HomeMy WebLinkAbout12 APPROVE AMENDMENT NO. 4 TO HUNSAKER~ A enda Item 12
_ ~ AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: SEPTEMBER 6, 2011
TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER
FROM: CITY MANAGER'S OFFICE & PUBLIC WORKS DEPARTMENT
SUBJECT: APPROVAL OF AMENDMENT NO. 4 TO CONSULTANT SERVICES
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES FOR TUSTIN
LEGACY BACKBONE INFRASTRUCTURE BETWEEN THE CITY AND
HUNSAKER & ASSOCIATES
SUMMARY
Approval is requested of Amendment No. 4 to a Consultant Services Agreement for Tustin
Legacy backbone infrastructure between the City and Hunsaker & Associates to provide
additional engineering services related to construction support for Tustin Ranch Road Phase 1
improvements.
RECOMMENDATION
It is recommended that the City Council:
1. Approve Amendment No. 4 to a Consultant Services Agreement for engineering
construction support services for Tustin ranch Road Phase 1 improvements between the
City and Hunsaker & Associates, increasing the not to exceed amount by $98,000 to
$822,450, and authorize the City Manager and/or Assistant City Manager to execute the
Amendment; and
2. Appropriate $98,000 from unappropriated funds in CFD 06-01 Fund (434} to the Tustin
Ranch Road Extension Project Capital Improvement Program Fund (CIP No. 70100 and No.
7o20s}.
FISCAL IMPACT
The consulting services will be compensated on a time and material basis with a not to exceed
budget of $98,000. The Scope of Services will require an appropriation fram unappropriated
funds in the CFD 06-01 Fund (434} to cover the additional engineering services related to
construction support for Tustin Ranch Road roadway improvements.
DISCUSSION
On September 7, 2010, a Consultant Services Agreement ("Agreement"} with Hunsaker &
Associates to provide engineering services at Tustin Legacy related to the City's Disposition
Strategy and Business Plan, aerial mapping, and improvements related to Tustin Ranch Road
and Valencia Avenue. Subsequently, amendments to the Agreement were approved by the City
Council as follows:
Hunsaker & Associates Contract Amendment No. 4
September 6, 2011
Page 2
• On November 2, 2010, Amendment No. 1 to the Agreement was approved for
engineering services related to preparation of a final tract map for conveyance purposes.
• On February 1, 2011, Amendment No. 2 to the Agreement was approved for engineering
services related to infrastructure design requirements for Tustin Ranch Road roadway
improvements, Valencia Avenue traffic signal and sewer line modifications, and Park
Avenue roadway, storm drain, water, and sewer improvements.
• Qn May 3, 2011, Amendment No. 3 to the Agreement was approved for additional
engineering services related to infrastructure and grading design requirements for Tustin
Ranch Road roadway improvements and mapping services related to the City's
Disposition Strategy and Business Plan.
Subsequently, the a proposal was requested for additional engineering support services from
Hunsaker & Associates related to construction support for Tustin Ranch Road Phase 1
improvements. Typically, these support services are provided by the Engineer of Record.
Tasks included on-call attendance to field meetings, submittal review, shop drawing review and
approval, response to Contractor request for information (RFIs), written
certifications/verifications for certain completed items of work (i.e. line and grade}, validation of
fix quantities, change order review and support, costing and record drawings.
An itemized list of approved Tustin Legacy agreements for professional consulting services,
including pending approvals, is attached for reference.
Christine A. Shingleton
Assistant City Manager
Douglas S. Stack, P.E.
Director bf Public WorkslCity Engineer
Attachment A: Proposed Contract Amendment No. 4
Attachment B: Tustin legacy Agreements Summary
S:\City Council Items~2011 Council Items\Approval of Amendment No. 4 to Legacy Contract with Hunsaker_City.docx
AMENDMENT N0.4
TO
CONSULTANT SERVICES AGREEMENT
This AMENDMENT NO. 4 TO CONSULTANT SERVICES AGREEMENT
("Amendment No. 4") is made and entered into by and between the CITY OF TUSTIN, a
municipal corporation ("City") and HUNSAKER & ASSOCIATES IRVINE, a California
Corporation ("Consultant"), pursuant to Section 1.6 "Additional Services" and Section
2.3 "Changes", of the Consultant Services Agreement.
