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Home My WebLink About12 CSA FOR TUSTIN SPORTS PARK BASEBALL DIAMOND #2MEETING DATE: NOVEMBER 1, 2011 TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER FROM: DAVID A. WILSON, DIRECTOR, PARKS & RECREATION SERVICES SUBJECT: APPROVAL OF CONSULTANT SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR CONSTRUCTION DOCUMENTS FOR THE TUSTIN SPORTS PARK BASEBALL DIAMOND #2 RENOVATION (CIP NO. 20060) SUMMARY: Approval of a Consultant Services Agreement between the City of Tustin and MIG, Inc. to provide the City the architectural design, construction documents and plans and specifications for the improvements to the Tustin Sports Park Baseball Diamond #2. RECOMMENDATION: Authorize the Mayor and the City Clerk to execute a Consultant Services Agreement with the firm MIG, Inc. for the Tustin Sports Park Baseball Diamond #2 Project in an amount not to exceed $19,085. FISCAL IMPACT: The 2011-2012FY Capital Improvement Program includes the development of plans, specifications and construction documents for the Tustin Sports Park Baseball Diamond #2 Renovation (CIP No. 20060). The total appropriation for the project is $200,000. These park development funds have been allocated and identified in the Capital Improvement Program for the Fiscal Year 2011-2012. BACKGROUND: The Tustin Sports Park Baseball Diamond #2 serves local youth baseball programs comprised primarily of players 13 years of age and older. Since Tustin Sports Park Diamond #2 is the only City park facility capable of hosting players of this age group it is impacted by high use on a year-round basis and is in need of renovation. The Tustin Sports Park Baseball Diamond #2 renovation will improve playing conditions for the area youth baseball players. Improvements will include: infield and pitching mound upgrades, perimeter turf and irrigation enhancements, new shaded dugout structures and backstop and fencing refinements. Four firms responded to the Request for Proposal (RFP) to complete the plans and specifications for the Tustin Sports Park Baseball Diamond #2 Renovation vital to serving our youth baseball programs. The firm of MIG, Inc. was selected for this project for their extensive local experience'working with municipal agencies and strong relevant background designing softball and baseball complexes. RFP EVALUATION SUMMARY: Total Score Average Panel Ratino MIG, Inc. 247 82.3 Richard Fisher Associates 240 80.0 RJM Design Group 218 72.6 David Volz Design 205 68.3 sub hNilson Parks and Recreation Services Attachment: Consultant Services Agreement CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this day of , 20_, by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to as "City", and MIG, Inc., a California Corporation, hereinafter referred to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary landscape architectural design services for the preparation of plans and specification for the Tustin Sports Park Diamond #2 Improvements hereinafter referred to as "Project"; and WHEREAS, City has prepared a Request for Proposal dated July, 2011, a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant has submitted to City a proposal dated August 25, 2011, a copy of which is attached hereto marked as Exhibit "B" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Score of Consultant's Services Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in Exhibit "A". Section 2: Order of Precedence In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "A") 3. Consultant's Proposal (Exhibit "B") CSA TSP #2 rev.doc MIG, Inc. Section 3: Time for Comaletion The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Section 4: Comaensation A. The compensation to be paid under this Agreement shall be as set forth in Exhibit "B", not to exceed a total cost of $19,085.00. B. Consultant shall submit. detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. D. Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof Section 5: Independent Contractor Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. Section 6: Indemnification Consultant agrees to defend, indemnify, and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents'., subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. For liability arising out of 2 CSA TSP #2 rev.doc MIG, Inc. Consultant's professional services, Consultant shall reimburse City for costs, including reasonable attorney's fees, to the extent actually caused by Consultant's negligence, recklessness or willful misconduct, but Consultant has no upfront duty to defend. Section 7: Insurance A. Consultant shall maintain in full force and effect during the term of this Agreement, policies of commercial general liability and automobile liability insurance (each of which shall include property damage and bodily injury) and each with limits of at least $1,000,000 combined single limit coverage per occurrence. B. Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least five (5) years after completion of Consultants services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. C. Consultant shall carry and pay for such workers' compensation insurance as is required fully protect Consultant and its employees under California Worker's Compensation Insurance Law. The insurance company shall agree to waive all rights of subrogation against the City for losses paid under the policy, which losses arose from the work performed by the named insured. D. Other applicable insurance requirements are: (1) Name the City, its officials and employees as an additional insured on the commercial, general and automobile policies. (2) The insurance shall be issued by a company authorized by the Insurance Department of the State of California and rated A, VII or better (if an admitted carrier) or A-, X (if offered, by a surplus line broker), by the latest edition of Best's Key Rating Guide, except that the City will accept workers' compensation insurance rated B-VIII or better or from the State Compensation Fund. (3) The Insurance shall not be cancelled, except after thirty (30) days written prior notice to the City; and (4) The commercial general and automobile liability insurance shall each be primary as respects the City, and any other insurance maintained by the City shall be in excess of this insurance and not contribute to it. E. Upon execution of this Agreement, Consultant shall provide to City certificates of insurance showing the names of the insurers and the amounts of coverage and 3 CSA TSP #2 rev.doc MIG, Inc. insurer endorsements evidencing the required insurance provisions. Insurer endorsements (or a copy of the policy binder if applicable) shall be provided as evidence of meeting the requirements of Subsections (1)(3) and (4) of Section 7D above and the waiver of subrogation requirement in Section C above. If self- insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. Section 8: Termination of Agreement A. City and Consultant shall each have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving ten (10) business day written advance notice to the other party. B. Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. C. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 9: Notices Any notice allowed or required to be given ,shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn.: Department Head 300 Centennial Way Tustin, CA 92780 To Consultant: MIG, Inc. Attn: Steve Lang, Principal-in-Charge 109 West Union Avenue Fullerton, CA 92832 Section 10: Miscellaneous Provisions A. Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. 4 CSA TSP #2 rev.doc MIG, Inc. B. No part of this Agreement may be assigned by Consultant without the prior written approval of City. C. This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. D. Consultant shall perform all services' required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. E. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application far such employment, because of race, religion, color, sex or national origin including but not limited to; the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. F. This Agreement shall be interpreted in accordance with California Law. The parties agree that the Orange County Superior Court is the exclusive venue for any lawsuits by either party regarding this Agreement 5 CSA~ 7Sf' #2 rev.doc MIG, Inc. IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. By ATTEST: Pamela .Stoker, City Clerk APPROVED AS TO FORM: David E. Kendig, City Attorney ey. "CITY" CITY OF TUSTIN Jerry Amante, Mayor "CONSULTANT" MIG,Inc' Title 6 CSA TSP #2 rev.doc MIG, Inc. TUSTI N EXHIBIT A CITY OF TUSTIN BUILDING OUR FUTURE HONORING OUR PAST 300 Centennial Way Tustin, California 92780 REQUEST FOR PROPOSALS for Professional Consulting Services for the Tustin Sports Park Diamond ~z -Preparation of Plans and Specifications July Zott PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to: David A. Wilson, Director Parks and Recreation Services Department City of Tustin 300 Centennial Way Tustin, California 92780 No later than 4:00 P. M. on August 25, 2011. Three copies of the proposal shall be submitted in a sealed envelope and marked: "Proposal for Tustin Sports Park Diamond # 2 -Preparation of Plans and Specifications." Proposals received otter the specified time will not be accepted and will be returned unopened. Fees shall be provided in a separate sealed envelope. 6~uestions regarding this request will be limited to written form and shall be submitted no later than seven (7) calendar days prior to the deadline for proposal submission. Verbal inquiries will not be accepted. 6~uestions shall be directed to David Wilson, dwilson@tustinca.ora. INDEX i. Project Description 2 u. Schedule of Events 2 iii. Scope of Work 2 iv. Proposal Requirements 3 v. General Requirements 5 vi. Consultant Evaluation & Selection Process 7 vn. Administration Specifications 8 Attachments 8 CITY OF TUSTIN Tustin Sports Park Diamond # 2 -Plans & Specs. - RFP July, 2011 Page 2 PROJECT DESCRIPTION The City of Tustin Parks and Recreation Services Department is requesting proposals from design firms for the preparation of Plans and Specifications for Improvements at the Tustin Sports Park Baseball Diamond # 2. The Tustin Sports Park, which is owned and operated by the City of Tustin, is located at 12850 Robinson Drive, on the corner of Jamboree Road and Robinson Drive in the Tustin Ranch area. The park was developed in 1995 and has approximately 22 acres of active recreation space. The City is desirous of making improvements to the Tustin Sports Park Diamond # 2. Diamond # 2 is a full-size regulation baseball field that has a large skinned infield area making it the only City facility capable of hosting baseball teams comprised of players 13 years of age and older. II. SCHEDULE OF EVENTS July 25, 2011 Issuance of Request for Proposals August 18, 2011 Deadline for written questions. August 25, 2011 Proposals due at Tustin City Hall by 4:00 P.M. August 29, 2011 Consultant Evaluation and Selection Process (est. date) September 20, 2011 City Council Approval of Consultant Contract (est. date) September 30, 2011 Issuance of notice-to-proceed (est. date) III. SCOPE OF WORK Although the City is attempting to identify the limits and services required, this should not unnecessarily limit the Consultant in the development of a scope it believes is necessary to meet the City's goals and objectives: The Consultant will prepare design plans and biddable specifications for the project that will include making improvements to the existing amenities at the Tustin Sports Park Baseball Diamond # 2. The Consultant will also prepare construction cost estimates. Amenities that are proposed to be improved and renovated are the existing backstop and fence fabrics, skinned infield material, upgrade infield irrigation and drainage system and renovation to dugouts. More specifically: • Improve two existing dugouts to concrete block structures with roofs • Remove 5" of existing infield material and replace with new infield mix to grade • Remove and replace wood backstop boards with new resilient material CITY OF TUSTIN Tuslin Sporfs Park Diamond # 2 =Plans & Specs, - RFP July, 2011 Page 3 • Replace existing (one) 9C infield irrigation located behind the pitcher's mound with pop-up perimeter irrigation system • Remove and Replace multi -age permanent pitcher's mound • Place turt/sod on outer infield perimeter to cleanly define skinned infield and outfield Curt transition • Install home plate and three sets of base pegs at 70', 80' and 90'. The Consultant is also to meet with the City staff on an as needed, on-going basis. IV. PROPOSAL REAUIREMENTS Although the City requires no specific format, this section is intended to provide guidelines to the Consultant regarding features that the City will look for and expect to be included in the proposal. 1, Content 8t Format The City requests that proposals submitted be organized and presented in a neat and logical format and relevant to these services. Consultant's proposals shall be clear, accurate, and comprehensive. Excessive or irrelevant material will not be favorably received. Proposals shall contain no more than 10 typed pages using a 10 point minimum font size, including transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. The proposal should include the following: • Transmittal/offer letter • Page numbering • Index/Table of Contents • Approach • Team Organization including an organization diagram and time commitment of key staff • Statement of 9ualifications including descriptions of similar projects by key staff to be assigned during the term of the contract • Brief resumes of key staff • Schedule of Hourly Rates and Fees in a separate sealed envelope CITY OF TUSTIN Tustin Sports Park Diamond # 2 -Plans & Specs. - RFP July, 2011 Page 4 2. Approach A description of the firm's approach and work program to meet the City's objectives shall be included. It should explain the technical approach, methodology, and specific tasks and activities that will be performed to address the specific issues and work items. 3. Team Organization The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager and an alternate project manager shall be named who shall be the prime contact and be responsible for coordinating all activities with the City. An organization diagram shall be submitted showing all key team members and illustrating the relationship between the City, the project manager, key staff, and subconsultants. There also should be a brief description of the role and responsibilities of all key staff and subconsultants identified in the team organization. 