HomeMy WebLinkAbout10 CROSSING GUARD CONTRACT RENEWAL• Agenda Item 10
_ AGENDA REPORT Reviewed:
� � � City Manager
Finance Director
MEETING DATE: JUNE 5, 2012
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: SCOTT M. JORDAN, CHIEF OF POLICE
SUBJECT: AUTHORIZATION TO AMEND CONTRACT — CROSSING GUARD CONTRACT
RENEWAL
SUMMARY
The crossing guard contract with All City Management Services, Inc. is up for renewal for the
2012 — 2013 City of Tustin school year.
RECOMMENDATION
Approve and execute amendment of the existing contract entered into on August 4, 2009 with
All City Management Services, Inc. and the City of Tustin by renewing said contract in order to
provide 14,076 hours of school crossing guard service for the 2012 — 2013 school year.
FISCAL IMPACT
$199,457 funds budgeted in 100-50-34-6010 for the 2012 — 2013 fiscal year.
BACKGROUND
In the ongoing budget process for the 2012 — 2013 fiscal year, funds are being budgeted for
the renewal of a one-year amendment to the existing contract with All City Management
Services, Inc. to provide school crossing guard service. The crossing guard service provides
22 crossing guards to cover 16 school sites throughout the City of Tustin during the traditional
and year-round school schedules of 180 school days. Analysis of the program since the
changes made in 2009 have shown traffic flow around the schools has improved significantly;
no public safety issues have been discovered. More parents are walking their children to
school and the children are walking in large groups for safety.
This is an amendment to the revised contract of 2009 — 2010. This contract stands unchanged
with the exception of this amendment, bringing the contract year current, as well as
maintaining the wages at the sum of $14.17 per hour.
. c S -��
SCOTT M. JOR N
Chief of Police
Attachment 1: All City Management Services Inc. Agreement
Attachment 1
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May 16, 2012
Sgt. Cl�rk Galliher, Traffic Unil Supervisor
Tu�tin I'olice Department
300 Ccntennial Way
Tustin, CA 92780
Deur Sgt Galliher:
All City Management Scrvices has placrd a price frecze on our billing rate For ihe
coming 2012-2613 fiscal ycur for dsc Tusiin Police Departme�t. The hourly bil[ing rute
will remain at FouAeen Dollars ruid Seventcen Ccnts ($14.17) per hour.
We have tal:en the liberly of encbsing two (2) Amendments for ihe coming 20f2-2013
fiseal yeac If alf ineels with your approval please execute and retum one of the original
Amendments for our records.
We look forward to anoiher safe and successful s�hool year. If you have uny queslions,
plcasc feel free io co�tact us.
Sincerely,
�r,��
Dcm FarweIl
Ofti e Manager
Corporate Secretary
6671'6��e �rr���aea� c�a�s��! �L'�aDa��.�,�'➢
10440 Pionecr Blvd., Stc. #5, Santa Fe Springs, CA 90670 • 310-202-R284 • 800-540-9290 • FAX 310-202-8325
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Amendment to Agreement between
All City Management Services, Inc. and the City of Tustin
for providing School Crossing Guard Services
The Gity of Tustin hereinafter referred to as the "City", and All City Management
5ervices, Inc., located at 10440 Pioneer Bivd., Santa Fe Springs, CA 90670,
hereinafter referred to as the "Contractor", mutually agree to amend the existing
Agreement entered into on August 4, 2009 as follows: .
Item #1 The City and the
Agresment for the
thru June 30, 2013.
Contractor agree to extend the term of this
2012 - 2013 fiscai year beginning July 1, 2012
Item #77 The City agrees to pay Contractor for services rendered pursuant to
the Agreement the sum of Fourteen Doliars and Seventeen Cents,
($14.17) per haur of guard service provided. It is understood that
the cost of providing Fou�teen Thousand and Seventy-Six (14,076)
hours of service sha[I not exceed One Mundred Ninety-Nine
Thousand, Four Hundred and Fifty-Seven Dollars ($199,457.00).
Except as provided for in Item #1 and Item #17, all other terms and conditions of
the original Agreement and Amendments thereto between the City and the
Contractor remain in effect.
City of Tustin
ay
Signature
Print Name and Title
APPROVED AS TO FROM:
Signature
Print Name and Title
Date
All Ci Manageme Services, [nc.
ey w�
Demetra arwefl, orporate Secretary
Date Mav 16. 2012 ,
Attest By:
Date
Signature
Print Name and Title
All City Management Servtces Inc.
Clicnt Workshcct 2012 - 2013
Deparlmcnt: 7701
Currrnt Ratr: $14.17
Percent Incrcasc
New Ratc
Price Prcczc:
KEY:
Treditiunal Culend:tr:
For siics wi�l� iio rogularly scheduled carly relcasc days, usc I 80 rcgulnr days
For sius wiil� ouc regularly scheduled early relense dny/wcck, use 144 regular days and 36 minimum days
Year Round Calrndar
For scltools wiil� no rogularly sclieduled curly n�lcux dnys, use ?40 rebular days
For scliools wiili onc rcgularly schedulcd early relcase day/�veek, use 192 regulor days aud 48 minimum days
Summcr Scl�ool
For schools wiih Summer Scltool sessions use 19 days
Sites with traditional calendar:
16 sites with no earlv release:
6 sites with one early release:
early release for sites above:
S tes with vear round calendar:
sites with no early release:
sites with one early release:
earl y release d:
5ummer School Sites
56
Total H
21
Total H
27
Tolal
To�al
Total
for sites above: Total
L 180 �
X dayslyr X
144
X days/yr X
� 36 �
X days/yr X
240
X days/yr X
� 192 �
X days/yr X
48
X davs/Yr X
$14.17 � _
ourly Billing Rate
$14.17 =
ourly Billing Ra1e
$14.17 =
ourlv Billine Rate
�i4.i� � _
ourly Billing Raie
$14.17 =
ourly Billing Rate
$14.17 =
ourlv Billine Rate
�
$13.773
I I I 19 I I$14•�� I = I so.oi
sites for summer school:: Total Hrs/day X days/yr X Hourly Billing Rate
�OTAL PROJECTED HOURS 14076 TOTAL ANNUAL PROJEGTED COST $199,456.92
VOTES: