Loading...
HomeMy WebLinkAbout13 COOPERATIVE AGREEMENT W/ OCTA FOR SENIOR TRANSPORTATIONAGENDA REPORT Agenda Item 13 Reviewed: City Manager Finance Director MEETING DATE: JUNE 7, 2011 TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER FROM: DAVID A. WILSON, DIRECTOR, PARKS & RECREATION SERVICES SUBJECT: COOPERATIVE AGREEMENT WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR THE SENIOR TRANSPORTATION PROGRAM AT THE TUSTIN AREA SENIOR CENTER SUMMARY: By entering into the attached Cooperative Agreement with the Orange County Transportation Authority (OCTA), the City will be eligible for Senior Mobility Program (SMP) funding that will subsidize the existing senior transportation program at the Tustin Area Senior Center. Currently, this program is fully funded by the City of Tustin general fund. RECOMMENDATION: Staff recommends that the City Council execute Cooperative Agreement No. C-1-2620, between the Orange County Transportation Authority and the City of Tustin, thereby enrolling the City in the Senior Mobility Program (SMP), which will partially fund the senior transportation program at the Tustin Area Senior Center (TASC). FISCAL IMPACT: The direct cost of the existing TASC senior transportation program, including salary, benefits, fuel and vehicle maintenance is approximately $45,000 per year, which is paid out of the general fund. Entering into this Cooperative Agreement would make the City of Tustin eligible for annual funding from OCTA that would subsidize a significant portion of the existing expenditures. This SMP funding comes from a portion of Measure M sales tax revenue proceeds and is distributed to Orange County cities based on the proportion of seniors (60 and older) living within the jurisdiction. For the 2011-2012 Fiscal Year, this amount would be approximately $40,000. The Cooperative Agreement requires that the City of Tustin provide a 20% match annually. However, because this match can take the form of in-kind contributions like administrative oversight and vehicle usage, it would not result in any additional City of Tustin expenditures. Page 2 BACKGROUND: Currently, the TASC senior transportation program is conducted three days a week (Tuesday-Thursday) by City staff using aCity-owned fifteen (15) passenger bus. The program provides senior participants with transportation to medical appointments, grocery shopping and Senior Center activities. OCTA has provided SMP funding to several Orange County cities since 2002. In December 2010, OCTA announced that the opportunity to take part in SMP would be re-opened to all Orange County cities effective July 1, 2011. Over the past few months, staff has researched this possibility and met with OCTA officials to discuss the matter further. The following benefits of joining the program have been identified: • SMP will provide new funding that will subsidize approximately 90% of current expenditures. • The TASC transportation program will be able to continue to operate on the same schedule, with no changes in existing service levels. • The Agreement has a five (5) year term, with the provision of an extension to ten (10) years. • The OCTA funding source is dedicated through 2041. • The 20% Local Match will not require additional City of Tustin resources. • Enrollment in SMP will also include the eligibility to receive recently refurbished OCTA 17-passenger vans at no cost. The only significant change to the current TASC operation would be related to the additional reporting that would be required. This includes aone-page monthly usage report and daily vehicle inspection reports. Based on this analysis, it is staff's recommendation that entering into the Senior Mobility Program would be dvantageous to the Tustin Area Senior Center and the City of T tin. ~--~~ A. Wilson Director, Parks and Recreation Services Attachment: OCTA Cooperative Agreement No. C-1-2620 COOPERATIVE AGREEMENT C-1-2620 BETWEEN THE ORANGE COUNTY TRANSPORTATION AUTHORITY AND THE CITY OF TUSTIN FOR SENIOR MOBILITY PROGRAM THIS AGREEMENT is made and entered into this day of , 2011 by and between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California 92863-1584, a public corporation of the state of Califomia (hereinafter referred to as "AUTHORITY"), and the City of Tustin, 300 Centennial Way, Tustin, Califomia 92780 (hereinafter referred to as "CITY"). Herein, AUTHORITY and CITY are sometimes individually referred to as the "PARTY" and