HomeMy WebLinkAbout09 OLD TOWN FAMILY FUN NIGHTAgenda Item ~_ Reviewed: AGENDA REPORT City Manager Finance Director N A MEETING DATE: JULY 5, 2011 TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER FROM: COMMUNITY DEVELOPMENT DEPARTMENT SUBJECT: OLD TOWN FAMILY FUN NIGHT SUMMARY: Old Town Family Fun Night is a Conditional Use Permit application for a street fair for every Thursday night from 4:00 p.m. to 8:00 p.m. The street fair will include a Certified Farmers' market, a kids corner, pre-packed foods, entertainment, and original crafts. If approved, the street fair will take place on EI Camino Real between Sixth Street and Main Street. At the Council meeting of June 21, 2011, Councilmember Gomez requested that staff provide a status update of the application. RECOMMENDATION That the City Council receive and file this report. FISCAL IMPACT The application for a conditional use permit to authorize the street fair is an applicant- initiated project. The applicant has paid applicable fees for processing this project. DISCUSSION Early this year, an application was received for a request to hold a street fair to include a Certified Farmers' market, a kids corner, pre-packed foods, entertainment, and original crafts. If approved, the street fair will take place on EI Camino Real between Sixth Street and Main Street every Thursday night from 4:00 p.m. to 8:00 p.m. (Exhibit 1). The event will involve the closure of EI Camino Real and would impact residential and commercial uses along EI Camino Real. City staff has been working with the applicant to obtain letters of consent from affected property owners and tenants of the street closure prior to scheduling a public hearing before the Planning Commission. As noted, not all owners and/or tenants have consented. Figure 1 is a map showing the status of consents received. Old Town Family Fun Night July 5, 2011 Page 2 Main Street ~ r- :a f ~ a p ~ ~ ' • ~ - ~~ O ~ f'1 O O ~ C) f'f ~ .~ ~ 42D S:'.: sC.'. sv5 ~ 430-s±~ __ i n n ~ - - ~ 441 ~ :e• ~ 5'.l _ ___ SOC. ' 1 !~ ;•?S 4~:; 7t C~ y .._ __ 0 _,.... ~ ti t 520 ~ y ...~ T a: r n. ~~~ ~ 'll y n ~.J ~ z - y V i• _ _ .. ____... 0 Consent received 0 Oppose Consent has not been received Consent received from tenant(s) Figure 1 Other outstanding issues which the applicant has brought up relates to the cost for the preparation of a road closure and detour plan, the installation and removal of traffic control devices during the event, and insurance requirement. These are potential conditions of approval that the City's Public Works/Engineering Department and Risk Manager have prepared, and these have been shared with the applicant as follows: • Prior to the start of the initial Street Fair, the applicant shall submit a 24" x 36" road closure and detour plan, as prepared by a California Registered Traffic Engineer or Civil Engineer experienced in this type of plan preparation, to the City of Tustin Public Works Department for review and approval. This requirement is necessary since the closure of the street would require professional determination of appropriate traffic control devices, detour plan, signage, reprogramming of signal lights, and proper barricades/crash protection. In light of the Santa Monica Farmers' Market incident, greater care for public safety is taken into account. If the City is to prepare the road closure and detour plan, the estimated cost is $3,000.00. Old Town Family Fun Night July 5, 2011 Page 3 • Installation and removal of all traffic control devices required for the road closures and detouring shall occur in a timely manner. In addition to installing standard signs and barricades for the road closure, vehicles or other City approved devices shall be placed for crash protection. If City forces are required to perform the installation and removal of traffic control devices, the estimated cost is $1,600.00 per week or approximately $83,000.00 per year. • The applicant shall provide a minimum of $3 million evidence of general liability insurance, primary, non-contributory, and naming the City as the additional insured. The City is a member of the California Insurance Pool Authority (CIPA) and through the participation in the insurance program, the City can assist vendors in obtaining Special Events coverage for the Family Fun Night. The premiums for the coverage would be paid by the vendors. The City would act as an intermediary by collecting the fees and providing the insurance certificates. At this time, no additional letters of consent have been provided. The applicants have expressed a concern about on-going capital costs and have identified their desire for the City to provide a contribution. ~ ~~ Elizabeth A. Binsack Community Development Director Exhibit 1: Proposed Old Town Street Fair and Certified Farmers' Market Map Proposed Old own Tustin Street Fair ,.r„~~„,~}d,,,,~rtif , d Farmers' Market Fire Access Lane 20' ~~ ~\ ~Y Vehicle Old Town barricade Flooring Restroom Quinn's Restroom 29 Vendor S aces P 29 Vendor Spaces Q l OX 10 Each ,~ ~ l OX 10 each Trash -~"'-'~ ~ Beach Pit BBQ Restroom Vehicle Vehicle Fire Access Lane 20' barricade i. ~. ~ .'.,.~'": Map Not To Scale ~~~~~ ~~ 1~~