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Home My WebLink About00 AGENDA 03-13-12 POSTED 03-09-12OVERSIGHT BOARD OF THE SUCCESSOR AGENCY OF THE FORMER TUSTIN COMMUNITY REDEVELOPMENT AGENCY SPECIAL MEETING MARCH 13, 2012 4:00 P.M. COUNCIL CHAMBER 300 CENTENNIAL WAY TUSTIN, CALIFORNIA City of Tustin appointee Jerry Amante; County Board of Supervisors appointee John Nielsen; California Community Colleges Districts appointee Debra Fitzsimons; Orange County Office of Education appointee Anthony Sorio; Special District (Orange County Flood Control District) appointee Charles Puckett; Former Tustin Community Redevelopment Agency employee representative Matt West; County of Orange appointed public member Doug Davert. CALL TO ORDER: 4:00 P.M. ROLL CALL PLEDGE OF ALLEGIANCE SELECTION OF OFFICERS 1. SELECTION OF OFFICERS FOR 2012 AND DESIGNATION OF AN IDENTIFIED POINT OF CONTACT FOR DEPARTMENT OF FINANCE REVIEW REQUESTS Recommendation/Proposed Action 1. Select an Oversight Board ("Board") Chair, Vice Chair, and Secretary for the 2012 calendar year; and 2. Designate California Department of Finance ("DoF") points of contact for the Board. (Note that the above actions of the Board shall not become effective for three business days, pending any request for review by the DoF. If DoF requests review of the above Board actions, it will have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration and the action, if subject to review by DoF, will not be effective until approved by DoF). PUBLIC INPUT (Limited to 3 minutes per person on items not on the Agenda) At this time members of the public may address the Oversight Board on any subject matter pertaining to former Tustin Community Redevelopment Agency business and ADA Assistance If you need special assistance to participate in this Oversight Board meeting, contact the City Clerk's Office at (714) 573- 3026. Please call at (east 72 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102.104 American Disabilities Act Title 11) within the subject matter jurisdiction of the Oversight Board (NO action can be taken on off-agenda items unless authorized by law). Please fill out one of the forms located at the speaker's table so that your remarks within the recording of the meeting can be attributed to you. SCHEDULED ORAL COMMUNICATIONS/REPORTS 2. OVERVIEW OF SUCCESSOR AGENCY BY SUCCESSOR AGENCY LEGAL COUNSEL 3. OVERVIEW OF SUCCESSOR AGENCY PROJECTS PROVIDED BY SUCCESSOR AGENCY ASSISTANT EXECUTIVE DIRECTOR REPORTS/DISCUSSION AND ACTION ITEMS 4. REVIEW AND ADOPTION OF THIRD AMENDED ENFORCEABLE OBLIGATIONS SCHEDULE Recommendation/Proposed Action Approve the most recent Third Amended Enforceable Obligation Payment Schedule ("Third Amended EOPS") adopted by the City Successor Agency with City Successor Agency Resolution No. 12-02, provided that should any modifications be required to the EOPS by California Department of Finance ("DoF"), the City Manager and/or Finance Director shall be authorized designees for making any augmentation, modification, additions or revisions as may be necessary. (Note that the above action by the Oversight Board (Board) shall not become effective for three business days, pending any request for review by the DoF. If DoF requests review of this Board action, it shall have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration and the action, if subject to review by DoF, shall not be effective until approved by DoF). 5. REVIEW AND APPROVAL OF INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE Recommendation/Proposed Action Approve the Initial Recognized Obligation Payment Schedule CROPS), subject to review and certification by the independent auditor as originally adopted by the City Successor Agency with City Successor Agency Resolution No. 12-01, provided that should any modification be required to the ROPS by the independent auditor or by DoF, the City Manager and/or Finance Director shall be authorized designees for making any augmentation, modification, additions or revisions as may be necessary. (Note that the above action by the Oversight Board (Board) shall not become effective for three business days, pending any request for review by the DoF. If Oversight Board of the Successor Agency of the Page 2 Former Tustin Community Redevelopment Agency Special Meeting Agenda DoF requests review of this Board action, it shall have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration and the action, if subject to review by DoF, shall not be effective until approved by DoF). 