collectively as the "PARTIES." RECITALS WHEREAS, CITY is desirous of obtaining transportation services for seniors of the City of Tustin; and WHEREAS, AUTHORITY and CITY agree to enter into the Senior Mobility Program (SMP) concerning senior transportation services; and WHEREAS, this Cooperative Agreement defines the roles and responsibilities of AUTHORITY and CITY in executing a Senior Mobility Program for senior transportation; and WHEREAS, AUTHORITY and CITY agree to comply with all relevant elements of Orange County Local Transportation Authority Ordinance No. 3; and WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on February 14, 2011; NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows: Page 1 of 9 L:\Camm\CLERICAL\WORDPROC WGREEWG 12620.doac AGREEMENT NO. C-1-2620 1 ARTICLE 1. COMPLETE AGREEMENT 2 A. This Agreement, including all exhibits and documents incorporated herein and made 3 applicable by reference, constitutes the complete and exclusive statement of the term(s) and 4 condition(s) of the agreement between AUTHORITY and CITY and it supersedes all prior 5 representations, understandings and communications. The invalidity in whole or in part of any term or 6 condition of this Agreement shall not affect the validity of other term(s) or condition(s). 7 B. AUTHORITY's failure to insist in any one or more instances upon CITY's performance of 8 any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of 9 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s) and 10 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this 11 Agreement shall not be binding upon AUTHORITY except when specifically confirmed in writing by an 12 authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued 13 in accordance with the provisions of this Agreement. 14 ARTICLE 2. RESPONSIBILITIES OF AUTHORITY 15 A. AUTHORITY agrees to provide funds per the following guidelines: 16 1. Services provided under the Senior Mobility Program are available to individuals 17 60 years of age and older. 18 2. Funds for the program are identified as 1 % of Renewed Measure M (M2) net 19 sales tax revenue and will be allocated to all local jurisdictions based upon the participating entity's 20 respective percentage of the senior population for the entire county. 21 3. Senior population will be determined by using the most current official 22 decennial Census information provided by the U.S. Census Bureau. 23 4. All active participants will receive their portion of funding on a bi-monthly 24 basis. 25 B. In the event that the amount of M2 funding provided for this program is less than the 26 amount allocated for this program in fiscal year (FY) 2010-11 as illustrated in Exhibit B, "Senior Mobility Page 2 of 9 L:\Camm\CLERICAL\WORDPROCWGREEWG12620.docx AGREEMENT NO. C-1-2620 1 Program Allocation," AUTHORITY will allocate Transportation Development Act (TDA) Article 4.5 funds 2 to CITY in an amount no greater than FY 2010-11 funding levels less M2 SMP revenues for up to three 3 (3) years. Disbursement of TDA funds will occur with the last bi-monthly distribution of M2 funds during 4 the fiscal year. 5 C. Agree that Net Revenues allocated shall be expended or encumbered within three years 6 of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions shall not be 7 granted beyond a total of five (5) years from the date of the initial funding allocation. 8 D. In the event the time limits for use of Net Revenues are not satisfied, then any retained 9 Net Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be 10 returned to AUTHORITY and these Net Revenues and interest earned thereon shall be available for 11 allocation to any project within the same source program at the discretion of AUTHORITY. 12 E. AUTHORITY may provide, at AUTHORITY's sole discretion, a refurbished surplus 13 paratransit vehicle, at no cost to CITY and no further responsibility to AUTHORITY after vehicle 14 donation. CITY may purchase additional vehicle(s) in excess of their vehicle allocation at a cost of Five 15 Thousand Dollars ($5,000) per vehicle, subject to vehicle availability. 16 ARTICLE 3. RESPONSIBILITIES OF CITY 17 A. CITY agrees that all funds received from AUTHORITY as specified in Article ZA 18 above will be used exclusively for providing accessible senior transportation services that do not 19 duplicate AUTHORITY's services as specified in Exhibit A entitled "Scope of Work." 20 B. CITY must satisfy all M2 eligibility criteria in order to receive their formula allocation for 21 this program. 