City Council pavement studies. As the City moves into the "program management" phase for its pavement program, Mr. Bucknam brings his experience of working with individual cities for numerous years, where he has assisted cities from the onset (turn-key, data conversion) to high-end pavement management and GIS integration and County compliance. Our staff is proud of the numerous long-term, on-call PMP support contracts we continue to serve with local agencies (e.g. Irvine, Fountain Valley, Huntington Beach, Newport Beach, and Rancho Santa Margarita). Mr. Bucknam will bring new, fresh and proactive recommendations to this project and will identify realistic program management and financial goals to assist the City in its upcoming CIP. Our team brings proven conversion and survey methodologies that efficiently and accurately update all pavement data within the City's PMS. The City will receive recommendations that are sound and achievable, rather than timid or unrealistic. The City will receive a PMP that is one of the best in the County and has the potential through this phase of management. STEVE BUCKNAM, PE, Principal-in-Charge, will be responsible for the overall performance of the project and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 40 years of professional experience and has managed street maintenance, reconstruction and improvement programs. He has developed and administered Street maintenance and improvement programs in those cities as well as the City of Newport Beach where he served as Design Division head. He has extensive experience in capital program planning, pavement construction and budgeting for street improvement programs. JAMES CRANDALL, Assistant Planner, will oversee all field surveyors for this project. His responsibilities will include surveying, quality control, maintaining the survey schedule and working with our Senior Field Technician in inputting data into the City's pavement software. Mr. Crandall has been involved with over 46 pavement management projects within San Diego, LA and Orange counties. CHRIS VICTORIO, Senior Field Technician, will be the lead surveyor for this project. His responsibilities will include surveying, quality control, maintaining the survey schedule and data transfer into the City's selected pavement software. He brings a tremendous knowledge of pavement survey, construction, maintenance and support to this project. Mr. Victorio has been involved with over 46 pavement management projects in the past ten years and brings his wealth of CarteGraph, MicroPAVER, GIS and inspection experience to this project. KASEY RETHERFORD, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, maintaining the survey schedule and working with our Senior Field Technician in transferring data into the City's pavement software. 3-2 Project Team 1WUSTlI~f Mr. Retherford has been involved with over 60 pavement management projects and brings his wealth of MicroPAVER, GIS and inspection experience to this project. P1 STAVER, field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, maintaining the survey schedule and working with our Senior Field Technician in inputting data into the City's pavement software. He has been involved with over 16 pavement management projects and brings his wealth of CarteGraph, MicroPAVER, GIS and inspection experience to this project. GREGORY BUCKNAM, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, maintaining the survey schedule and working with our Senior Field Technician in inputting data into the City's pavement software. He has been involved with over 11 pavement management projects and brings his wealth of CarteGraph, Micro PAVER, GIS and inspection experience to this project. JIM SHEA, PMP-SQL Programmer, his responsibilities will include assessment of the existing local agency pavement management datasets and methodology conversion procedures for converting the data into the desired software program. Mr. Shea has over 20 years of database management, conversion, cost analysis, data structuring and implementation experience that will brought to this project. Mr. Shea is well versed with Pavement Management software's, Oracle, SQL, Visual C++, MS Access and other database software's; he is instrumental in our ability and management of Tablet/PDA handheld inspections forms and quality control. With four technicians on this project that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately; our survey schedule will be expedited. Our team will be able to survey the entire 36 miles of pavement (arterials) within two weeks time due to our experience, availability and man-power. 