HomeMy WebLinkAbout05 AUTHORIZATION TO PURCHASE LAWNMOWERS• A enda Item 5
AGENDA REPORT Reviewed:
City Manager
Finance Director
MEETING DATE: NOVEMBER 15, 2011
TO: WILLIAM A. HUSTON, INTERIM CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: AUTHORIZATION TO PURCHASE TWO LAWNMOWERS AND DECLARATION
OF SURPLUS EQUIPMENT FOR PUBLIC AUCTION
SUMMARY
Staff is requesting City Council authorization to purchase two (2) Toro Groundsmaster
Lawnmowers utilizing the State Department of General Services pursuant to Tustin City Code
1624(c) and declare certain equipment surplus and available for public auction, pursuant to Tustin
City Code 1626a(2).
RECOMMENDATION
It is recommended that the City Council:
Adopt Resolution No. 11-80 authorizing the State of California Department of General
Services to purchase two (2) Toro Groundsmaster Lawnmowers from Turf Star, Inc. of
Hayward, CA. in the amount of $39,471;
2. Declare, in accordance with the Tustin City Code 1626a(2), the attached itemized list of
equipment as surplus and not required for public use; and
3. Authorize the sale of the surplus equipment at the next available public auction and credit
net proceeds to the applicable City Revenue fund.
FISCAL IMPACT
Sufficient funds are available in the Vehicle Lease Fund (Account 184-80-00-6426) for the
purchase and replacement of two turf lawnmowers. The State contract price for both lawnmowers
is $39,471 for 2011 model and includes all taxes, applicable fees, delivery and early payment
discounts.
DISCUSSION
The new mowers will replace two of the five oldest fleet mowers used to maintain all city parks and
sport fields. Each mower is well beyond any manufacture warranty for parts and labor and is
estimated to have over 12,000 run time hours. Fleet services staff has extended each mower
beyond its useful service life through preventative and routine maintenance but each mower has
reached a point where full replacement and salvage value is warranted and recommended. Repair
cost for individualize equipment failure and/or replacement become less cost-effective and for any
one mower that is out of service for an extend period of time reduces overall productivity, placing
an unnecessary burden on both fleet and staff.
Authorization to Purchase
November 15, 2011
Page 2
Vehicles and Equipment are typically purchased through
General Services contract in accordance with Tustin City
State contract rates are typically more competitive due to
State of California as a whole.
S. Stack, P.E.
of Public Works/City Engineer
Attachment 1: Resolution 11-80
Attachment 2: Surplus Property List
the State of California Department of
Code and the City's purchasing policy.
the volume discounts received by the
S:\City Council Items\2011 Council ItemsWuthorization to Purchase Lawnmowers FY11-12.docx
Attachment 1
RESOLUTION NO. 11-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN ITEMS
WHEREAS, the City has need to purchase various material, supplies and
equipment in order to conduct the operations of the City; and
WHEREAS, Section 1624, Item C of the Tustin Municipal Code authorizes the
State of California to purchase materials, supplies, and equipment if it can be acquired
more cheaply or efficiently by the state;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, California, does hereby authorize the Procurement Division, Department of
General Services of the State of California, to purchase two Toro Groundsmaster
Lawnmowers for and on behalf of the City of Tustin pursuant to Section 10324 of the
California Public Contract Code, and that Mr. William A. Huston, Interim City Manager,
is hereby directed to sign and deliver all necessary requests and other documents in
connection therewith and for and on behalf of the City of Tustin.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 15th day of November 2011.
Jerry Amante, Mayor
ATTEST:
Pamela Stoker
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 11-80 was duly and regularly passed and
adopted at a regular meeting of the City Council held on the 15~h day of November, 2011 by
the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
PAMELA STOKER,
City Clerk
Attachment 2
REPORT OF SURPLUS CITY EQUIPMENT TO BE SOLD AT PUBLIC AUCTION
UNIT MODEL SERIAL/VIN NUMBER ESTIMATED
NUMBER YEAR DESCRIPTION VALUE
5635 2002 Howard Price -Turf Blazer 727 34D7-894 $ 500
5647 2001 Howard Price -Turf Blazer 727 34D7-875 $ 500
ESTIMATED VALUE $ 1,000