HomeMy WebLinkAbout10 TUSTIN LEGACY PROPERTY MANAGEMENT/CARETAKER SERVICESAGENDA REPORT
MEETING DATE: JULY 17. 2012
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: CITY MANAGER'S OFFICE
Agenda Item 10
Reviewed:
City Manager
Finance Director Z1197
SUBJECT: TUSTIN LEGACY PROPERTY MANAGEMENT /CARETAKER
SERVICES
SUMMARY
Approval is requested for allocation of funding for a portion of Tustin Legacy Property
Management/Caretaker services from the Tustin Legacy Expenditure Account.
RECOMMENDATION
It is recommended that the City Council:
1. Appropriate $396,595 from the Special Reserve Internal Fund (186 -80 -00 -6010) to
fund a portion of the services required pursuant to proposed Amendment No. 2 to
the City's Consultant Services Agreement with So Cal Sandbags for Tustin Legacy
Property Management/Caretaker Services. The balance of the funding necessary to
support Amendment No. 2 has already been previously appropriated by the Tustin
Housing Authority with adoption of the FY 2012 -13 Tustin Housing Authority Budget
pursuant to Tustin Housing Authority Resolution No. 12 -03.
2. Authorize the City Manager to execute Amendment No. 2 to the City's Consultant
Services Agreement with So Cal Sandbags for Tustin Legacy Property
Management/Caretaker Services, subject to any non - substantive modifications as
may be required and approved by the City Attorney.
FISCAL IMPACT
It is estimated that the cost of the current contract for So Cal Sandbags' property
management /caretaker services from July 17, 2012 through June 30, 2013 will not
exceed $425,000 of which $28,405 will be funded from Tustin Housing Authority Funds
previously appropriated by the Tustin Housing Authority as part of its approved FY
2012 -13 Budget with the balance of the costs for services ($396,595) to be funded from
the Special Reserve Internal Service Fund (Special Reserve Internal Service Fund 186-
80-00- 6010).
Agenda Report
Property Management/Caretaker Amendment No. 2
July 17, 2012
Page 2
BACKGROUND
On April 17, 2012, the Tustin City Council appropriated $234,342 from a previously
available balance in the now defunct Tustin Legacy Expenditure Account (200- 40 -00-
7500) to fund the cost of Amendment No. 1 to the contract for So Cal Sandbags'
property management/caretaker services from January 3, 2012 through June 30, 2012
on City- maintained properties at Tustin Legacy until the *resolution of City disputed items
pertaining to the First Amended Recognized Obligation Payment Schedule (ROPS) with
the Department of Finance. At the time, this was a necessary action until the City was
able to convince the State that the services provided by So Cal Sandbags should be
considered an "Enforceable Obligation" on the ROPS and continue to be funded with
Successor Agency funds. Unfortunately, the California Department of Finance (DoF)
has rejected the item as an Enforceable Obligation and provisions of AB 1484 do not
permit the Successor Agency to amend its previously approved ROPS documents for
line items that were previously denied by the DoF as an enforceable obligation.
However, up to $28,405 of the property management/caretaker services in FY 2012 -13
pertaining to property to be developed for affordable housing within the Tustin Legacy
Project may be funded through the Tustin Housing Authority Fund. The Tustin Housing
Authority has previously appropriated these funds with adoption of its FY 2012 -13
Budget. While the City is protesting DoF's decision, continued property
maintenance /caretaker services must continue and the City will need to at least
temporarily use a portion of the $3,000,000 appropriated for professional and consulting
services in the Special Reserve Internal Service Fund (186- 080 -00 -6010) by the City
Council on July 3, 2012 with its approval of the City's 2012 -13 Fiscal Year Operating
and Capital Improvement Budget.
Specifically, failure to ensure all erosion and sediment control are properly installed and
regularly maintained can subject the project and City to penalties of up to $10,000 a
day. Property management also includes the need to continue to maintain certain
regulatory permits (401, 404, and 1600), previously assumed from the former master
developer, as obtained from the Regional Water Quality Control Board, U.S. Army
Corps of Engineers, and the California Department of Fish & Game, respectively, and
among other things provide the necessary authorizations to remove certain wetland
channels across the site in support of development within the Project Area.
In addition to performing the required erosion and sediment control obligations across
the site, property maintenance must continue to be performed (e.g., weed
control /abatement, litter collection, etc.) to protect existing grading and fill sites that
have been created for certain Tustin Legacy Backbone Infrastructure (i.e., Tustin Ranch
Road Phase I project boundaries, ramps for pedestrian walkways to cross Armstrong
Road, Warner Avenue and Tustin Ranch Road), fire prevention, access control to the
Agenda Report
Property Management/Caretaker Amendment No. 2
July 17, 2012
Page 3
property (e.g., perimeter fencing, Hangar 29), and maintenance of security fencing and
gates. Until the responsibility of various Disposition Parcels are transferred, and until
such time as new developer(s) or specific capital improvement projects are identified for
all remaining portions of the property, or portions of the property (depending on the
strategy selected), management of properties within the site must continue to ensure
proper maintenance and oversight of the properties.
Pursuant to Amendment No. 1, the original service area under the So Cal Sandbags
Consultant Services Agreement was modified to remove approximately 199 acres
associated with the Tustin Ranch Road Phase I Construction Project. Due to a
reduction in the scope of work limits for the Tustin Ranch Road Phase II Construction
Project awarded by the City Council on June 6, 2012, the total Service Area now needs
to be modified with Amendment No. 1 to add back approximately 120 acres previously
maintained by the Consultant that is no longer associated with the Phase I Tustin Ranch
Road Construction Project. To determine if additional modifications to the service area
will be needed to reflect changes in City responsibilities of various early Disposition
Parcels, the term of Amendment No. 2 requires the City to provide confirmation of the
service area and notice to the Consultant by January 1, 2013 to proceed with the
second six months of service.
Due to the elimination of the Tustin Community Redevelopment Agency on February 1,
2012 and the associated funding sources for property management and caretaker
services, funding for Amendment No. 2 will be a combination of Special Reserve
Internal Service Funds and Tustin Housing Authority Funds. The combined available
funds will be less than the amounts available for the original agreement and
Amendment No. 1; therefore, minor modifications to reduce the Scope of Work were
necessary. Maximum grass /vegetated heights in open areas and channels will increase
from eighteen and six inches to twenty -four and twelve inches, respectively. The total
monthly compensation amount will decrease from $39,057.04 to $35,416.67 with a total
not -to- exceed amount for the twelve month period proposed under Amendment No. 2 of
$425,000.
So Cal Sandbags, Inc. has provided property management/caretaker services on City -
maintained properties at Tustin Legacy since January 2011 and has continued to
protect the City's interest and has repeatedly exceeded the City's expectations.
Agenda Report
Property Management/Caretaker Amendment No. 2
July 17, 2012
Page 4
Staff will be available to answer any questions.
Christine Shingleton
Assistant Executive D' ctor
"4+
Maff West
Project Manager
Attachment: 1. Amendment No. 2 to Consultant Services Agreement for Property
Management/Caretaker Services
AMENDMENT NO. 2
TO CONSULTANT SERVICES AGREEMENT
FOR
PROPERTY MANAGEMENT /CARETAKER SERVICES
FOR A PORTION OF TUSTIN LEGACY
This Amendment No. 2 to CONSULTANT SERVICES AGREEMENT
( "Amendment No. 2 ") is made and entered into by and between the CITY OF TUSTIN, a
municipal corporation ( "CITY ") and So Cal Sandbags, Inc, a California Corporation
( "CONSULTANT').
RECITALS
1. The City and So Cal Sandbags, Inc. ( "Consultant') entered into that certain
Consultant Services Agreement on January 3, 2011, as amended by that certain
Amendment No. 1 to the Consultant Services Agreement dates as of January 19,
2011 (as amended, the "Original Agreement') pursuant to which, Consultant
agreed to provide property management and caretaker services for City -
maintained properties located on a portion of Tustin Legacy.
2. In approving the Original Agreement, the City Council authorized that in the event
that the City Service Area needed to be reduced as a result of construction or
property transfers during the term of the Consultant Services Agreement, the
City Manager to execute any Amendments to the Consultant Services
Agreement.
