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Home My WebLink About01 MINUTESRgenda Item 1 MINUTES OF THE SPECIAL MEETING OF THE OVERSIGHT BOARD OF THE SUCGESSOR AGENCY OF THE FORMER TUSTIN COMMUNITY REDEVELOPMENT AGENCY MARCH 13, 2012 4:00 P.M. COUNCIL CHAMBER 300 CENTENNIAL WAY TUSTIN, CALIFORNIA City of Tustin appointee Jerry Amante; County Board of Supervisors appointee John Nielsen; California Community Colleges Districts appointee Debra Fitzsimons; Orange County Office of Education appointee Anthony Soria; Special District (Orange County F/ood Control District) appointee Char/es Puckett; Former Tustin Community Redevelopment Agency employee representative Matt West; County of Orange appointed public member Doug Daverf. CALL TO ORDER: at 4:00 p.m. ROLL CALL Present: Board Member Jerry Amante Board Member John Nielsen Board Member Debra Fitzsimons Board Member Anthony Soria Board Member Chuck Puckett Board Member Matt West Board Member Doug Davert Absent: None Successor Agency Clerk: Patricia Estrella Others Present: David E. Kendig, Legal Counsel to the Successor Agency PLEDGE OF ALLEGIANCE -Board Member John Nielsen SELECTION OF OFFICERS 1. SELECTION OF OFFICERS FOR 2012 AND DESIGNATION OF AN IDENTIFIED POINT OF CONTACT FOR DEPARTMENT OF FINANCE REVIEW REQUESTS Motion: It was moved by Board Member Nielsen and seconded by Board Member Amante to appoint Board Member Davert as Chair; motion carried by unanimous cansent. Motion: It was moved by Board Member Nielsen and seconded by Board Member Amante to appoint Board Member Fitzsimons as Vice Chair; motion carried by unanimous consent. Oversight t3oard of the Successor Agency of the Page 1 Former Tustin Community Redevelopment Agency Special Meeting Minutes Motion: It was moved by Board Member Davert and seconded by Board Member Puckett to appoint Board Member Amante as Secretary; motion carried by unanimous consent. Motion: It was moved by Secretary Amante and seconded by Board Member Nielsen that Christine Shingleton, Jeffrey Parker and Pamela Arends-King be appointed Department of Finance points of contact. Motion carried 7-0 PUBLIC INPUT -None SCHEDULED ORAL COMMUNICATIONS/REPORTS 2. OVERVIEW OF SUGCESSOR AGENCY BY SUCCESSOR AGENCY LEGAL COUNSEL (Power Point presentation by Legal Counsel for the Successor Agency David E. Kendig} 3. OVERVIEW OF SUCCESSOR AGENCY PROJECTS PROVIDED BY SUCCESSOR AGENCY ASSISTANT EXECUTIVE DIRECTOR (Power Point presentation by Assistant Executive Director to the Successor Agency Christine Shingleton) REPORTS/DISCUSSION AND ACTION ITEMS 4. REVIEW AND ADOPTION OF THIRD AMENDED ENFORCEABLE OBLIGATIONS SCHEDULE Motion: It was moved by Secretary Amante and seconded by Board Member Puckett to approve the mast recent Third Amended Enforceable Obligation Payment Schedule ("Third Amended EOPS") adopted by the City Successor Agency with City Successor Agency Resolution No. 12-02, provided that should any modifications be required to the FOPS by California Department of Finance ("DoF"}, the City Manager and/or Finance Director shall be authorized designees for making any augmentation, modification, additions or revisions as may be necessary. Motion carried 7-0 5. REVIEW AND APPROVAL OF INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE Motion: It was moved by Board Member Puckett and seconded by Board Member Nielsen to approve the Initial Recognized Obligation Payment Schedule CROPS), subject to review and certification by the independent auditor as originally adopted by the City Successor Agency with City Successor Agency Resolution No. 12-01, provided that should any modification be required to the Oversight Board of the Successor Agency of the Page 2 Former Tustin Gommunity Redevelopment Agency Special Meeting Minutes ROPS by the independent auditor or by DoF, the City Manager and/or Finance Director