WHEREAS, City and Consultant entered into a Consultant Services Agreement
on September 7, 2010, to provide consulting services to the City for engineering
services for the Tustin Legacy Disposition Strategy and Business Plan; and
WHEREAS, City requested certain additional engineering services related to
construction support for Tustin Ranch Road roadway improvements; and
WHEREAS, Hunsaker & Associates submitted an authorization request for
additional engineering services dated August 18, 2011, attached hereto as Exhibit "A";
and
THEREFORE, it is agreed that the Original Agreement be amended as follows to
reflect the modifications requested by Hunsaker & Associates and authorized by the
City of Tustin:
1. Modification of Compensation. Section 2 entitled "Compensation" is
amended to provide additional engineering services as identified in Exhibit "A"
of this Amendment No. 4 to be charged on an hourly rate up to a not to
exceed additional compensation amount of $98,000.
2. General Requirements. All other terms and provisions contained in the
Original Agreement shall remain in effect and shall not be altered by this
Amendment..
1
IN WITNESS WHEREOF the parties have executed this Amendment No. 4 as of
the date stated below.
DATED:
APPROVED AS TO FORM:
City Attorney
"City"
City of Tustin, a municipal corporation
By:
City Manager or Assistant City Manager
"Consultant"
Hunsaker & Associates Irvine, a
California corporation
Kamal Karam
Executive Vice President, Principal
By:
2
I~ U N SAKE R
& ASSOC IATES
PLANNING
ENGINEERING
SURVEYING
GOVERNMENT RELATIONS
IRVINE
LOS ANGELES
PALM DESERT
RIVERSIDE
SAN DIEGO
j~s~s ' sari ~;.
~~~
I R V I N E, I N C.
August 18, 2011
Mr. Ken Nishikawa
Tustin Legacy Development
Services Manager
CITY OF TUSTIN
300 Centennial Way
Tustin, CA 92780
Subject: Civil Engineering Support Services during Construction
Tustin Ranch Road Extension from Warner Avenue to Walnut
Avenue Rough Grading and Storm Drain Construction Project
(C.I.P. Nos. 70100 8~ 70206)
Amendment No. 4 to Consultant Services Agreement for the
Tustin Legacy Disposition Strategy and Business Plan
Dear Mr. Nishikawa:
PRINCIPALS:
DAVID FRATTONE Hunsaker & Associates Irvine, Inc. (H&A} is pleased to provide this amendment to
FRED cRAYLEE our current contract for Civil Engineering Support Services during Construction
BRADLEY HAY required to complete the construction of the above referenced project. The proposal
PAUL HUDDLESTON is based on the construction project bid package associated with the Tustin Ranch
KAMAL KARAM Road Extension from Warner Avenue to Walnut Avenue, Rough Grading and Storm
DOUGLAS STACEY Drain Construction Project (C.I.P. Nos. 70100 & 70206}.
KRIS WEBER
JOSEPH E. WIGHTMAN
Work will be done in accordance with the approved and permitted Plans, the
approved soils reports and the Project's Technical Specifications. Services shall be
prepared in accordance with accepted industry standards. All services are subject to
the request, direction, and authorization of the City. H&A shall act in a supporting role
to Owner by providing professional services on an as-needed basis.
Our proposed scope of services is as follows:
1. Pre-Construction and Field Meetings ....................................... $ 16,000
FOUNDING PARTNERS:
RICHARD HUNSAKER H&A shall attend the preconstruction meeting called by the
TOM R. McGANNON City. During the active construction period, H&A shall provide
JOHN A. MICHLER an engineering project manager to attend field meetings when
DOUGLAS G. SNYDER called upon by the City's Construction Manager.
