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HomeMy WebLinkAbout01 CDBG ACTION PLANMEETING DATE: MAY 1, 2012 TO: JEFFREY C. PARKER, CITY MANAGER SUBJECT: FISCAL YEAR 2012 -13 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING ALLOCATION, FISCAL YEAR 2012 -13 ACTION PLAN, AMENDMENT TO THE PY 2009 -10 ACTION PLAN SUMMARY: The Community Development Department is proposing to submit to the U.S. Department of Housing and Urban Development (HUD) a Program Year (PY) 2012 -13 Action Plan (Attachment A), which describes the activities that the City will undertake during the program year. The Action Plan includes the program budget for disbursement of Community Development Block Grant (CDBG) funds. HUD has notified the City that CDBG funding for the program year 2012 -13 will be $587,277. On February 21, 2012, the Tustin City Council conducted a public hearing informing interested citizens about the Community Development Block Grant (CDBG) program, obtained citizens' views on CDBG priorities, approved continued funding for the 2 year public service activities, and reallocated Community Development Block Grant Recovery (CDBG -R) funds to the Frontier Park Energy Efficiency project. The Community Development Department is also proposing to amend the PY 2009 -10 Action Plan to reallocate unexpended funds from a previously approved project. An amendment to an Action Plan is required when adding a new activity not previously described in the Action Plan of the respective Program Year. RECOMMENDATION: That the City Council adopt Resolution No. 12-44 approving: 1) Program Year 2012 -13 Action Plan and funding allocation; 2) Amendment to the PY 2009 -10 Action Plan to reallocate unexpended funds; and, 3) authorize submission of the PY 2012 -13 Action Plan to the U.S. Department of Housing and Urban Development. FISCAL IMPACT: Non - public services activities are proposed to be funded by CDBG grant funds; however, City's proposed public services activities such as Graffiti Removal, Tustin Parks and Recreation Youth Coordinator, and Tustin Kids Corner will have a fiscal impact to the General Fund if not fully funded by CDBG grant funds. CDBG Program Year 2012-13 May 1, 2012 Page 2 WQ The federal Housing and Community Act of 1974, as amended, created the CDBG program to return federal funds to local communities for the purpose of developing viable urban communities by providing adequate housing and a suitable living environment and by expanding economic opportunities, specifically for low- and moderate-income persons. Grants are awarded to communities to carry out a wide range of community development activities directed toward neighborhood revitalization, economic development, and the provision of improved community facilities and services. For participation in the CDBG program, the federal government requires that local jurisdictions prepare a 5-year Consolidated Plan document and state within its plan, the jurisdiction's goals and priorities. The City's current Consolidated Plan, adopted on April 20, 2010, covers Program Years 2010-2015. The City is also required to submit an Annual Action Plan for each of the five years covered in the Consolidated Plan. The Consolidated Plan serves the following functions: 1. A planning document for the City of Tustin; 2. An application for federal funds under HUD's formula grant programs; 3. An action plan that provides a strategy for carrying out goals and priorities (also serve as the City's annual application); and, 4. A basis for assessing performance. A section of the Consolidated Plan, called the one-year Action Plan, serves as the City's application to HUD for CDBG program funding. The City must submit an Action Plan annually to receive the entitlement money. The purpose of the Action Plan is to detail how the City will spend its annual allocation of funds to meet community needs identified in the Consolidated Plan. This Action Plan, as required by federal regulations, must be available for public review for a period of not less than 30 days. The City advertised the availability of this document in the Tustin News. The review period began on March 8, 2012, and ended on April 9, 2012. No public comments were received. This document may be amended based on the City Council's action at this meeting. HUD mandates that the Action Plan must be submitted no later than May 17, 2012. Eligible Activities Communities are permitted to develop their own programs and funding priorities, as long as each activity meets one of the three CDBG National Objectives. These objectives are as follows: 1. Benefit low- and moderate-income persons; 2. Aid in the prevention or elimination of slums or blight; or 3. Meet community development needs having a particular urgency (conditions that pose serious or immediate threats to the health or welfare of the community where other sources of funding are not available). CDBG Program Year 2012-13 May 1, 2012 Page 3 The CDBG program as administered by HUD requires that at least 70 percent of the total CDBG annual expenditures must be used for activities that benefit low- and moderate-income persons over a one-, two-, or three-year period, and individual activities designed to benefit low- and moderate-income persons must assist at least 51 percent of low- and moderate-income persons. To assure that activities will meet the National Objectives, HUD established guidelines for Eligible and Ineligible activities. Eligible activities include: • Housing-related type of activities • Removal of Architectural Barriers to Public Facilities • Rehabilitation and Preservation Activities • Public Facilities and Improvements • Public Services Activities • Economic Development Activities • Planning and Program Administration, etc. The CDBG program limits the amount of allocation for Public Services activities and Program Administration. A maximum of 15 percent (15% x $587,277 = $88,091) of the total grant award may be allocated to Public Service types of activities. A maximum of 20 percent (20% x $587,277 = $117,455) of the total grant award may be expended on administrative and planning activities. Public Service Activities Multiyear Funding On April 17, 2007, the City Council amended the City's Citizen Participation Plan by designating the Tustin Community Foundation as the Citizen Participation Committee for Public Service Activities and that funding for public services are to be allocated through a three (3) multiyear funding cycle. On February 16, 2011, the Tustin Community Foundation acting as the City's Citizen Participation Committee held a public hearing, considered funding requests for public service programs, and recommended funding allocation based on a multiyear funding cycle. On April 19, 2011, in accordance with the Citizen Participation Plan, the City Council approved a three (3) year allocation for public services programs. Following the Year One (1) allocation for PY 2011-12, the approved public service programs would continue to receive Year Two (2) for Program Year 2012-13 and Year Three (3) for Program Year 2013-14 funding if they meet the following criteria: a. Activities must continue to meet the priority and objective for which the activities are funded in Year One (1); b. Activities must continue to leverage funds with other sources; C. Activities must be in compliance with contractual obligations; d. Activities must report accomplishments correctly in the Quarterly and Annual Performance Reports and/or other documentation as described in current year contract; CDBG Program Year 2012 -13 May 1, 2012 Page 4 e. Activities must receive a successful assessment of project performance and progress from City staff. On February 21, 2012, a public hearing was held by the City Council to evaluate the performance of the approved public service activities for continuation of funding in Year 2. The City Council determined that the approved public service programs shall continue to receive Year Two (2) funding (Program Year 2012 -13) subject to program criteria. A list of recommended public service funding by staff is attached as Attachment C. Nonpublic Services Activities/Programs On November 3, 2011, the City published a Notice of Availability of Funding Application (NOFA) for non - public services projects /programs in the Tustin News and transmitted applications to all City of Tustin departments. The City staff committee, which consists of all directors from various departments and a representative from the City Manager's Office, held a meeting to propose and discuss possible non - public service CDBG projects for PY 2012 -13 and make a recommendation to City Council on the disbursement of projects for public facilities and improvement, rehabilitation and preservation, and program administration project categories. A total of five (5) City applications and two (2) Fair Housing applications from the Fair Housing Council of Orange County and the Fair Housing Foundation were received (Attachment B). Staff reviewed the two Fair Housing service applications and based on proposed level of service, outreach, qualifications, and past working relationships, staff recommends contracting with the Fair Housing Foundation to provide fair housing services to Tustin residents. A list of non - public service projects is attached as Attachment C. Funding Allocation for Program Year 2012 -13 The following are the recommended funding allocation: Public Services Activities (max. $88,091) Year 2 of 3 Boys and Girls Club Community SeniorSery (Senior Meals) Graffiti Removal - CDBG target areas Human Options Laurel House Mercy House Olive Crest Tustin Parks and Recreation Department (Youth Center Staff) Tustin Parks and Recreation Department (Kids Corner) Public Services Subtotal Public Facilities and Improvements Frontier Park Playground Williams Street Stormdrain Public Facilities and Improvements Subtotal Recommendations $ 11,410 $ 13,425 $ 16,780 $ 3,355 $ 5,370 $ 3,355 $ 3,355 $ 18,860 12,180 $ 88,090 $ 195,000 $ 100,000 $ 295,000 CDBG Program Year 2012-13 May 1, 2012 Page 5 Rehabilitation and Preservation Activities Code Enforcement $ 87,800 Housing Rehabilitation $ 4,642 Rehabilitation and Preservation Subtotal $ 92,442 Program Administration and Planning Activities (max. $117,455) Fair Housing Services $ 14,545 CDBG Program Administration $ 97,200 Administration & Planning Subtotal $111,745 Grand Total for all Activities Action Plan Amendment for Program Year 2009-10 Under the CDBG Program regulations, communities are required to expend CDBG monies expeditiously. For PY 2009-10, there are unexpended funds that need to be re- allocated to ensure compliance with CDBG timeliness regulations. The unexpended funds are from a project that has been completed and therefore has no further or immediate expenses under CDBG. The City is proposing an amendment to the PY 2009-10 Action Plan by reallocating unexpended funds of a previously approved activity. An amendment to an Action Plan is required when the City adds a new activity not previously described in the Action Plan of the respective Program Year. The proposed amendment to the project allocation is as follows: • From Senior Center Outdoor Lighting to Frontier Park Fitness Element — amount $29,348.69 The public was notified of the proposed amendment to the PY 2009-10 Action Plan through the local newspaper and postings. The public was given an opportunity to make comments on the proposed amendments during the public comment period between March 8, 2012, and April 9, 2012. No comments were received. CITIZEN PARTICIPATION PROCESS Federal laws relating to CDBG funds require cities to provide citizens with specific information about the amount of monies expected for the program and the range of activities that may be undertaken with those funds. Federal regulations also require a jurisdiction to hold at least two public hearings to obtain the views of citizens on such issues as housing, other community development needs and the use of the CDBG monies. The first public hearing was held on February 21, 2012, and the May 1, 2012, hearing is the second public hearing to consider the proposed Action Plan (a component of the Five- year Consolidated Plan and an annual application for a CDBG grant) and to authorize staff to submit to the Action Plan to HUD. After City Council approval, staff will submit the one- year Action Plan to HUD detailing the City's specific use of the funds for PY 2012-13. The Action Plan is due on May 17, 2012. After receiving final approval of proposed projects, each public service/non-profit organization receiving funding will be asked to enter into agreements with the City requiring compliance with all Federal CDBG regulations relating CDBG Program Year 2012-13 May 1, 2012 Page 6 to program management, reporting, auditing, etc. No disbursement of monies can be made to any agency or organization until expenses are incurred and documented to benefit the intended program. A �4 Ryan Soontek Associate Planner Elizabeth A. Binsack Community Development Director Attachments: A. Resolution No. 12-44 and Action Plan B. Fair Housing Services Applications C. Public Service and Nonpublic Service Funding Recommendations ATTACHMENT A RESOLUTION NO. 12-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, APPROVING THE PROGRAM YEAR 2012-13 ACTION PLAN AND FUNDING ALLOCATION AND AN AMENDMENT TO THE PROGRAM YEAR 2009-10 ACTION PLAN FOR SUBMISSION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, under the Housing and Community Development Act of 1974, as amended, federal assistance may be provided for the support of community development activities which are directed toward certain specific objectives as set forth in the Act as the Community Development Block Grant (CDBG) Program; and WHEREAS, during the February 21, 2012, public hearing, citizens were furnished with information concerning the CDBG Program, the range of eligible activities, and the proposed use of funds; WHEREAS, on February 21, 2012, a public hearing was held by the Tustin City Council to receive public input and testimony regarding CDBG priorities; WHEREAS, in accordance with the Citizen Participation Plan, the City Council approved a three (3) year allocation for public services programs and that following the Year One (1) allocation for Program Year 2011-12, the approved public service programs shall continue to receive Year Two (2) for Program Year 2012-13 if the activities meet the program criteria. On February 21, 2012, a public hearing was held and the City Council evaluated the performance of the approved public service activities and approved continuation of funding in Year 2; WHEREAS, the Draft 2012-13 one-year Action Plan and an amendment to the PY 2009-10 Action Plan were noticed in a newspaper of local circulation and posted at City Hall and available for public review and comment for thirty (30) days beginning March 8, 2012, and ending April 9, 2012; WHEREAS, a report has been prepared transmitting to the City Council recommended priority needs, goals, and objectives including public testimony received during the hearing or comments received during the 2012-13 one-year Action Plan and amendment to the PY 2009-10 Action Plan public review period; WHEREAS, a public hearing was held by the City Council on May 1, 2012, to receive public input and consider the proposed 2012-13 one-year Action Plan and amendment to the PY 2009-10 Action Plan; and WHEREAS, the City Council evaluated needs, priorities, goals and objectives based on public testimony received during the hearing. Resolution No. 12-44 Page 2 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as follows: Section 1: The City of Tustin's 2012-13 one-year Action Plan attached hereto and amendment to the PY 2009-10 Action Plan are hereby approved as presented to the Council at their hearing of May 1, 2012. Section 2: Staff is hereby directed to include the proposed use of CDBG Funds for Program Year 2012-13 in the one-year Action Plan to be submitted to the U.S. Department of Housing and Urban Development. Section 3: The Director of Community Development is authorized to make minor modifications and execute such documents, certifications, contracts, or other instruments as may be required to carry out the City's Community Development Block Grant Program. Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file a copy of said application with the minutes of this City Council meeting. Section 5: The City of Tustin's Program Year 2009-10 Action Plan is hereby amended by reallocating unexpended funds of previously approved projects as follows: Program Year From To Amount PY 2009-10 Senior Center Lighting Frontier Park Fitness Element $29,348.69 PASSED AND ADOPTED by the City Council of the City of Tustin at a regular meeting on the 1 st day of May, 2012. JOHN NIELSEN MAYOR ATTEST: PAMELA STOKER CITY CLERK Resolution No. 12-44 Page 3 STATE OF CALIFORNIA COUNTY OF ORANGE SS CITY OF TUSTIN CERTIFICATION FOR RESOLUTION NO. 12-44 PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, does hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-44 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 1 st day of May, 2012, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER, CITY CLERK City of Tustin Community Development Block Grant Action Plan Program Year 2012 -2013 Submitted to U.S. Department of Housing and Urban Development US IN TABLE OF CONTENTS ExecutiveSummary ............................................................................................. ..............................1 Application Standard Form 424 ........................................................................ ..............................3 A . Sources of Funds ........................................................................................... ..............................6 B. Statement of Specific Annual Objectives ...................................................... .............................16 C. Description of Activities, Outcome Measures, and Annual Affordable Housing Goals ............23 D. Allocation Priorities and Geographic Distribution ......................................... .............................46 E. Homeless and Other Special Populations ....................................................... .............................49 F . Needs of Public Housing ................................................................................ .............................51 G . Antipoverty Strategy ....................................................................................... .............................51 H. Evaluate and Reduce Lead -Based Paint Hazards ........................................... .............................51 I . Other Actions .................................................................................................. .............................51 1 General ..................................................................................................... .............................51 2. Program— Specific Requirements .............................................................. .............................53 3. Citizen Participation and Consultation ..................................................... .............................53 4 Communication ......................................................................................... .............................54 5 Community Vision .................................................................................... .............................54 6 Strategies ................................................................................................... .............................54 7 Action Plan ................................................................................................ .............................55 8. Integrated Approach to Planning and Development ................................. .............................55 J Monitoring System .......................................................................................... .............................55 City of Tustin 2012 -13 Action Plan i CERTIFICATIONS General Certifications ----------------------------.-----------...C-1 Specific CDEG Certifications --------..------.-------------------.C-3 Appendix to Certifications -----------------------------.--------C-5 LIST OF TABLES |. Available Public and Private Resources (Table D ................................................................ 7 2. Potential Public and Private Resources (Table 2) ..---------------------.9 I Summary uf Priorities and Objectives 3) ................................................................... 24 4. Listing nf Proposed Projects (Table 4) .................................................................................. 32 5. Listing nfHomeless and Other Special Needs Activities (Table 5) ...................................... 50 LIST OF MAPS Areas of Low-Moderate Income Concentration ................................................................................ 47 Proposed Project Locations for Fiscal Year 20l2-|3 ........................................................................ 