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Home My WebLink About05 APPROVE PLANS AND SPECS FOR TRAFFIC SIGNAL BATTERY0 AGENDA REPORT MEETING DATE: MARCH 6, 2012 TO: JEFFREY C. PARKER, CITY MANAGER Agenda Item Reviewed: City Manager Finance Director FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP NO. 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES/REPLACEMENTS — PHASE 1 CIP NO. 40080 SUMMARY The plans and specifications for both the traffic signal Battery Backup System Installations — Phase 1 CIP No. 40079 and the Controller Equipment Upgrades/Replacements — Phase 1 CIP No. 40080 have been prepared and are ready to be bid. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 12-18 approving the plans and specifications for the Battery Backup System Installations— Phase 1 CIP No. 40079 and the Traffic Signal Controller Equipment Upgrades/Replacements — Phase 1 CIP No. 40080, and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Sufficient funds in the amount of $155,000 for the BBS and $140,000 for the TSC upgrades have been budgeted and appropriated in the Fiscal Year 2011-2012 Capital Improvement Program utilizing Measure M2 FairShare. DISCUSSION AND BACKGROUND The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain safe, normal vehicular operations when planned or unplanned electrical interruptions occur. Although BBS's are currently being installed at all new traffic signals, there is a need to install them at older traffic signals through a retrofit process. The program currently shown in the Capital Improvement Program (CIP) includes four phases spread out over four (4) successive fiscal years, thereby ensuring that all city -maintained traffic signals have operational battery backup systems. The project under consideration is the first phase of CIP No. 40079, consisting of eleven (11) traffic signals along Irvine Boulevard from Myford Road to Yorba Street, excluding Tustin Ranch Road and Prospect Avenue which already have BBS's. It also includes five (5) traffic signals along Tustin Ranch Road from La Colina Drive to Pioneer Way. CIP No. 40080 consists of three phases of upgrades or replacements of existing traffic signal controller equipment spread over three (3) successive fiscal years due to the aging inventory. The current project under consideration is the first phase of CIP No. 40080, and includes replacement Battery Backup Installations and Traffic Signal Controller Upgrades March 6, 2012 Page 2 of the entire controller cabinet assemblies on Irvine Boulevard at B Street, Fashion Lane, Charloma Drive and Browning Avenue. Also, upgrades to existing controller and detection equipment will be performed on Irvine Boulevard at Myford Road and Red Hill Avenue; at nine intersections along Tustin Ranch Road from Auto Center Drive to Portola Parkway, excluding the new signal at Greenway Drive/Adams Drive; and on Jamboree Road at Patriot Way and Pioneer Road. CIP's 40079 and 40080 are being bid together because the work in each project is similar in nature and can be performed more efficiently by the same contractor. The tentative schedule for construction of the projects is as follows: • Authorization to Advertise for Bids ................................................... . - 03/06/2012 • First Legal Advertisement ........... ......... -- .......... ........................ - 03/08/2012 • Second Legal Advertisement... . ... ........ ........................ ....... ....... 03/15/2012 • Bid Opening ........... ............ .......... ....................... .......... ....... ... 04/05/2012 • Award of Contract ....... ......................................... .................... .... - 04/17/2012 • Start Construction.. ..... ..... -- ................................................... ...... 05/14/2012 • Complete Construction ...... ................... ............... ................... 08/10/2012 Since these two projects involve the replacement and repair of existing facilities with minor modifications, they are Categorically Exempt under California Environmental Quality Act (CEQA) requirements. Notices of Exemption have been prepared for the projects, and recorded with the County of Orange. S. Stack, P.E. of Public Works/City Engineer Attachment 1: Resolution No, 12-18 Attachment 2: Location Maps S:\City Council Items12012 Council Items\Approve P&S for 1313S Installations(CIP 40079) & Signal Controller Upgrades(CIP 40080).docx ATTACHMENT 1 Resolution No. 12-18 RESOLUTION NO. 12-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 1 CIP NO. 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES/REPLACEMENTS — PHASE 1 CIP NO. 40080, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Traffic Signal Battery Backup System Installations — Phase 1 CIP No. 40079 and the Traffic Signal Controller Equipment Upgrades/Replacements — Phase 1 CIP No. 40080; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, these projects are categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Traffic Signal Battery Backup System Installations— Phase 1 CIP No. 40079 and Traffic Signal Controller Equipment Upgrades/Replacements — Phase 1 CIP No. 40080 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 6th day of March 2012. ATTEST: Pamela Stoker, City Clerk John Nielsen, Mayor STATE OF CALIFORNIA COUNTY OF ORANGE )SS CITY OF TUSTIN 1, Pamela Stoker, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 12-18 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 6`" day of March, 2012 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER, City Clerk ATTACHMENT 2 Location Maps TRAFFIC SIGNAL BATTERY BACKUP SYSTEM GIP NO. 40079 (PHASE 1) Ail I-A A' vAFmErR>ERc m FOURiN smm mmah, Wo. )v 5 F FEST STREET � wsm Ru x W6AM A%U*"X p 4 � ROEBlSpN dE EORm muff y `/ TUSTIN LEGACY ` LEGEND: '' !d• ` : �i, ! ^ PROPOSED 0ATMmmtm 9ACIQIP SYSiEII NSTNUTpFS AT WW somm P T nm y _1.. !a' FVRK RIM MAY LOCATION MAP FMRIJARY SIGNAL CABINET ASSEMBLY REPLACEMENTS & X11:1 -.00ATION MAP