HomeMy WebLinkAbout06 HVAC SYSTEM 05-20-02NO. 6
AGENDA REPORT o -2o-o2.
.... 40045 ~~
MEETING DATE: MAY 20, 2002 ~
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES
CONTRACT RENEWAL FOR MAINTENANCE AND REPAIR SERVICES OF
THE CITY'S HVAC SYSTEMS WITH BARR ENGINEERING, INC.
SUMMARY
Approval of the second contract amendment with Barr Engineering, Inc. extending the agreement for
Heating, Ventilating, Refrigeration, and Air Conditioning (HVAC) Systems Maintenance and Repair
Services for the period from July 1, 2002 to June 30, 2004, and providing an annual price increase of
2.6%.
RECOMMENDATION
It is recommended that the City Council approve the second amendment to the contract agreement
between Barr Engineering, Inc. and the City of Tustin for Heating, Ventilating, Refrigeration, and Air
Conditioning Systems Maintenance and Repair Service.
FISCAL IMPACT
Adequate funds will be requested in the 2002/2003 and 2003/2004 Fiscal Year's budgets to cover the
cost of the proposed 2.6% adjustments, as a result of the allowed increase.
DISCUSSION
The City has contracted with Barr Engineering, Inc. since January 19, 1998 for Heating, Ventilating,
Refrigeration, and Air Conditioning Systems Maintenance and Repair Services at City and Water
Operations facilities. The original agreement was for a 33-month period with two 2-year extensions
available to the City. This contract amendment would extend the agreement for the second time from
July 1, 2002 through June 30, 2004, and would grant the contractor two annual, consecutive
increases of 2.6% on July 1, 2002, and July 1,2003 respectively.
Barr Engineering, Inc. has provided consistent service of a reasonable quality over the last four years
and has been very responsive in the correction of any service that was not up to City standards. The
implementation of this extension will allow the contractor to continue to provide the same quality and
responsiveness the City has previously received.
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS:WA:ccg:Barr Eng. Contract renewal.doc
Attachment
SECOND AMENDMENT TO
CONTRACT AGREEMENT
THIS SECOND AMENDMENT is entered into this__ day of ,2002, by
and between the City of Tustin, a Municipal Corporation (herein referred to as "City"),
and Barr Engineering, Inc., a California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS, City and Contractor entered into an Agreement dated January 5,
1998, the "Agreement", wherein Contractor agreed to perform heating, ventilation, and
air conditioning (HVAC) services, in accordance with the agreement and specifications
entitled "Heating, Ventilating, Refrigeration, and Air Conditioning Systems Maintenance
and Repair Program - January 19, 1998 through June 30, 2000";
B. WHEREAS, the initial term of the Agreement was for 33 months with the option
to be extended for up to two 2-year extensions;
C. WHEREAS, City and Contractor entered into the first Amendment to the
Agreement on June 19, 2001 and extended the Agreement until June 30, 2002;
D. WHEREAS, City and Contractor desire to exercise the extension clause
pursuant to Section B, Page B-3, Item 13 "Length of Contract" to extend the Agreement
until June 30, 2004;
E. WHEREAS, City and contractor also desire to adjust Contractor's
compensation under this Agreement to reflect two consecutive increases of 2.6%, which
are less than the maximum allowable annual increases, effective July 1, 2002 and July
1, 2003, pursuant to Section B, Page B-3, Item 14 "Contract Increase".
AGREEMENT
The Agreement is hereby amended as follows:
A. The term of the Agreement is extended through June 30, 2004, unless sooner
terminated pursuant to Section B, Page B-l, Item 3, "Termination Prior to Expiration of
Term", of the Agreement.
B. City shall pay Contractor the following sums for the periods indicated:
1. From July 1, 2002 to June 30, 2003 the City shall pay the Contractor, on a
monthly basis, an amount equal to $975.47.
2. From July 1, 2003 to June 30, 2004 the City shall pay the Contractor, on a
monthly basis, an amount equal to $1,000.77.
C.
Except as expressly amended by this Second Amendment, all other terms and
conditions of the Agreement and all attachments and exhibits thereto shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
the year and date first above written.
THE CITY OF TUSTIN
(Seal)
BY:
Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
APPROVED AS TO FORM:
City Attorney Date
APPROVED AS TO CONTENT:
Public Works Director
Date
CONTRACTOR
Firm Name: Barr Engineering, Inc.
(Seal)
BY:
Pete Buongiorno
TITLE: General Manager
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF
AUTHORIZED PERSON (S)