22 C. CITY agrees that Net Revenues allocated shall be expended or encumbered within 23 three (3) years of receipt. AUTHORITY may grant an extension to the three-year limit, but extensions 24 shall not be granted beyond a total of five (5) years from the date of the initial funding allocation. 25 D. In the event the time limits for use of Net Revenues are not satisfied, any retained Net 26 Revenues that were allocated to an Eligible Jurisdiction and interest earned thereon shall be returned to Page 3 of 9 L:\Camm\CLERICAL\WORDPROCWGREEWG 12620.docn AGREEMENT NO. C-1-2620 1 AUTHORITY and these Net Revenues and interest earned thereon shall be available for allocation to 2 any project within the same source program at the discretion of AUTHORITY. 3 E. CITY agrees to match twenty percent (20%) of the total annual formula allocation. 4 Local match may be made up of cash-subsidies, fare revenues, or in-kind contributions. 5 F. CITY may contract with athird-party service provider to provide senior transportation 6 services provided that: 7 1. Contractor is selected using a competitive procurement process; and 8 2. Wheelchair accessible vehicles are available and used when requested. 9 G. CITY shall procure and maintain insurance coverage during the entire term of this 10 Agreement. Coverage shall be full coverage or subject to self-insurance provisions. CITY shall 11 provide the following insurance coverage: 12 1. Commercial General Liability, to include Products/Completed Operations, 13 Independent Contractors', Contractual Liability, and Personal Injury Liability with a minimum limit of 14 $1,000,000.00 per occurrence and $2,000,000.00 general aggregate. 15 2. Automobile Liability Insurance to include owned, hired and non-owned autos with a 16 combined single limit of $1,000,000.00 each accident; 17 3. Workers' Compensation with limits as required by the State of California including a 18 waiver of subrogation in favor of AUTHORITY, its officers, directors, employees or 19 agents; 20 4. Employers' Liability with minimum limits of $1,000,000.00; and 21 5. Professional Liability with minimum limits of $1,000,000.00 per claim. 22 H. Proof of such coverage, in the form of an insurance company issued policy 23 endorsement and abroker-issued insurance certificate, must be received by AUTHORITY prior to 24 commencement of any work. Proof of insurance coverage must be received by AUTHORITY within ten 25 (10) calendar days from the effective date of this Agreement with AUTHORITY, its officers, directors, 26 employees and agents designated as additional insured on the general and automobile liability. Such Page 4 of 9 L:\Camm\CLERICAL\WORDPROCWGREEWG 12620.doac AGREEMENT NO. C-1-2620 1 insurance shall be primary and non-contributive to any insurance or self-insurance maintained by 2 AUTHORITY. 3 I. CITY shall include on the face of the Certificate of Insurance the Cooperative Agreement 4 Number C-1-2620; and, the Senior Contract Administrator's Name, Pia Veesapen. 5 J. CITY agrees to provide AUTHORITY with monthly summary reports of CITY's Senior 6 Mobility Program. CITY shall submit monthly summary report within fifteen (15) calendar days as 7 specified in Exhibit C "Senior Mobility Program Monthly Reporting Form," included in this 8 Agreement, which is incorporated into and made part of this Agreement. 9 K. CITY shall adopt an annual Expenditure Report to account for Net Revenues and 10 funds expended by the Eligible Jurisdiction, which satisfy the Maintenance of Effort requirements. 11 The Expenditure Report shall be submitted by the end of six (6) months following the end of the 12 jurisdiction's fiscal year and include the following: 13 1. All Net Revenue fund balances and interest earned. 14 2. Expenditures identified by type (i.e. capital, operations, administration, etc.) and 15 program or project. 16 L. In the event CITY obtains a retired AUTHORITY vehicle for Senior Mobility Program 17 services, CITY agrees to transfer vehicle title and registration within fourteen (14) calendar days 18 from taking possession of the vehicle. CITY also agrees to provide documentation to AUTHORITY 19 confirming transfer of vehicle title and registration from AUTHORITY to CITY within thirty (30) 20 calendar days from taking possession of the vehicle. 