HomeMy WebLinkAbout01 CLEEP GRANT EXP 09-16-02AGENDA REPORT
NO. 1
09-16-02
660-90 ~
MEETING DATE: SETPEMBER 16, 2002 ~
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
POLICE DEPARTMENT
CALIFORNIA LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP)
GRANT EXPENDITURE
SUMMARY
In October 2001, the City of Tustin Police Department received $51,327 in grant funding
from the State of California for use to purchase high-technology equipment in calendar
year 2002. These funds were deposited into a revenue account at City Finance and
have accrued interest in the amount of $1,336 as of July 30, 2002. The total available
funds are, therefore, currently $52,663. The Police Department is prepared to expend
these funds at this time.
RECOMMENDATION
Authorize the Police Department to purchase two (2) high-technology programs to
enhance the Police Department's Communications system.
These two (2) programs are known as the Gold Elite Program and the Instant Recall
Recorder (IRR).
FISCAL IMPACT
$52,663 in Grant fund expenditure. The entire account balance will be expended.
BACKGROUND
The State of California Budget Act of 2001 established a $30 million one-time funding to
local law enforcement agencies for the purchase of high-technology equipment. Each
law enforcement agency in the state was eligible to receive a maximum grant of
$30,000. The Tustin Police Department applied for grant funding based upon a
legislative extension of the program and received $51,327. Interest earnings reported
as of July 30, 2002 have increased this total to $52,663.
The following systems not only qualify under the "high technology" definition but will
greatly enhance field officer safety and communications officer efficiency.
Gold Elite--Greatly enhances the existing radio terminal systems and specifically allows
immediate identification of the officer or unit utilizing the "emergency button."
William A. Huston, City Manager
CA Law Enforcement Equipment Program (CLEEP)
September 16, 2002
Page 2
Instant Recall Recorder (IRR)--AIIows a communications officer to instantly replay field
officer transmissions. In many emergency situations, the initial broadcast is garbled or
otherwise unintelligible. With this system the transmission can be immediately replayed
at their terminal, greatly enhancing our ability to send help, identifying who was calling,
and the location of the officer. By utilizing the "3 station system," we give all on-duty
communications officers the ability to access the system on full staffing days, allow
training officers to utilize the position while monitoring their trainees during the latter part
of the training process and allows for an extra position in the event one of the primary
positions should experience a failure or require maintenance.
The Budget Act of 2001 required that each participating agency report no later than
August 15, 2002, what the grant funds have been spent to purchase or to declare what
those funds will be used to purchase. On August 13, 2002, the Tustin Police
Department notified the State Department of Finance that the grant funds provided to
the City of Tustin Police Department were to be used to purchase the above two (2)
programs. We are now obligated to spend the funds in this manner.
The terms and conditions of the State Grant that provided for the funding for high-
technology purchases mandates that the monies be expended by December 31, 2002.
Because of the timelines facing the agency, it is impractical to solicit bids from other
possible vendors when we know that there are few other vendors of this type of
specialty equipment and none that are local. If a contract is not established with The
Mattman Company at this time, we are likely to lose the funding.
STEVE FOSTER
Chief of Police
SF:MB:et
Attachment
Chief of Pc, lice
(714; 57.'~-330(]
Administration
(7147 573-3306
Community Res.
(714) 57;~-3285
??affic Section
(714; 573-321~
C(~mmunications
~714) 573-3225
]~(~COrC]5 ~ tll'~t~ U
~: 14) 573-3301
Inve6li~ation~
(F14~ 5~3-3240
Property/Evidence
~F14; 5'73-3232
Per~onnel/Trainin~
~ ~ 14) 573-3289
- '" CITY OF
August 13, 2002
TUSTIN
,,
300 Centennial Way
Tustin, CA 92780
Direct: 714/573-3200
Fax: 714/73 0-8027
www. TustinPD. Org
Department of Finance
Local Government Unit
915 L Street 8th Floor
Sacramento, CA 95814
Gentlemen:
2002 Budget Act Reporting
Please be-advised the Tustin Police Department intends to expend the allocated
Grant monies on the purchase of a high technology .radio-communications
system upgrade at a cost of approximately $54,000. We anticipate the funds will
be expended by December 1,200,2.
With the events of September 11, 2001 and a heightened state of awareness
related to officer/public safety, we conducted a critical assessment of emergency
communications between field officers and our base station. As a result, we
intend to utilize the Grant funds to install two systems, enabling our
communications officers to immediately identify which patrol officer activated
his/her emergency/panic button. This system will also allow for instant
deciphering of garbled or panicked emergency radio traffic from field units.
Currently, we must conduct a "roll call" and attempt to locate the officer by
process' of elimination.
Attached you will find a summary of our public safety budget for fiscal year 2002-
2003.
If we can be of .any further service to you, please do not hesitate to contact
Administrative Sergeant Mark Bergquist at (714) 573-3285.
Sincerely,
STEVE FOSTER
Chief of Police
,SF:MB:et
Attachment