4. Statement of Aualiilcatioris The information provided in this section should describe the qualifications of the firm and key staff in pertorming projects within the past five years that are similar in scope and size to demonstrate competence to pertorm these services. The projects listed should be those that the key staff named for this project were responsible for pertorming. Information shall include: • Names of key staff that participated on named projects and their specific responsibilities • The client's name, contact person, addresses, and telephone numbers • A brief description of type and extent of services provided • Completion dates (estimated, if not yet completed) • Total costs of the projects There should be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, relevant experience, licenses, and specific responsibilities for services described. 5. Fee Proposal Compensation for services provided shall be based upon the Consultant's detailed fee proposal to furnish the services detailed in their proposal. A Fee Proposal shall be submitted in a separate, sealed envelope and marked as "Fee Proposal" along with the name of the project. CITY OF TUSTIN Tustin Sports Park Diamond #2 -Plans & Specs. - RFP July, 2011 Page 5 A work program together with a breakdown of labor hours by employee billing classification together with the cost of non-labor and subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled based upon a listing of work tasks that correlates with the Consultant's defined scope of work for the project proposal. This information will be used by the City staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement. The fee proposal of the three top ranked Consultants will be opened at the conclusion of the Consultant evaluation and selection process. Fees will not be used to determine the ranking of the Consultants. The Fee Proposals of those Consultants not ranked in the top three will be returned to them unopened upon award of contract to the selected Consultant. The City will negotiate the final fee with the top ranked consultant. Reimbursable expenses shall not be allowed unless negotiated prior to a contract. Price escalations during the contract term are disfavored and will not be allowed unless negotiated prior to execution of contract. Although no public meetings are anticipated, the fee proposal shall include a unit cost for a public meeting (eg, $/public meeting) in the event a meeting will be required. The Consultant shall prepare progress billings reflective of the project schedule and the scope of work completed, by line item and description. 6, Statement of Otfer 8t Signature The Proposal shall contain a statement that the proposals are a firm offer for a 90- day period and signed by an individual authorized to act on behalf of the firm. V. GENERAL REAUIREMENTS ~. Insurance Requirements The Consultant shall furnish with the proposal proof of the following minimum insurance coverage. These minimum levels of coverage are required to be maintained for the duration of the project: A. General Uabillty and Automobile Uablllty Coverage - $1,000,000 per occurrence for bodily injury and property damage. If Commercial General Liability Insurance or other form with a general limit is used, either the general aggregate CITY OF TUSTIN Tustin Sports Park Diarnor~d # 2 -Plans & Specs. -RFP July, 2011 Page 6 limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 8. Professional Uabillly Coverage - $1,000,000 per occurrence (note: A "claims made" policy is acceptable). If consultant provides "claims made" coverage, consultant shall also agree in writing to either: i. Purchase Tail Insurance in the amount required by the resulting agreement to cover claims made within flue years of completion of Consultant's services under the agreement. ii. Maintain professional liability insurance coverage with the same carrier, or with an equivalent carrier in the amount required by the resulting agreement flue years offer completion of consultant's services under this agreement. The Consultant shall provide written evidence of either form by executing the attached letter agreement (Attachment B) on Consultant letterhead. C. Worker's ComnensaNon Coverooe -State statutory limits. Deductibles, Self-Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to-and approved by the City of Tustin. fie Consultant is encouraged to contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotlatlon of a contract agreement. ~ CitY Shall be named as Additional Insured Certificates of insurance and insurer endorsements evidencing the insurance shall be provided. i. Standard Form of Agreement The Consultant will enter into an agreement with the City based upon the contents of the RFP and the Consultant's proposal. The City's standard form of agreement is included as Attachment A. The Consultant shall carefully review the agreement, and include with the proposal a description of any exceptions requested to the standard contract. If there are no exceptions, a statement to that effect shall be included in the proposal. 3. Disclaimer This RFP does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified Consultant, or to cancel this RFP in part CITY OF TUSTIN Tustin Sports Park Diamond # 2 -Mans & Specs. - RFP July, 2011 Page 7 or in its entirety. The City may require the selected Consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. 4. Assigned Representatives The City will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (project manager) and an alternate, who shall be identified in the proposal. The Consultant's representative will remain in responsible charge of the Consultant's duties from the notice-to-proceed through project completion. If the Consultant's primary representative should be unable to continue with the project, then the alternate representative identified in the proposal shall become the project manager. The City's representative shall first approve any substitution of representatives or subconsultants identified in the proposal in writing. The City reserves the right to review and approve/disapprove all key staff and subconsultant substitution or removal, and may consider such changes not approved to be a breach of contract. 5. City Business License A city business license will be required of the Consultant and any subconsultants for services under this agreement. VI. CONSULTANT EVALUATION 8t SELECTION PROCESS The City's Consultant evaluation and selection process is based upon 9ualifications Based Selection (9BS) for professional services. The following criteria will be used in evaluating the proposals using a point value system (100 points) based upon the weighting indicated below; 1. Approach and work plan to achieve specified city objectives. (25 points) 2. 