shall be authorized designees for making any augmentation, modification, additions or revisions as may be necessary. Motion carried 7-0 6. OVERSIGHT BOARD REAFFIRMATION OF TUSTIN COMMUNITY REDEVELOPMENT AGENCY'S PREVIOUS AWARD OF THE TUSTIN RANCH ROAD PROJECT PHASE I GRADING AND STORM DRAIN WORK AND AUTHORIZATION FOR SUCCESSOR AGENCY TO AWARD THE TUSTIN RANCH ROAD PHASE 2 ROADWAY IMPROVEMENTS CONSTRUCTION CONTRACT (CIP NOS. 70100, 70204, 70206, 70214 & 70215) Motion: It was moved by Secretary Amante and seconded by Board Member Nielsen to: 1. Reaffirm the Agency's previous July 19, 2011 award for the construction contract for Tustin Ranch Road Grading and Storm Drain Project (CIP No. 70100 and 70206) pursuant to the adopted Enforceable Obligations Schedule (FOPS) and draft Recognized Obligation Schedule CROPS) utilizing MCAS Tustin 2010 Tax Allocation Bond Proceeds for their intended use. 2. Authorize the Successor Agency to award the construction contract for the Tustin Ranch Road Phase 2 Roadway Improvements (CIP Nos. 70100, 70204, 70206, 70214, & 70215} from Walnut Avenue to Warner Avenue to the lowest responsive/responsible bidder, R.J. Noble Company, pursuant to the adapted Recognized Obligation Payment Schedule CROPS) utilizing MCAS 2010 Tax Allocation Bond Proceeds for their intended use. Motion carried 7-0 7. REVIEW AND AUTHORIZATION FOR: (1) SUCCESSOR AGENCY PROPOSED ACTION TO ENTER INTO AN AGREEMENT BETWEEN THE CITY AND SUCCESSOR AGENCY FOR ADMINSTRATIVE SUPPORT PURSUANT TO HEALTH AND SAFETY CODE SECTION 34171 AND (2) PROPOSED ACTION BY SUCCESSOR AGENCY TO APPROVE AN ADMINSTRATIVE BUDGET PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 (j} Motion: It was moved by Board Member Puckett and seconded by Board Member Nielsen to 1. Approve and authorize the proposed Successor Agency action to adopt the attached Administrative Budget pursuant to CRL Section 34177(j); and 2. Approve and authorize the proposed Successor Agency action to enter into an agreement with the City for reimbursement of costs incurred by the City to support Successor Agency operations and obligations consistent with the Administrative Budget proposed to be approved by the Successor Oversight Board of the Successor Agency of the Page 3 Former Tustin Community Redevelopment Agency Special Meeting Minutes Agency. The Successor Agency shall also be authorized to enter into any agreement necessary to provide administrative support services as identified in the Administrative Budget attached hereto. Motion carried 7-0 8. PROPOSED INITIAL MEETING SCHEDULE AND DISCUSSION AND BOARD CONCURRENCE OF A PROCESS FOR AGENDIZING OF FUTURE OVERSIGHT BOARD AGENDA ITEMS ADJOURNMENT Motion: It was moved by Secretary Amante and seconded by Board Member Nielsen to: 1. Approve the proposed tentative initial meeting calendar through September 30, 2012, with notice to be provided to the Oversight Board by staff of the City Successor Agency to the Tustin Community Redevelopment Agency ("City Successor Agency"); if no agenda items are scheduled or anticipated, there is no need for an individual Board meeting. 2. Approve a process for agendizing of future items which would permit items to be placed on an Oversight Board Agenda as follows: (1} by staff of the City Successor Agency to the Tustin Community Redevelopment Agency or Tustin Housing Authority; or (2) by the Chair of the Oversight Board, or; (3) by motion request by a board member and concurrence by a majority of board members at an Oversight Board meeting. Motion carried 7-0 ADJOURNED at 5:18 p.m. The next regular meeting is scheduled for Tuesday, March 27, 2012 at 4:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. DOUG DAVERT, Chair JERRY AMANTE, Secretary Oversight Board of the Successor Agency of the Former Tustin Community Redevelopment Agency Special Meeting Minutes