48 APPENDICES A. Resolution No. 12-44 B. Legal Notices C. Agencies Contacted D. Summary nf Citizen Comments B. Monitoring Process City of Tustin 2012-13 Action Plan EXECUTIVE SUMMARY BACKGROUND The City of Tustin's Consolidated Plan for Program Years 2010 -15, is a five -year planning document that identifies the City's overall housing and community development needs and outlines a strategy to address those needs for Low- and Moderate - income households. The Annual Action Plan section of the Consolidated Plan details the City's specific use of Community Development Block Grant (CDBG) funds for one grant year as provided by the U.S. Department of Housing and Urban Development (HUD). ORGANIZATION OF THE PY 2412 -13 ACTION PLAN The City of Tustin Action Plan for Program Year (PY) 2012 -13 contains all elements required by HUD, which include: ■ Standard Form 424 — this form serves as the official application for federal funding. ■ Sources of Funds — A description of potential private and public funding sources that maybe available to the City to support activities listed in the Consolidated Plan. ■ Statement of Specific Annual Objectives — A summary of activities the City will implement to address the priority needs identified in the Consolidated Plan. ■ Description of Activities and Outcome Measures — A description of community needs delineated in the Consolidated Plan; a list of projects and programs to be funded with 2012- 13 CDBG funds allocated to the City of Tustin, and a list of objectives, outcome measures, and indicators (see Table 4) that describe outputs as established in the Federal Register Notice, dated March 7, 2006. ■ Geographic Distribution — Maps indicating eligible areas for CDBG funded projects and a map showing the location of projects to be funded with Program Year 2012 -13 CDBG monies. • Homeless and Other Special Needs — A description of Program Year 2012 -13 activities targeting the needs of the homeless and non - homeless with special needs. • Other Actions — A description of actions the City of Tustin will undertake to address various sub - strategies delineated in the Consolidated Plan. • Specific Program Requirements — A description of CDBG funds expected to be available during the 2012 -13 Program Year. ■ Certifications and Miscellaneous — HUD required certifications and assurances. City of Tustin 2012 -13 Action Plan ONE -YEAR AND MULTI -YEAR USE OF FUNDS The City of Tustin is implementing a one -year funding cycle for non - public service programs such as public facility improvements, housing/neighborhood rehabilitation and preservation, and program administration/planning activities. Funding requests for these types of projects will be reviewed annually. Public Service programs will be allocated on a three -year funding cycle. This Action Plan covers activities to be funded during PY 2012 -13 (Year 2 of the three -year funding cycle); public service allocations for 2013 -14 will be included in the respective Action Plan. Funding for PY 2012- 13 and PY 2013 -14 public service activities will be based on PY 2011 -12 funding levels (Year 1 of the three -year cycle), adjusted to account for variations in CDBG grant allocations from HUD. For 2012 -13, the City of Tustin's CDBG grant allocation is estimated to be $587,277. Of this amount a maximum of 15 percent may be used for public services and 20 percent for program administration. The following is a listing of the activities that will be funded with CDBG during PY 2012 -13: Public Services Activities (maximum $88,091) Boys and Girls Club $ 11,410 Community SeniorSery $ 13,425 Graffiti Removal (limited to CDBG target areas) $ 16,780 Human Options $ 3,355 Laurel House $ 5,370 Mercy House $ 3,355 Olive Crest $ 3,355 Tustin Parks and Recreation Department (Youth Center Staff) $ 18,860 Tustin Parks and Recreation Department (Kids Corner) $ 12,180 Public Services Subtotal $ 88,090 Public Facilities and Improvements Frontier Park Playground $ 195,000 Williams Street Storm Drain $ 100,000 Public Facilities and Improvements Subtotal $ 295,000 Rehabilitation and Preservation Activities Code Enforcement $ 87,800 Housing Rehabilitation 4,642 Rehabilitation and Preservation Subtotal $ 92,442 Program Administration & Planning Activities (maximum $117,455) Fair Housing Counseling Agency $ 14,545 CDBG Program Administration $ 97,200 Administration & Planning Subtotal $ 111,745 Grand Total for all Activities HUD regulations also require that the City provide a summary of past accomplishments. Appendix F is a summary table of the City's efforts to meet five -year Consolidated Plan goals. City of Tustin 2012 -13 Action Plan OMB Number: 4040-0004 Expiration Date: 01 /31 /2009 Application for Federal Assistance SF-424 Version 02 *1. Type of Submission: *2. Type of Application If Revision, select appropriate letter(s) ❑ Preapplication ED New E Application ❑ Continuation *Other (Specify) F Changed/Corrected Application ❑ Revision 3. Date Received: 4. Applicant Identifier: 05/15/2011 B- 12 -MC -06 -0583 5a. Federal Entity Identifier: *5b. Federal Award Identifier: B- 12 -MC -06 -0583 I B-12-MC-06-0583 State Use Only: — 77 6. Date Received by State: State A pp lication Identifier: 8. APPLICANT INFORMATION: . a. Legal Name: City of Tustin *b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS: 95-6000804 076072487 d. Address: *Street 1: 300 Centennial Way Street 2: *City: Tustin County: Orange *State: CA Province: *Country: USA *Zip / Postal Code 92780 e. Organizational Unit: Department Name: Division Name: Community Development Department Planning Division f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mr. *First Name: Ryan Middle Name: L. *Last Name: Swiontek Suffix: Title: Associate Planner Organizational Affiliation: City of Tustin *Telephone Number: 714-573-3123 Fax Number: 714-573-3113 *Email: rswiontek@tustinca.org City of Tustin 3 2012-13 Action Plan OMB Number: 4040 -0004 Expiration Date: 01/31 /2009 Application for Federal Assistance SF -424 Version 02 *9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (Specify) *10 Name of Federal Agency: U. S. Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14 -218 CFDA Title: Community Development Block Grant (CDBG) *12 Funding Opportunity Number: *Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Tustin, CA *15. Descriptive Title of Applicant's Project: Community Development Block Grant program for Program Year 2012 -13. Funds will be used to provide a variety of public services, public facility improvements and facilities, code enforcement, and program administration (including fair housing services). OMB Number: 4040 -0004 Expiration Date: 01/31%2009 City of Tustin 4 2012 -13 Action Plan Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: *a. Applicant: CA-48 *b. Program/Project: CA-48 17. Proposed Project: *a. Start Date: 7/1/12 *b. End Date: 6/30/13 18. Estimated Funding *a. Federal 587,277 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL 587,277 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? F a. This application was made available to the State under the Executive Order 12372 Process for review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E. O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (if "Yes", provide explanation.) ❑ Yes E No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) **I AGREE The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: Ms *First Name: Elizabeth Middle Name: A. *Last Name: Binsack Suffix: *Title: Community Development Director *Telephone Number: 714-573-3031 Fax Number: 714-573-3113 I - Email: ebinsack @tustinca.org I I *Signature of Authorized Representative: — 7*Date Signed: Authorized for Local Reproduction Standard Form 424 (Revised 1012005) Prescribed by OMB Circular A-102 City of Tustin 5 2012-13 Action Plan ACTION PLAN: ONE -YEAR USE OF FUNDS As outlined previously, the Annual Action Plan delineates the City of Tustin's funding priorities and allocation of CDBG funds for the 2012 -13 Program Year. The following section of the Action Plan outlines the City's course of action to address housing and community developments needs in the City in compliance with HUD regulations. A. SOURCES OF FUNDS There are several potential sources of funding that might enable the City of Tustin to address housing and community development priority needs and the specific objectives identified in the Strategic Plan component of the Consolidated Plan; however, as a result of the currently weak economic conditions the actual financial resources currently available to the City are somewhat limited. The dissolution of the City's Redevelopment Agency will further impact available funding for priority needs. Nonetheless, throughout the fiscal year, the City will pursue additional funding opportunities. The City's aim is to leverage, to the maximum extent feasible, the use of available Federal, State, and local funds in an effort to create a viable community, develop new affordable housing opportunities, and maintain and preserve existing housing. To ensure the financial feasibility of a project, the City will consider the use of funds from other sources, such as the City's Housing Authority set -aside funds, to further affordable housing and community development goals whenever a match, grant, or loan is necessary or appropriate. The following resources are anticipated to be available to the City during Program Year 2012 -13: City of Tustin 6 2012 -13 Action Plan W p W ~ a a A d � H � a a a d W h H U H W O W A 0 a z O N 0 N a x w 1 ICE I .- on y 3 c i U ,V v, I o o W c fl b e C7 y Q C4 w C n G F� a v vii j l A ! o c o , .0 U •� ¢� � t o y t4� to 11 cn o sv o o d cn b a Q � ° o I 4 j f s� v a� N_ O N r- 0 t> ct 10 ti) ul �, E 03 a s CL - cz c.o tQ cj GA 5A tb Lj- 2 tp t- t4 C— CL i rn Th cv oc E G.I H U d w y O � W NC' a Q U � A N 0 N w O I f Q I u C.) .t � � � ° T '✓� Q C � C � ,�-+ V � r, ! � Ali y o G c ro 5g o• !� � 3 � i 3 "CS • � C , "'" C � 3 y O v, rn '� � 3 cC � n a e�i ct '? cz C7 . c d fi c 7 3 •a x G I y I z. c � c I � •r � I d y W ? A O° �o I g � � r l S: W O M O N Em N 0 I I E � c T 2' y y W = Y u t v I d � Z � cn I � � z � � c. 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CJ J C W J E 'E 'J m bA �D ° o O o f p 12 '�° O 5 LU cC cY O I 7 J ca tz cn � w 0 U Q M N_ O N H 0 72 5 1 11, c7 73 b - -2 A E -2 6 -= = j . 0 71; al 1:4 tlo C13 cl 44 c�3 ob to g'S 175 iE al t� a C2 t 4 C4, 72 O Mw I x V O n F� 47 ct 11--t = ca C czl -Z -t . 0 0 z ti, o ct CJ I x V O n F� B. SUMMARY OF PRIORITIES AND STATEMENT OF SPECIFIC ANNUAL OBJECTIVES CDBG monies allocated to the City for the 2012 -13 funding year will not address all of the community's priority needs. Instead, allocations will be focused toward specific projects addressing high community priorities in order to produce tangible community benefits. The following are the needs rated by the community as high priorities and their relation to the Five - Year priorities indicated in the Consolidated Plan. Also listed are the actions that the City identified it will undertake during the program year to address priority needs. Table 3 summarizes the City's priorities, objectives, and goals for the program year. HOUSING NEEDS The following programs were identified in the City of Tustin's 2008 -2009 to 2017 -2018 Comprehensive Affordable Housing Strategy, with redevelopment serving as a primary funding source. As a result of the passage of AB 1X 26 and 27 and the State Supreme Court's ruling on both bills, redevelopment funding is no longer available to support these programs. In an effort to continue program activities funded by redevelopment, the City is exploring funding opportunities that are available to the Tustin Housing Authority, established in March 2011. In addition, the State Legislature is proposing legislation that would return low and moderate income housing funds to the City as well as considering legislation to create a new source of low and moderate income housing funds. As funds become available, the City will prioritize programs based on funding availability and needs. Priority Activity: First -time Homebuyers Program Based on the Southern California Area Government's 2007 Regional Housing Needs Assessment, the City of Tustin has 11,985 housing units available for renters, 3,080 (25.7 percent) of these units are rented by "cost burdened" renters. This presents an opportunity for Low - and Moderate- income renter households to transition to homeowners, with some assistance. To address these opportunities, the City will provide technical assistance to assist Low- to Moderate- income households by identifying existing public and private lender financing programs (see Table 2). Additionally, the City will continue to monitor the Villages of Columbus housing tracts at Tustin Legacy. Tustin Legacy housing developers are required to comply with the City's inclusionary housing requirements as specified in the MCAS Tustin Specific Plan. Specifically PY 2012 -13 programs include the following: • The City will provide referrals or direct assistance to Low- and Moderate - income households to help them identify and/or apply for homebuyer downpayment assistance programs that offer low interest rates and/or deferred interest loans. Programs include those offered by the State and Community Reinvestment Act (CRA) lender programs. • Assist Low- and Moderate - income homebuyers with a deferred second mortgage program for the amount of a buyer's "affordability gap." 'Cost burdened means a moderate income tenant pays more than 30 percent of their income for housing and severely cost - burdened renters pay more than 50 percent of their income for housing for low income households. City of Tustin 16 2012 -13 Action Plan Priority Activity: Preservation of Existing Affordable Units The City will preserve its existing affordable housing by utilizing CDBG funds, Housing Authority funds, and other Federal /State resources. These programs include: • Funding for nonprofits to assist with the acquisition of Section 8 project -based projects with expiring contracts. Strategies to preserve existing affordable housing units include: • Continue to require developers converting apartments to condominiums, to process a use permit, provide relocation assistance, and /or provide incentives and assistance for purchase of the units by Low- and Moderate- income households. • Continue to provide housing referral services to families in need of housing assistance and information. • Code enforcement — CDBG funding will be used to provide code enforcement activities focused in Low- and Moderate- income neighborhoods. Code enforcement efforts support the City's housing rehabilitation program, which is funded with non- Federal monies. • Provide opportunities for affordable secondary residential dwelling units in single - family residential districts through existing Zoning Ordinance provisions. • Continue the provision of counseling and dispute resolution services via the Fair Housing Foundation. • Continue the provision of services by the Fair Housing Foundation to ensure equal housing opportunities within the City. • Ensure that processing of permits for Low- and Moderate- income housing are fast - tracked with Low- and Moderate- income housing permits being given priority over other permit applications. Priority Activity: Rehabilitation of Existing Housiny, Stock As indicated in the Consolidated Plan, a large number of older housing units are located within the City's South Central and Town Center redevelopment project areas. Many of these older homes are in need of rehabilitation. Currently, rehabilitation programs have been targeting specific areas located in the southwest portion of the City. Programs include: Owner Rehabilitation Loans and Grants Rental Rehabilitation Loans and Grants The City's Housing Authority's strategies for the rehabilitation of the City's existing housing stock include: Require appropriate deed restrictions to ensure continued affordability for Low- or Moderate - income housing constructed or rehabilitated with the assistance of public funds, as legally required. City of Tustin 17 2012 -13 Action Plan • Allocate available CDBG and Housing Authority funds to finance public improvements and rehabilitation of residential units in the City's target areas. • Use 20 percent housing set -aside funds as subsidies (i.e. land write downs, acquisition, and rehabilitation assistance grants and loans, etc.) from the South Central, Town Center and MCAS Tustin Redevelopment Projects to reduce the affordability gap for developing new and rehabilitating existing owner and rental units for Low- and Moderate- income households. The Housing Rehabilitation Grant Program provides financial incentives to property owners in designated areas of the City to stimulate beautification efforts and rehabilitation of residential properties. Eligible Property Owners include low and moderate - income homeowners and multi- family property owners with low to moderate income tenants. Priority Activity: New Housing Construction With the exception of development opportunities occurring on the available land from the reuse at the former MCAS- Tustin base site (i.e., Tustin Legacy), the City of Tustin is mostly built out. Consequently, the City has limited opportunities for new ownership and rental construction on infill sites in the City; however, the following programs have been designed to assist with the development of affordable units within newly constructed projects in any portion of the City including the South Central or Town Center project areas. Programs include: New Ownership Housing Construction New Senior Ownership Housing Construction Strategies to encourage new housing construction include: The City will assist with the development of new affordable ownership or senior rental housing within Tustin Legacy. A priority maybe given to ownership housing projects that are consistent with the City's Housing policy. The City will provide for mixed -use site opportunities in Old Town where new ownership townhomes could be constructed. The City will provide referrals to the Orange County Housing Authority when necessary for the development and operation of federally assisted Low- and Moderate - income housing programs. Priority Activity: Homeless Needs This priority encourages activities which support the homeless, those at -risk of being homeless, and families in transition from homelessness to independent living, by providing support services, counseling, and transitional housing. Programs include: • Homeless Housing Partnership Program • Laurel House • Olive Crest Transitional Housing Placement Program • Mercy House City of Tustin 18 2012 -13 Action Plan Strategies for support of ancillary services to support the homeless include: • Continue to support Orange County Social Services Agency programs in conjunction with the Tustin Family Campus for abused and neglected children. • Laurel House — Allocates CDBG funds to assist Laurel House in providing temporary shelter and information for support resources to homeless runaway teens. CDBG funds will be used towards staff salary and benefits. • Olive Crest — Olive Crest provides shelter, support, education, and counseling to youth (16- 18 years old) transitioning out of the foster care system. The Transitional Housing Placement Program helps prepare the youth for the challenges and stresses of independent adult life with the goal of helping them become productive members of society. CDBG funds will be used towards staff salary and benefits. • Mercy House — Mercy House Cold Weather Shelter Armory Program provides emergency shelter and support services to the homeless population. CDBG funds will be used towards shelter supplies provided to the homeless. Priority Activity: Support and Ancillary Services This priority encourages activities which support affordable housing units for particular groups, such as Low- and Very Low - income households, homeless, and families in transition from homelessness to independent living. Programs include: • Section 8 Certificate and Vouchers Strategies for support and ancillary services to support affordable housing units for targeted groups include: Encourage the availability of Section 8 rental assistance certificates and voucher certificate program assistance funds through Orange County Housing Authority. Encourage the maintenance of existing and establishment of new Section 8 certificates and support the County's efforts to obtain continued Federal funding. COMMUNITY DEVELOPMENT NEEDS The Community Development needs within the City of Tustin are summarized below. Priority Activity: Youth Centers /Services Youth centers /services have been identified by the community as essential to provide recreational options to area youth. The target area for the CDBG program is severely limited in terms of park and recreation resources that are available to area youth desiring to participate in constructive, affordable, and organized activities. Therefore, priority programs to address the need for youth centers and services within the City of Tustin include: Tustin Family Youth Center — CDBG funds will be allocated to the City of Tustin Parks and Recreation Department to provide a full -time recreation coordinator at the Tustin Family City of Tustin 19 2012 -13 Action Plan Youth Center located in the southwest