3. Pursuant to Section 7 ( "Term ") of the Original Agreement, the Agreement may be
renewed annually, subject to budget appropriations, in accordance with the
provision set forth therein, including required Agreement changes or modification
provision contained in Section 2.5 ( "Changes'). Sufficient funds have been
appropriated for the Fiscal Year 2012 -13 and the City and Consultant desire to
renew the Agreement for the Fiscal Year through June 30, 2013.
4. Property management and caretaker services on City- maintained properties at
Tustin Legacy continue to be an on -going need of the City to ensure protection of
public health and safety. Failure to ensure all erosion and sediment control are
properly installed and regularly maintained can subject the City to penalties of up
to $10,000 a day. In addition, the City continues to maintain certain regulatory
permits (401, 404, and 1600), previously assumed from the former master
developer, as obtained from the Regional Water Quality Control Board, U.S.
Army Corps of Engineers, and the California Department of Fish & Game,
respectively, and that among other things provide the necessary authorizations to
remove certain wetland channels across the site in support of development at
Tustin Legacy. The site will eventually be self- mitigating with the future widening
of Peters Canyon Channel; however, since the wetlands status of channels
within the site were eliminated during the former master developer's construction
activities in compliance with regulatory permits, the channels must be maintained
in their current condition in order to avoid recreating wetlands and potentially
subjecting the City to additional mitigation requirements and associated costs.
In addition to performing the required erosion and sediment control obligations
across the site, the City must continue to perform property maintenance (e.g.,
weed control /abatement, litter collection, etc.), protect existing grading and fill
sites that have been created for certain Tustin Legacy Backbone Infrastructure
(i.e. Tustin Ranch Road Phase II project boundaries, ramps for pedestrian
walkways to cross Armstrong Road, Warner Avenue and Tustin Ranch Road),
fire prevention, access control to the property (e.g., perimeter fencing, Hangar
29), and maintenance of security fencing and gates. Until the City transfers
responsibility of various Disposition Parcels, and until such time as a new
developer(s) or specific capital improvement projects are identified for all or
portions of the property (depending on the strategy selected), the City must
continue to manage properties within the site to ensure proper maintenance and
oversight of the properties.
5. Pursuant to Amendment No. 1, the original Service Area was modified to remove
approximately 199 acres associated with the Tustin Ranch Road Phase I
Construction Project. Due to a reduction in the scope of work limits for the Tustin
Ranch Road Phase II Construction Project awarded by the City Council on June
6, 2012, it is now necessary pursuant to Section 2.5 ( "Changes ") to modify the
total Service Area to add back into the Service Area approximately 120 acres
previously maintained by the Consultant that is no longer associated with the
Tustin Ranch Road Construction Project. To determine if additional
modifications to the Service Area will be needed to reflect changes in City
responsibilities of various early Disposition Parcels, it is necessary to add a new
the term with Amendment No. 2 to require the City to provide confirmation of the
Service Area and notice to the Consultant by January 1, 2013 to proceed with the
second six months of service.
6. The CITY and CONSULTANT desire to amend the Original Agreement to renew
the contract for an additional year and to modify the Service Area.
NOW, THEREFORE, based on the promises and mutual covenants herein, the
parties agree as follows:
AGREEMENT
1. Section 2: ( "Compensation ") of the Agreement is hereby amended to add:
►N
'21 Compensation. For the services rendered pursuant to this Agreement,
Consultant shall be compensated and reimbursed consistent with the specific
cost line items and requirements for operating costs, as more fully set forth in
Exhibit C and which is incorporated herein by reference as though fully set forth
herein, and which shall not in any event exceed a total compensation amount for
a twelve month period of Four Hundred Twenty Five Thousand Dollars
($425,000). The monthly operating cost for the provision of caretaker /property
management services shall also not exceed the amounts as set forth in Exhibit
C. The "Not to Exceed Monthly Amount" is based on the estimated average for
the year Because of the seasonal nature of maintaining the site particularly due
to rainfall, the "Not to Exceed Monthly Compensation Amount" in the dry months
may not be reached. In "wet" months the effort to maintain the site by the
Consultant may also result in the Consultant needing to apply additional
resources and hours which would typically exceed the "Not to Exceed Monthly
Compensation Amount ". To recognize this variation of seasonal response, time
and materials that do not get billed up to the "Not To Exceed Monthly
Compensation Amount" in any one month (the "Monthly Surplus') as shown in
Exhibit C may be applied, if determined warranted by the City, to a subsequent
month during the annual term of this Agreement based on a time and materials
basis only provided; however, in no case shall the maximum "Not to Exceed
Compensation Amount" for the year be exceeded."
