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Home My WebLink About06 BUDGETS FOR FISCAL YEAR 12_13Agenda Item 6 Reviewed: AGENDA REPORT City Manager Finance Director MEETING DATE: JULY 3, 2012 TO: JEFFREY C. PARKER, CITY MANAGER FROM: PAMELA ARENDS-KING, FINANCE DIRECTOR SUBJECT: RESOLUTION NO. 12-59, TUSTIN HOUSING AUTHORITY RESOLUTION NO. 12-03, AND RESOLUTION NO. 12-61 APPROPRIATING FUNDS FOR VARIOUS CITY AND HOUSING AUTHORITY BUDGETS FOR THE FISCAL YEAR 2012/2013, AND CITY'S SALARY SCHEDULE SUMMARY: The City Council/Commissioners are requested to approve the attached Resolutions adopting the budgets for the City, Tustin Housing Authority, and the Water Enterprise for Fiscal Year 2012/2013 as well as adopting the City's salary schedule to be compliance with the California Public Employees' Retirement System (CALPERS) regulations. RECOMMENDATION: 1. Adopt Resolution No. 12-59, adopting the City budget and appropriating from the anticipated revenues of the City for fiscal year 2012/2013, Governmental Funds, $76,397,765; Special Revenue Funds, $34,708,935; and the Water Enterprise Funds, $32,963,778; and 2. Adopt Tustin Housing Authority Resolution No. 12-03, adopting the Housing Authority budget and appropriating from the anticipated revenues of the Authority for fiscal year 2012/2013, $55,500; and 3. Adopt Resolution No. 12-61, the City' salary schedule to be in compliance with the California Public Employees' Retirement System (CALPERS) regulations. FISCAL IMPACT: The adoption of Resolution No. 12-59 will establish the anticipated expenditures for the City of Tustin during fiscal year 2012/2013 at $144,070,478. This expenditure is greater City Council Agenda Report July 3, 2012 City Budget FY 2012/13 & Salary Schedule Page 2 of 3 than the proposed fiscal year 2012/2013 budget of $125,736,012 as it includes capital outlays for the Water Enterprise Fund and increased operating expenditures. The adoption of Tustin Housing Authority Resolution No. 12 -03 will establish the anticipated expenditures for the Housing Authority during fiscal year 2012/2013 at $55,500. BACKGROUND: The Proposed 2012/2013 City of Tustin Program and Financial Plan was presented to the City Council at the budget workshop held on June 19, 2012. At the workshop, the City Council reviewed key elements of the draft budget. The Council did not direct staff to make any changes to the Proposed Budget: Subsequent to the June 19, 2012 Budget workshop, staff made additional revenue and expenditure changes to reflect updated information from the departments that changed departmental expenditures. The changes include: • Tustin Housing Authority was not included in the Proposed Budget. The Tustin Housing Authority is projected to receive $900,000 in revenues (transfer from the Successor Agency) with expenditures of $55,500, and it's projected that the Housing Authority will have a Fund Balance of $15,046,400 as of June 30, 2013; • Increase in General Fund expenditure to include operational costs for regulatory requirements and vehicle maintenance that were under budgeted in the proposed budget, an impact of $115,500; • Increase in Information Technology Fund expenditure to include salary and benefits cost changes that were not reflected in the proposed budget, an impact of $38,781; • Decrease the Gas Tax Fund expenditure to reflect operational costs that were double budgeted in the proposed budget, an impact of $15,000. The proposed FY 2012/2013 budget for the General Fund had planned use of reserves of $2,197,288, with revenues of $45,754,812 and expenditures of $47,952,100 (incorporating the changes that were identified above). The proposed FY 2012/2013 budget projected the General Fund Fund Balance to be $9,853,406 as of June 30, 2012, which represents 20.6% of General Fund expenditures. Incorporating the changes identified above, the General Fund Fund Balance is still within the City Council's reserve policy of 20 % -25 %. U City Council Agenda Report July 3, 2012 City Budget FY 2012/13 & Salary Schedule Page 3 of 3 The City's salary schedule has been updated to be in compliance with the format prescribed by CALPERS. The salary schedule is being adopted as a separate item from the proposed budget so that it can be amended in the future as the City moves forward with the early retirement incentive through the Public Agency Retirement System (PARS) without the need to bring the budget back for review. Pamela Arends-King Finance Director Attachments Resolution No. 12-59 Tustin Housing Authority Resolution No. 12-03 Resolution No. 12-61 Sean Tran Administrative Services Manager RESOLUTION NO. 12-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ADOPTING THE CITY BUDGET AND APPROPRIATING FROM THE ANTICIPATED REVENUES OF THE CITY FOR THE FISCAL YEAR 2012- 2013 WHEREAS, in accordance with Section 1415th of the Tustin City code, the City Manager has prepared and submitted to the City Council a Proposed Annual Budget for the 2012-2013 fiscal year, beginning July 1, 2012; and WHEREAS, the City Council, as the legislative body of the City, has reviewed this proposed budget; NOW, THEREFORE, the City Council of the City of Tustin does hereby resolve, determine and order as follows: SECTION 1. A certain document is on file in the office of the City Clerk of the City of Tustin, being marked and designated "City of Tustin Proposed Budget 2012-2013". Said document, as prepared by the City Manager and reviewed and adjusted by the City Council, is hereby adopted for the fiscal