neighborhood of the City. The Center provides free and affordable recreation services to children, the majority of whom are of Low- income families. • Boys and Girls Club — Upward Bound enrichment program is provided by the Boys and Girls Club for the academic, social, and character development needs of at -risk youth in the southwest area of Tustin (CDBG Low- and Moderate - income tracts). The Upward Bound program provides a comprehensive non - student day program for 100 at -risk youth with computerized tutoring and homework assistance, arts, sports, fitness and recreation. CDBG funds will be utilized to pay for a portion of staff s salary. Priority Activity: Childcare Facilities /Services Additional childcare facilities and services that are affordable to Low - and Moderate - income families are needed to serve the number of families in need in the target area. • Kids Corner Preschool — A preschool program will be provided at the Tustin Family and Youth Center. Free preschool services will benefit Low- and Moderate - income families. The program's main objective is to strengthen a child's self image and feelings of competence through activities such as arts and crafts, field trips, storytelling and nutrition education. CDBG funds will be utilized to pay for a portion of staff's salary. Priority Activity: Recreation Facilities The City's CDBG target area was largely developed prior to its annexation by the City of Tustin; therefore, the area is comparatively limited in terms of park and recreational opportunities. The higher population density within the target area also contributes to the need for more recreational facilities. As a result, considerable attention has been focused on ways to provide additional private and public youth, adult, and senior services and facilities to supplement those which are heavily used at this time. Programs to address this priority include: • Frontier Park Playground — CDBG funding will be used for the replacement of the entire playground area and will include new play structures for both 2 -5 and 5 -12 year olds, a new playing surface, and new accessible compliant ramps. This project will improve park experience by providing more amenities for the residents and their children. • Frontier Park Fitness Element (PY 11/12) — CDBG funds ($29, 348.69) will be reallocated to this project from the Tustin Senior Center Outdoor Lighting project (PY 09/10). The project involves the partial demolition of a handball court and installation of outdoor fitness apparatus at Frontier Park. Priority Activity: Street and Sidewalk Improvements /Infrastructure The majority of the streets, sidewalks, and infrastructure in the CDBG target area, were constructed more than 40 years ago. Also, some portions of the target area were never developed with storm drain and /or sidewalks. These facilities have reached the age where they are beginning to deteriorate more rapidly and require reconstruction. With the population growing, the need for new street City of Tustin 24 2012 -13 Action Plan surfacing and infrastructure is also increasing. The City's objective is to promote the improvement of existing infrastructure and the creation of new infrastructure where such infrastructure is nonexistent or completely inadequate. Programs to address the needs of street, sidewalk, and /or infrastructure improvements include: Williams Street Storm Drain Project — CDBG funds will be used to install a new storm drain on Williams Street northerly to Alliance Avenue, connect the existing 33" storm drain at the intersection of McFadden Avenue and Williams Street, and install a new catch basin at the intersection of Williams Street and Alliance Avenue. Priority Activity: Senior Services Area senior services are presently provided through the City's full- service senior center located in Old Town Tustin. While the senior center is geographically close to the CDBG target area, multi- cultural and economic limitations may be preventing full participation in the center's programs. Additional services are necessary to target this population. Current programs include: • Community SeniorSery — Community SeniorServ's Nutrition Program for the elderly includes congregate and home - delivered meals. These programs provide nutritious meals to Tustin's elderly residents. The program's objective is to alleviate poor nutrition among the vulnerable elderly population, especially prevalent among those who live alone and /or on limited incomes. The program not only provides meals at a congregate site in Tustin, but also home delivery of meals to at -risk seniors (homebound) residing within the City. CDBG funds will be allocated to reimburse the raw food and other meals' related costs. Priority Activity: Crime Awareness The target area has become the community's highest priority for crime prevention activities, given the increasing population density and increasing need for police services. Area residents are potential targets for victim - related crime, which might be prevented by the implementation of crime awareness programs which include: Community Service Program (CSP) — The City will continue to refer at -risk youth to the Assessment and Treatment Services Center Program, managed by CSP. ATSC provides counseling to minor and first -time offenders, youth who demonstrate poor school behavior or performance, youth with family problems, youth who are victims of domestic violence, youth who use drugs or alcohol, or delinquent youth. While program participation is voluntary, a child and his /her entire family must agree to undergo therapy together. Referrals are made to this organization by the Tustin Police and area schools. Counseling services are provided by CSP staff or coordinated with other agencies. CDBG funds will not be allocated to this program. Priority Activity: Anti -Crime Programs Domestic violence has a presence in the City and affects individuals on an emotional, mental and physical level. Many times, victims of domestic violence suffer in silence and do not seek help right away. When victims do seek help, they may not know what resources are available. Domestic violence can be prevented or stopped if victims or potential victims have access to support and counseling services. To meet this need current programs include: City of Tustin 21 2012 -13 Action Plan • Human Options — CDBG funds will be allocated to Human Options, Inc. for the Third Step Program, which provides case management, support, shelter, and counseling services to victims of domestic abuse and their children. The program assists women to be independent and able to maintain a job, household, provide a stable environment for their children, and keep themselves removed from abusive relationships. Priority Activity: Health Services Based on the 2010 census, the Southwest area of the City (CDBG target area) is concentrated with high- density residential and low- income households. Often, the majority of the households' income is utilized to pay for housing. Consequently, limited funds or maybe none at all is set aside for health insurance. Preventive medical and dental care is a luxury that typical households may not be able to afford. Low -cost health services are needed to help the household with preventive health and dental care. Programs to address this need include: • Health and Human Services: The Tustin Parks and Recreation Department offers health services such as fitness programs, hearing test, senior hair cuts, Alzheimer support, housing referrals, counseling, etc. All services are offered free or at small nominal fee to Tustin Seniors. Priority Activity: Code Enforcement Property maintenance issues are of significant importance to the community as the majority of residential, commercial, and industrial structures in the target area are at least 25 years in age. Absentee property owners contributed to delayed property maintenance in many cases. Active Code Enforcement is needed to ensure that properties are properly maintained in accordance with City standards. Programs addressing code enforcement include: • Code Enforcement — CDBG funds will be allocated for code enforcement officer salary and benefits for to support the City's Housing Rehabilitation program targeting the southwest neighborhood (Low- and Moderate- income target areas). • Graffiti Removal — CDBG funds will be allocated for the removal of graffiti in the southwest neighborhood. The southwest neighborhood is located within the CDBG Low - and Moderate- income target areas. Priority Activity: Economic Development Stimulating and retaining business within the CDBG target areas is necessary to rejuvenate dilapidated areas, stimulate private investment, strengthen the City's financial base, improve public facilities, create jobs, and prevent further economic decline to enhance the quality of life in the area. City staff resources and funds will be utilized to assist businesses that benefit the CDBG target area. Programs assisting business include. • Start up and Technical Assistance — The City Manager's office has assumed the responsibilities of economic development with the dissolution of the City's Redevelopment Agency. The City Manager's office provides businesses with access to a variety of financing programs authorized by either the federal or state government, as well as programs provided by other private, public and nonprofit agencies. The City also facilitates preliminary City of Tustin 22 2012 -13 Action Plan development/business license application meetings to discuss site location needs that would be of mutual benefit to the City and businesses and may be able to facilitate land assembly assistance or zoning incentives. The Community Development Department provides permit streamlining services to target businesses. Priority Activity: Planning/Administration Planning services are needed to administer the CDBG program, to prepare planning documents, and to facilitate fair housing assistance - these services are necessary to support other Consolidated Plan priorities. Planning and administration programs include: • Fair Housing Activities — Tustin has distinct and independent policies and programs that affect housing development. From time to time the City will review these policies and programs and evaluate if modifications may be warranted to ensure the jurisdiction is affirmatively furthering fair housing. In addition, CDBG funds will be allocated to contract with the Fair Housing Foundation to provide fair housing services to Tustin residents. The Fair Housing Foundation activities during the 2012 -13 reporting period will include: • Fair Housing Community Education — Conduct fair housing community education presentations, publish and distribute fair housing newsletters, speak at public meetings, and hold training programs for consumers and housing industry professionals. • Fair Housing Enforcement — Respond to housing discrimination complaints, including investigation and portfolio testing, to evaluate the merits of a fair housing claim, and if appropriate, conciliation and /or prosecution of meritorious housing discrimination cases. • Tenant Legal Assistance — Provide legal assistance in court actions within the region, which involve important housing rights such as eviction, housing discrimination, substandard conditions, or retaliation for exercising a lawful right. • Housing Dispute Evaluation & Resolution — Assist in evaluating housing issues /complaints. • Mediation Program — Resolve disputes through certified mediators to assist housing providers /consumers to reach agreements about the disputes without litigation. Planning and Administration — CDBG funds will be allocated for City staff administration of the CDBG program. Funds may also be used to undertake specific plans with impact to the Low- and Moderate - income target area. C. DESCRIPTION OF ACTIVITIES, ANNUAL AFFORDABLE HOUSING GOALS & OUTCOME MEASURES Tables 3 and 4 that follow describe activities to be undertaken, annual goals for each activity including affordable housing goals and the outcome measures. City of Tustin ?3 2012 -13 Action Plan 0 c CO CL c 0 0 N ,, cli 0 0 04 U. 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GEOGRAPHIC DISTRIBUTION Tustin is a relatively small jurisdiction with limited areas which meet the Federal criteria of slum and blight, as defined under California State Redevelopment Law, or concentrations of Low- and Moderate - income persons. Nevertheless, PY 2012 -13 funds have been allocated on the basis of meeting the national objectives of the CDBG program, including programs benefiting Low- and Moderate - income persons or possibly preventing slum and blight. Boundaries of the South Central redevelopment project area overlap areas of Low- and Moderate - income concentrations. Based on Consolidated Plan priorities, the City will focus public services and improvements in the portion of the City known as the Southwest Neighborhood which is also in the CDBG target area. The 2012 -13 Action Plan reflects this "geographic" priority for allocating investment as indicated on the CDBG Low -and Moderate - Income Areas and Project Locations maps. City of Tustin 46 2012 -13 Action Plan City of Tustin PY 2012 -13 Community Development Block Grant Low -and Moderate - Income Areas City of Tustin 47 2012 -13 Action Plan City of Tustin PY 2012 -13 Community Development Block Grant Project Locations City of Tustin 48 2012 -13 Action Plan E. HOMELESS AND OTHER SPECIAL POPULATIONS Data maintained by the Tustin Police Department, indicates that homelessness is not a major issue within Tustin; nevertheless, it is recognized that homelessness is a regional issue for which the City of Tustin must provide a "fair share" of services to address the needs of the region's homeless. To this end, the City of Tustin participates in the County of Orange's annual Continuum of Care (CoC) application process. 1. Activities to Address Emergency Shelter and Transitional Housing Needs of Homeless Individuals and Families The City of Tustin and Orange County Rescue Mission executed a ground lease to support the Rescue Mission's construction/rehabilitation of a 5.1 acre site to establish a 192 -bed emergency and transitional housing project at the former MCAS Tustin. This emergency and transitional housing facility is currently in operation. With respect to PY 2012 -13, the City will allocate CDBG funds for Laurel House, a local temporary shelter for runaway teens, Olive Crest, a transitional housing program for young adults in the foster care system, and Mercy House Armory, an emergency shelter program for homeless individuals. 2. Activities to Prevent Low - income Individuals and Families with Children from Becoming Homeless As stated above, the City of Tustin participates in the County of Orange Continuum Care process. Through this process the City is able to keep current with the region's homeless shelter and service needs. Additionally, through its partnership with the Orange County Housing Authority (OCHA), Tustin renter households have access to OCHA's Family Self - Sufficiency Program. Preference for this program is given to families with children who are homeless or who are in danger of becoming homeless (those paying over 50 percent of household income for rent). In addition to providing housing assistance, this program provides a variety of support services designed to assist participants become economically independent including job training and employment for program participants. Tustin has allocated the maximum allowable amount of its CDBG funds to public service programs. While some of the organizations funded do not directly serve the homeless, many of their activities may help prevent homelessness. These activities include counseling programs for victims of domestic violence, at -risk youth, and youth services through the Tustin Family and Youth Center. City of Tustin 49 2012 -13 Action Plan 3. Activities to Help Homeless Persons Make the Transition to Permanent Housing and Independent Living The City recognized that the homeless are often in need of low rent or subsidized housing in order to make the transition to independent living. The Orange County Housing Authority will continue to assist homeless persons on the Section 8 waiting list. Additional efforts to help the homeless also are provided by local nonprofits and churches. 4. Activities to Address the Special Needs of Persons Who Are Not Homeless The City's Senior Center provides assistance to the elderly and frail elderly. These include transportation services, case management, information and referrals, shared housing program, senior activities, health and fitness, and other recreational activities. The City allocates CDBG funds to assist the Community SeniorSery to provide meal service to the elderly and frail elderly (home -bound elderly). The City will continue to refer persons with special needs, such as persons with disabilities (mental, physical, and developmental), persons with alcohol or other drug dependencies, and persons with HIV /AIDS to appropriate agencies. Human Options receives CDBG funding from the City to implement the Third Step Program which provides case management, support, shelter, and counseling services to victims of domestic abuse and their children. The following table summarizes the organizations that will provide homeless services and special needs services for PY 2012 -13: TABLE 5 LISTING OF HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES FOR FY 2012 -13 Organization Program Name Target Special Needs Funding Population Amount Federal Formula /Entitlement Grants Human Low /Mod Victims of Options Third Step Persons Domestic $3,355 Violence Laurel House Laurel House Regional Homeless $5,370 Homeless Olive Crest Transitional Housing Foster youth Homeless $3,355 Placement Program (16 -18 yrs old) Mercy House Cold Weather Shelter Low /Mod Homeless $3,355 Armory Persons Community SeniorSery Senior Meal Program Elderly Low /mod elderly $13,425 Total $28,860 City of Tustin 50 2012 -13 Action Plan F. NEEDS OF PUBLIC HOUSING The City supports the Orange County Housing Authority (OCHA) housing voucher program. As of January 2012, 349 Tustin households received rental assistance administered by OCHA. The City does not own or operate public housing, and no public housing developments are proposed for Program Year 2012 -13. G. ANTIPOVERTY STRATEGY /REDUCE THE NUMBER OF POVERTY -LEVEL FAMILIES The City continues to support and implement the goals, policies, and programs, as noted in the City's Housing Element of the General Plan and the Consolidated Plan. These documents are designed to provide for adequate, safe, and affordable housing to all segments of the population. The goals outlined in these documents include: • Provide an adequate supply of housing to meet the City's need for a variety of housing types to meet diverse socio- economic needs. • Ensure equal housing opportunities for all existing and future City residents. • Ensure a reasonable balance of rental and owner- occupied housing. • Preserve the existing supply of affordable housing. • Conserve, maintain, rehabilitate, and /or replace existing housing in neighborhoods that are safe, healthful, and attractive, in accordance with the adopted Land Use policy. H. EVALUATE AND REDUCE LEAD -BASED PAINT HAZARDS The City's Consolidated Plan notes that there does not appear to be a large number of housing units in the City that are at risk of lead -based paint hazard; however, to comply with Title X of the Housing and Community Development Act of 1992, the City has incorporated the following policies into its housing programs: • Review existing building, housing, and rehabilitation codes to assure lead -based paint hazard reduction is incorporated. • Require testing and hazard reduction in conjunction with rehabilitation. • Require inspections for lead at appropriate times when housing is otherwise being inspected or evaluated. 