HomeMy WebLinkAbout10 RES 12-55-SUBMITTAL OF SLPP FORMULA GRANT APPLICATIONS TO OCTAAGENDA REPORT Reeweld m 10Reviewed:
City Manager
Finance Director
MEETING DATE: JUNE 19, 2012
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: ADOPT RESOLUTION NO. 12 -55 TO APPROVE THE SUBMITTAL OF STATE -
LOCAL PARTNERSHIP PROGRAM (SLPP) FORMULA GRANT
APPLICATIONS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY
SUMMARY
City Council adoption of Resolution No. 12 -55 will approve the submittal of the City's project
applications for funds under the Orange County Transportation Authority (OCTA) SLPP Formula
Grant Call for Projects. It will also delegate signature authority to the City's Director of Public
Works /City Engineer to facilitate delivery of the projects. The OCTA requires City Council approval
as part of the application process.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 12 -55 approving the submittal of
project applications to the Orange County Transportation Authority (OCTA) for funding under the
State -Local Partnership Program (SLPP) Formula Grant Call for Projects.
FISCAL IMPACT
The City of Tustin's formula share of available state Proposition 1 B SLPP funds is estimated to be
approximately $519,411. The City of Tustin is also requesting $73,500 of the City of Santa Ana's
formula share for their portion of the McFadden Avenue Rehabilitation Project. Cities are required
to provide minimum match funding of fifty percent (50 %), using Measure "M" Turnback or Measure
"M2" Fair Share funds, which will be requested in the City's Fiscal Year 2012 -2013 Capital
Improvement Program Budget. The City of Santa Ana will also provide $73,500 for their required
match.
DISCUSSION /BACKGROUND
California voters approved the Proposition 1 B Highway Safety, Traffic Reduction, Air Quality, and
Port Security Bond Act of 2006, which makes State and Local Partnership Program (SLPP) funds
available to the Orange County Transportation Authority (OCTA). Of the total SLPP funds
available, the OCTA has programmed $34.7 million for highway projects and $27.9 million to local
agency projects. To utilize OCTA's remaining share of SLPP funds, estimated to be between $20
million and $21 million, OCTA will distribute funds on a formula basis to local Orange County
agencies for eligible projects under the SLPP Formula Grant Call for Projects.
On April 23, 2012, the Board of Directors of the OCTA approved the guidelines for local agencies
to apply for funding under the SLPP Formula Grant and authorized their staff to issue a one -time
call for projects. Agencies are requested to submit projects in priority order to meet their share of
SLPP funding and also provide backup project(s) beyond their estimated formula share, in case
additional funding becomes available. The City of Tustin's formula share is estimated to be
between $511,656 and $519,411. The upper limit of the range was used for purposes of
completing the applications per the direction of OCTA staff. Agencies are required to provide
State -Local Partnership Program (SLPP) Formula Grant Applications to OCTA
June 19, 2012
Page 2
minimum match funding of fifty percent (50 %), using Measure "M" Turnback and /or Measure "M2"
Fair Share funds.
Eligible projects include, but are not limited to, improvements to the local road system, including
major roadway rehabilitation, resurfacing, or reconstruction that extends the useful life by at least
fifteen (15) years; new construction of facilities to increase capacity, improve mobility, or enhance
safety; and improvements to bicycle or pedestrian safety or mobility with a useful life of at least
fifteen (15) years. Only the construction phase of a project is eligible. The design costs will be
funded from Measure "M" Turnback or Measure "M2" Fair Share funds as appropriate. The City's
proposed FY 2012 -2013 CIP Budget will incorporate these costs.
City staff has prepared project applications in order of priority as follows:
* The southerly twenty (20) feet of the existing street right -of -way on McFadden Avenue between Mantle Lane and the
55 Freeway, lies within the City of Santa Ana. Therefore, a Cooperative Agreement will be established between the City
of Tustin and the City of Santa Ana for the McFadden Avenue Rehabilitation Project, with the City of Tustin acting as the
lead agency for the project.
** If additional SLPP funding beyond the estimated amount of $519,411 is not available, then SLPP funding will be
capped at $109,411 and the difference of $55,589 between $165,000 and $109,411 will be funded with Measure "M"
Turnback and /or Measure "M2" Fair Share funds.
* ** If additional SLPP funding becomes available, the fifty percent (50 %) match of $175,000 will be funded with Measure
"M" Turnback and /or Measure "M2" Fair Share funds.