6~ualifications and experience of the project manager and other key individuals. (40 points) 3. Results of reference checks. (15 points) Reference checks will only be conducted for a short list of firms or the top rated firm. 4. Clarity of proposal. (10 points) 5. Compliance with proposal requirements including the 10 page limitation. (10 points) The City may elect to interview a short list of qualified firms or to interview only the top rated firm based upon the proposals submitted for the project. The City staff will negotiate a contract with the best qualified firm for the desired consulting services. Should the City staff be unable to negotiate a satisfactory contract with the firm considered to be the most qualified, negotiations with that firm shall be formally terminated. Negotiations will then be undertaken with the next most qualified firm. Failing accord with the CITY QF TUSTIN Tustin Sports Park Diamond # 2 -Plans & Specs. - RFP July, 2011 Page 8 second most qualified firm, the City staff will terminate negotiations and continue the negotiation process with the next most qualified firms in order of their evaluation ranking until an agreement is reached and a firm is selected and an agreement is executed. Additional information related to the Consultant selection process will be made available in the future once the City has executed this contract. Please refrain from making any verbal inquires or requests for a formal debriefing related to the subject RFP until the City of Tustin completes the ongoing contract process. VII. ADMINISTRATION SPECIFICATIONS A. The City of Tustin's Rights to Proposals All proposals, upon submission to the City of Tustin shall become its property for use as deemed appropriate. By submitting a proposal, the offer covenants not to make any claim for or have any right to damages because of any misinterpretation or misunderstanding of the specification, or because of any misinformation or lack of information. The City of Tustin has the following prerogatives with regard to proposals submitted: - to accept or reject any or all proposals; - to correct any arithmetic errors in any or all proposals submitted; - to utilize any or all the ideas from proposals submitted; - to change the proposal's due date upon appropriate notification; - to adopt any or all of an offeror's proposal; and - to negotiate modifications to the scope and fee with selected offeror prior to contract award. ATTACHMENTS Attachment A -Sample Consultant Services Agreement Attachment B -- Letter Agreement Attachment C Photos of Tustin Sports Park Diamond # 2 f Attachment A CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this day of , 20_, by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to as "City", and hereinafter referred to as "Consultant'. REC- WHEREAS, City requires the services of a consultant to furnish the necessary [engineering or other] services for the [described project] hereinafter referred to as "Project"; and WHEREAS, City has prepared a Request for Proposal dated , a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant has submitted to City a proposal dated , a copy of which is attached hereto marked as Exhibit "B" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scone of Consultant's Services Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in Exhibit "A". Section 2: Order of Precedence In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. City's Request for Proposal (Exhibit "A") 3. Consultants Proposal (Exhibit "B") Section 3: Time for Comuletlon »aez~.~ Public Works CA 2/2004 tea; ; The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Section 4: Compensation A. The compensation to be paid under this Agreement shall be as set forth in Exhibit "B", not to exceed a total cost of B. Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30) days of the date of Consultant's invoice. D. Consultant shall provide City with a monthly itemization of all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof Section 5: Indeuendent Contractor Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. Section 6: IndemnHicatlon Consultant agrees to defend, indemnify, and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. Section 7: Insurance A. Consultant shall maintain in full force and effect during the term of these Agreement policies of commercial general liability and automobile liability X74821.1 2 Public Works CA 2/2004 insurance (each of which shall include property damage and bodily injury) and each with limits of at least $1,000,000 combined single limit coverage per occurrence. B. Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by executing the attached Letter Agreement on Consultant's letterhead. C. Consultant shall carry and pay for such workers' compensation insurance as is required fully protect Consultant and its employees under California Worker's Compensation Insurance Law. The insurance company shall agree to waive all rights of subrogation against the City for losses paid under the policy, which losses arose from the work performed by the named insured. D. Other applicable insurance requirements are: (1) Name the City, its officials and employees as an additional insured on the commercial, general and automobile policies. (2) The insurance shall be issued by a company authorized by the Insurance Department of the State of Califomia and rated A, VII or better (if an admitted carrier) or A-, X (if offered, by a surplus line broker), by the latest edition of Best's Key Rating Guide, except that the City will accept workers' compensation insurance rated B-VIII or better or from the State Compensation Fund. (3) The Insurance shall not be cancelled, except after thirty (30) days written prior notice to the City; and (4) The commercial general and automobile liability insurance shall each be primary as respects the City, and any other insurance maintained by the City shall be in excess of this insurance and not contribute to it. E. Upon execution of this Agreement, Consultant shall provide to City certificates of insurance showing the names of the insurers and the amounts of coverage and insurer endorsements evidencing the required insurance provisions. Insurer endorsements (or a copy of the policy binder if applicable) shall be provided as evidence of meeting the requirements of Subsections (1)(3) and .(4) of Section 7D above and the waiver of subrogation requirement in Section C above. If self- insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. Section 8: Termination of Aareement 17482.1 3 Public Works CA 2/2004 A. City and Consultant shall each have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving ten (10) business day written advance notice to the other party. B. Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. C. Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed documents and all drafts of uncompleted documents. Section 9: Notices Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn.: Department Head 300 Centennial Way Tustin, CA 92780 To Consultant: Section 10: Miscellaneous Provisions A. Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City to proceed therewith. B. No part of this Agreement may be assigned by Consultant without the prior written approval of City. C. This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. D. Consultant shall perform all services' required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar ~~as~.~ Public Works CA 2/2004 F~' t localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. E. Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application far such employment, because of race, religion, color, sex or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. F. This Agreement shall be interpreted in accordance with California Law. The parties agree that the Orange County Superior Court is the exclusive venue for any lawsuits by either party regarding this Agreement IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. "CITY" CITY OF TUSTIN ATTEST: sy. [Title] Pamela Stoker, City Clerk APPROVED AS TO FORM: Lois E. Jeffrey, City Attorney "CONSULTANT' [ 1 ay Title 1 aes .~ 5 Publk Works CA 2/2004 Attachment B TO BE REPRODUCED (PRINTED) ON CONSULTANT'S LETTERHEAD Date City of Tustin 300 Centennial Way Tustin, CA 92780 Attn: David Wilson, Director, Parks and Recreation Services Subject: Tustin Sports Pazk Baseball Diamond #2 -Preparation of Plans and Specs Deaz 1VIr. Wilson: has executed the Consultant Services Agreement for the above referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, warrants and represents that it shall maintain insurance coverage with the insurance company listed on the attachment, or with an equivalent carrier in the amounts indicated for at least five (5) years after the completion of the consulting services under the Agreement. ~ will provide the City with certificates of insurance coverage each year at the renewal date. Sincerely, (CONSULTANT NAME) Authorized Signature ACCEPTED AND AGREED TO: David Wilson Director, Pazks and Recreation Services TSP Baseball Diamond #2 In-lieu letter.dac ~" ~ Attachment C (1 of 3) TUSTIN SPORTS PARK BASEBALL DIAMOND #2 l ~ - - __ =r 'v"~-~ S°' Y°' I,h a ~ ~ ~' %`,"3 IM ~6~~YfM Y, ~n My Attachment C (2 of 3) ,r F .. ~~ ~y°~ - ~~ :.,~ , ~ ~ w.~_ }. ~ ~~ -c . r ...~ -~(~ - ~~+ ~ ~, :_. .w ~ _ ~ . :, TUSTIN SPORTS PARK BASEBALL DIAMOND #2 Attachment C (3 of 3) TUSTIN SPORTS PAR#~ BASEBALL DIAMOND #2 _ ~ ~ ~ ~. qy^m mss' ,~ , .. _ ~ ~. g z 'F- I. ~' F . ~` ~` A 3, ~ ~1t yr, ~y i~ ~ '~ ,z~ i A" q ~"a Xis n ` d,. Fy+. r,j~,. €, .~ ~' :~2 _. u ,, f~, ,r~~. ~~'~ t ~~~ ;:~:~ ~' ~~r_:~' ~. r. ti f' ~ '~ S ~~~~ 5 TABLE OF CONTENTS etter .. .. ........, ..... ... ..... ....._ ..... ............. ......t abort rr g. ....................... ... . ...... ......................... .....2 protect ~r,derstand,ng ...........__.... _ ...... ............ ..............~ protect approach ................._... ,...._ .......... .,. .. 3 organ'zaYor. chat........ .. .._ .............. ..... ................. 4 res..mes ........ . .............. .... ...... ......5 re:evant expere~ce . . ..........._, .. ......... .. • -..........., .. 7 standard form o° agFeeTer•;... ..... ..... .. ........................ 1Q ns~rarce ... .... ... .....• -- .... ... .. ............ '0 fee prcpcsa .... .. _ .. ..... ................. .........separate coves Tustin Sports Park #2 -Preparation of Plans and Specifications • M G August 25, 2011 David A. Wilson, Director Parks and Recreation Services Department Ciry ofTustin 300 Centennial Way Tustin, California 92780 Re: Rteparation of Plans and Specifuations for Tustin Spores Park #2 Dear Mr. Wilson and Selection Committee Members: MIG Inc. offers the City ofTusan more than 30 years experience in sports complex planning and design, landscape architecture, park planning, urban design and recreation planning. We have a specific interest in the Tustin Sports Pazk, as we prepared the Master Plan and consauction documents for this park, as Purkiss Rose-RSI which was acquimd by MIG. We know that this has been a very popular park in your system and that these proposed upgrades will require careful designing around existing amenities. Our project team members have been specifically selected for your project. As Principal-in-Chazge, I was the Project Manager for the original Tustin Sports Park and I bring my knowledge of the site to this upgrade. MIG's Sports Field Expert Robert Echavarria will serve as the Project Manager with Oscaz Johnson as Alternate. MIG's irrigation specialist Jose Leal will provide irrigation design expertise and we have Luke Yoder, the Head Groundskeeper for the San Diego Padres, as the MIG team Technical Advisor. We have found that the key to success of public projects is continual communication between team members and the City staff, as well as careful assessment of existing conditions up front. MIG believes chat the foresight and planning that the City is investing will greatly increase the value and continued success of the Tustin Sports Complex. MIG is committed to being an extension of your staff your design partner to improve the recreational facilities in the community, through the thoughtfully planned improvements of this important community resource. MIG appreciates the opportunity to submit this proposal. The proposal is valid for at least ninety (90) days. Please feel free to contact me by email at: scevel@migcom.com or by phone at: 714.871.3638. Best Regards, W1's-~ ~ . Steve Lang, Principal-in-Charge 109 West Union Avenue • Fullerton, CA, 92832 • 714.871.3638 • Fax 714.871.1188 • www.migcom.com OfFices in Fullerton, Pasadena, San Diego, Berkeley, and Davis, CA • Eugene and Portland, OR • Raleigh, NC ~ . . , t ~~ ABOUT MIG PROJECT UNDERSTANDING About MIG, Inc. MIG, Inc. is a multidisciplinary firm that specializes in landscape architecture; park and recreation planning; land use planning; urban design; public outreach and panicipation; consensus building; and communications. We offer a full range of services from concept design and master plan devel- opment co consuuction documentation and plan checking. Our projects encompass a variety of outdoor environments, including sports fields, recreation facilities, parks, open space, trails, streetscapes, and other public facilities. Since it was founded in 1982, MIG has focused on building environments chat suppon human development. We ap- proach landscape architecture as more than placing facilities on a site. We seek opportunities to encourage community and public interaction in attractive settings that integrate the natural and built environment. MIG is a woman-owned corporation in the State of California headquartered in Berkeley, California, with offices in Fullerton, Pasadena, San Diego, and Davis, California; and Portland, Oregon. Project Understanding As the current designer of the Tustin Legary Park and the original Tustin Sports Park, MIG is familiar with Tustin's goals for the development of a successful park project. Our understanding of the project scope and site will greatly help the process and development of the plans and specifications. MIG's team of professionals will help ensure the project is successful from the start. The design team has worked on many projects priced from $10,000 to $30 million. Helping the Ciry determine the most suitable design resources and working co a construction budget will be imperative through the design phase of the project. This includes the design of the dugout structures and walls, which should be carefully looked at to ensure the proper viewing angles of the Geld of play from the spectator areas; refurbishment of the backstops, including the chain link fabric; the new skinned infield area and its subsequent turf uansirions; and lastly, the setting of the baseball Geld amenities, mainly the base anchors to their proper distances from home place. Careful consideration will be given to the existing field amenities in place and relocating and disuibuting the irriga- tion system. MIG is considering the use of an