3-3 PeteC ~~ i3GC[c~tau~ Director of; ~;n~rastrw.ctwre Manag~m~nt ~ GIS. e~~1~A~'IQi~ B.A., Geography -Urban Planning, San Diego State University, 1997 P~tQi;iSSiQ4~i~1g QA'E'IA1 Member, American Public Works Association Certificate of Professional Development - MicroPAVER Chair, Transportation Committee, Inland Empire Report Card (ASCE) - 2005/06 & 2008/09 Co-Chair, Member APWA Committee for Street and Technology 2003-2010 NASSCO -Certificate, National Pipeline Assessment Certification Program (PACP) 4~U'l~Q,i~iCA'~ifa~~ ~ i''i=iii=SCE ~1r~:R~iEW Peter Bucknam is an expert in infrastructure project management, training, planning, resource management, implementation and program management, and has over twelve years experience in the area of Geographic Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments, GIS/GPS data collection, data conversion and quality control. Mr. Bucknam has performed infrastructure management services to over 50 local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California. He has personally served as project manager for eighty (80) PMP projects throughout San Diego, Orange and Los Angeles counties. His project level and management experience covers: pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right-of-Way (ROW) surveys, and ADA survey/compliance. In managing over 90 infrastructure projects in the past ten years, Mr. Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GASB 34. These programs include MicroPAVER, MTC, LambdaTech's GPSVision, CarteGraph, ESRI products, Crossroads, Stantec, GBA Master Series, and Maplnfo. Prior to joining Bucknam & Associates, Mr. Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life-cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on-going citywide PMS projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts. ~li~. P~T~~ ~U~If~l1/~"~ ~'~~,~~~' ~MI'A~€~~~'~' ~~C~~RI~IVe~ ~199~'~2Q1Q~ • 2010-13 Pavement Management Update, City of Newport Beach • 2010 Pavement Management Update, City of La Habra • 2010 Pavement Management Update, City of Brea • 2010 Pavement Management Update, City of Lake Elsinore • 2010-13 Pavement Management Update, City of Irvine • 2010 Park /Facility Sidewalk Inventory, City of Irvine • 2010 Pavement Management Update, City of Huntington Beach • 2010 Pavement Management Update, City of Costa Mesa • 2010 Pavement Management Update, City of Culver City • 2010-13 Pavement Management Update, City of RSM • 2009 Bike Trail /Parking Lot PMP, City of Irvine • 2009 Pavement Management Update, City of Westminster • 2008-09 Sign Inventory /PMP Update, City of Palmdale • 2008 Sign / TCDI Inventory -ADA Compliance Inventory, City of Palm Desert • 2007 Public Right-of-Way Inventory, City of Santa Barbara • 2007-08 Digital Roadway Imaging Program /ROW Inventory, City of Cypress • 2009 Pavement Management Update, City of Brea • 2009 Record Retention Scanning - GIS Link, City of Brea • 2009 Pavement Management Update, City of Rosemead • 2009 Pavement Management Update, City of Alhambra • 2008-09 Pavement Management Update, City of Newport Beach • 2008-09 Pavement Management Update, City of Culver City • 2008-09 Pavement Management Update, City of Santa Ana • 2008-09 Pavement Management Update, City of Irvine • 2008-09 Pavement Management Update, City of Huntington Beach • 2008 Pavement Management Support, City of Carlsbad • 2008-09 Pavement Management Update, City of Rancho Santa Margarita • 2008-09 Pavement Management Update, City of Pomona • 2008-09 Pavement Management Update, City of La Habra Heights • 2008-09 Pavement Management Update, City of Santee • 2008-09 Pavement Management Update, City of Diamond Bar • 2008-09 Pavement Management Update, City of Fountain Valley • 2007-08 Pavement Management Software Program, OCTA • 2007-09 Pavement Management Update, John Wayne Airport, County of Orange • 2006-07 Pavement Management Update, City of Pico Rivera • 2007-08 Pavement Management Update, City of Palmdale • 2006-07 Pavement Management Update, City of Norwalk • 2006-07 Pavement Management Update, City of La Habra • 2006-07 Curb Ramp Inventory, City of La Habra • 2006-07 Pavement Management Update, City of Sierra Madre • 1997-07 ADA Inventory and Management Program, City of Rancho Cucamonga • 2006-07 Pavement Management Update, City of Cypress • 2004-07 Pavement Management Program, City of Arcadia • 2006-07 Pavement Management Program, City of Rancho Santa Margarita • 2006-07 Pavement Management Update, City of Huntington Beach • 2006-07 PMP-Internet GIS Infrastructure Implementation, City of Fountain Valley • 2006-08 Pavement Management Update, City of Alhambra • 2005-07 Pavement Management Update, City of Ontario • 2004-07 GIS-Pavement Management Update, City of Brea • 2004-05 GIS-Pavement Management Update- Training, City of Orange • 2003-07 Pavement Management Program, City of Fountain Valley • 2005-07 Infrastructure Management, Orange County Sanitation District • 2003-07 Pavement Management Training, City of Arcadia • 2004-05 Pavement Management Program-GIS, City of Glendale • 2003 Pavement Management System, City of Santee • 2002-03 TCDI -Curb Marking Inventory, City of Santa Ana • 2002-03 Pavement Management Program, Santa Ana • 1998-03 Pavement Management Program, City of Fountain Valley • 2000-03 Pavement/Sidewalk Management/GASB 34, City of Orange • 2003 Sign Inventory, City of Rancho Santa Margarita • 2003 Sign Inventory, City of Westminster • 2003 Sign Inventory, City of Santa Ana • 2002 Sign Inventory, City of Costa Mesa • 1999-02 Asset Management System (PMS-TCDI), City of San Marcos • 2000-01 Pavement Management Program, City of Poway • 1997-00 Update of Pavement Management Program, City of Vista • 2002 Sidewalk Condition Assessment, City of San Clemente • 2000-01 Pavement Management Program, City of Cathedral City • 2001-03 Pavement Management