2. Field Support Services ............................................................. $ 36,000
H&A shall provide review of Contractor's submittals, shop
drawings, and construction layouts as required and observe
the work in process as requested by the City's Construction
Manager. H&A shall respond to Requests for Information's
(RFIs} submitted through the City's Construction Manager
Three Hughes and
provide written responses as appropriate. When
Irvine, California requested by City's Construction Manager, H8cA's
92618-2021 engineering project manager will share interpretations,
(949) ss3-logo PH opinions, and possible solutions to field issues and coordinate
(949) ss3-o~s9 Fx additional services required. Upon request by City's
www.hunsaker.com
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Mr. Ken Nishikawa
Tustin Legacy Development
Services Manager
CITY OF TUSTIN
August 18, 2011
Page 2
Construction Manager, H&A will review and respond to
change order requests submitted by the Cantrac#or and
prepare engineer estimates of quantities and cost supporting
the change.
3. Certifications and Verifications ................................................. $ 32,000
On completion of the construction work {or various phases
thereof), H&A shall prepare written certifications signed by a
licensed civil engineer verifying completion of the work in
substantial compliance with the intent of the plans and
specifications.
H&A shall validate fixed quantities as work is complete. H&A
shall attend a Final Quantity review meeting with City's
Construction Manager. Following the meeting, H&A shall
review the Final Quantity Summary addressing all items of
work, inaluding change orders, and submit the Summary with
a letter signed by a licensed civil engineer verifying the
quantities to City's Construction Manager.
4. Record Drawings ...................................................................... $ 12,000
H&A shall compile documents provided by the City's
Construction Manager affecting the final configuration of the
work. These may include Contractor's as-built drawings,
survey records, plan changes, change orders, and other
contract documents. H&A shall produce the Record Drawings
for the future reference of Gity and other Public Agencies.
The Reeard Drawings shall be a full set of plans stamped "As-
Built" in red.
5. Reimbursables .......................................................................... $ 2L000
The City shall reimburse H&A for out of packet expenses.
Tc~ta! $ 98,000
We propose to furnish the above services based on our standard hourly rates, as
Shawn an Exhibit A, for a total of $98.000.
The following is a summary of the insurance coverages that Hunsaker & Associates
Irvine, Inc. provides and is inGuded in our offer of this proposal:
General Liability .................... $ 2,000,000
Personal Injury ...................... $ 1,000,000
Auto Liability .......................... $ 1,000,000
Professional Liability ............. $ 2,000,000
Valuable Papers .................... $ 1,850,000
Mr. Ken Nishikawa
Tustin Legacy Development
Services Manager
CITY OF TUSTIN
August 18, 2011
Page 3
Upon request, we will provide a Certificate of Insurance for the insurance coverages
listed above. Should you require additional coverage, the costs that we incur from
our insurance carriers will be invoiced at their direct costs and are not included in our
fee quoted within this proposal.
Should this proposal meet with your approval, please sign below and return it to our
office. We have enclosed a copy of this proposal for you to retain for your records.
Very truly yours, Accepted by,
HUNSAKER & ASSOCIATES IRVINE, INC. CITY OF TUSTIN
Kamal Karam "~~""
Executive Vice President, Principal
KK: tl Date
Enclosures
W.O. 0449-21 X
(flc\1p\bw\0449\21X P02-kk.doc)
Exhibit A
City of Tustin
Additional Engineering Services
HOURLY RATE SCHEDULE
Principal .......................................................... $ 170/Hour
Project Manager ............................................. $ 150/Hour
Project Engineer ............................................ $ 140/Hour
Office Technical Staff .................................... $ 124/Hour
Field Survey Two-Person Crew .................... $ 216/Hour
Field Survey Three-Person Crew ................. $ 260/Hour
The above rates are for all professional staff. We do not bill for secretarial or other
office support personnel. We also do not bill for computer time and minor copying.
It should be noted that our fee does not include the cost of reproductions, computer
plotting or deliveries. Outside services will be invoiced directly to you through your
suppliers or at cost plus 10% when invoiced through Hunsaker & Associates Irvine,
Inc.
Invoicing will be on a monthly basis and payable within 30 days after receipt of our
invoice. Should payment not be received within thirty (30} days, a one and one-half
percent (1'/2%} per month late fee will be charged on any unpaid balance. Our
standard hourly rate is subject to an increase on July 27, 2011.