automatic dust control system for the infield. This could help ensure the right amount of moisture in the infield mix prior to game time and during the on-going maintenance of the park. Thought will also be given to the existing grading conditions of the field and how they can be re-designed to help with the water run-off and moisture conuol of the field irrigation. MIG has retained Luke Yoder, the Head Groundskeeper of the San Diego Padres as a consultant. Mr. Yoder is a leader in the baseball industry and his expertise will help the design team establish a benchmark of quality for the Ciry of Tustin. His input during the design and during the construction of the facility is imperative to the quality of the final product. l°ustin Sports Park Diamond #2 - Preparation of Plans Specifications , i Project Approach MIG utilizes a creative approach chat looks at each project individually, assessing site conditions and project goals, and subsequently crafix solutions that maximize health and ecol- ogy while minimizing maintenance and other costs. Our proj- ect team is aware of the long-term maintenance and operating costs that will have a major impact over the lik of Diamond #2. In MIG's approach, the construction budget remains the constant touchstone for initial preliminary opinions of probable costs, further refined through preliminary and final construction document costs. Task 1-Facilities Planning As part of the planning and design process for Tustin Sports Park #2, the MIG Team plans on conducting input meetings and presentations with the City Staff: 'These input meetings will assist the design team in meeting the vision and goals of the City. The Sports complex field improvements should reflect the user groups and communitys voice and the Ending of the input that specifically meet City's vision and needs. Task 2-Preliminary Design With each phase of the plans and associated value engineering review, the preliminary project costs are refined and evaluated by the project team and City staff. With this continual cost review approach design adjustments can be made that are relatively slight without late surprises or drastic measures. Task 3-Final design The MIG Project Team understands that the initial prelimi- nary conceprual design phase is paramount in determining the design program, budget, and the desires and concerns of the Ciry. A thorough site review and evaluation is a function of this initial phase. The goals voiced during this time by the City, will become the foundation for the development of the field improvements, field layout and support amenities. MIG has particular strengths in soliciting, distilling and identifying the key elements to a successful project at this stage. In the conceprual design phase, we will refine and develop more specific design solutions to the program elements identified through the design programming input process. PROJECT APPROACH Task 4-Sid Assistance and Construction Support The construction document phase will include detailed design specifications to dearly articulate the proposed improvements and their associated estimated costs. With our concentration in public facility projects, MIG well understands the impor- tance of dear and complete construction documents that will guide the project construction. Communication between the MIG team and the Ciry will be a key focus during this phase. Mr. Yoder will be the team technical advisor for ballpark details and specifications that are wnducive to a professional quality field of play. He will be the on the ground advisor for the City and Team during the installation of the infield mix and sod transitions to ensure a quality installation. Constructability analysis and recommendations will be solicited at key points in the process. Our intent is ro receive these comments at timely milestones when there is enough information to prompt a valuable review, yet not so late in the process to require time consuming modifications. MIG has developed an in-house plan review process and comprehen- sivequality control cheddist that will be used in the review of construction documents for your project. Tustin Sports Park Diamond fx2 - Preparation of Plans Specifications PROJECT TEAM MIG, Inc. will lead the project team, with our sports field planning, design and analysis expertise and experience. Our project management team includes local Principal Steve Lang and Sports Field Specialist and Project Manager Robert Echavarria. While we do not anticipate the need, Oscar Johnson will be available as Alternate Project Manager. With water challenges being a concern for the Ciry, MIG's irrigation specialist Jose Leal will provide irrigation design expertise. To ensure a professional quality and feel to the park MIG is bringing in a heavy hitter from the Majors, Luke Yoder, the Head Groundskeeper for the San Diego Padres, will be the MIG team Technical Advisor for ballpark details and specifications that are conducive to a professional quality field of play. He will also be the Advisor for the Ciry and Team during the installation of the infield mix and sod transitions to ensure a quality installation. .. - - __- y m, ~. PROJECT MANAGEMENT Steve Lang, ASLA Prindpal-tn-Charge Robert Echavarria Project Manager Sports Park Designer ALTERNATE BA5E9ALL IRRIGATION PROJECT MANAGER TECHNICAL ADVISOR DESIGN Oscar Johnson Luke Yoder Jose Lea( MIG San Uego Padres M!G ~~d~R~"~°-~ ~4='~3~€ t~.'A..r~~~,,,+"'Y~ :~~;~iy~ F"~~~i3.~ii~Y'f. ~6-~- 4~3t' ~~" r+"C~ssfi~'~~': Tustin Sports Park Diamond #2 - Preparation of Plans Specif[cations '~1 '~ "~+ C j r . ~~ i Steven Lang, A5LA Principal-in-Charge Education Bachelor of Arts, Landscape Architecture, University of California, Berkeley, Registrations California, Landscape Architect #1771 Ohio, Landscape Architect #1066 Pennsylvania, Landscape Architect #1362 Nevada, Landscape Architect #461 Qualifications A Principal in MIG's Fullerton office, Steven Lang has more than 31 years of experience in landscape architecture and project management. Mr. Lang has managed the preparation of conceptual srudies, master plans, and construction draw- ings for projects ranging from urban redevelopment co natural pazks. His expertise includes sports fields; community and regional parks; and schools. Mr. Lang's projects have been recognized with awards from the California Park and Reueation Society (CPRS) Southern California Chapters of the American Society of Landscape Architects (ASLA) and American Public Works Association (APWA). Relevant Experience • Tustin Legary Community Park, Tustin, t ulifnrnia • Tustin Sports Park, Tustin, California • Town Center Community Park, Santee, California ^ Dana Hills High School Spores Fields, Dana Aoint, Californsa ^ Manteca Big League Dreams Sports Park, Manteca, California ^ Perris Valley Big League Dreams Sports Park, Riverside County Cal~rnia ^ Chino Hills Big League Dreams Sports Park, Chino Hills, California • Redding Big League Dreams Sports Park, Redding, Cal~rnia KEY PERSONNEL Robert Echavarria Project Manager/Sports Park Designer Education Bachelor of Arts, Landscape Architecture, California State Polytechnic University, Pomona Qualifications Robert Echavarria is MIG's spores complex design expert. During his nearly 10 years with MIG, Mr. Echavazria has overseen the