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Home My WebLink AboutCC RES 12-31WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy certain documents which are not included within said categories of documents of the City of Tustin Records Retention Schedule; and WHEREAS, the described documents listed in Exhibit A are occupying space needed by the City Clerk of the City of Tustin; and have determined that none of the r described documents have sufficient value to justify retention; and WHEREAS, the City Attorney hereby gives written consent to the destruction of the described documents listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following documents are no longer required by the City of Tustin and should be destroyed in order to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents in a lawful manner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. Resolution 12-31 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 20th day of March 2012. LAI -1, x 114 PAMELA STb`-K-t`R City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE SS CITY OF TUSTIN FIN NEMESIS 1, Pamela Stoker, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-31 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 20th day of March 2012 by the following vote: V, 4 Nielsen, Murray, Amante, Gavello, Gomez (5) None (0) None (0) None (0) Resolution 12-31 Page 2 of 2 NOR I CITY OF TUSTIN OBSOLETE RECORDS DESTRUCTION LIST CITY CLERK'S OFFICE EXHIBIT A EXPIRED AGREEMENTS/RECORDS 1. All American Asphalt: A-2006-011 Annual Major Pavement Maintenance Project, FY 2005-2006 (CIP No. 7001); the Annual Sidewalk Repair Project, FY 2005-2006 (Project No. 402-6235); and the Williams Street Improvement Project (CIP No. 7187) $655,655.00 NOC filed: 8/9/2006 2. All American Asphalt: A-2006-026 Tustin Ranch Road Rehab (CIP No. 7179 & 7180) NOC filed: 9/27/09 3. All American Asphalt: A-2006-059 Irvine Blvd Rehab between Ranchwood/Jamboree (CIP No. 7181) and Jamboree Rehab between Irvine Blvd/Tustin Ranch Rd (CIP Nos 7182, 7183 & 7184) NOC fled: 9/14/07 ' 4. All American Asphalt: A-2007-019 Construction of Annual Major Pavement Maintenance Project FY 06-07 (CIP No. 7001) and Annual Sidewalk Repair Project FY 06-07 (Project No. 402-6235) NOC filed: 9/14/07 5. Calmex Engineering: A-2008-013 Annual Major Pavement Maintenance Project, FY 07-08 and Annual Sidewalk Repair FY 07-08 NOC filed: 10/28/08 6. Elite Bobcat Service: A-2005-056 Construction of the Red Hill Ave/Olwyn Drive Pedestrian Enhancement Project CIP No. 4067 NOC filed: 1/8/07 7. FCI Construction: A-2005-052 Phase I Newport Ave Ext/SR55 ramp, Valencia/Del Amo Widening CIP 7130 & Edinger Ave Widening CIP 7147 NOC filed: 11/12/08 8. General Pump: A-2006-014 CSA for decommissioning of the La Veta Well for the Main Street Well No. 4 (CIP No. 6157) NOC filed: 2/9/07 ' 9. Green Giant Landscape: A-2007-007 Page 1 Construction of the City Property Improvements at 450 EI Camino Real CIP No. 1040 , NOC filed: 9/14/07 10. Hardy & Harper: A-2008-027 Construction of Valencia, Armstrong, Kensington Park and Lansdowne Pavement Finish Surface CIP No. 7188 NOC filed: 10/15/08 11. International Pavement Annual Street/Alley Repair Program Project No. 402-6245 FY 2002-2003 to FY 2006-2007 Completed: 6/30/07 12. J&S Sion Annual Stripinq/Pavement Markinq Program FY 2002-2003 through 2006-2007 (402-6230) Completed: 6/30/07 13. Pouk and Steinle: A-2006-036 Construction of First Street/B Street Ped Enhancements CIP No. 4068 NOC filed: 7/23/07 14. Sukut Construction, Inc: A-2007-006 Pasadena Avenue Storm Drain Construction from Medallion Avenue to Sycamore Avenue CIP No. 5032 NOC filed: 11/13/07 