KK:tI ((flc\1p\bw\0449\21X P02-kk.doc) 8-18-11 A-1 TRR -Rough GradinglStorm Drain
Hunsaker & Associates Jrvine, Jnc. City of Tustin
Attachment B
TUSTIN LEGACY AGREEMENTS
EXISTING AGREEMENTS WITH CITY OF TUSTIN
Monday, August 29, 2011
Master
Development
Approval by
Task Order
Consultant/Contractor Type of Services Footprint City Council Work Item Cost
Issued
including TRR
Extension
RBF Engineering & y 8/3/2010 Disposition Strategy $ 75,000 y
Planning
Engineering y Armstrong Ave. $ 66,800 y
Engineering y Valencia Ave. $ 87,700 y
Engineering y Tustin Ranch Road $ 313,200 y
Engineering y Warner Ave. $ 61,700 y
Engineering y Barranca Parkway $ 166,600 y
Engineering y Red Hill Ave. Median $ 112,000
Engineering y Detention Basin Improvements $ 428,000
Engineering y Red Hill Ave. Widening (see amend. #3) $ 114,900 y
Sub-Total $ 1,425,900
RBF -Amend. #1 Engineering y NAS Tustin Ranch Road -Parkway Landscaping $ 8,800 y
Sub-Total $ 8,800
RBF -Amend. #2 Engineering y NAl Tustin Ranch Road -WQMP $ 9,200 y
Engineering Y Tustin Ranch Rd - Bioswales $ 4,000 y
Engineering y Tustin Ranch Rd -Tract Maps $ 11,600 y
Sub-Total $ 24,800
RBF -Amend. #3 Engineering & y NAi TR 17144 Revisions (Task 1S) $ 3,000
Plannine
Engineering y TRR/Valencia (Tasks 1-4) $ 11,500 y
Engineering y TRR/Warner North (Task 5) $ 3,000 y
Engineering y TRR Bridge (Tasks 6-7) $ 9,500 y
Engineering y TRR/IRWD (Tasks 8-11) $ 10,500 y
Engineering y TRR/Legacy(Tasks 16-18) $ 9,000 y
Engineering y TRR/Walnut (Tasks 19-27) $ 58,000 y
Engineering y TRR Misc. (Tasks 12-14) $ 15,000 y
Engineering y Delete Red Hill Ave. Widening (see above) $ (114,900) y
Sub-Total $ 4,600
RBF -Amend. #4 Engineering Y NAl Revise TRR Onsite & Offsite Plans $ 10,000
Engineering v TRR Survey $ 4,000
Engineering y Topo Survey $ 2,500
Engineering v SCRRA Topo Survey $ 2,500
Engineering y Temp. Construction Easements $ 2,200
Engineering Y Revise IRWD Capital Domestic Water Plans $ 1,000
Engineering v IRW D Reimbursement Agreement Exhibit $ 800
Engineering y IRWD Water Invasion Line $ 800
Engineering v Design Development Services $ 4,100
Engineering y Utility Consulting/Coordination Services $ 11,200
Engineering v Utility Composite Services $ 6,500
Engineering y Electrical Design Services $ 9,800
Engineering V Revise WQMP $ 6,000
Engineering y Revise Specifications $ 6,000
Engineering v TRR/Walnut Grading Plans $ 4,000
Engineering y Additional Agency Approval/Permits $ 15,000
Engineering v Additional Meeting Budget $ 5,000
Engineering Y Eliminate Optional Retaining Wall $ (31,000)
Engineering y Eliminate Structural for TRR/Walnut Retaining WaII $ (8,000)
Engineering Y Eliminate Pothole Subsurface Utility $ (4,000)
Sub-Total $ 48,400
TOTAL $ 1,512,500
Developer's Research Finanoal y 9/7/2010 Disposition Strategy $ 75,000 y
TOTAL $ 75,000
SMS Architects Planning and y 9/7/2010 Disposition Strategy $ 75,000 y
TOTAL $ 75,000
Page 1 8/29/2011
TUSTIN LEGACY AGREEMENTS
EXISTING AGREEMENTS WITH CITY OF TUSTIN
Monday, August 29, 2011
Master
Development Approval by
Task Order
Consultant/Contractor Type of Services footprint City Council Work Item Cost Issued
Including TRR
Extension