design of many mold-purpose sports facilities. Specializing in sports parks, recreational parka and resorts, Mr. Echavarria has become a leading expert in sports park design. His experience as a collegiate baseball player and recreational softball player adds to his practical knowledge as participant, spectator, coach, and designer. As a Project Manager at MIG, Mr. Echavarria is responsible for design development, client and subconsultant coordina- tion, presentations, and construction documentation and observation. ` Relevant Experience ^ Town Center Community Park, Santee, California • Redding Big League Dreams Sports Park, Redding California ^ Manteca Big League Dreams Sports Park, Manteca, California ^ Golden Eagle Sports Park, Sparks, Nevada ^ Fairfield Sports Complex, Fairfield, California ^ Redlands Big League Dreams Sports Pazk, Redlands, California ^ Perris Vallry Big League Dreams Sports Park, Riverside Counts Cal~rnia ^ Mesa Mario Sports Park, Bakenfiel~ California • League Ciry Big League Dreams Sports Park, League City Texas ^ Figazden Baseball Park, Fresno, California Indio Parks -Six Pazk Renovations, Indio, Cal~rnia ^ Bakersfield Mesa Mario Sports Complex, Baker~ilct; Cal~rnra Tustin Sports Park diamond #2 - Preparation of Plans Specifications KEY PERSONNEL Jose Leal, ASLA, CII~, CLIA Irrigation Designer Education Bachelor of Science in Landscape Architecture, University of California, Davis Registrations Landscape Architect: California, #5429 Certified Landscape Irrigation Auditor #005124 Certified Irrigation Designer #005124 EPA WaterSense Professional Partner Qualifications Jose I.eal's work experience as a landscape architect and irrigation specialist spans more than 10 years in the industry. His projects include municipal streecscapes, Caltrans facilities, community parks, urban green spaces, sports complexes, schools and universities, Caltrans, retail, child care facilities, and sites with challenging design criteria. He has extensive knowledge of industry standards, design principles, water conservation practices, and emerging and alternative irriga- tion technologies. Mr. Leal is dedicated to informing clients about altemative irrigation technologies, including rainwater harvesting, storm water catchment and alternative water supplies. His deign philosophy is to conserve and protect valuable water resources through feasible irrigation design-meeting the conditions of the site while maintaining aesthetically pleasing and useful landscapes that can be managed through low level, long term maintenance applications. Relevant Experience ^ Indio Parks -Six Park Renovations, Indio, California ^ Carmichael Pazk and Recreation Master Plan Update, Carmichael California ^ Davis Pazk and Recreation Master Plan Update, Davis, California ^ Muir Park Renovation, Sacramento, California ^ Hall Memorial Park Phases 1 and 2, Dixon, California ^ Burton Park Play Area Renovation, San Carlos, Cal~rnia S Tustin Sports Park Diamond #2 - Preparation of Plans Specifications Luke Yoder Baseball Technical Advisor-San Diego Padres Education Bachelor of Science in Horticulture, Turfgrass Management Clemson University Affiliations MLB Groundskeepers National Sports Turf Managers Association Southern California Sports Turf Managers Association Iowa Sports Turf Managers Association Keystone Athletic Field Managers Organization Pennsylvania Turfgrass Council Golf Course Superintendents Association of America Qualifications Luke Yoder is the Director of Field and Landscape Maintenance for the San Diego Padres. In that position he: ^ Executed planning and construction of new field and exterior landscape ^ Analyzed specifications and blue prints, making adjustments as needed ^ Used and applied all previous knowledge from PNC Pazk field installation ^ Established a reputation of having the best field in the major leagues • Maintained field year round for team workouts or special events like concerts, soccer, and rugby. ^ Set high priority on shop upkeep and organization resulting in show room conditions ^ Applied "Green Iniciadves" in cooperation with management Relevant Experience ^ Director of Field and Landscape Maintenance, San Diego Padres, San Diego, California ^ Manager, Field Maintenance, Pittsburgh Pirates, Pitabu~gh, Penruylvania ^ Head Groundskeeper, Sioux Ciry Explorers, Northern League, Sioux Cit}s, Iowa ~. • ~, i • ~. Relevant Experience MIG offers the Ciry ofTusdn more than 30 years experience in landscape archiucture, recreation planning and park design. MIG has designed over 35 sports complexes for municipalities and educational institutions across the United States with a total value of $320 million dollars of constructed projects. These sports complexes include baseball fields, softball fields, soccer and football fields, stadiums, track and field venues, indoor soccer and basketball facilities, field houses, rest rooms, concessions, restaurants, batting cages, pro shops, and aquatic facilities. These Facilities have been both recreational and competitive for public and private reueation providers, organized leagues, high school and collegiate competitive levels. RELEVANT EXPERIENCE MIG prepared the Master Plan and Construction Documents for this 20-acre communiry park adjacent co a proposed grammaz school in East Tustin in association with Anthony Langford Architects. A coordinated design approach was taken to develop a park and school that offered dual use of facilities. Revenue generation to offset operating expenses was a design criteria that effected proposed improvements. Key Staff and Roles Steve Lang, Project Manager Client Reference David A. Wilson, Director Parks and Recreation Services Department City of Tustin 300 Centennial Way Tustin, California 92760 P: 714.573.3331 E: dwilson®tustinca.org Completion 1995 Cost $8 million Tustin Sports Park Diamond #2 - Preparation of Plans Specifications Tustin Sports Park Tustin, California The following projects aze representative of the vaziery of sports parks projects that MIG has designed. I' -' RELEVANT EXPERIENCE Tustin I.egary, the historic reuse of the Tustin Marine Corps Air Station, and the Ciry ofTuscin hired MIG/Purkiss Rose- RSI toprepare a Master Park Plan fora 25-acre community park on the site. Improvements include new ball fields, a soccer field, lighting, playground areas, picnic facilities, basketball courts, a community center and rescrooms. The project is in the master planning process. Key Staff and Roles Steve Lang, Principal Robert Echavarria, Project Manager Client Reference David A. Wilson, Director Parks and Recreation Services Department City of Tustin P: 714.573.3331 E: dwilson®tustinca.org Completion Ongoing Cost 577,785 (Design Fee) MIG prepared a Master Plan and construction documents for the 35-acre expansion ofTowncenter Community Parkin Santee, California. The facility includes: ^ Alighted, four field softball complex with stadium seating 4 Batting cages and central concession rescroom building • Four soccer fields with an overlay football field Awards ^ 2010 California Park and Recreation Society Award of Faccellence in Sporespark Design • 2010 American Public Works Association San Diego Chapter's Project of the Year Award Key Staff and Roles Steve Lang, Principal Robert Echavarria, Project Manager