The applications for these projects were submitted to the OCTA by its deadline of May 14, 2012.
Adoption of the City's resolution after that date is acceptable to the OCTA and serves to complete
the initial administrative process for receipt of the applications. Therefore, staff is requesting City
Council adoption of Resolution No. 12 -55, which authorizes application for funds under the SLPP
Formula Grant Call for Projects and delegates signature authority to the Director of Public
Works /City Engineer to facilitate delivery of the projects.
Stack, P.E.
Public Works /City Engineer
Attachment* Resolution No 12 -55
S \City Council Items\2012 Council Items\Adopt Reso 12 -55 Approving Submittal of OCTA SLPP Application docx
Estimated Total
Proposed SLPP Formula Grant
Project
Project Construction
Amount Requested
Cost
Priority Projects
Newport Avenue Bicycle Trail Reconstruction Project
$400,000
$200,000
between Main Street and Irvine Boulevard
Enderle Center Drive and Vandenberg Lane Intersection
$70,000
$35,000
Safety Enhancements Project
McFadden Avenue Rehabilitation Project between
$350,000 (Tustin)
147 000 (Santa Ana)
$175,000 (Tustin's Share)
7
$ 3.500 (Santa Ana's Share)
Mantle Lane and Pasadena Avenue*
$497,000
$248,500
Irvine Boulevard Rehabilitation Project between Prospect
$330,000
$165,000 **
Avenue and Holt Avenue
Backup Project(s)
Red Hill Avenue Rehabilitation Project between San
$350,000
$175,000 * **
Juan Street and Bryan Avenue
* The southerly twenty (20) feet of the existing street right -of -way on McFadden Avenue between Mantle Lane and the
55 Freeway, lies within the City of Santa Ana. Therefore, a Cooperative Agreement will be established between the City
of Tustin and the City of Santa Ana for the McFadden Avenue Rehabilitation Project, with the City of Tustin acting as the
lead agency for the project.
** If additional SLPP funding beyond the estimated amount of $519,411 is not available, then SLPP funding will be
capped at $109,411 and the difference of $55,589 between $165,000 and $109,411 will be funded with Measure "M"
Turnback and /or Measure "M2" Fair Share funds.
* ** If additional SLPP funding becomes available, the fifty percent (50 %) match of $175,000 will be funded with Measure
"M" Turnback and /or Measure "M2" Fair Share funds.
The applications for these projects were submitted to the OCTA by its deadline of May 14, 2012.
Adoption of the City's resolution after that date is acceptable to the OCTA and serves to complete
the initial administrative process for receipt of the applications. Therefore, staff is requesting City
Council adoption of Resolution No. 12 -55, which authorizes application for funds under the SLPP
Formula Grant Call for Projects and delegates signature authority to the Director of Public
Works /City Engineer to facilitate delivery of the projects.
Stack, P.E.
Public Works /City Engineer
Attachment* Resolution No 12 -55
S \City Council Items\2012 Council Items\Adopt Reso 12 -55 Approving Submittal of OCTA SLPP Application docx
RESOLUTION NO. 12 -55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, AUTHORIZING APPLICATION FOR FUNDS FOR THE
STATE -LOCAL PARTNERSHIP PROGRAM FORMULA GRANT UNDER
THE PROPOSITION 1B HIGHWAY SAFETY, TRAFFIC REDUCTION,
AIR QUALITY, AND PORT SECURITY BOND ACT OF 2006 FOR THE
NEWPORT AVENUE BICYCLE TRAIL RECONSTRUCTION PROJECT
BETWEEN MAIN STREET AND IRVINE BOULEVARD, THE ENDERLE
CENTER DRIVE AND VANDENBERG LANE INTERSECTION SAFETY
ENHANCEMENTS PROJECT, THE MCFADDEN AVENUE
REHABILITATION PROJECT BETWEEN MANTLE LANE AND
PASADENA AVENUE, THE IRVINE BOULEVARD REHABILITATION
PROJECT BETWEEN PROSPECT AVENUE AND HOLT AVENUE, AND
THE RED HILL AVENUE REHABILITATION PROJECT BETWEEN SAN
JUAN STREET AND BRYAN AVENUE.
