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Home My WebLink AboutCC RES 12-56RESOLUTION NO. 12-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE CITY CLERK OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01-91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the City Clerk of the City of Tustin has requested authority to destroy certain documents which are not included within said categories of documents of the City of Tustin Records Retention Schedule; and r WHEREAS, the described documents listed in Exhibit A are occupying space needed by the City Clerk of the City of Tustin; and have determined that none of the described documents have sufficient value to justify retention; and WHEREAS, the City Attorney hereby gives written consent to the destruction of the described documents listed in Exhibit A. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following documents are no longer required by the City of Tustin and should be destroyed in order to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents in a lawful manner, as scheduled. SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. Resolution No. 12-56 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 5th day of June 2012. 1 ATTEST: E' PAMELA STOKER,— City TOKER,City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Pamela Stoker, City Clerk and ex -officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-56 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 5th day of June 2012 by the following vote: A Z o PAMELA STOKER'; CITY CLERK Nielsen, Murray, Amante, Gavello, Gomez (5) None (0) None (0) None (0) Resolution No. 12-56 Page 2 of 2 CITY OF TUSTIN OBSOLETE RECORDS DESTRUCTION LIST CITY CLERK'S OFFICE EXHIBIT A 1. Agreements* 2. Claims 3. Correspondence/Memos 4. Appointment Applications — Unsuccessful* 5. Oaths of Office* 6. Chronological Correspondence 7. Proclamations — Presented at City Council Meetings* 8. Transcripts of City Council Meetings* 9. Public Records Requests — 2006-2009* 10. Designated Employees Statement of Economic Interests — 1995-2004* 11. Unsuccessful Council Candidates Campaign forms thru 2004* 12. Affidavits of publication* *Scanned for retention R VED BY: CONSENT: r 1,117— Patricia Estre a Date avid E. en ig to City Clerk Sery s Supervisor City Attorney DESTROYED BY: Pouch Records Management LP Agreements scanned A. Quincy Jones 1972-1976 Alpha Beta Market 1969-1971 American LaFrance Lease on Fire Truck 1973 Anthony& Langford Architects 1976 Arboretum Inc. 1971 Atlantic Richfield Company 1967-1968 BarnettUP 69-300 1969 Berryman & Stephenson, Inc, Landscape Architect for Columbus Tustin Park & Frontier Park 1977 Berryman, Mohle & Stephenson Associates 1976 CA Physicians Service A mt 1955-1969 California State College -Placement Services 1965-1967 Charles L. Robinson 1965 Church of Jesus Christ of Latter -Day Saints 1978 Cities of Santa Ana & Orange -Mutual Response 1973-1977 City Bus Agreement 1979 City of Santa Ana -Burglary Prevention Index 1974-1977 City of Santa Ana -Joint Communications with PD 1975 City of Santa Ana -Narcotics Task Force 1973-1976 City