21 ARTICLE 4. TERM OF AGREEMENT 22 This Agreement shall commence on July 1, 2011 and shall continue in full force and effect 23 through June 30, 2016, unless earlier terminated or extended as provided in this Agreement. 24 AUTHORTITY, at its sole discretion, retains the right to extend this Agreement through June 30, 2021. 25 / 26 / Page5of9 L:\Camm\CLERICAL\WORDPROCIAGREEWG12620.doac AGREEMENT NO. C-1-2620 1 ARTICLE 5. NOTICES 2 All Notices pertaining to this Agreement and any communications from the PARTIES may be 3 made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered 4 or certified mail, return receipt requested, postage prepaid and addressed as follows: 5 To CITY: To AUTHORITY: 6 City of Tustin Orange County Transportation Authority 7 300 Centennial Way 550 South Main Street 8 P.O. Box 14184 9 Tustin, Califomia 92780 Orange, Califomia 92863-1584 10 ATTENTION: Chad Clanton ATTENTION: Pia Veesapen 11 (714) 573 - 3332 (714) 560 -5619 12 ARTICLE 6. FEDERAL. STATE AND LOCAL LAWS 13 AUTHORITY and CITY agree that in performance of their obligations under this Agreement, 14 they shall comply with all applicable federal, California state and local laws, statutes and ordinances 15 and all lawful orders, rules and regulations promulgated thereunder. 16 ARTICLE 7.ORDER OF PRECEDENCE 17 Conflicting provisions hereof, if any, shall prevail in the following descending order of 18 precedence: (1) the provisions of this Agreement, including all exhibits; (2) all other documents, if any, 19 cited herein or incorporated by reference. 20 ARTICLE 8. AUDIT AND INSPECTION OF RECORDS 21 CITY shall provide AUTHORITY, or other agents of AUTHORITY, such access to CITY's 22 accounting books, records, payroll documents and facilities as AUTHORITY deems necessary. CITY 23 shall maintain such books, records, data and documents in accordance with generally accepted 24 accounting principles and shall clearly identify and make such .items readily accessible to such parties 25 during CITY's performance hereunder and for a period of four (4) years from the date of final payment 26 by CITY. AUTHORITY's right to audit books and records directly related to this Agreement shall also Page 6 of 9 L:\Camm\CLERICAL\WORDPROCWGREE1AG12620.doac AGREEMENT NO. C-1-2620 1 extend to all first-tier subcontractors. CITY shall permit any of the foregoing parties to reproduce 2 documents by any means whatsoever or to copy excerpts and transcriptions as reasonably necessary. 3 ARTICLE 9. TERMINATION 4 AUTHORITY or CITY may, for its own convenience, terminate this Agreement at any time in 5 whole or in part by giving the other PARTY written notice thereof of not less than ninety (90) days in 6 advance of the specified date of termination. 7 ARTICLE 10. INDEMNIFICATION 8 A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, 9 employees and agents from and against any and all claims (including attorney's fees and 10 reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including 11 death, damage to or loss of use of property caused by the negligent acts, omissions, or willful 12 misconduct by CITY, its officers, directors, employees, agents, subcontractors or suppliers in 13 connection with or arising out of the performance of this Cooperative Agreement . 14 B. CITY shall maintain adequate levels of Insurance, or self-insurance to assure full 15 indemnification of AUTHORITY. 16 ARTICLE 11. ALCOHOL AND DRUG POLICY 17 A. CITY agrees to establish and implement an alcohol and drug program that complies with 18 41 U.S.C. sections 701-707, (the Drug Free Workplace Act of 1988), which is attached to this 19 Agreement as Exhibit D. CITY agrees to produce any documentation necessary to establish its 20 compliance with sections 701-707. 21 B. Failure to comply with this Article may result in nonpayment or termination of this 22 Agreement. 23 ARTICLE 11. CONFLICT OF INTEREST 24 CITY agrees to avoid organizational conflicts of interest. An organizational conflict of interest 25 means that due to other activities, relationships or contracts, CITY is unable, or potentially unable to 26 render impartial assistance or advice to AUTHORITY; CITY's objectivity in performing the work Page 7 of 9 L:\Camm\CLERICAL\WORDPROCWGREEWG 12620.doac AGREEMENT NO. C-1-2620 1 identified in the Scope of Work is or might be otherwise impaired; or CITY has an unfair competitive 2 advantage. CITY is obligated to fully disclose to AUTHORITY in writing Conflict of Interest issues as 3 soon as they are known to CITY. All disclosures must be submitted in writing to AUTHORITY 4 pursuant to the Article 5. Notices provision herein. This disclosure requirement is for the entire term 5 of this Agreement. 