15. Sequel Contractors: A-2004-039 ' Irvine Boulevard/Newport Avenue Intersection Enhancement Project (CIP No. 7118) in the amount of $2,932,799.60 NOC filed: 5/22/07 16. Shaw Industries: A-2007-023 Carpet Purchasing, removal and installation at City Hall CIP No. 1032 NOC filed: 4/15/08 17. Richard Slade & Associates: A-2006-027 Construction Monitoring Field Services for Main Street Facilities Well No. 4 Rehab Completed; October 2006 18. Vizion's West: A-2006-052 Building Demolition for Future New Tustin Library CIP No. 1045 NOC filed: 3/16/07 19. Zim Industries: A-2006-050 Drilling of Pasadena Avenue Well Project (CIP No. 6130) NOC filed: 7/23/07 HUMAN RESOURCES 20. Advanced Review 2000 Inc. Workers Compensation Claims ' Page 2 ' Completed July 2006 PARKS AND RECREATION 21. Ortco Inc.: N-2006-006 Construction contract for Tustin Sports Park Tot Lot Renovation NOC filed: 6/14/06 22. Pacific Landmark: A-2008-020 Tustin Area Senior center Kitchen Renovation Project No. 1047 NOC filed: 10/15/08 COMMUNITY DEVELOPMENT 23. Assessment and Treatment: N-2007-036 CDBG Contract Completed 6/30/08 24. Assessment and Treatment: N-2008-077 CDBG Contract Completed 6/30/09 25. B -Adair Consulting: N-2009-034 CDBG Contract ' Completed 6/30/10 26. Boys and Girls Club: N-2009-031 CDBG Contract Completed 6/30/10 27. Boys and Girls Club: N-2008-050 CDBG Contract Completed 6/30/09 28. Boys and Girls Club: N-2007-037 CDBG Contract Completed 6/30/08 29. Community SeniorServ: N-2007-044 CDBG Contract Completed 6/30/08 30. Fair Housing: N-2007-038 CDBG Contract Completed 6/30/08 31. Fair Housing: N-2008-051 CDBG Contract Completed 6/30/09 Page 3 32. Fair Housina: N-2009-030 , CDBG Contract Completed 6/30/10 33. Human Operations: N-2008-027 CDBG Contract Completed 6/30/09 34. Human Operations: N-2009-033 CDBG Contract Completed 6/30/10 35. Department of HUD: N-2009-011 CDBG Funding Completed 6/30/10 36. Laurel House: N-2009-032 CDBG Contract Completed 6/30/10 37. Laurel House: N-2008-073 CDBG Contract Completed 6/30/09 38. Laurel House: N-2007-039 CDBG Contract ' Completed 6/30/08 39. Olive Crest: N-2009-029 CDBG Contract Completed 6/30/10 40. Olive Crest: N-2008-079 CDBG Contract Completed 6/30/09 41. Tustin Community Foundation: N-2007-043 CDBG Contract Completed 6/30/08 CITY MANAGER 42. Frank Wilson & Associates: A-2004-054 CSA for Public Relations Service Completed 1/1/07 43.Gobde Research: N-2008-045 CSA for Citizen Survey Project Completed April 2008 ' Page 4 AGENDA PACKETS 2006 Note: All have been optically imaged Page 5 APPROVED BY: CONSENT: atricia Estrell Date David E. Ke dig ate City Clerk Service upervisor City Attorney DESTROYED BY: Pouch Records Management LP Page 6 SIE LNED j �yIt RECORDS OFFICE-TUSTIN CITU 4=040 h MANAGEMENT LP 1 (800) 400-3453 "Making it, as Easy as it Should be" www.pouchrecords.com Certificate of Destruction Items amounting to: pounds have been SHREDDED for POUCH Records Management L.P. on this date Pao �— - for Client Name: C as described in the POUCH work order # dated -7 1 2U \q - PRM Witness Signature Contractors Contractors in partnership with POUCH Records Management Service Contractor (check box) SoCal Shred Ai�A NAID' All Purpose Document Destruction ivsT ❑ Document Security Solutions I The above named & affiliated contractors have provided shredding services when their name has been checked above. The contractor's signature below certifies that the above materials were completely destroyed in a confidential manner, in accordance with the procedures set forth by the National Association for Information Destruction for its NAID Certified Members. Print Name -df Contractor/Employee Revised 10)1@2009 Date