of Santa Ana -OC Consolidated Record System 1974 Civic Center, Main & H Streets 1967 Codification -Michie Publishing Co. 1962 Concrete, Curb & Gutter Repair 1956-1964 Consolidated Emergency Communication System 1973-1977 County of Orange Flood Control -Drainage Master Plan 1969-1972 County of Orange Sanitation District No. 7 1971 County of Orange, City of Santa Ana Irvine Industrial Com lex-Barranca Storm Drain 1973-1977 County of Orange, Irvine Company -Red Hill Improvements 1967 County of Orange -Arterial Highway Financing Programs 280, 311, 313, 314 1965-1966 County of Orange -Arterial Highway Financing Programs 723 1973-1974 County of Orange -Building & Safety Services 1960-1962 County of Orange -Health Services 1974-1980 County of Orange -High Frequency Systems/Grants 1971-1972 County of Orange -Housing & Community Development 1978 County of Oran a-MOU's 1978-1981 County of Orange -Mutual Fire Protection 1957-1976 County of Orange -Paramedic Services 1975 County of Orange -Purchase 2 Fire Trucks 1978-1979 County of Orange -Roadway Improvements on Main St 1971 County of Orange -Santa Ana Freeway Corridor Study 1970-1971 Page 2 11 County of Orange -Street Improvements 1962-1965 County of Orange -Summer Youth Programs 1976 County of Orange -Traffic Signal Maintenance & Installation 1966-1974 County of Orange -Unified Cities Disaster 1972-1975 County Orange -Construction & Engineering 1960-1966 Dan Blankenship 1981 DMV -Abandoned Vehicle Abatement 1973-1977 Dr. R. Kenneth Flea le 1977-1982 Earl Peterson & Yoshiro Befu 1972 Ed Dorado Bank 1972 EDA Grant, Maintenance Yard, Civic Ctr 1976-1977 EDAW Inc. 1976-1977 F. MacKenzie Brown 1972 FCC License 1967-1975 Fire Association MOU 1976 Gamlin Industries 1966 Gerald C. Mack 1970 Gladys Carson, UP 72-398 1972-1975 Greenwood & Peterson 1965 Griffenha en-Kroe er 1967 Gwyneth Drive Crossing 1964 Haaker Equipment Co. 1975-1980 Harbor Hall of Fames Homes 1965-1967 Harold Lindgren 1971-1973 Improvement Agreements, GLA Development & Kan 1970-1976 Jones/Peterson Associates 1971 L.P. Repertory Company 1980-1981 Lawrence J. Lechman 1971 Linker, Walter D for Orchards Maintenance 1969-1974 Malo, Inc. 1970-1971 MCAS & Helicopter Base 1972 Mervyn's & Vernon E. Cink 1977 Mobile Office Sales 1970-1978 Office of Emergency Services 1972 O'Melveny & Myers 1975 Orange County Fire Services Library & Santa Ana College Fdn 1975-1976 Orange County Social Welfare -Work Training Program 1965 Orange County Transit District 1976-1977 Orange County Transit District 1976-1978 Pitney -Bowes 1969 P ro-S ectaculars 1980-1981 Page 3 R.L. Kautz Co. 1975-1979 Radio Equipment, OES Pumper 53 1973 Recreation Land Planners 1973-1974 Richard Bigler & Associates 1972 Robert H. Grant, Developer -Walnut & Red Hill Paving 1968 Robert Hall, Thomas Bernatz & John M. Aschieris 1969-1971 Rob't & Diana Nuttman 1972 Sale of Old Civic Center 1977-1978 Santa Fe Railway Company 1965-1966 Santiago Commercial Bank 1970 Seagrave Fire Apparatus Division 1962-1978 Sewer Assessment District No. 1 1962-1963 Shell Oil Company 1969-1972 Signal Oil Company 1962-1965 Standard Insurance Company 1967-1975 Standard -Pacific Corporation 1968 State of California-OASDI-Old Age, Survivors, & Disability Insurance 1954-1965 State Personnel Board -Cooperative Personnel Services 1966-1979 Summer Joint Day Camp 1977-1978 Ted Adsit Planning Services 1963 The Conveyor Co. 1964 Theodore Barry & Assoc. 