6 ARTICLE 12. CODE OF CONDUCT 7 CITY agrees to comply with the AUTHORITY's Code of Conduct as it relates to Third-Party 8 contracts, which is hereby referenced and by this reference is incorporated herein. CITY agrees to 9 include these requirements in all of its subcontracts. 10 ARTICLE 13. FORCE MAJEURE 11 Either PARTY shall be excused from performing its obligations under this Agreement during 12 the time and extent that it is prevented from performing by a cause beyond its control, including, but 13 not limited to: any incidence of fire, flood; acts of God; commandeering of material products, plants 14 or facilities by the federal state or local government; national fuel shortage; or a material act of 15 omission by the other PARTY; when satisfactory evidence of such cause is presented to the other 16 PARTY, and provided further that such nonperformance is unforeseeable, beyond the control and is 17 not due to the fault or negligence of the PARTY not performing. 18 / 19 / 20 / 21 / 22 / 23 / 24 / 25 / 26 / Page 8 of 9 L:\Camm\CLERICAL\WORDPROCWGREEWG12620.doac AGREEMENT NO. C-1-2620 Upon execution by both PARTIES, this Cooperative Agreement shall be made effective on July 1, 2011. IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No. C-1-2620 to be executed on the date first above written. CITY OF TUSTIN ORANGE COUNTY TRANSPORTATION AUTHORITY By By Jeny Amante Will Kempton Mayor Chief Executive Officer APP VEDAS TO FORM: By Kennard R. Smart, Jr. General Counsel A OV D: By Beth McCormick General Manager, Transit Page9of9 L:\Camm\CLERICAL\WORDPROCWGREEWG12620.docn AGREEMENT NO. C-1-2620 EXHIBIT A SCOPE OF WORK Senior Mobility Program 1. The City of Tustin (CITY) shall utilize funding provided by the Orange County Transportation Authority (OCTA) and its local match to provide the following curb to curb transportation services for older adults: • Transportation to medical appointments, grocery shopping and Senior Center activities a minimum of three days a week from 8:00 a.m. to 4:00 p.m. • Boundary limits are the City of Tustin and three road miles outside of city limits. • Eligibility is limited to subscribed (pre-registered and approved) seniors over 60 years of age, including frail seniors, seniors in wheelchairs and the elderly in general who will provided assistance on and off the vehicle. • Registration will be on a first come, first served basis and reservations are required at least five (5) days in advance. 2. The CITY wishes to obtain one (1) donated retirement eligible OCTA ACCESSS vehicle. Additional vehicles may be purchased from OCTA for $5,000 each. The cost of any additional vehicles shall be deducted from the next fiscal year allocation. City must register the vehicle and maintain title for at least one year after transfer of title from OCTA. 3. The CITY may use directly employed van drivers as well as contracted vendors to provide transportation services. The CITY shall follow competitive procurement practices in selection of vendors for all services which it does not provide using its own workforce. Any Request for Proposals (RFP) for services shall specify the use of vehicles meeting ADA accessibility standards. For directly employed positions, the CITY will recruit, hire, train and supervise the van drivers. 4. The CITY shall perform, or ensure that a contracted vendor performs, maintenance of all vehicles used in the Senior Mobility Program, including, at a minimum: • Daily Pre-Trip Inspections that meets or exceeds the guidelines provided in the attached Pre-Operation Inspection & Defect Repo_ rt (Attachment 1). • Scheduled preventative maintenance that meets or exceeds the guidelines of all accessibility features of the vehicles and the Senior Mobility P.M. Checklist (Attachment 2). 5. The CITY shall maintain maintenance records for each vehicle for 5 years and shall cooperate fully in annual motor coach carrier terminal inspections conducted by the California Highway Patrol. AGREEMENT NO. C-1-2620 EXHIBIT A 6. The CITY shall ensure that its operators, or its contracted vendor's operators, are properly licensed and trained to proficiency to perform their duties safely, and in a manner which treats its riders with respect and dignity. Disability awareness and passenger assistance shall be included in this training. 