2. Section 7: ( "Term ") of the Agreement is hereby amended to add:
"Unless terminated in accordance with Section 8.7 of this Agreement, the term of
services under this Agreement shall commence upon execution of the
Agreement for a one (1) year period, including required Agreement changes or
modifications contained in Section 2.5. Notwithstanding the above - mentioned
provisions, the City shall also provide confirmation of the Service Area and notice
to the Consultant by January 1, 2013 prior to the Consultant proceeding with the
second six months. If modifications to the Service Area or other terms of the
Agreement are needed to reflect changes in the City's property
management/caretaker responsibilities at Tustin Legacy or changes in the City's
funding resources, changes to the Agreement will need to occur pursuant to
Section 2.5 ( "Changes') prior to proceeding with the second six months of
service."
3. Exhibit A ( "Scope of Services ") of the Agreement is hereby amended to add:
"2.1.1. Grass/Vegetated areas shall be maintained within a height of
approximately twenty -four inches (24'), with the exception that all vegetated
drainage channels shall be maintained at a maximum height of twelve inches
(12'), but mowed or disked no more than once every other month from July 1st to
December 31st and monthly from January 1st to June 301h. There will be no
irrigation on -site. Adjustments to heights can be made with prior City of Tustin
approval. Disking of open fields is recommended once a year on or around June
t
1st. Some vegetation is expected to be kept in place to prevent erosion. Grass
clippings shall not be windrowed or deposited in piles or clumps. Clippings shall
be uniformly distributed over the mowed area. Prior to mowing, the Consultant
shall pick up, remove, and dispose all rubbish, debris, and trash (which includes
but is not limited to leaves, paper, etc.) within the maintenance area, and all trash
which is on or near fences and foundation walls. Trimming around cultivated
areas, fences, poles, walls, and other similar objects is to be accomplished to
meet safety and minimum fire protection requirements."
4. Exhibit A, Attachment 1 ( "Service Area Map ") of the Agreement is hereby
replaced with the Service Area Map attached hereto as Exhibit A.
5. Exhibit C ( "Schedule of Compensation ") of the Agreement is hereby replaced
with the Schedule of Compensation attached hereto as Exhibit B.
6. Except as amended herein, all other terms and conditions of the Original
Agreement and all the attachments and exhibits thereto shall remain in full force
and effect and are not modified by this Amendment No. 2.
IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 to be
effective as of the dates stated below:
Date
111
CONSULTANT
"So Cal Sandbags"
Steve Rasinski
Vice President
Date
APPROVED AS TO FORM:
0
David Kendig, City Attorney
CITY OF TUSTIN
Jeffrey C. Parker
City Manager
SARDA \Consultants at Legacy \So Cal Sandbags\AMENDMENT NO2 So Cal Saadbagscs.docr
Exhibit A
Service Area Map
0
Exhibit B
Schedule of Compensation
EXHIBIT B
Attachment 1
Schedule of Compensation
ESTIMATED MONTHLY BUDGET ITEMS
Scope of Work Item
Fee
Basis
Estimated
Cost/Month
805 Acres
1.0 Management & General Requirements
T &M
$3,948.00
2.0 Grounds, Building & Facility Maintenance
T &M
$17,467.16
3.0 Erosion and Sediment Control
T &M
$10,997.00
4.0 Miscellaneous
T &M
1 $1,318.00
Subtotal
$33,730.16
5.0 Contingency
5% of
Subtotal
$1,686.51
Total Not To Exceed Monthly Billable Amount
$35,416.67
(1) All line items are not -to- exceed billable amounts. Consultant shall provide
documentation and billing support information for each line item when billing is
requested. The city may adjust billing items between categories in consultation with the
Consultant to reflect actual field needs so long as the not -to- exceed amounts for the
whole of the items is not exceed.
(2) The methodology for determining actual time and material billings for submittal of
each of the general line items noted above in Attachment 1 shall be based on
Attachment 2.