1970 Thomas J. & Mary Kelly 1979-1981 TPEA Mou's 1972-1980 Traffic Signal Maintenance Company 1963-1979 Tustin Area U.S. Bicentennial Fdn 1975-1976 Tustin Building & Maintenance Co. 1964-1965 Tustin Village Inc. -Sewerage Facility 1964-1969 Walter Linker 1970-1973 Warren C. Siecke 1978 William Aldrich 1969 Claims — not scanned Albrecht, Claudia 1974 Allan, Floy 1968 Attebury,TV 1960 Baird, JC 1966 Beatrice Foods 1979 Becker, Gregory 1980 Best, Ruth 1980 Page 4 Boam, William 1979 Boos, Gregory 1989 Boss, Gregory 1969 Boyles, Terry 1970 Bridenbecker, Frances 1981 Bryant, Chele 1981 Burdine, Ira R. Jr. & Judith Ann 1973 Butler, David 1978 Caley, Richard 1977 California Electric Sign Association 1977 Carbonneau Jose h 1976 Carpenter, Rod 1982 Chaidez, Leaonard 1981 Cox, John 1968 Cramer, Larry 1969 Cusic, Donald Ray & Gellis, Eleanor 1967 Darter, Eunice 1968 Dautrich vs. Bd of Adm, PERS 1977-1978 De Gennero, Stephanie 1977 Dietrich, Douglas 1980 Dillman, Mary Kay 1960 D'erf, Shawn 1981 Donaldson Archie 1966 Doyle, Lawrence 1977 Duncan, LE 1978 Eaton, Elmer 1969 Ellis, Joan 1974 Exxon Company 1979 Farr Robert 1973 Ferguson, Exzabor 1973 Figueroa, Rudy 1975 Ford, Kathy 1968 Forster, Hugo 1962 Foster, Laurie and Albertina 1971 Foster, Lyssa 1976 Franck RL 1962 Page 5 Frederick, Dixon 1973 Freebod ,John 1980 Freeman, Beatrice 1974 Frei, Betty 1979 Fricker, LP 1978 Garcia, Jesus 2/19/1980 Gilbert, Richard 2/22/1980 Goetting, Brian J. 1/15/1979 Gonzalez, Charles B. 11/4/1974 Goodwin, Ellen 7/1/1980 Hannon Engineering 3/22/1976 Hartwick, Harold L. 5/1/1978 Hawking, Tom 2/24/1966 Heil, Melvin 7/23/1976 Hein, James & Auto Club 6/6/1979 Hernandez, David T. 10/26/1981 Hightower, Richard L. 11/20/1972 Hillis, Don 7/23/1977 Hochman, Lee ETC. 7/8/1967 Holstrum, Georgia 5/14/1974 Hoyt, Richard M. 12/22/1981 Ibanez, Philip 1/30/1968 Jackman, Rea 8/5/1975 Jackson, Evangeline P. 2/21/1980 Janes, Preston D. 4/18/1977 Johnson, Leslie C. —Workers' Comp Board 1/26/1977 Johnson, Robin Ann 5/20/1975 Johnson, W. R. 3/14/1975 Jones, Dan & Rachel, Esther Elloitt 12/6/1971 Jones, Del Ray 8/28/1973 Karp, Sheryl Ann 12/6/1972 KCR Corporation 4/1/1967 Kelly, Pamela Sue 5/27/1981 Kershaw, David 11/20/1978 Kiel, Daniel 9/25/1977 Kivenas, Joseph William 2/13/1977 Kondris, Seeley 3/1/1976 Page 6 1 J Kuras, Nancy 6/24/1981 La Rosh, John 1/3/1973 Labonte, David 11/6!1978 Laborers Health and Welfare Fund 6/16/1977 Lambden, Louise 12/23/1975 Laster, Lee Roy 4/18/1977 Leone, Eugene John 3/17/1975 Liberty Mutual 8/3/1981 Lipscomb, Suzette 11611982 Liszka, Douglas 6/6/1979 Lugo, Raymond Salcedo 3/16/1981 Madroy, Mary E. 2/15/1960 Malone, Gene 7/14/1967 Marino, Diana L. 6/5!1978 Mate, Richard 5/10/1977 Mathis, E. L. 7/7/1958 McCarty, Dennie 8/2511977 McCarty, Reynold Dean 12/19/1974 McCray, Karen 7/6!1981 McKnight, Mary S. 10/5/1966 