7. The CITY shall submit a monthly report to OCTA which includes, at a minimum, a monthly summary of service and expenditures as illustrated in Exhibit C. 8. The CITY shall note OCTA sponsorship in any promotional material for service funded under this agreement and shall display the OCTA Senior Wheels program logo on vehicles used in this program. 9. The CITY shall ensure that it maintains adequate oversight and control over all aspects of service that are provided by a contracted vendor. 10. The CITY shall participate in the annual National Transit Database (NTD) reporting process if needed. 2 Attachment i Pre- Operation Inspection & Defect Report BusNan No. Daie: F~dfraf RsQukOOns start that no motor whidf carrying passengers for lwre seal Df atrrvfn rlNfss tM driver has ditfrminld rhat the paRS and acefssoriaa art rr gaod vrarldng ordfr Etch driver a nquwd 1o submit f Wf~G0f1 nfpOn da~iy fbr NCh coach drMn. 1ft t'~-f VM: Miles Firxsh: Miles Suet: Mites Elspsfd: No Oeffcts: O Defacb: D Sigr-aMf: 2rM t)rivfr: Mike F'e+ith: Mies Start: F~ites Etapsad: No Detects: O Deffcss: O Siprnturf: ?rd OrNfr. Mites Fnish: Mika Start: Miles Elapsed: No Defers: O Defects: ^ Spnsturc: PREOPERATIONS INSPECTIONS rrxicatf wit!- ar- tx/ Gift fach itfm has Dtfn chfcked: ~M AMtP 7ireNlurg Nuts (wheels b rims) _r_ ! M Emfryency Rettsctors _ J Motor-Cuftd ~ Tum Sipr>si Sw~A/Hom / Air gym _/ First Ale! tQ _ _ LlghtsrReMdas / t Rsdio _ _ ~ VVheeictiair LiAs ~ Drivers Sfat/Balt _ i Mtheflctrair t.itt Covet J_ Oa~ot ~ ',` Mirrors _r_ w~c Tis Gown steapf % wr,dsnield wipersiWashers _~ - Manuet t.nt Bar _ _!_ Fire Extinguisher 1 Conduct Wale Around Brakes DEFECTS: M6eatf with an (x) ditkOvf itemes pM': (Exptai+ br ~ &aioa Ftuid Leeks ~ _ Liptrt CHI: _ Hot Enpir+afWstee Leaks $olytierd Brakfi Flkot Appffd _ Low OiVOiI Leaks _ Put ~ L114 _ lipMd CM: _ Stark hard _ Drspprg Srakfs Appfrd _ No Porwr/Eng. C:k. Light _ SrrloMOr-g BirS SroApfd _ Smokes _ _ Y Stake _ ~ Not CHY -ides Rouptt/Vlbrstion _ pt~ _ oar Brakfs Appifd. _ Exhaust. Vswum leeks rtResnwrt~zs bus Maw _ Fwd LeeksllPCatGes _ Fist ~s ttEAr~ly - ~"r - a'~" " emberkied ~ _ on r~wsaass,~o+~r '_~ ~ _ Top CoidrHOt _ Won't Go k~to GNr _ Srnootl,lCewd _ Defroster Defect _ SfipstC~v+dstluret+es _ Lf RF RFC RRO tRt LftO _ VeM~adOn (Bkrwars) _ E,~oCCSSivC Norst _ Laose M,ssing Lugs _ Ftxnes Lfsics ~ _ Cxhsr - e+~leir- _ C7lfrsr- e~r+ln _ Drive Line Vibrafron ~ _ Rest End Noise _ interior _ Exterior ,W~ _ Slow i ,~~ _ HetdlBsxls _ Location: . irroQerat ve _ Leafs A'r . S~~Y _ Excessive Play _ Ex<error - ~~y R _ Generstor/Strtet Floor .B.'~.~L(~I _ Ttxtl 5ignaNdFlsfAers _ W _ Wip Not Fpid OtA _ tiom _ Seat Condibors _ WHI Not LpwedRaise _ Ferc Bmc _ Np ReJ;Vairt OowNllp irts/Gau~es LiR WTI Not Fold trKO _ _ FuM, CHI, Amp Msler $us _ Seats _ tiandrsrfs _ Modesty Paneis t3VU1' DAMACat: Circle and describe any damage to a bus on diagram et trontlrear and two side views Desorption. ~ ~ Description: t' Description: ~ Description: OPERATOR(S): tMPORTAIVT! Help expedite repairs by providing necessary inbrmation regarding defects! Pease print, REPAIRS MADE: ALL ITEMS COMPLETED -BUS SERVICED ANO RELEASED: Supervisor's Signature Date Attachment 2 Inspection Senior Mobiiiiv P.M. Check List Date Bus# TERMINAL workorder# current Mileage Last inspection miles A. Employee must check off ail boxes/ Note all discrepancies on reverse aide Miles between B. Check files and open workorders C. Interior 1 Entry door operation and seals 2 Temperature and oil waming devices 3 Neutral safety system 4 Horn, gauges and dash lights 5 Heater, defroster and fan 6 Windshield wipers and washer 7 Indicator lights 8 Throttle operation 9 Steering free play In. 10 Applied and unapplied brake test for vacum loss 11 Interior lights 12 Windshield and window glass condition 13 Window mechanism and seals 14 Seat condition 15 Interior body, floor and stantions 16 Fire extinguisher date and bracket 17 Road waming devices 18 First aid kits 19 Emergency exits operation, waming devices and signs 20 Interior clean 21 Back up alarm D. Exterior 1 All exterior lights and signals 2 Mirror condition and mounting 3 Record body damage 4 Bumper bolts 5 Paint lettering and appearance 6 Emergency exits 7 Axle flange and lug nuts, oil hubs 8 Tire side wall condition, cracked wheels, valve stem Valve stem cap, alignment of rear duels 9 Tread depth LF RF LRO LRI RRO RRI 10 Tire inflation: Record