Program, City of Carlsbad • 2000-03 Pavement Management Program, City of Cypress • 2002 Sidewalk Condition Assessment, City of Cypress • 1998-03 Pavement Management Program, City of Laguna Hills • 2002 Sidewalk Survey, City of Laguna Hills • 1998-02 Pavement Management Program, City of Yorba Linda • 1998-03 Pavement Management System, City of EI Segundo • 2002 Pavement Management System, City of Burbank • 2002-03 Pavement Management System, City of Huntington Beach • 2001-02 Pavement Management System, City of Inglewood • 2001-03 Pavement Management Program, City of La Mesa • 2002 Pavement Management System, City of Lawndale • 2001-03 Pavement Management System, City of Los Alamitos • 2001-03 Pavement Management System, City of Moreno Valley • 2001 Pavement Management System, City of Newport Beach • 2003 Pavement Management System, City of Ontario • 2003 Pavement Management System, City of Pico Rivera • 2003 ArcIMS Implementation/GIS, City of Rancho Santa Margarita • 2002-03 Pavement Management System, City of Temecula ~. Stephen ~~ckn.~m,, .l~,r P~,~. ~~W;CA~'40 B.S., Civil Engineering, Loyola University of Los Angeles, 1967 M.S., Environmental Engineering, Loyola University of Los Angeles, 1972 PROFESSLONA~ DA~'A Registered Professional Engineer, States of California (No.20903) and Washington (No.17310) California State Community College Teaching Credential Fellow, American Society of Civil Engineers Member, Board of Directors -Urban Water Institute Life Member, American Public Works Association Member, Water Environment Foundation Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon EXPERrENCE OV'ERV'IEW Over thirty seven years experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects, transportation, drainage, including: program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts. "~~'a:~ts_ pOt~2~ ~ St~eats_ -~ t t~g~wa~ - Tre#ti Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City's transportation engineering program. Directed the preparation of the City's Transportation Master Plan which identified, consistent with the City's General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints. Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange. Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation. 1 Conceptual study, Project Study Report, and Project Report for I-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7. Over the past three years, Mr. Bucknam has served as the working Principal for all pavement management related projects that Bucknam & Associates has performed. This includes projects listed below: 2010-13 Pavement Management Update, City of Newport Beach 2010 Pavement Management Update, City of La Habra 2010 Pavement Management Update, City of Brea 2010 Pavement Management Update, City of Lake Elsinore 2010 Pavement Management Update, City of Irvine 2010 Park /Facility Sidewalk Inventory, City of Irvine 2010 Pavement Management Update, City of Huntington Beach 2010 Pavement Management Update, City of Costa Mesa 2010 Pavement Management Update, City of Culver City 2010 Pavement Management Update, City of RSM 2008-09 Pavement Management Update, City of Santa Ana 2008-09 Pavement Management Update, City of Irvine 2008-09 Pavement Management Update, City of Huntington Beach 2008-09 Pavement Management Update, City of Rancho Santa Margarita 2008-09 Pavement Management Update, City of Pomona 2008-09 Pavement Management Update, City of La Habra Heights 2008-09 Pavement Management Update, City of Santee 2008-09 Pavement Management Update, City of Diamond Bar 2007-08 Digital Roadway Imaging Program, City of Cypress 2008 ADA Compliancy - TCDI Program, City of Palm Desert 2008-09 Pavement Management Update, City of Fountain Valley 2007-08 Pavement Management Software Program, OCTA 2007-08 Pavement Management Update, John Wayne Airport, County of Orange 2006-07 Pavement Management Update, City of Norwalk 2007 Sidewalk/GIS Inventory, City of Santa Barbara 2006-07 Pavement Management Update, City of La Habra 2006-07 Curb Ramp Inventory, City of La Habra 2006-07 Pavement Management Update, City of Sierra Madre 1997-07 ADA Inventory and Management Program, City of Rancho Cucamonga 2006-07 Pavement Management Update, City of Cypress 2004-07 Pavement Management Program, City of Arcadia 2006-07 Pavement Management Program, City of Rancho Santa Margarita 2006-07 Pavement Management Update, City of Huntington Beach 2006-07 PMP-Internet GIS Infrastructure Implementation, City of Fountain Valley 2006-07 Pavement Management Update, City of Alhambra 2005-07 Pavement Management Update, City of Ontario 2004-05 GIS-Pavement Management Update, City of Brea 2005 Pavement Management Update, City of Huntington Beach 2004-05 GIS-Pavement Management Update-Training, City of Orange 2004-06 Pavement Management Program, City of Fountain Valley Project Approach Scope of Services We have defined a detailed scope of work in accordance to the City's RFP; 1. Project Implementation 2. Client Satisfaction 3. Project Schedule 4. Scope of Work (Major Tasks) 1) Project Implementation TASK 1.1: Project Kickoff The first step in implementing a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City of Tustin it will be essential to establish, up front, the Engineering and Street Maintenance pavement management priorities. Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, technical approach, Orange County Transportation Authority (OCTA) compliance finalization of the scope of work and the review of schedule and budget. This effort will build consensus between the Street Maintenance and Engineering departments as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs The first key topics to be discussed will include the review and assessment of the existing MicroPAVER pavement plan/data, OCTA compliance, and survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels, and desired service levels. Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings -Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, field, and status meetings) • Field review meetings • Monthly progress status reports will be delivered to City project manager Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent (4 miles) of the original surveys will be re- 4-1 TUSTI ~T Project Approach - surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys. Our QC process involves checking the field crews' work in a "blind study" fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. Since we are collecting distress information on our field Tablets with the Tustin MicroPAVER database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Tustin's street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. As shown within the OCTA "Countywide Pavement Management Program, Guidelines Manual (CPMPGM)", our staff will follow and deliver on the requirements stated on Section 2.4, page 8 which require specific QA/QC data (Items A through G). Additionally, Chapter 3 requires numerous data/deliverables from local agencies for Measure M2 eligibility. All general PCI reporting will follow the Chapter 3 guidelines. Our surveys follow the accepted OCTA windshield/walking requirements. A copy of the QA/QC plan utilized by our staff during the project will be submitted along with the PMP certification documents. Registered Engineer Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions. We will provide engineered recommendations for pavement rehabilitation and replacement design based upon field data and analysis. Deliverable: Monthly Project Status reports, field review and project status meetings, OCTA Qp-/QC Plan TASK 1.3: Update Maintenance and Rehabilitation Activities Based on the pavement maintenance that has been performed by in-house staff as well as contractual maintenance, our staff will review all street and alley activities that have been performed since the last update (i.e. 2008 PMP). This data will be entered into MicroPAVER to enhance the recommendations for the upcoming budgetary analysis and CIP reporting. Deliverable: Citywide Work History Report 4-2 Project Approach 2J Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Engineering and Street Maintenance departments. Project success is created by delivering on three main factors; 1) Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule; and 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project Deliverable: Project Status Updates, as stated in Task 1.2 3) Project Schedule TASK 3.1: Work Flow/ Project Schedule T[1ST1 ~i Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. Bucknam & Associates currently has ample staff to apply to this project in order to meet an aggressive schedule (3 to 4 field technicians will drive the proactive schedule). Test f4arne 5-Jan 19-tan 2-Feb lb-Feb 2-ll~r 1rrMar 31-Mar BASE SCOPE OF 11ViDRIC ......................................................................................................................................''s...............................:...............................:...............................i............................._i...............................i...............................€.............................. 1) Project hnplementation Task 11- Project Kickoff X ......................................................................................................................................:...............................:...............................:............................. _ i............................... i............................... i............................. _:.............................. . assess PIMP data ,+: F~abl ish. Surs~ey Task 1.2 - Project Scams Meetings -Quality Control Praie:rt Stat+ls P~Te'H.inQS ~? x X cask 1.3 - Wai~nce and Relon Actiwhies i 2) Client Satisfaction iast 21 -Project Deliverables ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3) Project Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . X . . . . e . . . . . . . . . . . . . . . . . 4) Scope of Work : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Task 41 - Pav~eneut [oadifion Survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e . . . . . . . . . . . . . . . . . PCI Re~.trting PfOJE`LT. $tdl7151Uleeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . C~ua i ~~ Cendv I Checks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deveb Recommended kn roremerK Pr ram . . . . i . . . . . . . . . . . . . . . . . p p og . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Task 4.2 - Mairoe~eance fl CIP J Budgetary Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . Task 4.3 - OCiA Comp~nce Reports / CIP Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a . . . . . . . . . . . . . . . . . C irr RE'r ie~:a c' E ina 1 RePmrt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . d . . . . . . . . . . . . . . . . . PrcyeR Sta¢us leering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a . . . . . . . . . . . . . . . . . f;"e I i~aerJ c` ti ina I C IP i GCT~i RePr rt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e . . . . . . . . . . . . . . . . . iask 4.4 - Mappi~ and 6i5 Update Task S.1 - Pavement Field 8 Saftdvare Trainine x x 30% 61546 ~D?F x 4-3 Project Approach Tc~sr~ ~ With a completed survey, our team will work with you to establish a PMP that provides specific, manageable pavement segments, detailed maintenance schedules of needed repairs and cost conscious maintenance recommendations that will assist you in preparing budget estimates required to complete the scheduled work for fiscal year 2010-11 and beyond. See project schedule below: • Project Kickoff-January 5, 2011 • Survey Completion -February 23, 2011 • Delivery of draft PMP -March, 2011 • City comments returned to Consultant -March, 2011 • Submittal to OCTA of MicroPAVER Certification conforming to Renewed Measure M2 Eligibility Guidelines -March 31, 2011 • Delivery of City CIP Final Report -May, 2011 o All necessary OCTA data, reporting and revenue projections will be submitted prior to June 30, 2011 o Tustin CIP data/Final Report, reporting and revenue projections will be submitted by May, 2011 • OCTA requires, under the renewed Measure M2, that all arterials (MPAH routes) be surveyed every two (2) years while residential routes are to be surveyed every six (6) years o Tustin surveyed all routes in the City in 2006, Arterials and Collectors in 2008 and will be surveying the all arterials and collectors in 2010 through this project o In 2012, the City will be required to survey all routes (arterials and residentials) within the City to remain compliant with OCTA Measure M2 requirements 4) Scope of Work (Major Tasks) TASK 4.1: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 36 Arterial & Collector centerline miles will be performed. Our survey will ensure that all Master Plan of Arterial Hi~hways (MPAH) routes are surveyed for OCTA compliance. Based on our recent discussions with OCTA staff (Mr. Harry Thomas -Local Programs), the City of Tustin is required to survey arterial streets every two years and residential streets every six years; since the City has surveyed the entire network in 2008 only the MPAH arterials /collectors need to be surveyed. OCTA is allowing pavement deterioration analysis and reporting for compliance with Chapter 3, page 12 items found within the "Countywide PMP Guidelines Manual. 4-4 It is our recommendation that ~^ Project Approach .~.~. this project include a deterioration analysis for the residential network to bring the 2008 PCI values to 2010 PCI conditions. Additionally we have provided a recommended survey schedule for the next two years: • Survey 2010 (36 miles of Arterials & Collectors -Measure M2 Compliance) • Survey 2012 (36 miles of Arterials & Collectors + all 97 miles of residentials) Our survey methodologies will include the following approach based on the City's cost and benefit analysis: 1. Windshield based MicroPAVER survey (performed on Tablets live in the field); this survey methodology is required by OCTA. Our staff will establish all inspection sample locations for survey based on Micro PAVER guidelines. Distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with MicroPAVER & the Army Corp of Engineers sampling guidelines while being flexible to current City practices. Through our windshield surveys, we use a mixture of windshield and walking surveys based on the functional classification of the roadway and the street conditions found. We will use the City's GIS centerline live in the field to reduce survey times and project schedules. If the City has a recent high-resolution aerial (approx. 3") we will use this file during our field survey efforts to verify street measurements and other segment attributes. Our first priority will be pavement condition analysis on the City's Arterial and Collectors to ensure that we satisfy the OCTA Measure M2 PMP requirements. We will use the OCTA Master Plan of Arterial Highways (MPAH) to assist in our survey the Arterial and Collector streets. Residential streets will be analyzed in a similar fashion. Our use of MicroPAVER-Tablet units allows our staff to collect pavement data with the City of Tustin's MicroPAVER database live in the field. At the end of the day all electronic data is transferred to our office for quality control and management. Our Tablet methodology sets us apart from the competition since we are using apaper-less inventory process to enter data; this in turn generates cost savings to enhance other portions of the project such as CIP reporting, MicroPAVER training, and on-call services. Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below: 1. Field Attribute Data (updated and/or verified) • From/to, indicating the assigned limits of the section, sample test areas, street name, a street codification (arranged west to east and south to north) • Street ranking indicating local, alley, arterial, collector, # of lanes, surface type • Historical PCI tracking from previous inspections and 2010 PCI inspections • Segment quantities, indicating the length, width, and total true area of the section 4-5 Project Approach rCUST'1 ~i • Pavement distresses compliant with MicroPAVER - OCTA guidelines (i.e. alligator cracking, block cracking, rutting, long/trans cracking, weathering, etc.) 2. Conditional data will be evaluated for all street seements and will include: • Micro PAVER 19 AC & PCC distresses by type, severity and sample area • PCI ratings (0-100); per segment, per grid zone, per maintenance zone and citywide • Other known or found environmental issues (standing water, site condition, etc.) We welcome staff members from the City of Tustin to join our surveys. All pavement data will be entered into the City's most current licensed software (version 6.1.5, in-hand now). All items listed above will be maintained by our staff for the duration of this project. Data management will be performed in-house at our Laguna Niguel office. At the completion of the project, the MicroPAVER database will be placed within your information services/communication network. 3. Section Distress and PCI Reportine Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review. The City and our staff will review these reports to ensure that all inventory data is correct and the project is running smoothly. PCI reports will include the necessary data listed within the Countywide Pavement Management Program, Guidelines Manual; Chapter 3 (Agency Submittals): Deliverable: Citywide draft PCI report, Pavement segment data required within Chapter 3 MicroPAVER Guideline Manual (OCTA) DEVELOP RECOMMENDED IMPROVEMENT PROGRAM TASK 4.2: Maintenance & CIP/Budgetary Analysis We will assist the City in developing the most cost-effective preventative maintenance, repair and rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss and strategize maintenance activities that are currently being used by the City. Based on the City's current AC &PCC applications and other maintenance practices used we will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network. Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff. This analysis will become an essential building block for the 2010-2017 maintenance programs. We will establish a maintenance "decision tree" that will be used to generate pavement recommendations that match current 2010 maintenance approaches. The pavement software will generate a deterioration curve based on functional class (arterial, residential, industrial) and age. 4-6 Project Approach ~C[JSTII~T Our staff will review the Tustin's deterioration curves that have been developed based on historical pavement condition, inspection, surface type, and road class. The curves will be modified based on 2010 pavement conditions. The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, grinding, slurry seals, AC on PCC and overlay, the expected improvement in pavement condition, the life-cycle extension that would result and the unit costs for maintenance. All maintenance practices/unit costs will be integrated into PMS and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenues projections are made. Our staff will also review and recommend a residential maintenance zone approach (for the City's consideration) that will allow us to proactively schedule localized maintenance efforts throughout the multi-year CIP. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year (i.e. 2010-2017). Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: ~ Present pavement conditions; Desired levels of service and available resources Local Match Reduction guidelines identified by OCTA ~ Scheduling with the City's maintenance zones and other capital projects (water, sewer) Accrued backlog levels and stabilization of maintenance backlog '~ Future routine maintenance needs based on projected deterioration rates Future OCTA and MPAH objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the programming of street maintenance projects using the most cost-effective strategies available and taking into account alife-cycle cost analysis. A working "draft" Final Report will be generated for City staff to review. This report will include an executive summary, the Pavement Condition Report as well as draft budgetary findings and recommendations. It will include: Priority listings (PCPs from 100-0) '~' 7-Year CIP identifying arterial and residential maintenance (per section) recommendations (slurry, overlay, recon, etc.) associated with a construction cost ~ Recommendations for residential maintenance in "groupings" or zones. Executive Summary and Methodologies used Deliverable: Three copies of the Draft Pavement Management Program Report 4-7 TuSTI ~T a + ifi Project Approach . TASK 4.3: OCTA Compliance Reports /Citywide C/P Report We will deliver the Final Report to the City which will be essential for staff reference and presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with OCTA and its most recent Countywide PMP Guideline requirements. The report will be prepared in a