NMG GeoTech y 9/7/2010 Armstrong Ave. $ 7,700 y
GeoTech y Valencia Ave. $ 6,300 y
GeoTech y Tustin Ranch Road $ 22,3D0 y
GeoTech y Warner Ave. $ 7,300 y
GeoTech y Barranca Parkway $ 5,100 y ',
Sub-Total $ 48,700 ~
NMG -Amend. #1 GeoTech y 2/1/2011 Tustin Ranch Road $ 29,000 V
GeoTech V Valencia Ave. $ 4,500 y
GeoTech y Overall Grading, SWPPP, Walls, Demo $ 35,000 y
Sub-Total $ 68,500
NMG -Amend. #2 GeoTech y 7/19/2011 TRR Pre-construction Services $ 23,085
GeoTech y TRR -Rough Grading & Verdura WaII $ 122,120
GeoTech V TRR -Backbone Storm Drain Construction $ 51,095
GeoTech V TRR -Access Road Construction $ 4,415
GeoTech y TRR -Settlement Monitoring $ 4,918
GeoTech V TRR -Lab Testing $ 7,875
GeoTech v TRR -Certifications/Report Preparation $ 14,000
Sub-Total $ 227,508
TOTAL $ 344,708
Hunsaker Engineering y 9/7/2010 Disposition Strategy $ 25,000 y
Engineering y Mapping/PERF/Water Quality $ 60,000 y
Engineering y Tustin Ranch Road $ 129,600 y
Engineering y Valencia Ave. $ 40,80D y
Sub-Total $ 255,400
Hunsaker -Amend #1 Engineering y 11/2/2010 Disposition Strategy $ 72,500 y
Engineering y Tustin Ranch Road -Homeowner Mitigation $ 12,050 y
Sub-Total $ 84,550
Hunsaker-Amend #2 Engineering y 2/1/2011 Tustin Ranch Road $ 103,200 y '
Engineering y Valencia Ave. $ 17,000 y
Engineering y Park Ave. & Legacy Road $ 106,500 y
Engineering y IRWO Capital Plans $ 38,600 y
Engineering y Reimbursables $ 17,500 y
Sub-Total $ 282,800
Hunsaker -Amend #3 Engineering y 5/3/2011 Tustin Ranch Road Grading and Drainage $ 42,700 Y l
Engineering Y Disposition Strategy -Mapping $ 59,000 V I
Sub-Total
$ 101,700 I
Hunsaker-Amend #4 Engineering y Pending'' Pre-construction and Field Meetings $ 16,000
Engineering y FieldSu~portServlces $ 36,000
Engineering y Certifications and Verifications 5 32,000
Engineering V Fecord Drawings $ 12,000
Englneennp, V Reimbursables $ 2,000
Sub-Total $ 98,000
TOTAL $ 822,450
Psomas Mapping bath in the MD Nqi Mapping of activities including LIFOC parcels and $ 31,D00 y
footprint and SOCCCD land swap
outside the
footprint
TOTAL $ 31,000
John Burns Real Estate Residential Market y 11/2/2010 Disposition Strategy $ 29,400 y
Consulting Analysis
TOTAL $ 29,400
Page 2 8/29/2011
TUSTIN LEGACY AGREEMENTS
EXISTING AGREEMENTS WITH CITY OF TUSTIN
Monday, August 29, 2011
Master
Development Approval by
Task Order
Consultant/Contractor Type of Services Footprint City Council Work Item Cost
Issued
including TRR
Extension
Vandermost Consulting Environmental y 11/2/2010 Regulatory Agency Consulting $ 20,000 y
TOTAL $ 20,000
The Concord Group Non-Residential y 11/2/2010 Disposition Strategy $ 42,000 y
Market Analvsis
TOTAL $ 42,000
Pacific States Environmental y 11/16/2010 Environmental Consulting $ 10,000 v
Sub-Total $ 10,000
Pacific States -Amend #1 Environmental y 3/1S/2011 Tustin Ranch Road -Specifications $ 32,385 y
Environmental y Tustin Ranch Road - OCSD & IRWD Permits $ 8,000 y
Environmental y Tustin Ranch Road -Potholing & Sampling $ 9,500 y
Environmental y Tustin Ranch Road -Well Relocation $ 18,800. y
Environmental y Technical Support $ 10,300 y
Sub-Total $ 78,985
Pacific States -Amend #2 Environmental y 6/21/2011 Tustin Ranch Road -Specifications $ 4,000 y