and inflate LF RF LRO LRI RRO RRI Y g E. Under hood Y ¢ 1 Check for visible leakage 2 Engine oil level 3 Transmission fluid level and condition 4 Brake fluid 5 Power steering fluid 8 Check all belts 7 Component and accessory mounting 8 Check all hoses and routing 9 Coolant Ievei and protection c/f ph 10 Pressure test cooling system 11 Water pump and fan clutch play 12 Air filter condition -check restriction gauge 13 Check exhaust system 14 Battery fluid level and mounting 15 Clean battery and connections 16 Drain fuelJwater separator F. Under Bus la Y 1 Kingpin and wheel bearing play 2 Tire wear, condition and matching 3 Leakage at backing plates and wheel seals 4 Steering box, mounting, leakage, looseness and leaks 5 Front shocks and mounting 8 Front springs, bushings 7 Engine leaks, lines, filters, hoses and engine mounts 8 Starter and connections 9 Exhaust system and mounting 10 Transmission mounted parking brake 11 Transmission leaks 12 Output shaft play 13 Driveshaft guard, U joints and retarder 14 Body hold downs and insulators 15 Wiring along frame 16 Differential leaks, fluid level 17 Pinion play 18 Breather vent 19 Rear shocks and mounting 20 Rear springs, bushings and U bolts 21 Leakage at backing plates and wheel seals 22 Fuel tank straps and lines 23 Tail pipe hangere 24 Lube entire chassis 25 Check drag link, tie rods and idler arms g Y Attachment 2 D. Senior Mobility P.M. Check List m ., a f1 I i# Inenonfinn Inspection Y y 1 Check lift for proper operations 2 Inspect for stress, cracks, mounting and alignment 3 Check pins 4 Check the complete hydraulic system 5 Check micro switches and electrical wiring 6 Check all system covers and warning signs 7 Check safety barrier 6 Lube complete lift 9 Check wheelchair securements, proper amount and operation 10 Litt door warning device 11 Lift cover in place 1 Visible and audible leaks 2 Check all lines along chassis 3 Check brake booster and hoses 4 Hydraulic lines Remove wheels and check the following kerns 5 Pads and rotors 6 Check pins and caliber's _ H. Roadtest I. Note repairs needed Signature of Inspecting Mechanic Signature of Supervisor 6,000 miles- inspectionloil change 30,000 Transmission service 60,000 Differential service AGREEMENT NO. C-1-2620 EXHIBIT B Senior Mobility Program Allocation OCTA FY 2010-11 Transportation Development Act Article 4.5 Funds ~~ Anaheim $ 194,204 Brea $ 37,766 Buena Park $ 49,457 Costa Mesa $ 83,053 Garden Grove $ 183,225 Huntington Beach $ 164,622 Irvine $ 93,151 La Habra $ 52,413 Laguna Hills $ 34,226 Laguna Niguel $ 46,533 Laguna Woods $ 128,998 Lake Forest $ 45,677 Newport Beach $ 111,163 Placentia $ 38,104 Rancho Santa Margarita $ 14,403 San Clemente $ 50,698 Santa Ana $ 167,850 Seal Beach $ 69,114 Westminster $ 66,902 Yorba Linda $ 40,913 Total Current Partici ants S 1,672,472 AGREEMENT NO. C-1-2620 EXHIBIT C Senior Mobility Program Monthly Reporting Form Monthly Reporting E-Form OCTA P rri~ln -~ a _.. Service for the Month/Years of: ~ __________~ I________. _' ~ Program Name: City or Organization: Contact Person: Contact Number: Trip Category One-Way Passenger Trip Vehicle Service Hours Vehicle Service Miles Nutrition Trips: Medical trips: Shopping trips: Other trips: (Please specify trip type below") Totals: o 0 0 OCTA Monthly Contribution Amount: City Monthly Contribution Amount: Total Operation Cost for Month: Source of City Contributions: "'Pleases ci other tri s befn rovided to seniors in this s ace: Please provide the roquested inronnaiwn ens suoma aie wmpieiou iu~m u, w ~ ~. Attentlon: Jessica Deakyna/Community Tronsportstbn Coordinator. Dy email to jdsekyna®octe.net or Dy FAX to (714)5!30.5827. •••ey the lbth day or Ms month rollowinp the roportl~p month"' Please contact Jessica Deakyne at (714) 560-5802 if you have any questions or require asslatance with the completion of this form. !