Client Reference John Coates, City of Carlsbad Assistant City Manager P: 760.434.2621 E: john.coates®carlsbadca.gov Completion: 2006-Ongoing Cost $23 million Tustin Sports Park Diamond #2 - Preparation of Plans Specifications Tustin Legacy Community Park Tustin, California Santee Towncenter Community Park Santee, California ._ ~' Key Staff and Roles Steve Lang, Principal Client Reference Mike Fleager Chino Hills City Manager 14000 City Center Dr. Chino Hills, CA P: 909-364-2711 E: citymanager®chinohills.org Completion 2005 Cost $13 million RELEVANT EXPERIENCE MIG was hired to assist the Dana Hills High School, City of Dana Point and the Capistrano Unified School District with a complete redevelopment of the sports fields at the school. The project scope included a complete demolition of the existing fields with new grading, installation of the high tech Cambridge underground drainage system, new irriga- tion, backstops, hardscape, state of the art lighting, buffer landscaping, and a rest room/concession/storage building. The high school booster club was very influential in gaining support for this redevelopment and added an electronic reader board at the intersection of Golden Lantern and Acapulco to advertise school and communiry events. Key Staff and Roles Steve Lang, Principal Client Reference Capistrano Unified School District Danny Baugh, Project Manager 33122 Valle Road San Juan Capistrano, CA 92675 P: 530.225.4183 Completion 2002 Cost $1.2 million Tustin Sports Park diamond #2 - Preparation of Plans Specifications Dana Hills High School Sports Park Dana Point, California Big League Dreams Chino Hills Chino Hills, California ADDITIONAL RELEVANT EXPERIENCE Additional MIG Sports Park Projects include: ^ Arovista Park, Boa, Cali, fnrnia ^ Desert Sands Pazk, Palmdale, California ^ ~ Palms Park, Palmdale, Cal~rnia • Almansor Pazk, Alhambra, Cal~rnia ^ Adam Park, Santa Maria, California ^ Red Hill Pazk, Rancho Cucamonga, California ^ Heritage Pazk, Rancho Cucamonga, California ^ Hagerman So&ball Center, Santa Maria, California ^ Yorba Regional Park, Anaheim, California ^ Amerige Pazk, Fullerton, California ^ York Field, Whittier, Cali, fornia ^ Liberty Pazk, Cerritos, Cal~rnia ^ Rynerson Pazk, Lakewood California ^ La Verne Sportsplex, La Verne, Cal~rnra ^ Pathfinder Community Regional Pazk, County of Los Angeles California ^ La Quinca Community Sports Park, La Quints, California ^ Ontazio Soccer Complex, Ontario, California ^ Colmn Big League Dreams Sports Park, Colton, Cal~rnia ^ McPherson Athletic Facility, Otange Unified School District, Orange, Cal~rnia ^ Cerritos Park East Little League Renovation, Cerritos, Cal~rnia ^ Venrura Community Pazk, San Buenaventura, California ^ Redding Soccer Complex, Redding, California • Fairfield Sports Park Conceptual Plans, Fairfuld, Cal~rnia Additional Information Standard Form Of Agreement MIG has reviewed the Ciry of Tustin's Consultant Services Agreement and agrees co the Agreement with minor modifications under Section 6, Indemnification. Insurance Please see the following attached Insurance Certificate whichs serves as proof that MIG meets the City's minimum insurance coverage. 10 Tustin Sports Park Diamond #2 - Preparation of Plans Specifications ~°RO~ CERTIFICATE ~F LIABILITY INSURANCE THM CERTIFICATE IS ISSUED AS A sIATTER OF INFO~ATION ONLY AND CONFE7i$ NO RIaIT8 UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DDEB NOT APFIRlIAATIVELY ~ NEQATIVELY AMEND. EXTEND OR ALTBt THE OOVERAtiE AFFORD 8Y 7HE POLiC~B BIELONV. THiB CERTIFlCtPITE OF INSUII/WCE DOER NOT CQN8TR41TE A CONTRACT BETYIlffN THE NStNN~i INSURE1t(S~ AU1D REPf~SENTATWE OR PRODUCER, AND THE CERTIFICATE IIQLDER. PORTANT: K the I~illsmts hoFdwr Is an ADDITIONAL. (NSURt£D. the poN~Iee) mush M s11r'dsasnled. R 8UlATiON IS WAIV®, swbJset to au» forms wnd awl~tlDne olf tlm PcNcY~ cep P r~ql wire awn ~ A stetenrent on tltN ~ don not corlhr Aid to tlw lier'tINCa~@ hohtelr U Iteu Of such d1Q~62.27$1 Insurance ServiDes 610-,62.9272 __ _ Co.,lnc. _-- - Dolores Ave Lsllndro, CA 84677 ~ Moore laoofano Ooltsman, Inc r1lla: AAIC 900 HeafBt Avenue B~Ireley. CA 84710 ~: ~- _. _~ OES CERTIFICATE NUMBER: NUII®ER• THI616 TO CERTIFY THAT TtE PoLIC~B OF SrBURANCE tls rm BELOW HAVE SEEN IssuEO TO THE wBUREO NMiED ABOVE FOR 1FIE POLICY PERIOD INDK;ATED. NOTIMTHSTANDINQ ANY REQUIREMENT. TERM OR CONDRION OF ANY CONTRACT OR OTHER DOCUMENT iMTH RESPECT TO VVFIKSI THIS CERTIFICATE MAY BE RUED OR AAAY PERTAIN, THE INSURANCE 11FFORDED BY THE POLICIES DE&Si1BED HEREIN 18 SUBJECT TO ALL THE TERMS, EXCLUSIONB AND CONDRIDNB OF SUCH POLICIES. LIMITS SHOWN NAY HAVE BEEN REflUCED BY PAID CLAIMS. TYPE OP INSURANCE upg1e SAOH OCOURgBlCB S 1~~ X~ CMSI~IpA1.GEriHtALL1ASILJrY UNUN8227 D1f01M1 04Po1l12 ~ i 3EI6.pOQ ODE ~ ~~ I~ EItP l-Nai aro P~ s ~ PERBONALaADVINJURY s - 1,000 c~lEwu.Arca:EC3ntE i ~ f5EN1.AGOREOATELSIfTAPPLIESPER: PROOUC'fs.corlProPaao S 2,000. X POLICY PRA LOC i iU70dO®L8 L4!ISiLfrY ANYAUTO COMBINED BOIfiLE UMR 67UUNUN6227 04/C1M1 04J01MY f~ i 100 ~, _ SODY.YINJURY(PerPayq-4 ALLOWNEDAVT08 Y SODILYINJURY(PeraoeMaaD SCHEDULED AUTOS i ~ i _ . f • X ~ IiiiED AUTOS 4 (Per mddeM ' X NoN~ovYrls~AU108 i i UNSIISLLA L1Re EXOgBe LYIe 'OCCUR EACH OCCIAiRHICE CLASAS:MAD ALa(iRE(iATE 8 _ i _ ._ E ~ i REiE7rT10M i _ ` p X - A YJN ANY D4/01M 1 O F~AAt~R pfGW0ED7 ~ N I A 04/01H 2 EL EACH ACCwEiIT s 1,000, ( Un b ~ ~ E.L. DISEASE-EAENPlO i 1, ar { dporrf u OF. _ J~pr --_ _ i . _- E.L DISEASE-POLICY LdIQT ' i 1.000 ILOQA7fOrIS ERTiFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVIc DESCRIBED POLICIES BE CANCElIFd BEFORE THE EIDrIRATR'fN DATE THEREOF, NOTICE YWLL BE DELRfER~ ENiI TO BE DETERMINED acxoRDe-NCB umTll THE POLICY PROVIBOae. *~COItD Z6 (ZOAB/08) m 1988 ACOR The ACORD name and logo ors reghlMred marks of ACORD Fee Proposal The MIG Team has prepared the following Fee Proposal for the Tustin Sports Park # 2. This estimate indicates the number of hours we perceive to be required for the project. Project costs are incurred as professional time costs associated with the performance of project tasks. Should we be selected, it is our intention to review each assignment's objectives carefully with city staff, and we will tailor our scope and cost to best meet the needs and resources of the Ciry of Tustin. Publie Meeting Should the Ciry desire MIG can facilitate a public meeting for a fee of $875. This will include the project staff and allow the community to address the plans. FEE PROPOSAL Direct Costs Direct costs to be billed at cost plus 10%. Direcr costs listed on the fee proposal are estimates only and are subject to change. Direct costs include mileage associated with travel to meetings; delivery charges and mailings; large-scale color and black and white plots; wallgraphic reductions; meeting/ graphic supplies; and phone. Tustin Sports Park Diamond #2 - Preparation of Puns Specifications o a £ _ F n S i I N' ~i O, ~ I ~ ': 0 v O ¢. N ~ f tp+~ "'Y Pt 9L 4 ~ a l ~. z~~ N'' ~ p ~ ~`y ~ § +x ~. r^ C' .~.. t. a~ ~N' "~ A ~ rv '; ~ ~ f, ~ Vi ~q m ~ w 4~~ ~. ~ E. v~ ~ ~y p N 1. F i gg~ ~~A p ~; i ~ , v, ~. is two O O 'L~ i ~:. k i_+ b S 1 4 ' k i~ R.~ F': ¢ [ ~ b ~ o - o o . z ~ ~ ~ l',. b. V i ~ ~ T ~~ . ~~~ OiA }~'. ~ g' ~'. ~<. ~, ~.> S M^ ~, i. 14 S i 8. ~ L; u'^ a • , , t_ ~. ~`~ ~.~ ~~ o ~ ~ -~, m O i~ ' N