1. OTHER ACTIONS 1. General The five -year Consolidated Plan contains a housing and homeless needs assessment which describes estimated housing needs for Low - and Moderate - income residents, special needs populations, and the homeless. During the 2012 -13 funding year, the City of Tustin will undertake the following actions to address obstacles to meeting underserved needs including the following goals: City of Tustin 51 2012 -13 Action Plan • Foster and maintain affordable housing: The City will continue to use available Federal, State, and local resources to foster and maintain affordable housing through housing rehabilitation programs for multi- and single - family dwelling units and provide and /or maintain homeownership opportunities through various homebuyer assistance programs. • Remove barriers to affordable housing: As stated in the Consolidated Plan, the City has adopted indirect assistance programs to address negative impacts created by barriers to affordable housing. The programs listed below are identified as the means by which the City of Tustin will address barriers to affordable housing during the 2012 -13 funding year. ■ Second units ■ Deed restrictions ■ Fees, extractions, and permit procedures ■ Environmental constraints ■ Pre - application conferences ■ Shared housing ■ Permit processing and coordination ■ Section 8 Rental Assistance ■ Housing referral program ■ Density Bonus program ■ Mixed Use zoning • Develop institutional structure: The City will continue to be involved in "network - building" activities with governmental, for - profit, and nonprofit organizations. Activities include attending quarterly Orange County Housing Authority Advisory Committee meetings. Tustin will also continue to fund the Fair Housing Foundation which provides fair housing and advocacy services for the region. Additionally, the City will continue to encourage and participate in efforts to work collectively and cooperatively with other Orange County jurisdictions. * Enhance coordination between public and private housing and social service agencies: The City of Tustin does not own or operate any public housing; however, the City will continue to support and encourage efforts of the Orange County Housing Authority to coordinate private housing resources and social service agencies' programs. • Foster public housing improvements and resident incentives: While the City does not own or operate any public housing projects, Tustin will continue to support the efforts of the Orange County Housing Authority to provide housing assistance to lower income households. • Use available Federal, State, and local financial resources to meet underserved needs: To meet the needs of the City's underserved population, efforts will be made to: • Coordinate with Federal, State, and local agencies to provide appropriate assistance to residents. • Coordinate with public service providers to promote adequate services to residents. City of Tustin 52 2012 -13 Action Plan ■ Work to provide physical improvements to slum and blighted areas and neighborhoods with concentrations of Low- and Moderate - income areas. 2. CDBG Program - Specific Requirements A description of all CDBG funds expected to be available during the 2012 -13 program year is provided in Table 1. A more comprehensive listing of the City's proposed use of those funds is provided in Table 4. No program income has been received from the previous program year; none is anticipated for 2012 -13. The City has no urban renewal settlements, grant funds returned to the line of credit or income from float - funded activities. 3. Citizen Participation and Consultation HUD requires that each jurisdiction encourage its citizens to participate in the development of the Consolidated Plan and subsequent Action Plan. To ensure that this opportunity is provided, the City of Tustin adopted its Citizen Participation Plan in 1995 and revised it in January of 2003. In April 2007, the City Council amended the City's Citizen Participation Plan to shift Citizen Participation Committee duties to the Tustin Community Foundation. Foundation board members were charged with the task to review public service project funding applications and to develop a three -year funding recommendation for the City Council. The Tustin Community Foundation represents a broad cross section of City of Tustin residents and has the ability to leverage CDBG funds with private funds to bolster the effectiveness of public service projects. The Citizen Participation Plan set forth policies and procedures for citizen interaction in planning, implementation, and assessment of the City of Tustin Consolidated Plan/Action Plan. The objectives of the Citizen Participation Plan are: 1. To encourage citizens, particularly residents of Low- and Moderate - income living in areas eligible for the use of program funds, including minorities, non - English speaking persons, and persons with mobility, visual, or hearing impairments to participate in the development of the Consolidated Plan/Action Plan. 2. To assure that citizens are furnished with appropriate information about the Consolidated Plan and its various component programs. The City started the Citizen Participation process by publishing a Notice of Funding Availability (NOFA) in the local newspaper seeking Request for Funding Applications for Public Services for the 2011 -12, 2012 -13 and 2013 -14 CDBG Program Years. In addition, the City also sent the NOFA to 80 nonprofit organizations. The City received 13 applications requesting $943,822 in funding (PY 2011- 12 $306,240; PY 2012 -13 $315,541; PY 2013 -14 $322,041). The 2012 -13 Action Plan covers programs and projects to be undertaken during the respective year. To develop the City's 2012 -13 Action Plan, two public hearings were conducted. The first public hearing was held by the Tustin City Council on February 21, 2012. The purpose of the first public hearing was to inform interested citizens about the CDBG program, obtain citizens' views on CDBG priorities, and receive input and City of Tustin 53 2012 -13 Action Plan recommendations from the City Council on the 2 °d year public service funding allocation and reallocation of CDBG -R funds. A second public hearing was held on May 1, 2012, by the City Council. The purpose of the second hearing was for the City Council to review the Draft Action Plan, including public service and nonpublic service activities, reallocate prior years CDBG funds, and approve a funding allocation for submission to HUD. All notices for the above hearings were published in the local newspaper at least 10 days prior to the hearing date and notices were posted at City Hall and at the library. All citizens were encouraged to participate, and those who required special accommodation were accounted for. The City also, as required by HUD, published a notice of the availability of a Draft Action Plan for public review. The thirty (30) day public review and comment period began on March 8, 2012, and ended on April 9, 2012. Copies of the Draft Action Plan were made available at the City and on the City's website. No comments were received from this public review. 4. Communication The City provides maps and tables to assist citizens in understanding the CDBG overall goals and objectives. Persons interested in the City's CDBG program were also able to obtain information from the City's Webpage. CDBG documents were also available at City Hall, the library, and by fax or electronic mail. 5. Community Vision The City delineates the Community's vision in its Five -year (2010 -2015) Consolidated Plan. The Consolidated Plan outlines community priority needs, short-term and long -term goals, and objectives. A copy of the Consolidated Plan is available to the public upon request at no cost. The City updates the Consolidated Plan as the community's vision and goals change throughout the years. The City annually submits an Action Plan to HUD as an application to receive CDBG funding. Within the Action Plan, the City provides benchmarks on each activity funded. These benchmarks will be utilized to measure the City's progress in achieving the stated goals and vision. 6. Strategies As delineated in the Consolidated Plan, the City strives to address various housing and community needs with limited resources. These actions /strategies are outlined in the various sections of the Action Plan. Section B of this Action Plan describes the activities that the City will undertake to expand economic opportunities. Section C describes the activities and strategies that the City will undertake during the program year to address affordable housing issue. Section E describes the activities that the City will undertake to address the needs of the homeless. Finally, Section I indicates strategies that the City will undertake to address obstacles in meeting the under - served needs, foster and maintain affordable housing, remove barriers to affordable housing, evaluate and reduce lead -based paint hazards, reduce the number of poverty -level families, develop institutional City of'rustin 54 2012 -13 Action Plan structure, and enhance the coordination between the public and private housing and social services agencies. 7. Action Plan Each year the City prepares an Action Plan that not only functions as an application for CDBG funding to HUD, but it is also provided as a tool to provide the public with information on how the City utilizes its entitlement grant for the program year. The Action Plan provides a description of each activity, the amount of funding, and the projected accomplishment. All applications approved for funding by the City are summarized in the Proposed Project Table (Table 4) of the Action Plan. 8. Integrated Approach to Planning and Development Utilizing the Consolidated Plan process, the City was able to identify community needs, goals, and objectives. The City also was able to identify available resources and develop strategies to effectively utilize these limited resources. The Consolidated Plan provides the City with goals and identifiable benchmarks that the can be used to assess accomplishments at the end of program year. Each year the City invites public participation in identifying the needs of the community and prioritizing them in the order of high, medium, low, or no priority. With these identified needs, the City developed its Consolidated Plan/Action Plan and established activities to address these needs utilizing available resources. J. MONITORING SYSTEM To ensure program compliance, the City conducts a regular on -site monitoring visit to each subrecipient. The City established this monitoring procedure to ensure that each subreeipient is carrying out the eligible activity, utilizing appropriate accounting methods, and verifying information provided to the City within the quarterly performance report. The on -site monitoring visit also provides the City with an opportunity to identify potential problem areas and to provide subrecipients with technical assistance as needed. The City utilizes a monitoring checklist form as a standard form to monitor the subrecipients. In addition, all projects are monitored for compliance with all State and Federal requirements including, but not limited to, eligibility, environmental impacts and labor regulations. City of Tustin 55 2012 -13 Action Plan CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti - displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing an ongoing drug -free awareness program to inform employees about — a) The dangers of drug abuse in the workplace; b) The grantee's policy of maintaining a drug -free workplace; c) Any available drug counseling, rehabilitation, and employee assistance programs; and d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will — a) Abide by the terms of the statement; and b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted — a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or City of Tustin Certification C -1 b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti - Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti - lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature /Authorized Official Date Community Development Director Title City of Tustin Certification C -2 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105, Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short -term and long -term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during Program Year 2012 -13 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate - income (not low- income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. City of Tustin Certification C -3 Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force bylaw enforcement agencies within its jurisdiction against any individuals engaged in non - violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non - violent civil rights demonstrations within its jurisdiction; Compliance With Anti - discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601- 3619), and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of 24 CFR Part 35, subparts A, B, J, K and R; Compliance with Laws -- It will comply with applicable laws. Signature /Authorized Official Date Community Development Director Title City of Tustin Certification C -4 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug -Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug- Free Workplace Act. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: City of Tustin Certification C -5 Place of Performance (Street address, city, county, state, zip code) City of Tustin 300 Centennial Wav Tustin, CA 92780 Check if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F. 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a fording of guilt (including a plea of nolo eontendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non - Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This defmition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). City of Tustin Certification C -6 Appendix A: City Council Resolution No. 12 -44 • 1 1 ' 1 i Legal Notices AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) ) SS. County of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A -601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: November 3, 2011 " I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct ": Executed at Santa Ana, Orange County, California, on Date: November 3, 2011 O M Signature The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 796 -2209 IRSCEIVED 'COMMUNITY DEVELOP Proof of Publication of PROOF OF PUBLICATION AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) ) ss. County of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A -601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: February 9, 2012 "I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct ": Executed at Santa Ana, Orange County, California, on Date: February 9, 2012 S �J_U V14 Signature The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 796 -2209 PROOF OF PUBLICATION z ; Proof of Publication of Paste Clipping of Notice SECURELY AFFIDAVIT OF PUBLICATION STATE OF CALIFORNIA, ) ) ss. County of Orange ) I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above entitled matter. I am the principal clerk of the Tustin News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange, State of California, on August 24, 1928, Case No. A -601 in and for the City of Tustin, County of Orange, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: March 8, 2012 "I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and.correct ": Executed at Santa Ana, Orange County, California, on Date: March 8, 2012 a� Signature The Tustin News 625 N. Grand Ave. Santa Ana, CA 92701 (714) 796 -2209 AIR I ru Proof of Publication of Paste Clipping of Notice SECURELY In This Space PROOF OF PUBLICATION Appendix C: Agencies Contacted William J. Earl Dolores Kollmer Laura Miller Veteran's Service Dept, Dayle McIntosh Center Orange Coast Interfaith Shelter 1153A Spruce Street 13272 Garden Grove 1963 Wallace Street, Apt. A Riverside, CA 92507 -2428 Garden Grove, CA 92843 Costa Mesa, CA 92627 YMCA Community Counseling Assistance League of Tustin Families First Services P.O. Box 86 12012 Magnolia Street 1633 E. 4th Street, Suite 184 Tustin, CA 92780 Garden Grove, CA 92641 -3346 Santa Ana, CA 92705 Tustin Area Historical Society & Danielle Haramio Margot Carlson Museum Legal Aid Society of Orange County Community Services Program 395 El Camino Real 2101 N. Tustin Avenue 1821 E. Dyer Road, Suite 200 Tustin, CA 92780 Santa Ana, CA 92705 Santa Ana, CA 92705 Lois McKoon David Eiseman Susan Alexander Probation Community Action Assoc. Mardan Center of Educational Therapy New Horizons 18627 Brookhurst Street #425 1 Osborn 13821 Newport Avenue Fountain Valley, CA 92708 -6748 Irvine, CA 92604 Tustin, CA 92780 Helen Anderson Allen Baldwin Barbara Nelson Orange County Hunger Coalition OC Community Housing Corp. Mary's Shelter 14452 Wildeve Lane 1833 E. 17th Street, Suite 207 P.O. Box 10433 Tustin, CA 92780 Santa Ana, CA 92701 Santa Ana, CA 92711 -0433 Barbara Foster Doug Bistry Mary Silva Tustin Area Council for Fine Arts O.C. Affordable Housing Civic Center Barrio Housing P.O. Box 145 23861 El Toro Road, Suite 401 980 W. 17` Street, Suite E Tustin, CA 92781 -0145 Lake Forest, CA 92630 Santa Ana, CA 92706 Rebecca Ornelas Steve Hyland Patrick Carroll Learning for Life Disability Awareness Coalition Life Share 1211 East Dyer Road 3773 University Drive, #211 11421 Garden Grove Boulevard Santa Ana, CA 92705 Irvine, CA 92612 Garden Grove, CA 92643 Holly Hagler Donna Core Julie Damon Community SeniorSery Meals on Wheels The Seed Institute 1200 N. Knollwood Circle 1001 N. Tustin 27 Lemon Grove Anaheim, CA 92801 Santa Ana, CA 92707 Irvine, CA 92618 Megan Hartman John Drew Brateil Aghasi Big Brothers & Big Sisters of OC Family Solutions Women Helping Women 14131 Yorba Street, Suite 200 203 N. Golden Circle Drive, #101 411 W. Seventeenth St., Suite A10 Tustin, CA 92780 Santa Ana, CA 92705 Costa Mesa, CA 92627 John Von Glahn Marc Mullendore Suzanne Guthrie Family Service Association AIDS Services Foundation Four H Clubs of Orange County 18001 Cowan, # c -d 17982 Sky Park Circle, Suite J 1045 Arlington drive Irvine, CA 92714 -6801 Irvine, CA 92614 Costa Mesa, CA 92626 Mary Hadley La ey g 4 House Transitional Livin Colin Henderson Info Line Orange County Friendship Shelter, Inc. 16200 Sand Canyon Ave. Ctr. P.O. Box 4252 Irvine, CA 92618 P.O. Box 1905 Laguna Beach, CA 92652 Santa Ana, CA 92702 Elmer Hothus Christian Temporary Housing Warren Johnson Judy Johnson Facility Salvation Army ESA/Corporate Office ' 560 North Santiago Blvd. 10200 Pioneer Road 23861 El Toro Road, Suite 207 Orange, CA 92867 Tustin, CA 92780 Lake Forest, CA 92640 -4733 Nancee Lee -Allen Elizabeth Jones Carol Burby Garrett National Alliance on Mental Illness C.O.P.E.S. Tustin Public School Foundation 1810 E. 17 Street 2025 N. Broadway 150 El Camino Real, Suite 140 Santa Ana, CA 92705 Santa Ana, CA 92706 Tustin, CA 92780 Susan Knopick Robyn Class Lorraine Martinez Children's Bureau of So. Calif. Orange Children & Parents Together The Villa Center, Inc. 50 S. Anaheim Boulevard, Suite 241 3550 E. Chapman Avenue 910 North French Street Ananheim, CA 92805 Orange, CA 92869 Santa Ana, CA 92701 Laura Archuleta Elaine Lintner Penny Maynard Jamboree Housing Corp. Orange County SPCA Tustin Chamber of Commerce 17701 Cowan Ave., Suite 200 P.O. Box 6507 700 W. First Street Irvine, CA 92614 Huntington Beach, CA 92615 Tustin, CA 92780 Barbara Shull Julie Vo Anna Song Fair Housing Foundation MOMS Orange County Laurel House 3605 Long Beach Blvd., #302 1128 W. Santa Ana Blvd. 13722 Fairmont Way Long Beach, CA 90807 Santa Ana, CA 92703 Tustin, CA 92780 Rowana McCoy Dan Rogers Cheryl Meronk Easter Seal Society, Inc. Goodwill of Orange County Council on Aging Orange County 1801 E. Edinger Avenue, Suite 190 410 North Fairview Street 1971 E. 4th Street, Suite 200 Santa Ana, CA 92705 Santa Ana, CA 92703 Santa Ana, CA 92705 -3917 Jim Miller Ellen Waild Nancy Hunnicutt Shelter for the Homeless Lutheran Social Services of Southern Olive Crest 1516IJackson Street Calif. 2130 E. Fourth Street, Suite 200 Midway City, CA 92655 -1432 2560 North Santiago Blvd. Santa Ana, CA 9705 Orange, CA 92867 Gary Oustad David Levy Barbara Resnick Bays & Girls Club of Tustin Fair Housing Council of Orange Western Dev. for Affordable 580 W. Sixth Street County Housing 201 S. Broadway 112 E. Chapman Avenue Tustin, CA 92780 Santa Ana, CA 92701 Orange, CA 92867 Joyce Riley Jon Schlemmer Orange County Homeless Issues Learning Disabilities of Southern St. Vincent de Paul Center for Task Calif. Reconciliation 1833 F c th Street Reconciliation P.O. Box 25772 2525 N. Grand Avenue, #N Santa Ana, h S reef 8629 Santa Ana, CA 92799 Santa Ana, CA 92703 Kim Newhouser Susan Stokes Donald Taylor The Blind Children's Learning Ctr. Turning Point Center for Families Veteran Charities of Orange County 18542-B Vanderlip Avenue 2 101 E. 4th Street, #150 -B 201 S. Sullivan Street Santa Ana, CA 92705 Santa Ana, CA 92705-3814 Santa Ana, CA 92704 Ed Gerber Lestormac Free Clinic 1215 E. Chapman Avenue Orange, CA 92869 Lynne Tsuda Central Orange County YWCA 133 North Grand Street Orange, CA 92866 Jean Wegener Serving People in Need 151 Kalmus Drive, Suite H-2 Costa Mesa, CA 92626 Clyde Weinman Irvine Temporary Housing 6427 Oak Canyon Irvine, CA 92620 Laura Fisher Orange County Council 1211 East Dyer Road Santa Ana, CA 92705 Carol Anne Williams Interval House P.O. Box 3356 Seal Beach, CA 90803 Annie Buchholz Special Olympics 2080 Suite B North Tustin Avenue Santa Ana, CA 92705 Karen Weisenberger Consumer Credit Counseling Service P.O. Box 11330 Santa Ana, CA 92711 Thomas Whaling Shelter for the Homeless 24621 Ridgewood Circle Lake Forest, CA 92630 Bob Winandy Pilgrimage Family Therapy 23201 Mill Creak Dr., Suite 220 Laguna Hills, CA 92653 Mindy Weinheimer Human Options P.O. Box 53745 Irvine, CA 92619 Tim Wells Episcopal Service Alliance 1872 Drew Way Orange, CA 92869 Lorri Galloway The Eli Home, Inc. 1175 N. East Street Anaheim, CA 92805 WATTS Up America Attn: Jim Oberst 1870 Ximeno Avenue, Suite 156 Long Beach, CA 90815 Anna Rubin Families Forward 9221 Irvine Blvd. Irvine, CA 92618 Erin Nielsen Michelle Pelliccino Cassandra Novak Tustin Community Foundation Camp Fire USA Goodwill of Orange County P.O. Box 362 1505 E. 17th Street #225 12822 Garden Grove Blvd., Ste. A Tustin, CA 92781-0362 Santa Ana, CA 92705 Garden Grove, CA 92843 Appendix D: Summary of Citizen Comments No comments were received during the review period. Appendix E: Monitoring Process CITY OF TUSTIN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT ON -SITE MONITORING PROCESS MONITORING CHECKLIST Goal: To standardize the review process for on -site monitoring visits to CDBG Subrecipients during program year. Objectives: To ensure that all Subrecipients are monitored in important areas of program administration and regulatory compliance. 