E:
EXHIBIT B
Attachment 2
Schedule of Compensation
ESTIMATED MONTHLY BUDGET LINE ITEMS
1.0 MANAGEMENT AND GENERAL REQUIREMENTS
Proposed method of accomplishment: The Consultant will have a working
supervisor on -site during working hours that will provide site presence, incidental
inspection and overall direction of the property management and caretaker maintenance
crew. Most of the administrative activities will take place in the office of the Consultant
located at Gate #1 at Tustin Legacy.
A. Management and Administration Labor Estimate
Costs for the management and administration of this Agreement, including employee
oversight, are included as part of the Overhead in the labor rates in Sections 2, 3, and
4. Costs to maintain a supervisor on -site during working hours when no other work is
being performed is noted as a separate line item, which is not subject to prevailing wage
requirements.
Management/Administration: Costs per Month:
Management/Agreement Administration Included in Overhead
On -Site Supervisor (Foreman) 48 hrs @ $67 /hr = $3,216
Average Estimated Monthly Subtotal = $3,216
B. Work -space costs, Materials, and Equipment Estimate
The Consultant will provide and occupy temporary construction trailers at Tustin Legacy
Gate #1 within the City Service Area for use as administrative space to house work -
center types of activities and equipment as needed. These spaces will contain all
materials and equipment necessary perform the duties in Section 1 of the Scope of
Services (Exhibit A of the Agreement), including but not limited to: workspace costs
(e.g., office space, office supplies, computer equipment, telephones, radios, utilities, etc.
Costs for these items are included as part of the Overhead in the labor rates in Sections
2, 3, and 4. Costs for the trash dumpster, toilets, and utilities will be reimbursed
separately.
Item: Costs per Month:
Construction Trailer Yard (All Inclusive) Included in Overhead
40 Yard Dumpster, 2 Portable Toilets, and Utilities
Per Month = 732
Average Estimated Monthly Subtotal = 732
i+]
C. Average Estimated Total Cost per Month:
- Management and General Requirements $3,948
D. Rationale
The Consultant's staff will update work plans and coordinate Consultant's
implementation of Scope of Services requirements, including process billing and
payments, monitor budget execution and financial management, manage any technical
library and records, and perform other duties required by Exhibit A.
10
2.0 GROUNDS, BUILDINGS, AND FACILITIES MAINTENANCE
Proposed method of accomplishment: The plan for this activity is to accomplish
grounds, buildings, and facilities maintenance, incidental drive -by inspections and
minimal pest control. If any outside consultants or contractors are envisioned they are
identified herein. Materials and equipment directly related to performing the work in
Section 2 of the Scope of Services are identified below.
A. Labor Estimate
Hourly Rate = Basic Hourly Rate (Min. Prevailing Wage Rate) + Employer
Payments (Min. Prevailing Wage Rate) + Overhead (Management
Services per Section 1.0) + Profit.
For grounds, building, and facility maintenance labor the following work load by labor
position, hourly rate, estimated workload and cost per hour are identified.
Average Estimated Monthly Subtotal = $9,198.00
B. Equipment Estimate of the Most Commonly Used Items (e.g. stake
bed truck w/ hand tools, bobcat, tractors, mowers, pumps, etc.). All
equipment rates include: delivery and pick -up fees, fuel, insurance, and
maintenance costs.'
Average Estimated Monthly Subtotal = $5,769.16
C. Materials Estimate (e.g. fencing, green screen, plywood, etc.) per the
attached fee schedule.
Item: Costs:
Miscellaneous Materials Per Month $1,000.00
Water Meter Per Month $1,500.00
Average Estimated Monthly Subtotal = $2,500.00
it
Minimum Prevailing Wage Rate
(Per Labor Code Part 7, Chapter 1,
Labor
Hourly
Estimated
Estimated
Position
Rate
Hours /Month
Cost/Month
Article 2, Sections 1770, 1773, 1773.1
Basic
Employer
Total
Hourly
Payments
Landscape
Laborer
$67
54
$3,618.00
$24.72
$16.32
$41.04
Foreman/
Supervisor
Landscape
Maintenance
$45
124
$5,580 00
$8.00
$0.22
Laborer
Average Estimated Monthly Subtotal:
$9,918
N/A
N/A
N/A
Average Estimated Monthly Subtotal = $9,198.00
B. Equipment Estimate of the Most Commonly Used Items (e.g. stake
bed truck w/ hand tools, bobcat, tractors, mowers, pumps, etc.). All
equipment rates include: delivery and pick -up fees, fuel, insurance, and
maintenance costs.'