format that uses the information delivered by Micro PAVER in conjunction with the information and analysis performed by our team. The report will also provide the City with information on: • Current inventory and pavement conditions indices (PCI) for all road classes • Projected annual rehabilitation programs for street maintenance fora 5-yr period (ARTERIAL and RESIDENTIAL Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service • Modeling and comparison of budget scenarios typically include: ^ Maintenance required to complete all streets within 10-years ^ Current /Actual budget projection (citywide approach) ^ 7-year CIP projection budget for OCTA submittal requirements ^ Final Local Match Reduction budgetary models • Strategies and recommendations for the City's AHRP, Prop 42 and maintenance programs and procedures, including a preventative maintenance schedule • Supporting documentation required by OCTA • A detailed breakdown of deferred maintenance (backlog) Deliverable: Three (3) copies of the Final Pavement PMP Report (plus one original signed by our Registered Engineer, CA No. 20903), in binder and electronic form (.pdf), will be sent to the City. Final PMP database will be installed at City. TASK 4.4: Mapping and GIS Update As an enhancement and proactive approach to this project, our staff will update the existing Pavement-GIS link between MicroPAVER and the City's GIS system. The City's centerline will be used as the platform for updating a unique pavement-GIS layer. Once the City has approved the Pavement Condition Report, we will develop the necessary MicroPAVER-GIS linkages. By using the unique ID's within the PMP and the City's GIS street segment ID's, we will create cone-to-one match for each pavement section in the GIS. As new pavement inspections and edits are entered into the PMP the link that we have created will display the most current PMP data through the City's GIS. 4-8 Project Approach ~UST'1 tii The maps described below will be incorporated into the City's Final PMP report: • PCI values for every section • Work History identifications • 5-yr Arterial /Residential Rehabilitation and Slurry Seal Programs • Functional classification maps Deliverable: Complete GIS files/themes based on list above (shapefiles). 5) Optional Tasks TASK 5.1: Pavement Field & Software Training We will provide City staff with the quality, certified training and necessary skills needed to steward and maintain the PMP. This will include operation manuals for both field data collection and software use. Peter Bucknam, who is certified in the use of Micro PAVER, will conduct comprehensive multi-day training sessions covering segmentation management, reporting, and editing/updating the database. This is estimated to consist of a minimum of 12 hours of training. There is no minimum or maximum amount of people that can be trained under this methodology. Bucknam & Associates will provide training in the AC and PCC pavement field survey techniques. Engineering, Street Maintenance and GIS staff will have a clear understanding of how the system is developed and data recorded. City staff will be versed in the proper procedures for field data collection, thereby ensuring the ability of the City to repeat the pavement survey on its own when the need arises. At the completion of the training, the City will be able to update each individual portions of the dataset as maintenance and future inspection are completed. The training will include: • General Micro PAVER use • Annual data entry needs, reporting requests and deterioration modeling • Annual budget projection reports -PCI report generation • Update of maintenance costs, strategy assignments, engineering data, and deterioration curves; interpretation and utilization of management reports) • Querying, managing and plotting from PMP -GIS mapping Deliverable: Training materials used in workshops, field survey forms 4-9 Project Approach TASK 5.2: On-Call Services Pavement Management Program Support Tusr~ ti~ Bucknam & Associates will provide annual support for a period of two years where we will provide quality and accurate use of the in-house operation of MicroPAVER software. Once the City has approved the Pavement Condition Index Report under this years work effort, this service will become active. Our typical On-Call services include: ~~ 2012 Arterial and Residential survey (OCTA compliance) ~~ Additional budget scenarios, general reporting, deterioration studies ~~ Additional visual inspections above the mileage amount indicated in Task 4.2 O Additional pavement management - GIS mapping ~~ Additional MicroPAVER training, operation use ~~ Enter annual work ARTERIAL and RESIDENTIAL maintenance records Also, if requested, Bucknam & Associates assess and review the City's upcoming maintenance schedule for that fiscal year. The agreement will continue to include the provision of onsite and telephone support for the City staff. TASK 5.3: Automated Digital Roadway Imaging Through our understanding, City staff has been introduced to automated pavement survey methodologies. As an alternative survey methodology, our staff will implement a survey methodology that will support Task 4.1 efforts as well as implement a proactive and cost efficient GPS survey methodology that will allow for the collection of numerous GPS locations using "one" set of digital imagery (e.g. five citywide infrastructure surveys for the cost of one). Beyond the pavement survey capabilities, the City will be able to collect other infrastructure assets in the future such as signs, driveways, catch basins and other ROW features; a tremendous costs savings that reaches $400,000 over the next 3 years. With verification of street segmentation, the inspection of approximately 36 centerline miles will be surveyed. MicroPAVER -Army Corp of Engineers AC and PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment while being flexible to current City practices. 