Environmental y Tustin Ranch Road - C06 & C09 Soil Sampling $ 38,500 y
Environmental y Tustin Ranch Road -Groundwater Modeling $ 13,500 V
Environmental v Technical Support $ 7,800 y
Sub-Total $ 63,800
Pacific States -Aniend tJ2 Environmental y Lending' TRR-Response to 2D Groundwater Model Comments S 6,600
Environmental v TRR-3D Groundwater Modeling for Sewer $ 31,500
Environmental V TRR -Well Extensions in CO-9 Area $ 22,900
Environmental y TRR-TechnicalSupPOrt $ 7,800
Sub-Total $ 68,800
TOTAL $ 221,585
Vista Environmental Environmental V 12/7/2010 Tustin Ranch Road -Homeowner Mit. Assessments $ 9,828 V
TOTAL $ 9,828
David Taussig & Associates Financial n 1/4/2011 Disposition Strategy including refinement of $ 47,500 y
infrastructure backbone fees
TOTAL $ 47,500
So Cal Sandbags Maintenance & y 12/7/2010 Maintenance of undeveloped portions including erosion $ 547,524 y
Erosion Control control
TOTAL $ 547,524
Spectrum Landscaping - Maintenance n 6/15/2010 Maintenance of sites outside Master Developer $ 71,208 y
Amend #S footprint
TOTAL $ 71,208
Moffatt & Nichol On-Call Plancheck y Ongoing s Public Works, Bridges & Structures, and Rail & Transit $ 30,000 y
Engineers Engineering
Hartzog & Grabill, Inc. On-Call Plancheck y Ongoing a Traffic Engineering $ 30,000 y
Engineering
DSL Consulting, Inc. On-Call Plancheck y Ongoing a Hydrology & Hydraulics, Street, Mapping, and Landscape $ 30,000 y
Engineering
Parsons Transportation Construction y 5/3/2011 Tustin Ranch Road - CM $ 1,882,075 y
Group Manaxement
TOTAL $ 1,882,075
Page 3 8/29/2011
TUSTIN LEGACY AGREEMENTS
EXISTING AGREEMENTS WITH CITY OF TUSTIN
Monday, August 29, 2011
Master
Development Approval by
Task Order
Consultant/Contractor Type of Services Footprint City Council Work Item Cost Issued
including TRR
Extension
Paleo Solutions. Inc. Archeo/Paleo v 7/19/2011 Tustin Ranch Road -Archeo & Paleo Monitoring 5 6.600
Archeo/Paleo v Tustin Ranch Road -Nat. American Monitorine $ 3.300
Archeo/Paleo y Tustin Ranch Road -Archeo & Paleo Oversight $ 1,500
Archeo/Paleo v Tustin Ranch Road -Archeo & Paleo Reports $ 3,360
Archeo/Paleo y Tustin Ranch Road -Meetings & General Admin. $ 640
Sub-Total $ 15,400
Archeo/Paleo v N-E -Archeo & Paleo Report $ 8,500
Archeo/Paleo Y N-E -Archeo lab $ 3,080
Archeo/Paleo y N-E -Meetings, Mapping, & General Admin. $ 1,550
Sub-Total $ 13,130
TOTAL $ 28,530
Sandoval Pipeline Construction y 8/2/2011 Tustin Ranch Road Ph.l Grading and Storm Drain $ 12,623,788
Enxineerine
TOTAL $ 12,623,788
TOTAL CONTRACTS $ 18,474,096
TOTALTASKSOROERED $ 4,836,070
NOTES:
1. "NA" are items in which funding was appropriated through the adoption of the 2010/2011 Budget and were authorized by staff through a Purchase Order
or within contract amendment limit (10% of total amount) that could be amended by staff, with greater were within the appropriation amounts of the City
Manager.
2. "Pending" are items anticipated to be brought to the City Council for approval in the near future.
3. On-call services established by Public Works operating budget for traffic engineering, development review and special plan check
Page 4 8/29/2011