HomeMy WebLinkAbout05 CROSSING GUARD PROGRAM CONTRACT RENEWALAgenda Item 5
Reviewed:
AGENDA REPORT City Manager .
Finance Director
MEETING DATE: JUNE 7, 2011
TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER
FROM: SCOTT M. JORDAN, CHIEF OF POLICE
SUBJECT: CROSSING GUARD PROGRAM CONTRACT RENEWAL
SUMMARY
The crossing guard contract with All City Management Services, Inc. is up for renewal for the
2011 - 2012 school year.
RECOMMENDATION
Approve and execute an amendment of the existing contract entered into on August 4, 2009,
between All City Management Services, tnc. and the City of Tustin in order to provide 14,148
hours of school crossing guard service for the 2011 -12 school year.
FISCAL IMPACT
$199,457.00 funds budgeted in 100-50-34-6010 for the 2011 - 12 fiscal year.
DISCUSSION
In the ongoing budget process for the 2011 - 12 fiscal year funds are being budgeted for the
renewal of a one-year amendment to the existing contract with All City Management Services,
Inc. to provide school crossing guard service. The crossing guard service provides 20 crossing
guards to cover 16 posts throughout the City of Tustin for the 181 school days. Analysis of the
program since the changes made in 2009 has shown traffic flow around the schools has
improved significantly. More parents are walking their children to school and many more
children are walking in large groups for safety purposes. No public safety issues have been
discovered.
This is an amendment to an original contract entered into on August 4, 2009. The contract
stands unchanged with the exception of this amendment, bringing the contract year current, as
well as establishing the wages at the sum of $14.17 per hour per crossing guard.
~~
SCOTT M. JO AN CLARK GALLIHER
Chief of Polic Police Sergeant
Attachment 1: All City Management Services Inc. Agreement
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Amendment to Agreement between
All City Management Services, Inc. and the City of Tustin
for providing School Crossing Guard Services
The City of Tustin hereinafter referred to as the "City", and All City Management
Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035,
hereinafter referred to as the "Contractor", mutually agree to amend the existing
Agreement entered into on August 4, 2009 as follows:
Item #1 The City and the Contractor agree to extend the term of this
Agreement for the 2011 - 2012 fiscal year beginning July 1, 2011
thru June 30, 2012.
Item #17 The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fourteen Dollars and Seventeen Cents,
($14.17) per hour of guard service provided. It is understood that
the cost of providing Fourteen Thousand and Seventy-Six (14,076)
hours of service shall not exceed One Hundred Ninety-Nine
Thousand, Four Hundred and Fifty-Seven Dollars ($199,457.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Tustin
By
Sign re
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All Ci M agement Services, Inc.
I
Demetr arwell, Corporate Secretary
Date. April 8. 2011
Print Name and Title
APPROVED AS TO FROM: Atte
Signature
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Print Name and Title
Date ~~/ 11 Date
Sign
Print Name
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All City Management Services Inc.
Client Worksheet 2011 - 2012
Department: 7701 Clark Galliher
Current Rate: $14.17 Tustin Police Dept.
Percent Increase 300 Centennial Way
New Rate Tustin, CA 92780
Price Freeze:
Revised 4/8/2011
KEY:
Traditional Calendar:
For sites with no regularly scheduled early release days, use 180 regular days
For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days
Year Round Calendar
For schools with no regularly scheduled early release days, use 240 regular days
For schools with one regularly scheduled early release day/week, use 192 regular days and 48 minimum days
Summer School
For schools with Summer School sessions use 19 days
Sites with traditional calendar:
56 180 $14.17 = $142,833.60
16 sites with no early release: Total Hrs/day X days/yr X Hourly Billing Rate
21 144 $14.17 = $42,850.08
6 sites with one early release: Total Hrs/day X days/yr X Hourly Billing Rate
27 36 $14.17 = $13,773.24.
early release for sites above: Total Hrs/day X days/yr X Hourly Billing Rate
Sites with year round calendar:
240
$14.17 =
$0.00
sites with no early release: Total Hrs/day X days/yr X Hourly Billing Rate
192 $14.17 = $0.00
sites with one early release: Total Hrs/day X days/yr X Hourly Billing Rate
48 $ l 4.17 = $0.00
early release days for sites above: Total Hrs/day X days/yr X Hourly Billing Rate
Summer School Sites
19
$14.17 =
$0.00
sites for summer school:: Total Hrs/day X days/yr X Hourly Billing Rate
TOTAL PROJECTED HOURS 14076 TOTAL ANNUAL PROJECTED COST $199,456.92
NOTES:
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Apri18, 2011
Clakk Galliher, Traffic Unit
Tustin Police Department
300 Centennial Way,
Tustin, CA 92780
Dear Clark Galliher:
It is once again the time of the year when many agencies are formulating their budgets for
the coming fiscal year. Toward that end, please allow this letter to serve as confirmation
of our interest in extending our agreement with the Tustin Police Department for
Crossing Guard Services through the 2011-2012 fiscal year
All City Management Services (ACMS) is keenly awaze of the difficult economic times
faced by many of our clients. Many Agencies continue to reaccess their budgets against
the need to maintain critical services and provide for public safety.
In light of these circumstances ACMS has placed a price freeze on our billing rate for the
coming 2011-2012 fiscal year for the Tustin Police Department. The hourly billing rate
will remain at Fourteen Dollars and Seventeen Cents ($14.17) per hour.
We have taken the liberty of enclosing two (2) Amendments for the coming 2011-2012
fiscal year. If all meets with your approval please execute and return one of the original
Amendments for our records.
We look forward to another safe and successful school year. If you have any questions,
please feel free to contact us.
Farwell, Office Manager
- 56~~i~ f'n'®~~a~a~ ~a~~~ ~~~a~~~ay9~
1749 S. La Cienega Blvd. • Los Ang~'tes, CA 90035 • 310-202-8284 •800-540-9290 • FAX 310-202-8325