HomeMy WebLinkAbout08 AWARD CONTRACT MITCHELL AVE STORM DRAIN~ A ends Item 8
- ~ AGENDA REPORT Reviewed:
City Manager
'' Finance Director
MEETING DATE: JUNE 7, 2011
TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AWARD CONTRACT FOR THE MITCHELL AVENUE STORM DRAIN
PROJECT CIP 50035
SUMMARY
Staff is requesting that the City Council award the construction contract for the Mitchell Avenue
Storm Drain Project CIP 50035 to the lowest responsive/responsible bidder and appropriate
$267,312 from the un-appropriated reserves of the Gas Tax Fund to the project, pending final
CDBG FY 2011-2012 allocation from United States Department of Housing and Urban
Development (HUD).
RECOMMENDATION
It is recommended that the City Council:
Appropriate $267,312 from the un-appropriated reserves of the Gas Tax Fund; and
2. Award the construction contract for the Mitchell Avenue Storm Drain Project CIP 50035 to the
lowest responsive/responsible bidder, GCI Construction, Inc., in the amount of $724,618.55,
and authorize the Mayor and the City Clerk to execute the contract documents on behalf of the
City.
FISCAL IMPACT
$560,036 has been budgeted and appropriated in this Fiscal Year 2010-2011 Capital Improvement
Program for this project, of which $483,155 is funded from the City's Community Development
Block Grant (CDBG) Program, including recent reallocations by the City Council. The City's CDBG
One Year Action Plan for Program Year 2011-2012, which includes additional funds for the Mitchell
Avenue Storm Drain construction, was approved by the City Council on April 19, 2011 and was
subsequently submitted to the United States Department of Housing and Urban Development
(HUD).
The City has received preliminary confirmation from HUD as to the amount of the City's CDBG
Program Year 2011-2012 allocation. The amount to be allocated to the Mitchell Avenue Storm
Drain construction has been determined to be $267,312. However, since the confirmation from
HUD is preliminary, staff recommends, in order to maintain the current project schedule and
construction window utilizing the summer months to minimize related school impacts, that
$267,312 be allocated from the un-appropriated reserves of the Gas Tax Fund to award the
project. Final confirmation and allocation from HUD is expected in August. Upon receipt, the
CDBG 2011-2012 project allocation will credited against any Gas Tax Fund project expenditures
and all remaining Gas Tax Funds will be returned to fund balance.
Mitchell Avenue Storm Drain Project CIP 50035
June 7, 2011
Page 2
Additionally, approximately $50,000 of Mitchell/Utt intersection improvements associated with this
project are eligible State legislated Safe Routes to School (SR2S) for CIP 40073 and will be
credited against the grant accordingly.
DISCUSSION
The proposed project covers the segment of Mitchell Avenue between Newport Avenue and Red
Hill Avenue. The existing corrugated metal pipe arch (CMPA) storm drain, located in the northerly
parkway of Mitchell Avenue, was investigated and found to be in a severe state of deterioration.
The project consists of lining the existing pipe with cured in place pipe (CIPP); connection of
existing storm drain laterals; removal of existing concrete cross-gutters and installation of new
catch basins at various street intersections; installation of curb ramps at intersections to be in
compliance with current federal Americans with Disabilities Act (ADA) requirements; modifications
to existing water mains in conflict with the proposed storm drain improvements; replacement of
striping and pavement markings; and adjustment of manhole rims and valve boxes to grade.
In order to minimize the impact of construction activities on the school and adjacent residences,
construction of the project will be completed in conjunction with the Mitchell Avenue/Utt Drive
Pedestrian Enhancements Project CIP 40073 and will be scheduled to occur during the summer
months while the Beswick Elementary School is not in session. Certain items of work, including
replacement of curb ramps, cross-gutter, and paving at the Mitchell Avenue/Utt Drive intersection
are eligible to be paid for with the State Safe Routes to Schools grant for CIP 40073 and will be
charged to that project.
Formal bids were publicly opened on May 19, 2011 and reviewed by Public Works. Three (3) bids
were received and are summarized below by order of least dollar amount:
GCI Construction, Inc ............................................................... $724,618.55
Mike Prlich & Sons, Inc ............................................................. $872,722.50
Palp, Inc. dba Excel Paving Company ....................................... $914,264.00
Staff has reviewed the references and State Contractor's License for GCI Construction, Inc. and
has determined that they are appropriate for the subject project.
It is recommended that the City Council appropriate $267,312 from the un-appropriated reserves of
the Gas Tax Fund to maintain project schedule and award the construction contract for the Mitchell
Avenue Storm Drain Project CIP 50035 to the lowest responsive/responsible bidder, GCI
Construction, Inc., and authorize the Mayor and the City Clerk to execute the contract documents
on behalf of the City.
S. Stack, P.E.
of Public Works/City Engineer
Attachments: Location Map
S:\Ciry Council Items\2011 Council ItemsWward of Contract for Mitchell SD CIP 50035.docx
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