HomeMy WebLinkAbout04 DESTRUCTION OF RECORDSAgenda Item 4
Reviewed:
AGENDA REPORT City Manager
Finance Director /A
MEETING DATE: AUGUST 7, 2012
TO: JEFFREY PARKER, CITY MANAGER
FROM: KRISTI RECCHIA, DIRECTOR OF HUMAN RESOURCES
SUBJECT: DESTRUCTION OF RECORDS
SUMMARY:
Resolution No. 01 -91, the Records Retention Schedule, permits destruction of records
and documents which meet certain criteria with the approval of the City Attorney and the
City Council.
RECOMMENDATION:
Adopt Resolution No. 12 -25, authorizing the destruction of records in the possession of
the Human Resources Department. The records consist of calendar year 2006 -2007
police applicant background files of individuals who were not hired by the city.
FISCAL IMPACT:
None
BACKGROUND:
Tustin Resolution No. 01 -91 authorizes the destruction of City records, documents and
papers upon the approval of the City Council and the written consent of the City
Attorney, provided that those records are not included within certain specified
categories.
646 &06e-,"
Kristi Recchia,
Director of Human Resources
RESOLUTION NO. 12 -25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUSTIN, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS AND
PAPERS IN THE POSSESSION OF THE HUMAN
RESOURCES DEPARTMENT OF THE CITY OF TUSTIN
NO LONGER REQUIRED FOR THE CONDUCT OF CITY
BUSINESS, PURSUANT TO THE AUTHORITY GRANTED
BY THE CITY OF TUSTIN'S RECORDS RETENTION
SCHEDULE
WHEREAS, the City of Tustin Records Retention Schedule adopted by the City
Council by Resolution No. 01 -91 on September 17, 2001, authorizes the destruction of
City documents and audio recordings upon the approval of the legislative body of the
City, and with the written consent of the City Attorney, provided that said records are not
included within certain specified categories; and
WHEREAS, the Human Resources Department of the City of Tustin has
requested authority to destroy certain documents which are not included within said
categories of documents of the City of Tustin Records Retention Schedule; and
WHEREAS, all of the documents listed in the attached Exhibit A were prepared
on a date at least three years prior to the date of this resolution; and
WHEREAS, the described documents listed in Exhibit A are occupying space
needed by the Human Resources Department of the City of Tustin; and
WHEREAS, the Human Resources Director of the City of Tustin has determined
that none of the described documents has sufficient value to justify retention; and
WHEREAS, the City Attorney hereby gives written consent to destroy the
described documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA, does hereby resolve as follows:
Resolution No. 12 -25
Page 1 of 3
SECTION 1: That the following background files are no longer required by the
City of Tustin and should be destroyed to conserve storage space in the offices of the
City of Tustin. Said documents and papers are described in the attached Exhibit A.
SECTION 2: That the proper official of the City of Tustin having custody of the
above described documents is hereby authorized to destroy said documents, in a lawful
manner. as scheduled.
SECTION 3: That upon destruction of the aforementioned and described
documents, a certificate of destruction shall be executed as to the documents destroyed
and the original certificate of destruction filed in the Office of the City Clerk.
PASSED AND ADOPTED at a regular meeting of the Tustin City Council held on
the 7th day of August, 2012.
JOHN NIELSEN,
Mayor
ATTEST:
PAMELA STOKER,
City Clerk
Resolution No. 12 -25
Page 2 of 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin,
California, do hereby certify that the whole number of the members of the City Council of
the City of Tustin is five; that the above and foregoing Resolution No. 12 -25 was duly
passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of
August, 2012, by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER,
City Clerk
Resolution No 12 -25
Page 3 of 3
EXHIBIT A
POLICE APPLICANT BACKGROUND FILES
2006 -01 Police Officer Lateral
Forse, Ryan
Hamchuk, Gary
Ratnapala,Sha
2006 -02 Police Reserve
Camilon, Felizardo
2006 -03 Police Recruit
Boyles, Michael
Hagins, Kalen
Martinez, Bryan
Quintanilla, Ricky
Rudesill, Matthew
Schienle, Justin
Stein, Jared
2006 -04 Police Cadet
Wiist, Gregory
Wright, Adam
2006 -05 Communications Officer
Basiliere, Lauren
Bonasoro, James
Colmer, Steven
Dearborn, Elizabeth
James, Michael
Meyer, Jason
Warren, Julie
2006 -19 Police Records Lead
Gomez, Diana
Pham, Tina
Sanchez, Angela
2006 -40 Police Services Officer
Epps, Antoinette
Lindorfer, Stephen
Rodriguez, Marissa
Ross, Stephanie
Tyacke, Nancy
2006 -45 Communications Officer
Doyle, Tenika
Hansen, Michele
Moran, Shannon
Ramlo, Barbara
Rios, Lili
Serreno, Beth
Strasbaugh, Kymberly
Zamborano, Mauricio
2007 -02 Police Reserve
Legge, Chelsea
Morrison, Matthew
Pena, Rigoberto
Pfau, Michael
Salas, Robert
2007 -22 Police Services Officer
Wolfley, Christopher