HomeMy WebLinkAbout07 IMPROVEMENTS FOR THE IT/FINANCE RECONFIGURATION� ::
� AGENDA REPORT Reee el�m �
- City Manager
Finance Director
MEETING DATE: JUNE 5, 2012
TO: JEFFERY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
SUBJECT: ACCEPT IMPROVEMENTS FOR THE INFORMATION TECHNOLOGY /
FINANCE RECONFIGURATION (CIP 10032) AND AUTHORIZE THE CITY
ENGINEER TO FILE THE NOTICE OF COMPLETION
SUMMARY
Construction of the Information Technology/Finance Reconfiguration CIP No. 10032 has
been completed to the satisfaction of the City Engineer and is now ready for City Council
acceptance.
RECOMMENDATION
It is recommended that the City Council:
1. Adopt Resolution No. 12-51 accepting the construction of Information
Technology/Finance Reconfiguration CIP No. 10032; and
2. Authorize the City Engineer to execute and file the Notice of Completion with the
County Recorder's Office.
FISCAL IMPACT
The final construction cost for the Information Technology/Finance Reconfiguration is
$361,611, comprised of $187,077 for Phase 1 and $174,534 for Phase 2.
DISCUSSION
On January 17, 2012 City Council authorized staff to negotiate a change order with TBC
Contractors Corporation to extend the project to include Phase 2. Along with interior wall
demolition, new space lighting and electrical, Phase 2 work included the installation of a
Won-Door (fire-rated horizontal automated Fire System articulating door), major corridor
wall relocation/expansion to increase floor space for work station utilization, the relocation
of electrical sub-panels in the former IT area, reconfiguration of the former reprographic
area and vault area to accommodate two new interior offices, copy room and modified
break room.
The initial phase dealt primarily with the IT central network server relocation, second floor
restroom reconfiguration, electrical switch gear upgrades, building structural reinforcement,
and climate control and ventilation upgrades. TBC's contract bid price for this work was
$177,800. Three enhancements or changes in scope/design were value added in the
Notice of Completion for IT/Finance Reconfiguration
June 5, 2012
Page 2
amount of $9,277 and included City Hall electrical panel upgrades and spare conduits for
future needs and field modifications to improve the climate control characteristics of the
network server room.
Construction was completed by TBC Contractors Corporation on May 22, 2012. All of the
work for the project has been completed to the satisfaction of the City Engineer and is now
ready for City Council acceptance.
S. Stack, P.E.
of Public Works/City Engineer
Attachment: Resolution No. 12-51
S:\Ciry Council Items�2012 Council Items\NOC IT-Finance Reconfguration-Agenda.docx
RESOLUTION NO. 12-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, ACCEPTING THE WORKS OF IMPROVEMENT AND
AUTHORIZING THE RECORDATION OF THE NOTICE OF
COMPLETION FOR CONSTRUCTION OF THE INFORMATION
TECHNOLOGY / FINANCE RECONFIGURATION (CIP 10032)
WHEREAS, TBC, Inc., having a contract with the City of Tustin to construct the
hereinafter described public works and improvement; and
WHEREAS, the City Engineer has duly certified to the construction of said public
improvement hereinafter mentioned in a manner satisfactory to the City Council of the
City of Tustin; and
WHEREAS, the City Council finds that said contractor has completed said public
improvement hereinafter more particularly described in accordance with the provisions
of the contract documents and the Notice of Completion, and acceptance of said public
works and improvement should be filed and payment of the balance due said contract
authorized in accordance with the contract documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Tustin
that said public works and improvement is found to be complete, and the same is
hereby accepted. Said public works and improvement is more particularly described as
follows:
The Information Technology / Finance Reconfiguration (CIP 10032)
BE IT FURTHER RESOLVED that the City Engineer of the City of Tustin is
hereby authorized to execute and file a Notice of Completion for the acceptance of said
public works and improvement described herein as required by law.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 5�h day of June 2012.
John Nielsen
Mayor
ATTEST:
Pamela Stoker
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 12-51 was dul� and regularly passed and
adopted at a regular meeting of the City Council held on the 5 h day of June 2012 by the
following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES;
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT
PAMELA STOKER,
City Clerk