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 SUBRECIPIENT INFORMATION: Name of Subrecipient: Program/Activity description: Project Location: Eligibility (Enter CDBG Citation): O Area Benefit O Limited Clientele 0 Job Retention 0 Slum/Blight Area Basis National Objective: 0 Slum/Blight Urban Renewal Local Objective: 0 Housing O Job Creation 0 Slum/Blight Spot Basis 0 Urgent Needs Date of On -Site Monitoring Visit: _ Location of On -Site Visit: Name /Title of Person Interviewed: Hui 2.1 2.2 2.3 2.4 PERFORMANCE EVALUATION REVIEW: Contract Objectives: Contract Statement of Work: Contract /Project Schedule: From: Contract Budget: To: Monitoring Checklist City of Tustin Page 1 of 11 2.5 a. What activities are outlined within the Agreement? b. Describe the actual program and how the actual CDBG funds are used: Summary: The activities actually funded with CDBG funds are consistent with activities outlined within agreement with City? O Yes 0 N If No, Explain: 2.6 a. What is the current status of the project? b. Will the CDBG funds be expended by the termination of the Agreement? 0 Yes 0 No Summary: The actual progress on completing CDBG funded activities /tasks is consistent with schedule outlined with the agreement with City? 0 Yes ONo If No, explain: _ 2.7 a. CDBG funds are used for what expenditures? (i.e. staff salaries, construction costs, operating expenses, etc) b. Are the expenditures consistent with the program/project outlined in the Agreement? (i.e. public services, public improvement and facilities, handicapped accessibility improvement, etc) 0 Yes 0 No If No, Explain: Summary: The actual expenditures of CDBG funds are consistent with funds allocated by the City as outlined within the agreement with City. 0 Yes 0 No Monitoring Checklist City of Tustin Page 2 of 11 If No, Explain: Accomplishments. a. Number of participants: b. Number of Tustin residents: C. Other significant accomplishments: 2.9 a. Has the organization violated any Federal regulations related to the CDBG program? O Yes 0 No If Yes, Explain: b. Is the organization working towards positive progress in the completion of the CDBG funded activity in meeting the National and Local objectives of the CDBG program? 0 Yes 0 No If No, Explain C. Summarize of any other deficiencies noted in performance of the Subrecipient: 2.10 Summary of Corrective Actions /Deadlines: 2.11 Technical Assistance Needed: 0 Yes 0 No 3.0 RECORD- KEEPING SYSTEMS: 3.1 a. Are the following records maintained by the Subrecipient to provide: 1. A full description of the activities assisted with CDBG funds; 0 Yes 0 No Monitoring Checklist City of Tustin Page 3 of 11 2. The activity meets one of the national objectives; 0 Yes 0 No 3. Determinations have been made for all eligibility requirements; 0 Yes 0 No 4. Evidence of compliance with federal regulations for acquisition, displacement, relocation and replacement housing if applicable; 0 Yes 0 No 0 N/A 5. Evidence of compliance with federal requirements specified in Subpart K of 24 CFR Part 570 if applicable; 0 Yes 0 No 0 NIA 6. Characteristics and location of beneficiaries; 0 Yes 0 No 7. Allowability of costs; 0 Yes 0 No 8. The status of the case /project 0 Yes 0 No b. How is cumulative data on its activities compiled for inclusion in periodic reports? _ Summary: The Subrecipient's filing system is orderly, comprehensive and up -to -date. O Yes O No If No, Explain: 3.2 a. b. c Where are the files /records stores: Who has access to the records? How are files /records secured? (i.e. cabinets locked, limited access) Summary: The Subrecipient has appropriate procedures in place to ensure the confidentialitylsafety of records? O Yes ONo If No, Explain: 3.3 a. b. C. Where are individual client files kept? Where are program files kept? Where are financial records kept? Monitoring Checklist City of Tustin Page 4 of 11 Summary: The Subrecipient records stored in a location which provides for easy accessfavailability in terms of review by appropriate agencies. 0 Yes 0 No If No, Explain: 3.4 a. Is the subrecipient aware of the regulations for the retention of records for a minimum of five years? 0 Yes 0 No C. Summary: The Subrecipient has procedures in place to retain records related to the CDBG funding for a minimum offive (5) years? 0 Yes 0 N If No, Explain: 3.5 How does the Subrecipient separate its CDBG expenditures from other expenditures? _ Summary: The Subrecipient has procedures in place to identify CDBG related expenses from its other expenditures? 0 Yes 0 N If No, Explain: 3.6 The Subrecipient is maintaining adequate records of all required information, such as information on income characteristics of beneficiaries, racial /ethnic groups being served, and number and type of households being served? 0 Yes D No If No, Explain: How long does the subrecipient retain records? How are they store /retained? Monitoring Checklist City of Tustin Page 5 of 11 3.7 Is the Subrecipient maintaining documentation such as time sheet for charges to award salaries and wages? 0 Yes 0 No If No, Explain: 4.0 FINANCIAL MANAGEMENT SYSTEM: 4.1 a. Does the system of internal controls include specified job responsibilities, a formal system of authorization and supervision, separation of duties, qualified staff, control over access to assets, bank forms, and other confidential documents, and periodic reconciliation? 0 Yes O No b. Do the accounting records adequately identify the sources and application of CDBG funds? 0 Yes 0 No C. Are the costs being reimbursed by CDBG funds allowed under the CDBG program rules and regulation? (i.e. reasonable, necessary, and directly related to the grant). 0 Yes 0 No d. Does the subrecipient maintain control over the budget for the CDBG funded activity? (i.e. comparison of budget with actual expenditures) 0 Yes 0 No e. Is there a system which projects the cash needs of the subrecipient and minimizes the time between the receipt of funds to the actual disbursements of funds? 0 Yes 0 No f. Does the subrecipient provide a financial report which shows the amount budgeted for each CDBG activity, reimbursements received to date, actual expenditures for the current period and to date, and current encumbrances /obligations in addition to expenditures? 0 Yes 0 No g. What were the results of the independent audit, if required? Summary: Are the Subrecipient's accounting policies and procedures consistent with federal regulations? 17 Yes f No If No, Explain: Monitoring Checklist City of Tustin Page 6 of 11 4.2 a. Is a cash receipts journal kept? Does the cash receipts journal show when funds are received, in what amounts and from what sources? O Yes O No b. Is a cash disbursements journal kept? Does the cash disbursements journal document when the expenses were incurred, how much was spent, to whom it was paid, and for what purpose? O Yes O No C. Is a payroll journal kept? Does the payroll journal document expenses on salaries and benefits, and distinguishes different categories? O Yes O No Summary: Does the Subrecipient's financial management system provide for an accurate accounting of revenues and expenditures? 0 Yes ©No If No, Explain: 4.3 a. Is the Information transferred into a general ledger? (The general ledger summarizes in chronological order the activity and financial status of all the accounts of an organization) O Yes O No b. Do the accounting records contain reliable and up -to -date information about the sources and uses of funds, including: 1. Grant received? O Yes O No 2. Current Authorizations and obligations of CDBG funds? O Yes O No 3. Unobligated balances? O Yes O No 4. Assets and liabilities? O Yes O No 5. Program Income? O Yes O No b. Actual outlays and expenditures? O Yes O No C. Posting and trial balances are performed on a regular basis? O Yes O No Summary: Do the Subrecipient's accounting records provide for accurate, current and complete disclosure of financial results? 0 Yes ONo If No, Explain: Monitoring Checklist City of Tustin Page 7 of 11 4.4 a. Does the subrecipient maintain files of original sources documentation (receipts, invoices, canceled checks, etc) for all financial transactions? 0 Yes 0 No Summary: Are all costs supported by appropriate documentation (i.e., expense receipts, time - sheets, cost allocation plans, etc)? O Yes ONo If No, Explain: 4.5 a. Does the subrecipient receive program income? 0 Yes 0 No b. Does the subrecipient ensure that all the program income is used for permitted activities and that such program income is expended before requesting further reimbursement from the CDBG funds for the same activity? 0 Yes 0 No Summary: Are appropriate procedures in place to account for program income related to the use of CDBG funds? O Yes ONo Explain: 4.6 a. Has the independent audit been submitted? 0 Yes 0 No b. Is the City on the mailing list for receipt of the independent audit? 0 Yes 0 No Summary: Is the Subrecipient required to submit an independent financial audit to the City? O Yes ONo If so, have proper arrangements been made to conduct the audit? O Yes ONo Explain 4.7 a. Is the subrecipient aware of the regulations for the use of real or personal property to meet the national objectives of the CDBG program? 0 Yes 0 No b. Is the subrecipient aware of the regulations for the disposition of real or personal property when such property is no longer necessary for the CDBG funded activity? 0 Yes 0 No Monitoring Checklist City of Tustin Page 8 of 1l C. What procedures are in place for the disposition of any real or personal property acquired in part or in whole with CDBG funds? Summary: Does the Subrecipient have appropriate procedures in place to allow for reversion of assets as related to the use of CDBG funds? a Yes allo Explain: 5.0 ANTI - DISCRIMINATION: 5.1 a. Does the subrecipient have employment guidelines or policies to assure equal employment opportunities to all persons regardless of race, color, national origin, sex or handicap? O Yes 0 No b. Does the subrecipient maintain data indicating the racial /ethnic character of employees of a program funded in whole or part with CDBG funds? 0 Yes 0 No C. If applicable, does the subrecipient maintain documentation of the actions the subrecipient has carried out with its resources to remedy or ameliorate any conditions limiting fair housing choice in the community or other actions which demonstrates its support of fair housing? 0 Yes 0 No d. Does the subrecipient allow participation in the program regardless of race, color, national origin, sex or handicap? 0 Yes 0 No e. Does the subrecipient reasonably accommodate persons who may be physically limited by a handicap? 0 Yes 0 No f. If applicable, does the subrecipient take affirmative steps to assure that minority businesses and women's business enterprises have an equal opportunities to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction, or services? 0 Yes 0 No Summary: Does the Subrecipient have appropriate procedures in place for Civil Rights? Non - discrimination? Equal Employment Opportunities? Fair Housing Compliance? Access to disabled? Opportunities for Women and Minority Business Enterprises? Monitoring Checklist City of Tustin Page 9 of 11 O Yes 17 No Explain: 5.2 a. Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for religious purpose or to engage in other religious activities? O Yes O No b. What procedures are in place to prohibit such activity? Summary: Does the Subrecipient have appropriate procedures in place to prohibit religious activities as related to the use of CDBG funds? O Yes ONo Explain: 5.3 a. Is the subrecipient aware that they are prohibited from using CDBG funds to finance the use of facilities or equipment for political purposes or to engage in other partisan political activities, such as voter registration, sponsoring candidate forums, etc. O Yes O No b. What procedures are in place to prohibit such activities? Summary: Does the Subrecipient have appropriate procedures in place to prohibit use of CDBG funds for lobbying or other political activities? O Yes 0 N If No, Explain: _ 6.0 NUSCELLANEOUS COMMENTS /CONCLUSIONS: Are there other issues that have not yet been addressed? Monitoring Checklist City of Tustin Page 10 of 11 ON -SITE MONITORING VISIT CONDUCTED BY: Signature Date SUBRECIPIENT OFFICIALS CONTACTED (Name & Title): Signature Name Title Date \\ Cot - second \cdd- rda \Cdd \CDBG \monitoring checklist.doc Rev: 5/28/98 Name Title Signature Name Title Date Monitoring Checklist City of Tustin Page I I of 11 ATTACHMENT B FAIR HOUSING SERVICES APPLICATIONS � • • � � • COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING OUTSIDE SERVICE PROVIDER/NON- PROFIT AGENCY FOR FISCAL YEAR 2012 -13 REQUEST FOR FUNDING APPLICATION GENERAL INFORMATION L Name of applicant (agency): Fair Housing Foundation 2. Address: 3605 Long Beach Blvd., #302, Long Beach CA 90807 3. Phone number: (800) 446 -3241, (562) 989 -1206 4. Name and title of contact person: Barbara Shull Executive Director 5. Non -profit incorporation (if applicable): 12/31/64 California Date State 6. Federal Tax ID number: 95- 6122678 7. Purpose of the organization: The Fair Housing Foundation FHF) is a non - profit organization dedicated to eliminating discrimination in housing and promoting equal access to housing choice for everyone To accomplish this, FHF offers a comprehensive Fair Housing Program that includes: (1) Discrimination complaint Intake and Investigation — Counseling allegation of housing discrimination, case intake of bonafide allegations that warrant further action, and testing to uncover whether or not there is evidence of discrimination (2) Resolution and Enforcement — Resolve cases of housing discrimination through conciliation mediation administrative agency referral or litigation. (3) General Housing (Landlord/Tenant) Services — Provide practical and accurate information and guidance to landlords and tenants based on their rights and responsibilities unlawful detainer assistance mediations and referrals (4) Outreach and Education — Education consumers through tenant workshops booths and presentations. Educate housing_ providers through landlord workshops management trainings, and realtor trainings. Provide City service including training to Grantee, walk -in Clinics, and presentations. Increase awareness through media City of Tustin Page I of 11 2012 -13 Funding Application exposure and annual events. 7a. Is organization affiliated with a religious institution? O Yes 0 No 8. Qualifications of organization. (Describe your organization and explain how your professional qualifications will help carry out the proposed program. Please list all appropriate academic credentials, as well as previous related experience. You should also describe the past performance of this program, and other related programs with which you have been affiliated with Please be aware that a favorable evaluation of this section will depend on how clearly your qualifications will promote a successful program). FHF has been providing fair housing services to municipalities for 448 years FHF began providing fair housing services in the City of Tustin on July _l, 2010 for the 2010 -11 year. In addition to Tustin FHF provides fair housing services to the cities of Bellflower Buena Park, Costa Mesa Compton Downey Gardena Hawaiian Gardens Huntington Park Long Beach, Lynwood Maywood Mission Viejo Newport Beach Norwalk Paramount South Gate, San Clemente Tustin County of Los Angeles for 29 cities and unincorporated area and the City of Los Angeles for the section south of the 134 east of the 405 west of the 710 freeways, and to the southern end of the south bay area FHF provides the direct services of discrimination and general housing to thousands of individuals annually. From 7/1/10 through 6/30/11 FHF provided direct services to 10,426 individuals of whom 679 alleged housing discrimination 316 bonafide housing discrimination cases opened and 9,431 were landlords and tenants FHF has successfully conciliated thousands of cases and housing issues for tenants enabling them to maintain or obtain housing of their choice and at the same time equally provided thousands of housing providers services for resolving problems issues and assistance to ensure their ability in operating the property within the laws and for financial success During the same 2010/2011 fiscal year, FHF successfully conciliated 27% of discrimination inquiries and cases and resolved without further action 72% of the general housing inquiries. City of Tustin Page 2 of 11 2012 -13 Funding Application FHF stands behind the belief that education to all is the key to fair housing Therefore FHF's Education and Outreach Program is comprehensive extensive and viable FHF provides as part of the Scope of Work within each contract for a specified number of each type of activity to be conducted within the City limits During the 2010 /2011 fiscal FHF staffed 42 booths conducted 38 certificate management trainings successfully training 426 landlords and managers held 18 walk -in clinics conducted 36 tenant workshops with 312 tenants attending conducted 30 landlord workshops with 223 owners /landlords /managers attending attended 46 communfty meetings /events made 191 community based contacts conducted presentations to 63 community rganizations and 22 to city staff and city council conducted 4 testers trainings training 30 new testers published 4 paid advertisements 97 public service announcements 4 newsletters and distributed 92,835 pieces of FHF literature. FHF currently has sufficient staff to adequately respond to all programs and includes an Executive Director Staff Attorney Director of Investigations 2 -Case Analysts 2- Housing Counselors, Outreach Coordinator, and an Administrative Assistant All employees have received certificates of completion in counseling and fair housing through the National Fair Housing Alliance as well as continuous training through the John Marshall School of Law Department of Fair Employment and Housing and the Department of Housing and Urban Development. FHF's history and reputation for program compliance documentation reporting and fiscal responsibility is impressive including reported as an exemp1m bonafide fair housing program by HUD in a monitoring within the past year. Reports are submitted in both statistical format and narrative format on all program services on a monthly, quarterly, and annual basis. FHF receives numerous programmatic and fiscal monitoring annually including from HUD without a single finding or concern noted for fiscal accountability and only minor requests made programmatically. For the 16'' year, the 2009/2010 Financial Audit reports absolutely no conditions findings nor instances of noncompliance In fact the accounting firm of Maginnis Knechtel & McIntyre LLP uses FHF as an example of City of Tustin Page 3 of 11 2012 -13 Funding Application how to run a non - profit organization. FUNDING REQUEST 1. Name of proposed project (please note the specific individual project/program for which you are requesting funding, not the general services provided by your organization: Fair Housing Services 2. Area, physical location, or address of specific project: FHF will provide the Fair Housing Services throughout the entire Tustin city limits. imits FHF provides services from its main office located at 3605 Long Beach Blvd #302 Long Beach, CA 90807 as well as staffing Walk -in Clinics at City Hall on a quarterly basis Historically 98% of Director Services with clients is conducted over the phone All Education and Outreach activities will be conducted within Tustin ci1y limits 3. Statement of needs. (Provide a detailed description of the proposed project and its purpose, including a detailed explanation of what need you will be fulfilling for Tustin residents. Include specific geographic boundaries of your proposed service area, or target area to be served. If your program operates outside of Tustin City limits, please indicate how you will ensure that the majority of individuals served meet the low /moderate income as stipulated by CDBG regulations [example: income statements.] Also, please explain how your program will reach Tustin residents.) The services provided within the Fair Housing PrQgram meet HUD's requirement of Affirmatively furthering Fair Housing as required in Title VIII in addition to fulfilling the FHF's mission statement as written in #7 All services will be provided to all who live or work in the City of Tustin. FHF maintains income information on all clients and obtains income verification from pay stubs for all fair housing cases opened City of Tustin Page 4 of 11 2012 -13 Funding Application FHF proposes the following Scope of Work within Fair Housing Pro am Pro ram Goal Discrimination Services Inquiries 17 Bonafide Cases g Investigations g Tester Trainings (, General Housing Services ` Counseling 170 Mediations g Unlawful Detainers 4 Education &Outreach Services Booths 2 Agency Contacts 4 Agency &Community Meetings 4 Literature Distribution 3,360 Certificate Management Trainings 2 Presentation to Agency I Presentation to Community 2 Presentation to Government (Council) 1 Tenant Workshops 2 Landlord Workshops 2 Walk In Clinics 3 Paid Advertisements (* Public Service Announcements 30* Newsletter 4 Press Releases 4* Poster Contest &Reception 1 * FHF's Complete Service Area covered City of Tustin Page 5 of 11 2012 -13 Funding Application PROJECT JUSTIFICATION 1. Number of persons anticipated annually to be benefited by project: 203 2. a. Number of Tustin residents anticipated annually to be benefited by project: 203 b. Percentage of Tustin residents anticipated annually to benefit by the project: 100% 3. a. Is this a new project? 