WHEREAS, the California voters approved Proposition 1B Highway Safety,
Traffic Reduction, Air Quality, and Port Security Bond Act of 2006, which makes State -
Local Partnership Program (SLPP) funds available to the Orange County Transportation
Authority (OCTA); and
WHEREAS, OCTA has established the procedures and criteria for nominating
proposals; and
WHEREAS, the City of Tustin possesses authority to nominate projects funded
using Measure "M" Turnback, Measure "M2" Fair Share, and State -Local Partnership
Program funding and to finance, acquire, and construct the proposed projects; and
WHEREAS, by formal action, the City Council of the City of Tustin authorizes the
nomination of the Newport Avenue Bicycle Trail Reconstruction Project between Main
Street and Irvine Boulevard, the Enderle Center Drive and Vandenberg Lane
Intersection Safety Enhancements Project, the McFadden Avenue Rehabilitation Project
between Mantle Lane and Pasadena Avenue, the Irvine Boulevard Rehabilitation
Project between Prospect Avenue and Holt Avenue, and the Red Hill Avenue
Rehabilitation Project between San Juan Street and Bryan Avenue, including all
understanding and assurances contained therein, and authorizes the person identified
as the official representative of the City of Tustin to act in connection with the
nomination and to provide such additional information as may be required; and
WHEREAS, the City of Tustin will maintain and operate the property acquired,
developed, rehabilitated, or restored for the life of the resultant facilities or activity; and
WHEREAS, with the approval of the California Department of Transportation
(Caltrans), California Transportation Commission (CTC), and OCTA, the City of Tustin
or its successors in interest in the property may transfer the responsibility to maintain
and operate the property; and
WHEREAS, the City of Tustin will give Caltrans, CTC, and OCTA's
representatives access to and the right to examine all records, books, papers or
documents related to the projects; and
WHEREAS, the City of Tustin will cause work on the projects to be commenced
within six months following notification from the State that the funds have been allocated
by the CTC and that the projects will be carried to completion with reasonable diligence;
and
WHEREAS, the City of Tustin commits $630,589 of City of Tustin's Measure "M"
Turnback and Measure "M2" Fair Share funds to provide at least fifty percent (50 %) of
total project construction costs as match to the requested $519,411 in OCTA Formula
SLPP funds for total project costs within the City of Tustin estimated to be $1,150,000;
and
WHEREAS, the City of Tustin commits $175,000 of City of Tustin's Measure "M"
Turnback and Measure "M2" Fair Share funds to provide at least fifty percent (50 %) of
total project construction costs as match to the requested $175,000 in OCTA Formula
SLPP funds for a total project cost estimated to be $350,000 for the City's backup
project, Red Hill Avenue Rehabilitation between San Juan Street and Bryan Avenue, in
case additional OCTA Formula SLPP funds become available; and
WHEREAS, the City of Tustin will comply where applicable with provisions of the
California Environmental Quality Act, the National Environmental Policy Act, the
Americans with Disabilities Act, and any other federal, state, and /or local laws, rules
and /or regulations; and
WHEREAS, the City Council of the City of Tustin authorizes the execution of any
necessary cooperative agreements between the City of Tustin and OCTA to facilitate
the delivery of the projects; and
WHEREAS, the City Council of the City of Tustin authorizes the revision of the
City of Tustin Capital Improvement Program to facilitate the delivery of the projects; and
WHEREAS, the City Council of the City of Tustin delegates signature authority to
its Director of Public Works /City Engineer to facilitate the delivery of the projects;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin, hereby authorizes its Director of Public Works /City Engineer as the official
representative of the City of Tustin to apply for the State -Local Partnership Program
funding under the Proposition 1B Highway Safety, Traffic Reduction, Air Quality, and
Port Security Bond Act of 2006 for the Newport Avenue Bicycle Trail Reconstruction
Project between Main Street and Irvine Boulevard, the Enderle Center Drive and
Vandenberg Lane Intersection Safety Enhancements Project, the McFadden Avenue
Rehabilitation Project between Mantle Lane and Pasadena Avenue, the Irvine
Boulevard Rehabilitation Project between Prospect Avenue and Holt Avenue, and the
Red Hill Avenue Rehabilitation Project between San Juan Street and Bryan Avenue.
BE IT FURTHER RESOLVED that the City of Tustin agrees to fund its share of
the project costs and any additional costs over the identified programmed amount.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 19th day of June 2012.
John Nielsen, Mayor
ATTEST:
Pamela Stoker
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council is
five; that the above and foregoing Resolution No. 12 -55 was duly and regularly passed
and adopted at a regular meeting of the City Council held on the 19th day of June 2012
by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER,
City Clerk