year commencing July 1, 2012; SECTION 2. The following sums of money are hereby appropriated from the anticipated revenues of the City of Tustin for the 2012-2013 fiscal year. GOVERNMENTAL FUNDS General Fund: • City Council $ 122,300 • City Clerk 411,500 • City Attorney 500,000 • City Manager 699,300 • Finance 1,097,600 • Human Resources 716,700 • Community Development 2,726,100 • Public Works 8,445,800 • Police 23,449,200 • Fire 6,001,800 • Parks & Recreations 2,961,800 • Non Departmental 820,000 Total General Fund Appropriations: $ 47,952,100 Capital Projects 17,802,000 Tustin Street Lighting 570,300 Tustin Landscape & Lighting District 726,700 Resolution 12-59 Page 1 of 4 Equipment Replacement Fund 1,535,000 Information Technology 1,392,300 Risk Management Funds 3,168,365 Special Reserve Fund 3,251,000 TOTAL GOVERNMENTAL FUNDS $ 76,397,765 SPECIAL REVENUE FUNDS Asset Forfeiture $ 187,000 Supplemental Law Enforcement 96,900 CDBG 706,700 Measure "M" 6,716,891 Gas Tax $1,945,700 Park Development 613,000 Reassessment District 95 -1 / 95 -2 4,214,007 Community Facilities Districts 20,228,737 TOTAL SPECIAL REVENUE FUNDS $ 34,708,935 WATER ENTERPRISE Operations /Debt Service $ 14,272,593 Capital Improvements 496,000 Capital Outlay 18,195,185 TOTAL WATER ENTERPRISE $ 32,963,778 GRAND TOTAL $ 144,070,478 Resolution 12 -59 Page 2 of 4 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin, California, held on the 3`d day of July, 2012. JOHN NIELSEN, Mayor ATTEST: PAMELA STOKER, City Clerk Resolution 12-59 Page 3 of 4 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN 1, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-59 was duly assed and adopted at a regular meeting of the Tustin City Council, held on the 3d day of July, 2012, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER City Clerk Resolution 12-59 Page 4 of 4 TUSTIN HOUSING AUTHORITY RESOLUTION NO. 12-03 A RESOLUTION OF THE TUSTIN HOUSING AUTHORITY OF THE CITY OF TUSTIN, CALIFORNIA, ADOPTING THE HOUSING AUTHORITY BUDGET AND APPROPRIATING FROM THE ANTICIPATED REVENUES OF THE AUTHORITY FOR THE FISCAL YEAR 2012-2013 WHEREAS, in accordance with Section 1415th of the Tustin City code, the City Manager has prepared and submitted to the City Council a Proposed Annual Budget for the 2012-2013 fiscal year, beginning July 1, 2012; and WHEREAS, the Commissioner, as the legislative body of the Tustin Housing Authority, has reviewed this proposed budget; NOW, THEREFORE, the Commissioner of the Tustin Housing Authority does hereby resolve, determine and order as follows: SECTION 1. A certain document is on file in the office of the City Clerk of the City of Tustin, being marked and designated "City of Tustin Proposed Budget 2012-2013". Said document, as prepared by the City Manager and reviewed and adjusted by the Commissioner, is hereby adopted for the fiscal year commencing July 1, 2012; SECTION 2. The following sums of money are hereby appropriated from the anticipated revenues of the Tustin Housing Authority for the 2012-2013 fiscal year. TUSTIN HOUSING AUTHORITY Operational Costs $ 55,500 TOTAL HOUSING AUTHORTY COSTS $ 55,500 Tustin Housing Authority Resolution 12-03 Page 1 of 2 PASSED AND ADOPTED at a regular meeting of the Tustin Housing Authority held on the 3rd day of July, 2012. JOHN NIELSEN, Chairman ATTEST: PATRICIA ESTRELLA, Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN 1, Patricia Estrella, Secretary of the Tustin Housing Authority of the City of Tustin, California, do hereby certify that the whole number of the members of the commissioners of the Tustin Housing Authority is five; that the above and foregoing Tustin Housing Authority Resolution No. 12-03 was duly assed and adopted at a regular meeting of the Tustin Housing Authority, held on the 3rd day of July, 2012, by the following vote: COMMISIONERS AYES: COMMISIONERS NOES: COMMISIONERS ABSTAINED: COMMISIONERS ABSENT: PATRICIA ESTRELLA Secretary Tustin Housing Authority Resolution 12-03 Page 2 of 2 RESOLUTION NO. 12 -61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, ESTABLISHING THE CITY'S SALARY SCHEDULE IN COMPLIANCE WITH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) REGULATIONS WHEREAS, California Code of Regulations (CCR), Title 2, Section 570.5 requires that all employers reporting compensation to the California Public Employees' Retirement System (CaIPERS) provide a publicly available pay schedule that includes a number of requirements for determining the amount of "compensation earnable" pursuant to Government Code Sections 20630, 20636, and 20636.1; and WHEREAS, such requirements include the position title for every employee position, the pay rate for each position, and the time base for each pay rate; and WHEREAS, the City of Tustin (the "City ") wishes to fully comply with CaIPERS compensation regulations; NOW, THEREFORE, BE IT RESOLVED that the City's salary schedule shall be as set forth in the attached document, effective the pay period that includes July 1, 2012, and incorporated herein by reference. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 3rd day of July 2012. JOHN NIELSEN Mayor ATTEST: PAMELA STOKER City Clerk Resolution 12 -61 Page 1 of 2 STATE OF CALIFORNIA COUNTY OF ORANGE SS CITY OF TUSTIN 1, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-61 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 3rd day of July 2012, by the following vote: PAMELA STOKER City Clerk Resolution 12-61 Page 2 of 2 tt; M H U. 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