Average Estimated Monthly Subtotal = $5,769.16
C. Materials Estimate (e.g. fencing, green screen, plywood, etc.) per the
attached fee schedule.
Item: Costs:
Miscellaneous Materials Per Month $1,000.00
Water Meter Per Month $1,500.00
Average Estimated Monthly Subtotal = $2,500.00
it
D. Average Estimated Total Cost per Month:
- Grounds, Buildings, and Facilities Maintenance $17,467.16
E. Rationale
The resources applied to the grounds function will eliminate tall weeds and their
associated fire hazards in and around buildings, including maintaining an
acceptable level of appearance for the site consistent with Exhibit A "Scope of
Services" of this Agreement, clarified as follows: All growth areas are non -
irrigated but mowed at a seasonally adjusted frequency to maintain various
acceptable vegetation heights and appearance, e.g., high visibility areas more
frequent, lower height; open fields less frequent mowing higher growth allowed.
Work also includes minimum maintenance /repair of Navy access roads,
maintenance /repair of fencing, securing Hangar 29 and Building 3000T as
needed to minimize vandalism, trespassing, and burglary. Other work items also
include regular policing of the site collecting trash and refuse, and protecting in
place Navy equipment the existing dirt and rock piles.
'If other equipment items are necessary the costs associated with these items shall be as
shown on Attachment 3 of Exhibit C. In any event, Consultant shall be limited to the not to
exceed monthly costs as shown in Attachment 1 of Exhibit C.
12
3.0 EROSION AND SEDIMENT CONTROL
Proposed method of accomplishment: Perform regular erosion and sediment control
activities, including clearing drainage ditches of weeds to six inches (6 ") in height,
preventing blockages and debris, using primarily hand tools. Also maintain erosion and
sediment control Best Management Practices per the approved Erosion Control Plan
attached as Exhibit E to this agreement, including inspections before, during and after
rain events.
A. Labor Estimate
Hourly Rate = Basic Hourly Rate (Min. Prevailing Wage Rate) + Employer
Payments (Min. Prevailing Wage Rate) + Overhead (Management
Services per Section 1.0) + Profit.
For erosion and sediment control labor the following work load by labor position, hourly
rate, estimated workload and cost per hour are identified.
Average Estimated Monthly Subtotal = $7,272.00
B. Equipment Estimate of the Most Commonly Used Materials (e.g.
bobcat loader, pumps, etc.) All equipment rates include: all applicable
delivery and pick -up fees, fuel, insurance, and maintenance costs.'
Average Estimated Monthly Subtotal = $1,550.00
C. Materials Estimate (e.g. BMPs: sandbags, visqueen, straw wattles, etc.)
per the attached fee schedule.
Straw Wattles
Visqueen
Dirt Bags
Gravel Bags
Avg.
per Month
= $ 543.75
Avg.
Minimum Prevailing Wage Rate
(Per Labor code Part 7, chapter 1,
Labor
Hourly
Estimated
Estimated
Position
Rate
Hours /Month
Cost/Month
Article 2, Sections 1770, 1773, 1773.1
Basic
Employer
Total
Hourly
Payments
Landscape
Laborer
$67
36
$2,412.00
$24.72
$16.32
$41.04
Foreman/
Supervisor
Landscape
Maintenance
$45
108
$4,860.00
$8.00
$022
$8.22
Laborer
Average Estimated Monthly Subtotal:
$7,272.00
N/A
N/A
N/A
Average Estimated Monthly Subtotal = $7,272.00
B. Equipment Estimate of the Most Commonly Used Materials (e.g.
bobcat loader, pumps, etc.) All equipment rates include: all applicable
delivery and pick -up fees, fuel, insurance, and maintenance costs.'
Average Estimated Monthly Subtotal = $1,550.00
C. Materials Estimate (e.g. BMPs: sandbags, visqueen, straw wattles, etc.)
per the attached fee schedule.