4-10 Project Approach Tt_1ST1 ~ k ~~_ Our automated digital imaging allows technician to collect the following: • Continuous pavement imaging (images taken every 5 meters, competition typically surveys at every 8 meters/25 feet intervals) • MicroPAVER AC and PCC distresses (e.g. linear/transverse cracking, alligator, patching, bleeding, block cracking, etc. • Surface roughness ratings (IRI) • Rutting depth (full width of lane or street) • Imaging captures 100% of each pavement segment (not just one lane) • Data transfers seamlessly to MicroPAVER • Optional Ground Penetrating Radar (GPR) for arterials and collectors • 2mm pixel images allows for centimeter horizontal and vertical accuracy The first survey process will involve the mobile GPS vehicle taking approximately three-week's time to survey the Tustin's street network; additionally, the vehicles drive the posted speed limits. The images that are collected are taken by using Sony digital stereographic cameras (6 cameras) positioned on the vehicle. The images have a resolution of 1600x1200 and are geo-referenced by means of inertial GPS equipment contained within the van; images are taken every 4 to 6 meters, 15 ft intervals. The quality of the imagery and its GIS /record collecting capabilities within the software provided allows the technician to accurately identify the required pavement distresses defined by the pavement software and the project (distresses are collected in-house). All pavement GIS data associated with each pavement section will be entered into the City's working software. Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to verify all pavement section lengths and widths. Our vehicles can be equipped with road roughness rating equipment, strip mapping cameras and are set to record 360 degree street imaging. The survey will be performed by the Bucknam & Associates team that is experienced and trained in pavement condition assessment using LambdaTech's "Feature Extraction" software. Bucknam & Associates will measure specific distress types from the digital image set. A listing of the field attributes that will be collected during the survey is listed above in Task 4.1. 4-11 Proposed Fee T[)~Tl N :,.,, Proposed Fee Bucknam & Associates has included a time and materials, not-to-exceed proposed fee for the City consideration. Our fee follows the described tasks shown within the Scope of Work. As indicated within our fee, all tasks are negotiable. 5-1 CITY OF TUST/N Pavement Management Program Services 2010 Fee Proposal -October 8, 2010 Description Principal Project Mana er Field Technicians Assistant Planner Admin Total by Task Base Fee $250/hr $165/hr $80/hr $120/hr $75/hr Task 1 _ Project Implementation __ Task 1.1 Project Kickoff 2 _ $330 Task 1.2 Project Status Meetings -Quality Control 1 1 5 2 $1,055 Task 1.3 Update Maintenance and Rehabilitation Activities 1 8 1 $925 Task 2 Client Satisfaction Task 2.1 Project Deliverables 1 4 4 $1,390 Task 3 Project Schedule $0 Task 3.1 Work Flow /Project Schedule 2 4 $810 Task 4 Scope of Work Task 4.1 Pavement Condition Survey (36 miles-Windshield) 3 52 6 $5,375 Task 4.2 Maintenanne &CIP /Budgetary Analysis 10 $1,650 Task 4.3 OCTA Compliance Reports /Citywide CIP Report 1 20 4 2 $4,180 Task 4.4 Mapping and GIS Update 2 1 16 $2,330 Reimbursables (mileage, printing, materials) $900 All deliverables will become property of the City of Tusti n All Tasks are negotiable Total Hours per Staff 3 45 66 37 2 Total Base Fee $ Aso $ ~,a25 $ 5,2so $ a,aao $ 150 $18,945 Optional Tasks __ __ Task 5.1 Pavement Field & Software Training 12 4 $2,460 Task 5.2 On-Call Services (Annual) TBD - includes full City survey (133 miles for OCTA compliance) TBD -additional budget scenarios TBD - additional visual inspections TBD - additional pavement -GIS mapping TBD - additional MicroPAVER training TBD -annual work history data entry into MicroPAVER TBD Task 5.3 Automated Digital Roadway Imaging (Citywide-36 miles) TBD Pavement data extraction from digital images TBD * Cost replaces citywide windshield based survey) TBD (all digital images complete with GPS coordinates @ 15ft intervals) Additional services outside of this contract will be negotiated with the City where we will use the Standard Hourly Rate Schedule shown 5-2 Acknowledgement of Insurance Acknowledgement of Insurance ~TIJSTII~~ Bucknam & Associates acknowledges that our firm has the proper insurances to perform the tasks described within our Scope of Work regarding the Pavement Management Program project. 6-1