0 Yes MR No b. If not, how many years has it been in existence? 47 Years C. Is this a multi-phased project that would require funding in future years? 0 Yes MR No Number of Years 4. To the extent known to you, please estimate the following characteristics of your client population, or the population of the area served by your program. (Please refer to the attached Income Limits) Client Characteristics-Estimated Percent of Clients Low income 88% Moderate income 12% Abused children 0% Battered spouses 1% Elderly (62 or older) 4% Handicapped 7% Homeless 3 Illiterate 0% Migrant farm workers 0% 5. Indicate under which federal criterion your program qualifies for CDBG funds. Mx Low/Moderate Income City of Tustin Page 6 of 11 2012-13 Funding Application M Slum /Blight If you are qualifying under the "slum/blight" criterion, describe the condition and economic characteristics of the targeted area or properties. Explain how your program will address the conditions which contribute to the deterioration of the area. 6. Which of the following categories best describes your program: El Social service O Historical preservation O Capital improvement O Other (specify) BUDGET/FINANCIAL DATA 1. Average annual budget of organization $ 725,674.00 2. Estimated total project cost (Specific project/program for which you are requesting funding, not entire organization) FY 2011 -12 $14,545.00 3. Please list anticipated annual revenues and expenditures for the specific project or program for which you are requesting funding, not the entire organization. If you are seeking funding for salaries and benefits, please list each position separately. Emphasis in reviewing will be placed on self - sufficiency, and consideration of the extent the project relies on Block Grant funding. (Attach a copy of your organization's budget, if necessary). REVENUE: Tustin CDBG request $ 14,545.00 Other public funding $ 0.00 Private funding /contributions $ 0.00 Program fees $ 0.00 Other (please specify) $ 0.00 Total Annual Revenue $ 14,545.00 EXPENDITURES: CDBG OTHER City of Tustin Page 7 of 11 2012 -13 Funding Application 4 5. Total Annual Expenditures $ 14,545.00 $ .14,545.00 $ 0.00 Amount of Tustin CDBG Funding requested for the 2012 -13 program year $ 14,545.00 Other funding to be used for project (list amounts and sources) Not Applicable City of Tustin Page 8 of 11 2012 -13 Funding Application TOTAL FUNDS FUNDS Salaries and benefits Executive Director $ 1,958.00 $ 1,958.00 $ 0.00 Director of Investigations $ 1,400.00 $ 1,400.00 $ 0.00 Outreach Coordinator $ _I,101.00 $ 1,101.00 $ 0.00 Case Analyst 1 $ 1,217.00 $ 1,217.00 $ 0.00 Case Analyst 2 $ _1,217.00 $ 1,217.00 $ 0.00 Housing Counselor 1 $ 924.00 $ 924.00 $ 0.00 Housing Counselor 2 $ 924.00 $ 924.00 $ 0.00 Administrative Assist. $ 804.00 $ 804.00 $ 0.00 Benefits $ 1,644.00 $ 1,644.00 $ 0.00 Supplies $ 709.00 $ 709.00 $ 0.00 Rent $ 930.00 $ 930.00 $ 0.00 Communications $ 531.00 $ 531.00 $ 0.00 Local travel $ 140.00 $ 140.00 $ 0.00 Insurance $ 310.00 $ 310.00 $ 0.00 Staff training $ 50.00 $ 50.00 $ 0.00 Capital expenses $ 0.00 $ 0.00 $ 0.00 Other: Testing Fees $ 280.00 $ 280.00 $ 0.00 Other: Bookkeeper Cons. $ 102.00 $ 102.00 $ 0.00 Other: IT Consultant $ 210.00 $ 210.00 $ 0.00 Other: Audit $ 94.00 $ 94.00 $ 0.00 4 5. Total Annual Expenditures $ 14,545.00 $ .14,545.00 $ 0.00 Amount of Tustin CDBG Funding requested for the 2012 -13 program year $ 14,545.00 Other funding to be used for project (list amounts and sources) Not Applicable City of Tustin Page 8 of 11 2012 -13 Funding Application Source Amount Total $ 6. Previous year's funding sources used for project if applicable (list amounts and sources) Not Applicable Source Amount $ Total $ 7. What specific information was used to estimate the project cost? (Provide as an attachment, if necessary). Utilized FHF's Cost Allocation Plan attached. 8. Evaluation of project. (Please describe the process you will employ in order to evaluate the effectiveness of your program. You are encouraged to provide an evaluation plan which can be expressed in quantifiable terms, with objective, measurable standards to judge the relative success of the program). FHF bring decades of experience to the process of program development recording reporting, City of Tustin Page 9 of 11 2012 -13 Funding Application and evaluating of all components with the Fair Housing Program In 1997 the Executive Director developed an education and outreach database This database captures every activity conducted by date address time description persons in attendance and literature distributed In 2000 the Executive Director co- developed the I" and only fair housing case management database. The case management database captures everything pertaining to a client including the date and time they called their name address contact information income level marital status female head of household status persons in the household tenant type gender, race ethnicity national origin and income amount and level For general housing inquiries information on the issue and resolution are included. Every activity by FHF staff including date time time spent and what occurred is documented in the database For fair housing cases the entire investigation and testing information is maintained in the database Since both databases capture an enormous amount of information the possibilities of reporting are endless Reports are generated and provided to cities on a monthly, quarterly, and annual basis Productivity — As illustrated in the proposed objective and goals FHF's Fair Housing Program is aggressive in terms of quantity of work completed The quality of work performed within the scope of services meets the highest standards nationally, locally, and by HUD as early as 2009 Each year begins with internal requirements and timelines to achieve the goals Continued monthly review of such requirements and timelines ensures the pace at which outcomes are produced and when the goals will be accomplished or exceeded The City will receive monthly statistical reports, quarterly statistic and narrative reports all of which report FHF's productivity and accomplishments. Program Impact — It is FHF's primary objective that each component within the Fair Housin Program meets the needs of the community, the City, and our clients Utilizing an abundance of reports produced by the databases the below performance measurement tools training evaluations census information City and/or client feedback and changing trend studies allows FHF to analyze the impact all aspects of the -Program It is with all this information that FHF modifies the programs to address the needs and outcomes or simply revise a current program for better efficiency or ease of understanding. Performance Measurement Tools — FHF proudly developed a Program Outcome Based Analysis Reporting Tool (POBART). POBART is a tool put into place to assist FHF to track and City of Tustin Page 10 of 11 2012 -13 Funding Application monitor activities inputs and outputs Data is collected analyzed and used to adapt improve and increase effectiveness of all activities The process focuses on outcomes such as what the activity consists of current progress how participants will benefit the most and what outcomes are not meeting our expectations and gives staff a clearer picture of the purpose of their efforts The findings are then used to strengthen our existing services target effective services for expansion identify staff and volunteer training needs develop and justify budgets and prepare long -range plans. FHF has also developed a multitude other tools to measure performance Every tenant landlord property owner trained completes and evaluation of the training including the instructor. At the beginning of each year, a requirement and accomplishments log is developed that provides all staff the objective goal and a month to month calculation of achieving that goal. This log is closely reviewed at the monthly staff meetings The annual report analyzes the statistical data and in turn this data is used to develop the scope of work for the following . ear. 9. Certification. I hereby certify that the above information is accurate and true. If funds are granted to our organization, they will be used for a CDBG eligible purpose. We understand that liability insurance will be required for our group, and that our formal agreement with the City will specify other reportin and programmatic provisions. f Signature ` Z; , Date - ' Name Barbara Shull Organization/Agency Title Executive Director Note: If signer is a representative of a corporation /partnership, then documentation should be attached which clearly authorizes them to sign on behalf of the organization /partnership. City of Tustin Page 11 of 11 2012 -13 Funding Application Attachments I - Cost Allocation Plan 2 - 2011/2012 FHF Budget 3 - Board Resolution Entering Into Contracts L City of Tustin Page 12 of 11 2012-13 Funding Application Fair Housing Foundation Cost Allocation Plan The Fair Housing Foundation shall prepare for approval by the Board of Directors an annual budget and budget assumptions. The budget and assumptions will include all funding received from cities, program income, and all other funding sources. The individual annual city budget total is based solely on the level of services provided. For all allowable costs under OMB Circular 1300.20, FHF has developed a cost allocation plan. Because city budget totals are based on level of service, this allows the plan to be a simple mathematical formula based on total operational budget and individual budget amounts. Example Income: City of ABC $ 39,350 City of KLM $ 86,000 City of XYZ $ 12,500 Total Income: $137,850 Allocations: Allocation #1 =Personnel assigned to City ABC & XYZ Allocation #2 = Direct overhead expenses equally allocated to All City Contracts Allocation #3 = Expense is allocated to a specific City Formulas: Allocation #1 = Total of City ABC & XYZ is $51,850.00 City ABC is 75.9% of that expense City XYZ is 24.1 % of that expense Allocation #2 = Total of City ABC, KLM, & XYZ is$137,850.00 City ABC is 28.6% of that expense City KLM is 62.4% of that expense City XYZ is 9.0% of that expense Allocation 43 = On -site test in City XYZ for $100.00 City XYZ is 100% of expense O 0000000000° 00"0 0 0 0 0 0 0 0 0 0 0 00. 0 0 0 0.0 O O 0000 0 N Ew L' E O 0 O 0 0 a`- CL ° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 M O o 0 o o o o 0 M N N M O ]]T O O c O O W O tD O V (O m m (n 0 0 O TM O m O M O C' W P O m W O N M 0 t0 N^ N O m 0 O V N O O O O 0 O 07 O O t0 O o O O O O V O N 0 a I T I y m Z H (n O O F- 0 0 (0 P O V 00 N N (D F 0 0 M ro OJ r 0 CO (p 0 0 V O m O O �- O O A N M O] W V r M (0 D Q O O ci N N r V HT M A N n O N O N 111- O N O O N O OJ O N m O O O N 1p N h N M : V O V 10 m M O O m W Q W Z N V W V M M W K M N r N m N tp N (O r OJ Y O O m N M (p O m O O O c. c d' N O O N O V O V O P O W V N r m O' O W V W V Y1 O O V H O P N Q Z < M a 0 g 0 0 r m N tp t0 0 0 tp Oi n M O N N M O M O O O P A N m N 0 N M N n N N m O at O V N N O iD tD M M V P n O m m M M 0 0 n V N V P N r m m OJ 0 M N 0 0 O. z3 N (p 0 0 C O U1 O O M O V f0 O G N O M F., O Q ' W W m l0 O V' m tp A M O O N O P O O O O N M O A O O Z a z 0 r l0 M u7 A N O m 0 0 N t0 O m O r 0 0 0 M O H P N N V O V 7 - 6 O m O (D V O h 0 0 N W ct > N P V N C c m N O m A IA t0 M n M A O W O M (D �' N O O O O V H � Z O O J m M h (p r 0 Ip tc1 m t0 m t(1 CO m m m N O N m N A O� t0 O T V' m N N V V M 1p U1 SO O O 00 N N P M N h A O n CJ ( t0 CO P r m N f� r M r N O M f0 N m 0 m (p 0 0 N O h O N W V 0 OJ M t0 O` O O O r CO O N cy W N N W M M m M O A N O O 0 C if1 O OJ O O ZO d J W m O m m N N A M N V V H M V N c (p r n M [7 N a OD y1 M m � t0 V CO P O 01 A F- Y Z = a P W 1 0 N V m v O O O O O O V O m O M h O O n h 0 m 0 0 O V 0 m O V m 0 P N A A r Qt V N UJ V O TM N r O m 0 0 OJ 0 0 N Q d uj t0 O 01 P r C t0 (O t0 2 t0 tp m Q O r O A n o 0 O m 0 0 m N O V' m O m r 0 t0 M M t0 N V M m M Op O O V OJ �' N 000 0 N O 0:. 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N N o o N 0 O U o Q 3W 0 U a N ° o o r O O O O N 0 0 0 Wm Wm W z <z 0.0 0.0 o 0 0 0 o 0 0 N 0 w N It 0 M 0 0 0 0 M 0 0 0 �3 �3 0 0 2 0 (,) m = Om o m o 0 0 0 0 0 0 0 N M 0 0 0 0 M O O O d N O (+y (L N O Q o p O 4 c c O o 0 0 o c o 0 0 0 N Q 0 o M o 0 0 p W m 0z v( 0 W Z ° 'r' m [[Ho 0 Q Q N ( N W w, N Q Q NN W N V m O O o O V O o 0 o � L) N 0 Q O M 0 0 0 0 M O O O O g z o 00 g z o 00 O = Q ,- ma O z v =.Q, ma M 0 0 0 0 M 0 0 0 0 J W C W 3 N m O JW O W 0 0 N m o o 0 o m o 0 0 0 LL LL .-0000 .-0000 o < — O o 0 0 }} 0 0 0 0 z Q z m � 0 N z Q :z J N 0 V J h 0 J 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 O O 0 0 0 O O O O O 0 0 0 CODE CODE O O H a a tG E r _ E U N `U N m W o c - o c O O E W E m v N a ofaa o m N -..�oz a o FAIR HOUSING FOUNDATION BOARD RESOLUTION ENTERING INTO CONTRACTS Whereas: The Congress of the United States passed the Civil Rights Act of 1968, with subsequent amendments, of which Title VIII declared that the law of the land would guarantee the rights of equal housing opportunity, and; Whereas: The State of California has laws against housing discrimination, and; Whereas: The County of Los Angeles has laws against housing discrimination, and; Whereas: The Cities identified in "Attachment A" herein made a part of this resolution, have elected to engage in a contract with the Fair Housing Foundation, to carry out a program guaranteed to ensure that discrimination in housing laws are adhered to, and; Whereas: The Fair Housing Foundation agrees to enter into such an agreement with these Cities. Now Therefore be it Resolved: That at the monthly meeting of the Board of Directors of the Fair Housing Foundation, dated June 23, 2010, the Board hereby, approves this resolution, authorizing submission of proposals and the entry into agreements with individual Cities to provide certain services as specified in the "Work Plan" of each individual City agreement, and to request funds from individual Cities to begin on July 1, 2010 through June 30, 2013, by the; Chair, Vice- Chair, Secretary, Treasurer and Executive Director of the Fair Housing Foundation. Date: Signatuir: Board of Dire tors, Chair FAIR HOUSING COUNCIL OF ORANGE COUNTY, INC. • a FOR i 1 ! i' i! 1 OUTSIDE SERVICE PROVIDER/NON-PROFIT AGENCY i REQUEST FOR FUNDING APPLICATION GENERAL INFORMATION 1. Name of applicant (agency): Fair Housing Council of Orange County, Inc. 2. Address: 201 S. Broadway, Santa Ana, CA 92701 -5633 3. Phone number: _(714) 569 -0823 4. Name and title of contact person: David Lew, Program Specialist (ext. 204) 5. Non - profit incorporation (if applicable): 2/19/1968 California Date State 6. Federal Tax ID number: 95- 2538829 7. Purpose of the organization: This organization's primary mission is to counteract local discriminatory housing practices. We "affirmatively further fair housing" laws and policies. Also, we help advance the enforcement of general housing rights and responsibilities, and do so in cooperation with local governments. 7a. Is organization affiliated with a religious institution? 0 Yes ® No 8. Qualifications of Organization: The Fair Housing Council of Orange County (FHCOC), a nonprofit organization incorporated in 1968, has been providing fair housing services to CDBG entitlement jurisdictions since the inception of the CDBG funding program (37 years). The agency employs 12 staff members, and utilizes interns, work -study students and volunteers. Staff members are qualified, trained and experienced in fair housing law, as well as landlord/tenant law and HUD housing programs. Our services comply with HUD recognized methods to "affirmatively further fair housing ". Additionally, the agency is a HUD approved Housing Counseling agency, and is recognized by the Orange County court system as a referral resource for persons involved in eviction cases. City of Tustin Page I of 7 2012 -13 Funding Application Since 2001 the agency has received 10 grants directly from HUD under its highly competitive Fair Housing Initiatives Program (FHIP) Private Enforcement Initiative (PEI) component. This funding has permitted the agency to pursue additional activities to further compliance with fair housing laws within Orange County, including within the City of Tustin. Additionally, the agency took the lead in the 2000, 2005 and 2010 preparation and updates of the Orange County Regional Analysis of Impediments to Fair Housing Choice (AI), which have been found acceptable by HUD. The Fair Housing Council of Orange County is an operating member of the National Fair Housing Alliance (NFHA), and our CEO serves as one of its directors. As such, we benefit from NFHA's national training programs, clearinghouse information, and dissemination of "best practices" in delivery of its fair housing services. The agency is governed by a 9- member volunteer Board of Directors, which establishes and oversees all policies. The background of the board members is diverse. They include real estate professionals, current and former university professors, a CPA, business executives and individuals from the nonprofit sector. Fair Housing Council works with several cooperating attorneys. Staff members periodically attend specialized training and conferences on fair housing law, landlord /tenant law and HUD programs. Three full -time staff members are certified mediators. Staff members, who may lack years in the classroom, more than make up for it with their in- service experience and training. The agency's staff, between them, has over 60 years of experience in the fields of fair housing and landlord/tenant law. The Fair Housing Council's professional staff also has multi - lingual capability and can provide comprehensive housing counseling services in English, Spanish and Vietnamese. Program audits of this agency conducted by the U.S. Department of Housing & Urban Development have found our operations acceptable. Resumes of key project personnel and background information on other project counseling personnel are attached. City of Tustin Page ]a of 7 2012 -13 Funding Application FUNDING REQUEST 1. Name of proposed project (please note the s ecific individual project/program for which you are requesting funding, not the general services provided by your organization Tustin Fair Housing Education, Counseling and Enforcement 2. Area, physical location, or address of specific project: City -wide program conducted from agency's offices located at 201 S. Broadway, Santa Ana, California On -site activities at locations within Tustin as needed and appropriate 3. Statement of needs: a). Housing discrimination occurs in the City of Tustin in violation of the federal Civil Rights Act of 1866 and Civil Rights Act of 1968, as amended, and of the California Fair Employment and Housing Act, Unruh Civil Rights Act, and Civil Code Section §54.1. We anticipate that at least 8 current or potential Tustin households will make allegations of housing discrimination that merit the opening of case file, with possible investigation, during the next fiscal year. The Fair Housing Council of Orange County (FHCOC) will effectively respond to each complaint received, even if greater in number than anticipated. In the event of any shortfall in the anticipated number of case files opened, to compensate we will conduct audit tests, on a one- far -one basis, of multi - family housing within Tustin to help assess the possible presence of discriminatory housing practices. b). Other housing disputes and housing law violations arise within Tustin, which relate, in part, to the "blighted condition" of CDBG target communities. Based on the service demand over many years of serving Tustin, including for the year ending June 30, 2010 (the last for which we were funded), we anticipate that about 500 Tustin landlord /tenant issues, disputes or inquiries arising from about 200 unduplicated households, making about 225 requests for services, would be handled by this agency during the 2012 — 2013 program year. Our services directly influence needed housing quality improvements within Tustin's CDBG target communities. c). In addition to a need for services to address housing discrimination allegations dealing with other general housing law violations, issues or disputes, there is a need for community education to facilitate the opportunity for landlords and tenants to correct wrongful housing policies or behavior. In addition to direct counseling services from our offices, we will conduct walk -in counseling clinics and workshops for tenants and landlords. We also expect to conduct over 80 community education presentations, reaching over 1,800 individuals throughout Orange County, of which at least 3 community education presentations will take place in Tustin. We will also distribute more than 150 detailed information packets, covering specific aspects of fair housing and /or landlord- tenant law to individuals from Tustin, as needed, further enhancing the quality of service. Based on prior experience and the above identified need, we anticipate Tustin's unrestricted "service demand rate" for FY 2012 -13 will be about 4.0% of this agency's entire program output designed to "affirmatively further fair housing" (this may vary in subsequent years). Services will impact and benefit the target CDBG areas and the low to moderate - income population within the city, with more than 90% of Tustin clients being very low income ( <50% A.M.I.), and another 5% being low /moderate income (51 -80% A.M.I.). For details on proposed services please see page 6a. City of Tustin Page 2 of 7 2012 -13 Funding Application PROJECT JUSTIFICATION 1. Number of persons anticipated annually to be benefited by pfejeE : _> 5,800 h'holds (countywide) agency 2. a. Number of Tustin residents anticipated annually to be benefited by project: 200 h'holds b. Percentage of Tustin residents anticipated annually to benefit by the project: 100% (only Tustin residents served by proposed services) 3. a. Is this a new project? O Yes ® No b. If not, how many years has it been in existence ? 