HomeMy WebLinkAboutCC RES 11-29RESOLUTION NO. 11-29
~... A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF
CITY RECORDS AND PAPERS IN THE POSSESSION OF THE
COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF
TUSTIN, PURSUANT TO THE AUTHORITY GRANTED BY THE
CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE.
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of
the City documents upon the approval of the legislative body of the City, and with the
written consent of the City Attorney, provided that said records are not included within
certain specified categories; and
WHEREAS, The Director of Community Development of the City of Tustin by this
Resolution seeks permission from the City Council to authorize documents to be
scanned and stored electronically; and
WHEREAS, the Community Development Department has selected ECS
Imaging, Inc., a professional digital service, to digitally scan planning project files; and
~.. WHEREAS, the project paper files and all the contents therein listed in Exhibit A
w.. have been scanned permanently into the City's Laserfiche archive and quality control
has been performed by Community Development Department staff; and
WHEREAS, all the records, documents, and papers hereinafter listed were
prepared on a date at least two years prior to the date of this resolution; and
WHEREAS, these documents are occupying space needed by the department;
and
WHEREAS, the City Attorney hereby gives written consent to the destruction of
the described documents listed in Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
SECTION 1: That the following paper documents are no longer required by the
Tustin Community Development Department and should be destroyed in order to
conserve storage space.
SECTION 2: That the proper official of the Community Development Department
having custody of the described documents is hereby authorized to destroy said
documents in a lawful manner, as scheduled.
Resolution No. 11-29
Page 1 of 3
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 19th day of April, 2011.
ATTEST:
PAMELA STOKER,
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council
of the City of Tustin is five; that the above and foregoing Resolution No. 11-29 was duly
passed and adopted at a regular meeting of the Tustin City council, held on the 19th day
of April, 2011, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Amante, Nielsen, Gomez, Murray (4)
None (0)
None (0)
Gavello (1)
PAMELA STOKER,
City Clerk
Resolution No. 11-29
Page 2 of 3
EXHIBIT A
Records Authorized for Electronic Scannins~ and Storaoe. Paper files
to be destroyed.
1998 Conditional Use Permits
1998 Design Reviews
2008 Conditional Use Permits
2008 Design Reviews
2008 Use Determination
2008 Minor Adjustments
Code Amendments 2005-2008
Zone Changes 2001-2008
Tentative Tract Map 17144 (2007)
ROVE:
. z9 i
atricia Est e a Date
City Clerk Services Supervisor
RECORDS DESTROYED BY:
CONSENT:
~%~ r~o3 .zo/l
Doug olland Date
City Attorney .
Elizabeth A. Binsack Date
Community Development Director
Resolution No. 11-29
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