`n.n.nanle TR-BO-0t36.doc (09/78108) Page 1 of 1 AGREEMENT NO. C-1-2620 EXHIBIT D 1`rTatianal Drub-Free V'V©r~~-lace Alliance DRUG-FREE WORKPLACE ACT OF 1988 THE FEDERAL LAW This law, enacted November 1988, with subsequent modification in 1994 by the Federal Acquisition Streamlining Act, (raising the contractor amount from $25,000 to $100,000), requires compliance by all organizations contracting with any U. S. Federal agency in the amount of $100,000 or more that does not involve the acquisition of commercial goods via a procurement contract or purchase order, and is performed in whole in the United States. It also requires that all organizations receiving federal grants, regardless of amount granted, maintain adrug-free workplace in compliance with the Drug-Free Workplace Act of 1988. The Law further requires that all individual contractors and grant recipients, regardless of dollar amount/value of the contract or grant, comply with the Law. Certification that this requirement is being met must be done in the following manner: By publishing a statement informing all covered employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the covered workplace, and what actions will be taken against employees in the event of violations of such statement. By providing ALL covered employees with a copy of the above-described statement, including the information that as a condition of employment on the Federal contract or grant, the employee must abide by the terms and conditions of the policy statement. For Federal contractors this encompasses employees involved in the performance of the contract. For Federal grantees all employees must come under this requirement as the act includes all "direct charge" employees (those whose services are directly & explicitly paid for by grant funds), and "indirect charge employees (members of grantee's organization who perform support or overhead functions related to the grant and for which the Federal Government pays ifs share of expenses under the grant program). Among "indirect charge" employees, those whose impact or involvement is insignificant to the performance of the grant are exempted from coverage. Any other person, who is on the grantee's payroll and works in any activity under the grant, even if not paid from grant funds, is also considered to be an employee. Page 1 of 2 Revised: 03/03/2010 AGREEMENT NO. C-1-2620 EXHIBIT D Temporary personnel and consultants who are on the grantee's payroll are covered. Similar workers, who are not on the grantee's payroll, but on fhe payroll of contractors working for the grantee, are not covered even if physical place of employment is in fhe grantee's workplace. By establishing a con#inuing, drug-free awareness program to inform employees of the dangers of drug abuse; the company's drug-free workplace policy; the penalties for drug abuse violations occurring in the workplace; the availability of any drug counseling, rehabilitation, and/or employee assistance plans offered through the employer. By requiring each employee directly involved in the work of the contract or grant to notify the employer of any criminal drug statute conviction for a violation occurring in the workplace not less than five (5) calendar days after such conviction. By notifying the Federal agency with which the employer has the contract or grant of any such conviction within ten (10) days after being notified by an employee or any other person with knowledge of a conviction. By requiring the imposition of sanctions or remedial measures, including termination, for an employee convicted of a drug abuse violation in the workplace. These sanctions may be participation in a drug rehabilitation program if so stated in the company policy. By continuing to make a "good-faith" effort to comply with all of the requirements as set forth in the Drug-Free Workplace Act. All employers covered by the law are subject to suspension of payments, termination of the contract or grant, suspension or debarment if the head of the contracting or granting organization determines that the employer has made any type of false certification to the contracting or grant office, has not fulfilled the requirements of the law, or has excessive drug violation convictions in the workplace. Penalties may also be imposed upon those employing a number of individuals convicted of criminal drug offenses as this demonstrates a lack of good faith effort to provide adrug-free workplace. The contract or grant officer may determine the number on a case-by-case basis. Employers who are debarred are ineligible for other Federal contracts or grants for up to five (5) years. Compliance may be audited by the Federal agency administering the contract or grant. The Drug-free Workplace Act does not require employers to establish an employee assistance program (EAP) or to implement drug testing as a part of the program. Source: Federal Registers April 11, 1988 & May 25, 1990 & the Federal Acquisition Streamlining Act of 1999 (FASA). Page 2 of 2 Revised: 03/03/2010