37 CDBG PY's (including service via O.C.) C. Is this a multi- phased project that would require funding in future years? O Yes ® No Number of Years 4. To the extent known to you, please estimate the following characteristics of your client population, or the population of the area served by your program. (Please refer to the attached Income Limits) Client Characteristics - Estimated Percent of Clients Low income 90% Moderate income 5 Abused children unknown Battered spouses unknown Elderly (62 or older) 10% Handicapped unknown Homeless 0,5 Illiterate unknown Migrant farm workers unknown 5. Indicate under which federal criterion your program qualifies for CDBG funds. ® Low/Moderate Income ® Slum /Blight If you are qualifying under the "slum/blight" criterion, describe the condition and economic characteristics of the targeted area or properties. Explain how your program will address City of Tustin Page 3 of 7 2012 -13 Funding Application the conditions which contribute to the deterioration of the area. In addition to serving eligible residents based upon income criteria, a number Tustin residents served by this agency also qualify using the "slum /blight" criterion. Through the landlord /tenant unit, the agency anticipates respondi to about 25 Tustin resident complaints concerning issues of substandard housing or "slum/blight ". Tustin residents benefit from housing counseling and, when necessary, referral to legal advice to help improve their substandard housing conditions. In the last fiscal year that we served Tustin, through the landlord /tenant and dispute resolution units, we estimate we successfully assisted in significant improvement of about 15 rental units in Tustin. Agency staff is available to work in cooperation with city officials to help bring about needed improvements. 6. Which of the following categories best describes your program: 13 Social service 0 Historical preservation O Capital improvement ® Other Fair housing activities eligible for CDBG administration funds. BUDGET/FINANCIAL DATA Annual budget of organization $ $ 842,000 2. Estimated total project cost (Specific project/program for which you are requesting funding, not entire organization) FY 2012 -13 $ 20,750 Please list anticipated annual revenues and expenditures for the specific project or program for which you are requesting funding, not the entire organization. If you are seeking funding for salaries and benefits, please list each position separately. Emphasis in reviewing will be placed on self - sufficiency, and consideration of the extent the project relies on Block Grant funding. (Attach a copy of your organization's budget, if necessary). I l a �1 m City of Tustin Tustin CDBG request $ 14,500 Other public funding $ -0- Private funding /contributions $ 6,250 Program fees $ -0- Other (please specify) $ -0- Total Annual Revenue $ 20,750 Page 4 of 7 2012 -13 Funding Application EXPENDITURES: CDBG OTHER TOTAL FUNDS FUNDS Salaries and benefits Chief Executive Officer 1,250 940 310 CDBG Records Clerk 1,500 1,125 375 Admin Assistant 1,060 795 265 Counseling/HM Programs Dir. 750 565 185 Housing Counselor 1,725 1,295 430 Housing Counselor 1,725 1,295 430 Housing Counselor 1,630 1,225 405 Housing Counselor (Pt. Time) 1,000 750 250 Interns (aggregated) 1,130 850 280 Program Specialist 1,960 1,470 490 Outreach Coordinator 1,840 1,380 460 Total Wages & Benefits: $15,570 $11,690 $3,880 Supplies 370 200 170 Building Occupancy 495 270 225 Communications 1,330 720 610 Consultants/Prof Fees 1,930 1,040 890 Local travel 65 35 30 Insurance 175 100 75 Staff training 430 235 195 Capital expenses - 0 - - 0 - - 0 - Other (Depreciation, consultants, dues, 385 210 175 subscriptions, bank charges, etc.) Total Annual S20,750 $ - 14,500 6,250 Expenditures 4. Amount of Tustin CDBG Funding requested for the 2012-13 program year $14,500 5. Other funding to be used for project (list amounts and sources) Source Fundraising Seminar Fees Litigation Settlements Total City of Tustin Page 5 of 7 Amount 950 1,300 4,000 6,250 2012-13 Funding Application 4:1 Previous year's funding sources used for project if applicable (list amounts and sources) Source NONE N Amount $ -0- Total $ -0- What specific information was used to estimate the project cost? (Provide as an attachment, if necessary). Tustin's share of actual program activity from pri fiscal vears, including the vear ending June 30, 2010, (3.94% of service demand) formed the basis for estimating the proiect costs for FY 2012/13. Tustin's service demand had been about 4.0% for several years. This 4.0% share of service demand has been applied to the agency's overall anticipated operating budget for fair housing related services to its entire service area to arrive at the project costs specific to Tustin's services Tustin was previously, and would be again, part of a collaborative comprised of 15 Orange County entitlement iurisdictions, including the Urban County. This collaborative approach allows the delivery of fair housing services to Tustin's residents at a substantial savings over an "independent" program Tustin's most recent "fair share" as part of this collaborative (3.44% for FY 2009 -2010) was determined from services delivered to Tustin residents and home seekers during the year completed June 30, 2008. Because FHCOC ceased its contracted fair housing services in Tustin as of June 30, 2010, the normal baseline for determiner a "fair share" for this 2012 -2013 program (services from 7/1/2010 to 6/30/2011) was not available. For this reason an estimate based on prior years demand was utilized Evaluation of project: Most aspects of this agency's programs are evaluated through established objective policy and administration mechanisms. Individual records are kept for each service contact provided by the project. Supervisors conduct regular service delivery reviews. Monthly service reports and service reviews are disclosed to and discussed with program staff. In addition, staff performance reviews are tied to the significant job functions that are directly related to quality and quantity of service being delivered. Client letters or evaluations are reviewed and considered. Staff from Tustin, other local governments and HUD review quarterly service reports and conduct on -site monitoring, at least annually. Details of Proposed Services on Next Page City of Tustin Page 6 of 7 2012 -13 Funding Application The various service units of this agency plan to deliver and document the following services as part of this project: a). FAIR HOUSING COMPLIANCE UNIT: Respond to all allegations of housing discrimination received from current or potential Tustin residents; with an estimate of 8 allegations sufficiently meritorious to warrant the opening of a case file. In the event of a shortfall in case files opened, we will substitute audit testing of multi- family rental housing, on a one- for -one basis. If deemed appropriate, we attempt to resolve conflicts of alleged discrimination before resorting to an administrative complaint and/or litigation. When additional legal action is warranted, the agency may involve cooperating attorneys. Legal advice or representation may be provided in cases involving housing discrimination, certain eviction actions, or other unique areas of housing law. When settlement efforts prove futile, referrals can be made to governmental enforcement agencies or qualified private attorneys to assist victims. Clients received over $90,000 in advanced legal services and court costs last fiscal year. The estimate of case files to be opened is based, in good faith, on prior years' service experience. However, should this level of case activity not be achieved we will substitute testing activity as a means of determining possible occurrences of discriminatory housing practices in Tustin. This testing will be in the form of paired, site visit testing of multi- family rental properties. b). COMMUNITY EDUCATION UNIT: Conduct 4 walk -in counseling clinics, 2 tenant workshops and 2 landlord workshops, as well as participate in 2 outreach activities and make 4 presentations to local agencies or meetings. We will distribute over 150 detailed and specific information packets on various aspects of fair housing and /or landlord - tenant law and coordinate a Fair Housing poster /essay contest for 5th /6th grades within Tustin schools. Our agency works to inform the Tustin community about their essential housing rights and responsibilities, with regard to both fair housing and landlord- tenant laws. On -site, no -cost clinics and workshops will be scheduled at accessible facilities within Tustin after consultation with City staff. Other outreach activities will occur at community events or in conjunction with the activities of other Tustin community groups. The contest submissions will occur in the 3` quarter of the program year. We also offer more comprehensive fair housing training seminars to landlords, their managers, employees and agents. These seminars are available for a fee. When either developments in the field of fair housing law or the outcome of a case we have pursued warrant it, we will issue news releases in an attempt to utilize news media outlets to further inform Tustin housing providers and consumers. City of Tustin Page 6a of 7 2012 -13 Funding Application c.) LANDLORD /TENANT UNIT: Respond to about 500 issues, disputes or inquiries of 200 unduplicated households, making about 225 service requests. Because the overwhelming number of incidents of housing discrimination occur within the landlord/tenant relationship, this. service unit is most important to the ultimate fulfillment of the project's main purpose. We assist people in resolving questions and avoiding disputes over evictions, deposit returns, substandard conditions, and other landlord /tenant matters. Staff counsels individuals about their respective rights and responsibilities. About 30% of the discrimination caseload stems from this service unit. d.) FAIR HOUSING ADMINISTRATIVE UNIT: Collect, analyze and report data to City CDBG administrators as well as HUD auditors as required. We will provide support to City staff related to HUD mandated planning and reporting and are capable of producing fair housing related studies at reasonable cost. The agency accumulates a substantial amount of housing related data annually. This unit evaluates service needs and performance, maintains cost accounting and substantiates fair housing compliance. City of Tustin Page 6b of 7 2012 -13 Funding Application 11. Certification. I hereby certify that the above information is accurate and true. If funds are granted to our organization, they will be used for a CDBG eligible purpose. We understand that liability insurance will be required for our group, and that our formal agreement with the City will specify other reporting and programmatic provisions. Signature '' Date L� � December 5, 2011 r Name Denise Y. Cato Title Chief Executive Officer Organization/Agency Fair Housing Council of Orange County Note: If signer is a representative of a corporation/partnership, then documentation should be attached which clearly authorizes them to sign on behalf of the organization/partnership. \\Cot -su and \edd- rda\Cdd \CDBG1Application InfoTunding Application -Fair Housing.doc City of Tustin Page 7 of 7 2012 -13 Funding Application Denise Cato — Chief Executive Officer Brenda Magafta — Counseling/HUD Programs Director Violet Rodriguez — Outreach Coordinator David Levy — Program Specialist Counseling Staff Descriptions Denise Y. Cato P.O. Box 351063 * Los ANGELES, CALIFORNIA 90035 TELEPHONE (213) 494-9953 ♦ E -MAIL DENISEYCATO@YAHOO.COM OBJECTIVE To obtain a leadership position with a Fair Housing Council. PROFESSIONAL EXPERIENCE AND ACCOMPLISHMENTS Assistant to the Executive Vice-President The Apartment Association of Greater Los Angeles May 2006 — December 2007 • Worked in the Legal Department • Worked with DFEH/HUD to handle mediations/conciliations between Landlords and Tenants • Mediated for Landlords before DFEH/HUD on discrimination allegations Office Manager for the West Los Angeles Branch The Apartment Association of Greater Los Angeles November 2005 — May 2006 • Provided forms to members as required o Ran credit reports • Handled Landlord-Tenant questions for members o Supervised Staff Fair Housing Consultant Self Employed August 2003 — Present • Expert witness in Fair Housing discriminatory cases • Document evidence of discrimination in complex fair housing investigations. • Reviewed owner policies, rules and regulations to ensure that they were in compliance with Federal and State Fair Housing Laws • Trained owners, realtors and property managers on how to avoid lawsuits by educating them on State, Federal and local Fair Housing Laws Fair Housing Consultant San Fernando Fair Housing Council August 2002 — July 2003 • Expert witness in Fair Housing discriminatory cases • Document evidence of discrimination in complex fair housing investigations • Recruit, train, retain and supervise testers and surveyors • Participate in weekly case review and analysis • Develop testing program for complex fair housing investigations • Conduct sophisticated fair housing investigations • Consult with Director, Housing Specialist and Staff Attorney on cases and program design • Capacity to testify effectively regarding fair housing cases Fair Housing Program Manager Fair Housing Council of O.C, Santa Ana August 1994 — September 2001 o Managed Fair Housing Compliance division, accepted and investigated housing discrimination complaints, provided Fair Housing trainings, brought in more than $500,000 in settlements and compiled statistical data and reports. Housing Discrimination Specialist Fair Housing Foundation, Long Beach February 1993 — July 1994 o Managed satellite office in South Los Angeles, supervised staff, managed housing discrimination program, accepted and investigated housing discrimination complaints, provided Fair Housing trainings and compiled statistical data and reports Denise Y. Cato P.O. Box 351063 ♦ Los ANGELEs, CALIFORNIA 90035 TELEPHONE (213) 494-9953 ♦ E-MAIL DENLSEYCATO@YAHOO.COM • Managed Fair Housing Compliance division • Recruit, hire, train, motivate and retain competent personnel • Set annual and long-range strategy plans for day-to-day operations and goals achievement • Prepare and administer program budget • Administer activities to recruit, train/educate program testers • Assign and supervise personnel to provide services to receive, process, investigate, conciliate or refer for enforcement, meritorious housing discrimination complaints • Plan and implement comprehensive fair housing workshops and a myriad of other outreach and education activities • Plan, organize and implement training and support services for housing industry professionals • Mediate and Conciliate Landlord-Tenant issues • Ensure compliance for Community Development Block Grant (CDBG), Fair Housing Initiative Program (FHIP) and other proposal regulations to maintain and increase funding levels for programs Fair Housing Coordinator Westside Fair Housing Council, West Los Angeles April 1990 — November 1992 • Managed Fair Housing Compliance division • Recruit, hire, train, motivate and retain competent personnel • Set annual and long-range strategy plans for day-to-day operations and goals achievement • Prepare and administer program budget • Administer activities to recruit, train/educate program testers • Plan, organize and implement training and support services for housing industry professionals • Mediate and Conciliate Landlord-Tenant issues • Ensure compliance for Community Development Block Grant (CDBG), Fair Housing Initiative Program (FHEP) and other proposal regulations to maintain and increase funding levels for programs EDUCATION • Cal State Los Angeles, Political Science • Paralegal Credentials • Certified Mediator o Certified by the Department of Real Estate for providing continuing education KEY SKILLS Fair Housing Law Expert, analytical skills, ability to work with diverse clients and investigative skills. Fair Housing Trainer and Presenter. • The Code Enforcement Fair Housing Class and Legal Class for the City of Los Angeles. From 2001 to Present • The Managers Training Class of the Apartment Association of Greater Los Angeles Fair Housing Class and Legal Class. From 1991 through Present References Available Upon Request , Brenda Magaiia 918 E. Avalon Ave Santa Ana, CA 92706 (714)558 -8262 Cell (714)856 -7027 Fair Housing Council -12/07 -04/08 201 S. Broadway, Santa Ana Ca 92701 Foeclosure Consultant- Provide assistance and guidance to homeowners seeking assistance with loan modifications to adjust or fix thier loan terms, and rates. Help them understand thier notice of default, and trustee sale notice. Explain timelines of foreclosure process, deed in lieu, short sale process, and cash for keys. DBS, Realtor 1/07- Present 918 E. Avalon Ave, Santa Ana Ca 92706 Realtor- Conduct and represent all real estate transactions for seller and buyers. Assisting buyers with the loan process, qualifications, and approvals. Provide assistance with understanding of home buying process and selling process. Conduct escrow and clerical duties. Affordable Housing Clearinghouse, 8/05- 09/06 3 Sweetshade, Irvine Ca Affordable Concierge- Assisting affordable housing inquiries for homebuilder Lennar and William Lyon, Helping potential homeowners understand affordable housing requirements and restrictions. Conduct seminars on explaining city guidelines and city programs. Assist potential homeowners in seeking city financing and loan programs for down payment assistanee. Prudential California Realty, 12/04 -05/05 785 Orchard Drive, Folsom CA 95634 Realtor- Conduct and represent all real estate transactions for seller and buyers. Providing new home buyer seminars and assisting buyers with the loan process, qualifications, and approvals. Provide assistance with understanding of home buying process and selling process. Conduct escrow and clerical duties. Fair Housing Council of Orange County, 02/01 -04/03 201 S. Broadway, Santa Ana CA Counselor/Discrimination Testing- Conducting on -site and phone discrimination testing for rental properties, and realtor discrimination testing (profiling), Handling of Landlord/Tenant counseling such as assistance with 30 -day /3 -day eviction and any landlord notices, answering of unlawful detainer's (court process of eviction), assistance with letter of inhabitable properties and with city inspections. Assisting tenants with their rights and responsibilitities as tenants. Mediations between Section 8 Housing, landlords, managers, tenants and court. Bilingual Interpreter. Irvine Regional Hospital (TENET) 8/97 -2/98 16200 Sand Canyon Ave, Irvine, CA 95618 Human Resources Representative- Coordinating workers compensation and benefits, coordinating new hires, orientation imputing new hire and payroll changes, act as a liaison between employees and management. Day to day transactions, such as answering phones assisting walk -in, and appointments, assisting management with all paperwork transactions. Fountain Valley Regional Hospital- (Tenet) 8/97 -2/98 17100 Euclid St., Fountain Valley, CA 92708 Human Resources Representative- Duties included filing, answering phones, assisting walk -ins, scheduling new hire physical, paperwork, and orientation. Weekly inputting of payroll changes and new hires. Updating weekly job list and job line. Reviewing applications and forward to hiring managers. f Garden Grove Hospital- (TENET) 5/96 -8/97 12601 Garden Grove Blvd, Garden Grove, CA 92843 Human Resources Assistant- Duties included filing, answering phones, assisting walk -in, scheduling new hire physical, paperwork, and orientation. Updating weekly job list and job Iine. Education/Certificates/License Certified Hispanic Realtor Real Estate Salesperson Conditional License, 11/2004 Real Estate State Exam 10/2004 Real Estate Principal, 2004 UCI Extension, Human Resources Cert. Program, Pending El Modena High School, Diploma 1994 Certificate Business and Office Skills, 1993 -1994 Other Bilingual- Spanish/English Violet Rodriguez 360 E Plymouth Street Apt. D Long Beach, CA 90805 (562) 882-0481, vrod41 1 Ca),msn.com Objective Obtain a position at The Fair Housing Council of Orange County as an Enforcement Investigator/Education and Outreach representative, in which I would be able to expand my knowledge and experience in fair housing discrimination and education and outreach to an agency that is interested in expanding their services. Summary of Qualifications • Excellent time management skills and the ability to multi-task • Strong written and verbal communication skills • Strong leadership qualities, with flexibility • Able to work alone, as team member or as supervisor • Comfortable with public speaking • Highly computer literate • Knowledge of basic medical terminology • Bilingual in English and Spanish Education Associates of Science Long Beach City College May 1996 Long Beach, CA High School Diploma David Starr Jordan High School Experience Crew Leader U.S. Census 2010 June 1992 Long Beach, CA May 2010- Present Lang Beach, CA • Supervise 10 enumerators and two crew leader assistants during field operations • Implement mandatory training by using classroom instructions, practice interviews, and on-the-job guidance • Provide instruction on enumeration procedures and familiarize trainees with reports and forms used to collect data • Review and certify daily payroll and progress reports and ensure that work is completed within established time schedules • Inform supervisor of enumerator's progress and performance, and make recommendations for dismissal of those who can not or will not perform required duties Partnership Assistant U.S. Census 2010 May 2009-May 2010 Long Beach, CA • Raised public awareness of the 2010 Census by staffing and/or attending activities at local events, festivals, fairs, and community meetings • Assisted the Partnership Specialist in conducting outreach with communities that were traditionally hard to count in the census • Prepared presentations and promotional materials and distributed materials to partners and the public • Collaborated with partnership specialists to identify testing and training space • Maintained files, scheduled appointments, and made follow-up phone calls on behalf of the partnership specialists • Provided linguistic support to the partnership specialist at community events Enumerator U.S. Census 2090 March 2009-May 2009 Long Beach, CA • Conducted interviews with residents in assigned areas by following stringent guidelines and confidentiality laws • Explained the purpose of the census interview, answered resident's questions, elicited information following a script and recorded census data on forms • Assessed quality control levels on selected addresses, determined which samples passed or failed, and maintained records for quality control verification • Maintained accurate records of hours worked, units produced, miles driven, quality control results, and expenses incurred in the performance of duties • Met daily with supervisor to review and submit work, and receive additional instructions Outreach Coordinator Fair Housing Foundation January 2006-February 2009 Long Beach, CA • Developed, implemented and coordinated daily, monthly, and yearly outreach activities • Organized community workshops, clinics, informational booths, seminars and training sessions • Conducted presentations throughout the organization's service areas • Maintained complete outreach program records and organized and maintained outreach resources • Developed new fair housing outreach and education materials • Maintained ongoing involvement with city agencies, organizations, clubs, schools, and council offices • Coordinated educational and outreach-focused activities related to counteracts and diversion of resources • Conducted walk-in clinics, and counseled clients on landlord/tenant rights and fair housing issues Administrative Assistant Fair Housing Foundation January2005-December 2005 Long Beach, CA • Attended phone calls, concluded the nature of calls and assisted callers to the proper department. • Successfully organized appointments between employees and clients • Responsible for typing reports, memos and other correspondence • Accepted and distributed messages and mails to proper departments and employees • Excellent interpersonal, communication and customer service skills • Maintained inventory and ordered office supplies Medical Receptionist Molina Medical Centers July 1996-July 1997 Wilmington, CA • Answered, documented, and directed all incoming phone calls to the appropriate person in a timely and efficient manner • Scheduled, documented and followed up on patient appointments • Prepared forms and charts applicable to patient check-in protocol • Verified patient eligibility • Scheduled and followed up on specialty referrals • Performed all other duties as assigned by supervisor Receptionist The Guidance Center September 1992-December 1995 Long Beach, CA • Provided excellent customer service to patients and their families • Prepared and filed patient charts for Medical Director and staff • Provided general administrative and clerical support • Prepared letters and documents for Medical Director and staff • Received and sorted mail and deliveries • Scheduled appointments accurately and maintained appointment diary for the Medical Director • Kept the reception area tidy and clean DAVID J. LEVY EDUCATION: Completed through Junior year at California Institute of Technology, Pasadena California Major: Electrical Engineering SUMMARY OF QUALIFICATIONS: Extensive familiarity with the principles of fair housing law, the protected classes established by state and federal law and the discriminatory conduct prohibited with respect to the rental, sale, insuring or financing of residential real property. Through service on the boards of three different non -profit organizations, including two currently, have a good familiarity with non -profit organization operation, financing and governance. Over 18 years experience involved in housing related issues, advocating for equitable treatment of housing consumers and for the creation and preservation of decent, affordable housing. As a result of community involvement and employment in the non -profit sector, good familiarity with many of the non -profit organizations and collaborations operating in Orange County, California. Strong communications skills, both written and oral, excellent problem solving skills and extensive experience in performing research utilizing Internet, library and other resources. Experience in the analysis of government codes, regulations, agreements, reports and other documents; particularly federal and state codes and regulations related to housing, environmental impact reports, zoning ordinances and development agreements. Experience in providing testimony, both oral and written, to planning commissions and city councils. Experience in legal research and the preparation of legal forms and pleadings in support of staff attorneys prosecuting or defending housing related actions, including fair housing and eviction cases. Strong knowledge of computer software and hardware, with a comprehensive knowledge of word - processing, spreadsheet, desktop publishing, presentation and graphics applications, a good working knowledge of Windows, DOS and network operating systems, and an ability to utilize on -line information resources available through the Internet. COMMUNITY INVOLVEMENT • Member, Board of Directors, of Affordable Housing Clearinghouse (Non -profit 501(C)(3)), 1993 to present, Board President 1999 to present. • Founding member, Board of Directors, the Kennedy Commission (Non profit 501(C)(3), advocating for low- income housing), 2000 to present. • Founding member, Board of Directors, of Clearinghouse Community Development Financial Institution (CDFI) (for profit direct lender, w/ $240M in assets under management), 1998 to present, Board Secretary 1999 to present. • Elected member Orange County Democratic Party Central Committee, 70` assembly district, 1995 to present. Member of the California Democratic Party State Central Committee, 1995 to present. Regularly attend annual California Democratic Party convention. Member, Board of Directors Orange County Homeless Issues Task Force (Non -profit 501(C)(3), now dissolved), 1994 to 2000 WORK HISTORY: 11/93 to Present FAIR HOUSING COUNCIL OF ORANGE COUNTY Santa Ana, California HUD Housing Counselor 1993 -1996; Fair Housing Specialist 1996 -1998; Housing Rights Advocate / Development Director, 1998 to present. Working in a wide variety of housing related areas, including fair housing enforcement, counseling on HUD programs, and applying for agency funding from government and private sources. 6/91 to 11/93 SELF - EMPLOYED COMPUTER CONSULTANT Orange County, California Assisting in the acquisition, installation and upgrade of personal computer hardware and software for clients, including non- profit corporations and assorted professionals. 8/90 to 12/90 FINANCIAL DEMOCRACY CAMPAIGN Orange County, California Grassroots political organizer for Los Angeles and Orange counties in a campaign to challenge proposed "reforms" of the nations banking regulations. 10/89 to 7/90 CALIFORNIA BALLOT PROPOSITION 107 CAMPAIGN Newport Beach, California Statewide field campaign coordinator for the Housing and Homeless Bond Act of 1990, a $150M bond measure, which was approved by the voters at the June, 1990 election. 8/82 to 7/88 PALOMAR OBSERVATORY CALIFORNIA INSTITUTE OF TECHNOLOGY Pasadena, California Electronics engineer responsible for hardware and software related to telescope control and telemetry systems. 4/80 to 8/81 CONVERGENCE CORPORATION Irvine, California Electronics engineer responsible for hardware and software for the production testing of micro- processor based videotape editing controllers. 3/77 to 3/80 SILICON SYSTEMS INCORPORATED Tustin California Member of the Technical Staff responsible for hardware and software used for the production testing of custom - designed integrated circuits. 1/76 to 9/76 TRUE DATA CORPORATION Irvine, California Electronics technician fabricating and trouble- shooting card readers and printers. 1/75 to 4/75 ASTRO - ELECTRONICS LAB. , CALIFORNIA INSTITUTE OF TECHNOLOGY Pasadena, California Electronics technician working on the fabrication of components for telescope control systems. 9/74 to 1/75 BENDIX FIELD ENGINEERING CORPORATION (sub - contractor at JPL) Pasadena, California Staffed an engineering telemetry console for the Pioneer 11 spacecraft encounter with Jupiter. 6/74 to 9/74 ASTRO- ELECTRONICS LAB. , CALIFORNIA INSTITUTE OF TECHNOLOGY Pasadena, California Electronics technician (see above) Tustin 2012 -2013 CDBG Funding Application Staff Descriptions KEY & COUNSELING STAFF DESCRIPTIONS Denise Y. Cato, Chief Executive Officer: Ms. Cato is responsible for the daily administration and management of the agency. She has over 20 years experience in the field of fair housing enforcement, and will be actively involved in counseling for clients dealing with housing discrimination issues. She has over 9 years experience in housing counseling, all with FHCOC, from when she was previously on the staff from August 1994 to September 2001 and the 3 years since rejoining the agency in 2008. She is available to assist clients directly if needed, particularly for complex issues, and is available for consultation by the counselors. Immediately prior to rejoining FHCOC, she worked at the Apartment Association of Los Angeles, where she worked in the legal department assisting with mediations and conciliations between housing providers and HUD or the California Department of Fair Employment and Housing. She has been utilized as an expert witness in fair housing cases and has considerable experience in conducting fair housing seminars for housing industry members. Brenda Magana, Counseling/HUD Programs Director: Ms. Magana re joined the agency in December of 2007, having previously worked as a landlord /tenant counselor for 26 months, before becoming a licensed real estate agent; a license which she still maintains. Her major, and almost exclusive, job duties involve providing counseling to clients facing issues of mortgage delinquency, default or foreclosure. She will assist in a lesser capacity in homebuyer education (especially group presentations). Her real estate training, her background in real estate transactions, and her more recent training and certification make her well suited to provide mortgage delinquency, default and foreclosure prevention counseling. While she will work primarily on National Foreclosure Mitigation Counseling (NMFC) program activities, she will oversee the day -to -day aspects of the landlord - tenant counseling and coordinate with fair housing Page 1 Tustin 2012 -2013 CDBG Funding Application Staff Descriptions enforcement personnel. She has completed NCHEC's Foreclosure Prevention and Default Counseling Certification Program, Parts I & II Also in May 2009 she attended 6 hours of training in Santa Ana, California entitled Legal Issues and Resources for Foreclosure Intervention Counselors in California, funded through the NFMC initiative. More recently, she completed a HUD - approved 6 -hour course in Santa Ana, California, in February 2010, entitled Loan Document Review Training. She also completed Credit Counseling for Maximum Results, as well as Understanding Credit Scoring, at the May 2010 NeighborWorks Training Institute in Phoenix, Arizona. She is bi- lingual in English and Spanish Angelica Coronel, Senior Enforcement Investigator: Ms. Coronel joined the agency in 2001. She is bilingual in Spanish and initially worked as a Fair Housing - Landlord/Tenant Counselor. During that time she received her mediator certification. She has been an Investigator since February of 2003. She attended the NFHA's "Fundamentals of Fair Housing" School in 2003. In 2004 she attended their weeklong "Real Estate Sales Case Investigation & Testing" training and in 2005 completed their "Mortgage Lending School ". She has attended the 3 most recent HUD -FHEO National Policy Conferences and numerous fair housing conferences, including those held by the San Diego Fair Housing Council, NFHA and the John Marshall Law School. In 2009 she attended HUD's FHIP Program Management Training. She recently attended Fair Housing Act Accessibility Guidelines training sponsored by Silver State Fair Housing Council. Shaunan Farrington, Enforcement Investigator: Ms. Farrington is newer to fair housing, but has received on-the-job and formal training since joining the agency in July 2008. She attended NFHA's "Fundamentals of Fair Housing" School in 2008. In 2009 she attended NFHA's "Advanced Investigation Strategies & Case Management" multi -day training and HUD's FHIP Program Management Training, and has attended several fair housing conferences. In 2010 she attended HUD's Page 2 Tustin 2012 -2013 CDBG Funding Application Staff Descriptions Fair Housing Accessibility First training. She has attended mediations to attempt to settle fair housing litigation. Violet Rodriguez, Outreach Coordinator: Ms. Rodriguez will be the staff member primarily responsible for conducting our education and outreach activities. These will include the scheduling and promotion of workshops and walk -in clinics, as well as agency participation in other community events and meetings. She will also coordinate our annual poster contest for 5 tn /6 grade students. She joined our agency June of 2010, but she has 4 years prior experience with a fair housing agency, having worked at the Fair Housing Foundation (FHF) in Long Beach, California. During her last 3 years at FHF she held the position of Outreach Coordinator. David Levy, Program Specialist: Mr. Levy has been with the agency since November 1993 and has an extensive background in housing and homeless issues. He serves on the board of the Kennedy Commission, which promotes the creation of housing in Orange County for families earning less than 30% of the area median income. He is the President of the board of the Affordable Housing Clearinghouse. Both organizations are dedicated to helping low- income and under - served populations. He has received HUD- sponsored training in mortgage default, loss mitigation, and HECM reverse mortgage counseling. He has completed NCHEC's Foreclosure Prevention and Default Counseling Certification Program. He is very knowledgeable in the area of HUD rental housing subsidy programs as well as landlord /tenant law, having over 18 -years experience, all with FHCOC. While his educational background was in science and engineering, his community involvement has led to working to help people access or retain shelter. His other major job responsibilities involve, supporting the fair housing enforcement, landlord /tenant counseling and grant writing activities of the agency. Tustin 2012 -2013 CDBG Funding Application Staff Descriptions Rosie Loeza, Housing Counselor: Ms. Loeza started with the agency in September 2005. She has been trained in the area of landlord/tenant law and issues, and has experience in counseling clients involving the Housing Choice Voucher program and other housing subsidy programs. She has extensive experience as a mediator, having worked in our agency's program at the Orange County Superior Court Central Justice Center mediating civil cases. In May of 2007 she attended the NeighborWorks Training Institute in Phoenix, Arizona, where she participated in workshops on Combating Predatory Lending and Teaching Financial Management Skills. She is bi- lingual in English and Spanish and will be the primary counselor assisting our many Spanish speaking clients.. Jacqueline Bonales, Housing Counselor: Ms. Bonales joined the agency in September 2007 as a landlord/tenant counselor. She is bilingual in English and Spanish. She quickly became an independent landlord/tenant counselor and gained experience with HUD housing counseling program rental housing activities. Due her good skills in dealing with people, especially those under a lot of stress, in 2009 she was asked to work almost exclusively in foreclosure prevention and default counseling activities to help address the high demand we have experienced for those counseling services. She has completed Foreclosure Intervention and Default Counseling Certification. She will also spend some time involved in homebuyer education activities. Among the various training sessions she has attended, she has completed Credit Counseling for Maximum Results, as well as Understanding Credit Scoring. She has received in -house agency training on eligible housing counseling activities, and will be attending other HUD - sponsored or approved training as scheduling and funding permits. Linh Tran, Housing Counselor: Ms. Tran is a relatively recent hire as a counselor, joining the agency about 20 months ago. She has gained considerable knowledge of landlord/tenant law and Tustin 2012 -2013 CDBG Funding Application Staff Descriptions counseling in that short time. Her bi- lingual language ability in English and Vietnamese will allow us to be able to serve the large Vietnamese - speaking community in our service area. She has quickly learned a lot of detail useful to counseling regarding the Housing Choice Voucher program and project -based HUD subsidized housing, including accompanying Vietnamese speaking clients to Informal Hearing proceedings held by the Orange County Housing Authority. She will receive in -house agency training on eligible housing counseling activities, and will be attending HUD - sponsored or approved training as scheduling and funding permits. In addition to her direct rental counseling activities, she will serve as a translator for Vietnamese speaking clients seeking all other forms of counseling. Porfirio Coronel, Housing Counselor (part - time): Mr. Coronel began work as a landlord /tenant counselor about 2 & % years ago. He has mastered landlord /tenant law and is continues receiving training from his peers to expand his knowledge. He is bi- lingual in English and Spanish and is able to assist the large number of Spanish - speaking tenants that seek our counseling services, as well as assisting with Spanish translation in other agency activities. He will receive in -house agency training on eligible housing counseling activities, and will be attending HUD - sponsored or approved training as scheduling and funding permits. Page 5 ATTACHMENT C N V- Q 0 w CL 0 -i GO z LU m a. 0 -i W ui z 0 u Iii F- Cl) D U . 0 I tU 0 Q . 0 0 0 4 — C cu a) > E cu C 0- CU (D — 0 0 p z O > >N LO E E 0 a) . CU c- 0 0 C: 0 N CU E E to < O E = m CU s- 0) 2 Q a CU =3 U- C co LO U) CT a) ry 4— 0 O E cu 0) cu C 0 co co C: .§ 0 O U- a) -C mc U) a 0 CL C C*4 U. 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