McKnight, Mary S. 2/20/1967 Miller, Charles 7/24/1979 Mora, Mary 1970 Mora, Mary Elizabeth 9/9/1970 Morgan, Alfred C. 10/19/1970 Munger, Lillian 9/30/1975 Myers, Shirley 2/20/1981 National Prepaid Health Plan (Robert Bass) 8/23/1976 Nelson, Phylles 4/22/1976 Nelson, Ronald G. 12/11/1968 Nichols, James 5/9/1973 Norris, Richard H. 9/3011974 Norton, Lester 4/6/1981 O'Connor, Nancy 10/11/1974 Overholt, Wilbur Lee 1117/1972 Pariser, Abraham 10/20/1980 Patton, Patricia 11/19/1973 Page 7 Peitz, Ronald 1/7/1980 Penhallow, David 4/1/1974 Pereida, Arthur 6/19/1975 Petereson, David 11/19/1969 Pich, Wilhem 3/14/1977 Placek Construction 8/16/1975 Powers, Willard 8/1/1977 Quick, Alvin Paul 9/17/1962 Ralph James Roach Etc. 6/18/1975 Rancho Santiago Community College District 12/7/1973 Rand, Lee 5/9/1978 Reed, Leonard A. 8/31/1966 Reichelt, Emma Lou 11/4/1970 Reichelt, Emman & Clarence 7/3/1967 Reynolds, Randy 8/2/1974 Reynolds, Robert 3/12/1974 Richmond, Elizabeth 7/17/1970 Robbins, Michael Scott 6/13/1978 Roberts, Ruth E. 8/1/1977 Rothage, George 8/9/1975 Russell, Warren 7/28/1966 Saft, Julie 3/17/1981 Sansom, David 1971 Sansom, Dravo Robert 4/5/1971 Santa Fe Land Improvement 1/5/1976 Schmidt, Lois 9/21/1960 Schneider, Marilyn 4/25/1977 Schrieber, Richard 2/6/1980 Seileck, Mark L. 1/25/1980 Sevigny, Richard 3/21/1977 Sharp, James B. 9/24/1979 Shell Oil Company 1970 Shelton, Maryann 2/10/1977 Sheridan, Myrl J. 2/29/1960 Sikking, Steve R. 1/25/1979 Smith, Gregg 8/25/1979 Smith, Stanley 1970 Page 8 Smith, Wesley E. 11/14/1967 Smithson, Micajah H. 1/21/1981 Snyder, Kenneth 2/1/1965 Southern California Gas Co. 11/18/1975 Southern Pacific Transportation Co. 5/7/1979 Sparke, Carole 2/29/1980 Sperko, Gary 9/7/1969 Sternberg, Ida 10/21/1967 Stockwell, Harry 2/17/1981 Strathan, David 8/15/1977 Sunlight Electric Supply Co. 1/5/1978 Talley, Walter A. Jr. 9/22/1976 Tanksley, Jeffrey 1/4/1978 The Koll Company 5/3/1982 The O.K. Earl Corporation 5/16/1977 Theis, Alice 1973 Thompson, Michael 10/10/1974 Todd, Ruth 12/3/1978 Toxo Spray -Dust, Inc. 1/1/1975 TPEA 11/16/1977 Tustin Community Hospital vs. Santa Ana Community Hospital 6/4/1975 Tustin Postoffice 1971 Vaught, Suba 5/3/1976 Vigneault, Brian Edward 10/18/1974 Waipa, Wally 1/27/1979 Walters, Angelo 11/6/1969 Weiss, Irwin Abraham 9/25/1977 Welch, Howard L. 8/17/1973 Wellman, Richard E. Apr -75 Welsh, Randy 10/8/1980 West, Mark Apr -78 Westby, Otto 11/27/1976 White, E. L. 6/27/1975 Williams, LaVetta 7/27/1969 Wilson, John 10/31/1978 Wood, Frank C. Jr. 9/17/1962 Woodard, Dale W. 12119/1979 Xerox Corporation 2/7/1973 Ybarra, Ralph F. 12/7/1973 Page 9 Yousef, Farag Gerges 10/21/1970 Zamarripa, Sara 3/24/1978 Correspondence/Memos 2003 to 2008 (retention of three years — imaging not required) Appointment Applications — Unsuccessful 2001 to 2008 (retention of three years — imaging not required but have been scanned) Oaths of Office 2003-2008 (retention of three years after term — imaging not required but have been scanned) Chronological Correspondence 2003, 2004, 2005, 2006, 2007, 2008 and 2009 (destroy when no longer relevant — imaging not required) Proclamations — Presented at City Council Meetings 2003-2009 (copies —permanent retention — have been scanned) 1969-1979 (copies —permanent retention -have been scanned) Transcripts of City Council Meetings (2 year retention—imaging not required but have been scanned) March 19, 1990 June 18, 1990 January 7, 1991 March 4, 1991 March 18, 1991 April 16, 1991 June 3, 1991 July 2, 1991 January 6, 1992 January 4, 1993 Page 10 ' February 3, 1992 May 4, 1992 November 2, 1992 May 17, 1993 January 3, 1994 January 16, 2001 February 5, 2001 February 20, 2001 March 5, 2002 April 16, 2001 May 7, 2001 May 21, 2001 June 4, 2001 ' June 18, 2001 July 2, 2001 Page 11 I I > < 0 Q) Q tic 0 < N 4) 0 CL ca 2 -cu UJ c ca 0 t� a) CL 0 0 Q) 0 0 E m a) C CL CL 'X r- m LL, (D m 0 (a (D z CL -j -i Lu E d) m (.) 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C L M N N p 7 co lC N p (0 O (0 l0 > N@ 0 0 f0 c n> U "o Q i- H fn d J !l' m m 40 W fn n 4 M W In fn M J C F W CO W Q 07 0) O) O) W 01 O 0) W n 00 O O) O) 0) 0) O) O) 07 Q) O) 0 0 0 0 0 0 0 0 0 0 0 0 0 00 O O) O O m 0 0 VV 0 0 0 0 0 0 O) O a a �� M V V a0 4 l j O O O O O O a O W .- V O V 0 0 0 0 0 0 � �. . , N N W (O t) 0 w N N z z N Q M M�Q z Z �a W a a a N N N M Mz ^ WM o ron�rZn�nww00000000o0wcoco CC) 0ornoQ Ol O O O O LU LU w V) 0 cr 0 u LLJ cr u 75 cc Cl I 06 D) Q) di (0 a' O cc c CL c Z w 0) (D LU 0 a) 0 (D M Oi IL z 0 z H< Lu.:; c IL W, C 0 Q Lur, < _j IR < Mi. 0 10 1 � :s (1) m U� CL W 'o 'o 01- Z E C3 C 0 co u 0 C) 0 W 0 o --i 0 , (1) U — M a) Z m LL O LL co > :3 m a) 2) (a co 0 O l 4) L 0 'f :E 3. 0 -0 0) CY) 3: m M o o a) 0 m M 0 0 Q) M LA co < 2: Z (D .E " Z -i < M W J J IL u 0 c m o U c LU (n m -T 0 E c LU, I. - E �E a>) 0 a) m V) w -T A CD CY) 0) (3) 0) 0) a) 0 0) 0) 0) 0) a) 0) O C3 !R 0 0 CD co CD !R 0 00 Lu I 0 I 0 I 0 I a 0 LO (D rl- 00 00 0) (1) a 00 a 0) i:l . a . a . a a a a a Fq a C%j a I D) di (0 a' O cc c CL c w 0) (D LU 0 a) 0 (D IL W, F- 0 U� W ol u nc C m a) m O co 0 co m 4) m 0 0 C CL0 u 0 c m o U c W (n m -T 0 E c E �E a>) 0 a) m m w -T A J m W LU NO 0 w DOOONMOMMOOC30000 m0mmo mmmmmmm CI 0) 0) 0 CN m c c r- w It 0 N N m o N m m 0 o C14 m 0 0 CD I h; f CIFL �WE0 RECORDS OFFICE-TUSTIN CRY i \ `- MANAGEMENTLP 1 (800) 400-3453 "Making it, as Easy as it Should be" www.pouchrecords.com Certificate of Destruction Items amounting to: alo\-j pounds have been SHREDDED for POUCH Records Management L.P. on this date 7 lf,�G ` Y-)— for Client Name: C L o-( as described in the POUCH work order k \ \ dated —7 1 Zld Q -- PRM Witness Signature Contractors Contractors in partnership with POUCH Records Management Service Contractor (check box) SoCal Shred NAID' All Purpose Document Destruction ❑ Document Security Solutions The above named & affiliated contractors have provided shredding services when their name has been checked above. The contractor's signature below certifies that the above materials were completely destroyed in a confidential manner, in accordance with the procedures set forth by the National Association for Information Destruction for its NAID Certified Members. Print Namur Contractor/Employee R.v,se ICY1MCM Date Muylw. Y.tr-GPu h