6. OVERSIGHT BOARD REAFFIRMATION OF TUSTIN COMMUNITY REDEVELOPMENT AGENCY'S PREVIOUS AWARD OF THE TUSTIN RANCH ROAD PROJECT PHASE I GRADING AND STORM DRAIN WORK AND AUTHORIZATION FOR SUCCESSOR AGENCY TO AWARD THE TUSTIN RANCH ROAD PHASE 2 ROADWAY IMPROVEMENTS CONSTRUCTION CONTRACT (CIP NOS. 70100, 70204, 70206, 70214 & 70215) Recommendation/Proposed Action 1. Reaffirm the Agency's previous July 19, 2011 award for the construction contract for Tustin Ranch Road Grading and Storm Drain Project (CIP No. 70100 and 70206) pursuant to the adopted Enforceable Obligations Schedule (FOPS) and draft Recognized Obligation Schedule CROPS) utilizing MCAS Tustin 2010 Tax Allocation Bond Proceeds for their intended use. 2. Authorize the Successor Agency to award the construction contract for the Tustin Ranch Road Phase 2 Roadway Improvements (CIP Nos. 70100, 70204, 70206, 70214, & 70215) from Walnut Avenue to Warner Avenue to the lowest responsive/responsible bidder, R.J. Noble Company, pursuant to the adopted Recognized Obligation Payment Schedule CROPS) utilizing MCAS 2010 Tax Allocation Bond Proceeds far their intended use. (Note that the above actions by the Oversight Board (Board) shall not become effective for three business days, pending any request for review by the California Department of Finance (DoF). If DoF requests review of this Board action, it shall have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration and the action, if subject to review by DoF, shall not be effective until approved by DoF). 7. REVIEW AND AUTHORIZATION FOR: (1) SUCCESSOR AGENCY PROPOSED ACTION TO ENTER INTO AN AGREEMENT BETWEEN THE CITY AND SUCCESSOR AGENCY FOR ADMINSTRATIVE SUPPORT PURSUANT TO HEALTH AND SAFETY CODE SECTION 34171 AND (2) PROPOSED ACTION BY SUCCESSOR AGENCY TO APPROVE AN ADMINSTRATIVE BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 Q) Recommendation/Proposed Action 1. Approve and authorize the proposed Successor Agency action to adopt the attached Administrative Budget pursuant to CRL Section 34177Q); and 2. Approve and authorize the proposed Successor Agency action to enter into an agreement with the City for reimbursement of costs incurred by the City to support Successor Agency operations and obligations consistent with the Administrative Budget proposed to be approved by the Successor Oversight Board of the Successor Agency of the Page 3 Former Tustin Community Redevelopment Agency Special Meeting Agenda Agency. The Successor Agency shall also be authorized to enter into any agreement necessary to provide administrative support services as identified in the Administrative Budget attached hereto. (Note that the above actions by the Oversight Board (Board) shall not become effective for three business days, pending any request for review by the California Department of Finance (DoF). If DoF requests review of this Board action, it shall have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration, and the action, if subject to review by DoF, shall not be effective until approved by DoF). 8. PROPOSED INITIAL MEETING SCHEDULE AND DISCUSSION AND BOARD CONCURRENCE OF A PROCESS FOR AGENDIZING OF FUTURE OVERSIGHT BOARD AGENDA ITEMS ADJOURNMENT Recommendation/Proposed Action 1. Approve the proposed tentative initial meeting calendar through September 30, 2012, with notice to be provided to the Oversight Board by staff of the City Successor Agency to the Tustin Community Redevelopment Agency ("City Successor Agency"); if no agenda items are scheduled or anticipated, there is no need for an individual Board meeting. 2. Approve a process for agendizing of future items which would permit items to be placed on an Oversight Board Agenda as follows: (1) by staff of the City Successor Agency to the Tustin Community Redevelopment Agency or Tustin Housing Authority; or (2) by the Chair of the Oversight Board, or; (3) by motion request by a board member and concurrence by a majority of board members at an Oversight Board meeting. (Note that the above actions of the Board shall not become effective for three business days, pending any request for review by the DoF. If DoF requests review of the above Board actions, it will have 10 days from the date of its request to approve the Board action or return it to the Board for reconsideration and the action, if subject to review by DoF, will not be effective until approved by DoF). ADJOURNMENT Copies of the staff reports or other written documentation related to each item of business described above are on file in the office of the Clerk of the Successor Agency to the Tustin Community Redevelopment Agency, 300 Centennial Way, Tustin, CA 92780 and are available for public inspection during regular business office hours. Copies of staff reports and written materials maybe purchased for $.10 per page. In addition, staff reports can be reviewed online at www. tustinca. orq. Oversight Board of the Successor Agency of the Page 4 Former Tustin Community Redevelopment Agency Special Meeting Agenda AFFIDAVIT OF POSTING STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF TUSTIN I, Pamela Stoker, City Clerk on behalf of the Successor Agency hereby certify, under penalty of perjury, that I caused the posting of this agenda by 5:00 p.m., Friday, March 9, 2012, in the public notice display case in front of the Council Chamber, 300 Centennial Way, Tustin, the public bulletin board at the Tustin Area Senior Center, 200 "C" Street, and the public display case at the Tustin Library, 345 E. Main Street, Tustin. PAMELA STOKER, CITY CLERK Oversight Board of the Successor Agency of the Page 5 Former Tustin Community Redevelopment Agency Special Meeting Agenda