Straw Wattles
Visqueen
Dirt Bags
Gravel Bags
Avg.
per Month
= $ 543.75
Avg.
per Month
= $ 543.75
Avg.
per Month
= $ 543.75
Avg.
per Month
= $ 543.75
Average Estimated Monthly
Subtotal
= $2,175.00
13
D. Average Estimated Total Cost per Month:
- Erosion and Sediment Control $10.997.00
E. Rationale
The resources applied to the erosion and sediment control will include all
necessary labor, equipment, and materials to comply with the "Scope of
Services" and the approved "Erosion and Sediment Control Plan" attached as
Exhibits A and E, respectively, of this Agreement. It is anticipated that erosion
and sediment control needs will fluctuate during the year differing primarily
between the "rainy season" from October 15t through April 30th which will have a
higher demand on labor and materials with a lower demand from May through
September.
'If other equipment items are necessary the costs associated with these items shall be as
shown on Attachment 3 of Exhibit C. In any event, Consultant shall be limited to the not to
exceed monthly costs as shown in Attachment 1 of Exhibit C.
14
4.0 MISCELLANEOUS
Proposed method of accomplishment: Perform miscellaneous services, including
coordinating site access control and minimal security services, key control,
management and provision of a destructive weather plan, and animal control.
A. Labor Estimate
Hourly Rate = Basic Hourly Rate (Min. Prevailing Wage Rate) + Employer
Payments (Min. Prevailing Wage Rate) + Overhead (Management
Services per Section 1.0) + Profit.
For miscellaneous labor the following work load by labor position, hourly rate, estimated
workload and cost per hour are identified.
Average Estimated Monthly Subtotal = $718.00
B. Equipment Estimate of the Most Commonly Used Materials All
equipment rates include: all applicable delivery and pick -up fees, fuel,
insurance, and maintenance costs.'
Item: Costs:
$ Imo =$N/A
$ /mo = $ N/A
C. Materials Estimate
Misc. (Keys, Locks, Chains, etc.) Per Month 600
D. Average Total Cost per Month:
- Miscellaneous $1,318.00
15
Minimum Prevailing Wage Rate
(Per tabor Code Part 7, Chapter 1,
Article 2, Sections 1770, 1773, 1773.1)
Labor
Position
Hourly
Rate
Estimated
Hours /Month
Estimated
Cost/Month
Basic
Hourly
Employer
Payments
Total
Landscape
Laborer
Foreman/
$67
4
$268.00
$24.72
$16.32
$41.04
Supervisor
Landscape
Maintenance
$45
10
$450.00
$8.00
$0.22
$8.22
Laborer
Average Estimated Monthly Subtotal:
$718.00
N/A
N/A
N/A
Average Estimated Monthly Subtotal = $718.00
B. Equipment Estimate of the Most Commonly Used Materials All
equipment rates include: all applicable delivery and pick -up fees, fuel,
insurance, and maintenance costs.'
Item: Costs:
$ Imo =$N/A
$ /mo = $ N/A
C. Materials Estimate
Misc. (Keys, Locks, Chains, etc.) Per Month 600
D. Average Total Cost per Month:
- Miscellaneous $1,318.00
15
E. Rationale
The resources applied to the miscellaneous services will include all necessary
labor, equipment, and materials for any miscellaneous services required per the
"Scope of Services" attached as Exhibits A that are not include in Sections 2 and
3. For example, it is anticipate minor miscellaneous materials would be
associated with installing, repairing, and maintaining facility security mechanism
(e.g. keys, locks, chains, etc.).
'If other equipment items are necessary the costs associated with these items shall be as
shown on Attachment 3 of Exhibit C. In any event, Consultant shall be limited to the not to
exceed monthly costs as shown in Attachment 1 of Exhibit C.
16
5.0 CONTINGENCY
Proposed method of accomplishment: Recognizing there are many unknowns, small
contingency amounts up to 5% of the sub -total (or $37,197.18) have been included to
be used in handling unforeseen expenses. These amounts are included in the
individual performance line items listed above and shall be billed when authorized in
writing by the City on a time and materials basis not to exceed the total contingency
amount.
A. Average Total Cost per Month:
- Contingency $1,686.51
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