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Home My WebLink AboutRDA MINUTES 1991 07 15 MINUTES REGULAR MEETING OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY CITY OF TUSTIN, CALIFORNIA JULY 15, 1991 1. CALL TO ORDER The meeting was called to order by Chairperson Puckett at 8:02 p.m. in the City Council Chambers, 300 Centennial Way, Tustin, California. 2. ROLL CALL Members Present: Charles E. Puckett, Chairperson Leslie Anne Pontious, Chairperson Pro Tem Richard B. Edgar Jim Potts Earl J. Prescott Members Absent: None Others Present: William A. Huston, Executive Dir./City Manager James G. Rourke, City Attorney Mary E. Wynn, Recording Secretary/City Clerk Christine Shingleton, Asst. Executive Director W. Douglas Franks, Chief of Police Robert Ledendecker, Director of Public Works Ronald A. Nault, Finance Director Royleen White, Dir./Community & Admin. Services Ed Elowe, Project Manager Susan Jones, Recreation Superintendent Irma Hernandez, Administrative Assistant Beverley White, Deputy City Clerk Approximately 30 in the audience 3. PUBLIC HEARING - TUSTIN CIVIC CENTER, SUBCONTRACTOR LISTING ERROR Chairperson Puckett opened the public hearing at 8:05 p.m. The following member of the audience spoke in opposition to the subcontractor substitution: Jim Hook, Vice President, A & J Glass Company In response to Mr. Hook, Ed Elowe, Project Manager, explained that the day after the bid opening, the low bidder, Dillingham Construction, notified the City of a clerical error listing A & J Glass as a subcontractor, but their bid was based upon listing Woodbridge Glass. The City obtained a declaration from Dillingham Construction and Woodbridge Glass Company attesting to the validity of the Woodbridge Glass quotation and the circumstances leading to the clerical error. The City interviewed all parties, consulted the City Attorney's Office, and found that Woodbridge Glass had submitted a valid quote. There were no other speakers on the subject and the public hearing was closed at 8:08 p.m. It was moved bv Edqar, seconded by Pontiou~, to find evidence that there was a clerical error as stated in Dillingham Construction's declaration dated July 5, 1991, and approve Dillingham Construction's request to list Woodbridge Glass in lieu of A & J Glass due to the clerical error. ~' Motion carried 5-0. 86B 4. AWARD OF BID - TUSTIN CIVIC CENTER EXPANSION/RENOVATION (PROJECT NO. 590-400-999 6550-100026) Christine Shingleton, Assistant Executive Director, reported that there were eight contractors who submitted proposals and the low bidder was Dillingham Construction utilizing alternative No. 3. This bid was approximately 13 percent below the original construction estimate for the project. The City anticipated the necessity for approximately 10 percent contingency for construction related to cost overruns, including adequate budgeting for refurbishment of existing furniture. It was moved by Edqar, seconded by Pontious, to award the bid on Project No. 590-400-999 6550-100026 to Dillingham Construction REDEVELOPMENT AGENCY MINUTES Page 2, 7,15-91 N.A., Inc. in the amount of $9,405,000 which includes Alternate No. 3. 86B Motion carried 5-0. 5. 1991 TAX ALLOCATION BONDS - AWARD OF BID Christine Shingleton, Assistant Executive Director, reported there were amendments to the original issuance and notice inviting bids ._ resolutions based upon conditions imposed by the City's issuer, Municipal Bond Investors Insurance Corporation. Ronald Nault, Director of Finance, reported that the changes included: a parity issue to subordinate issue; a rating change from BBB to AAA; and reduction of the actual sizing of the bond issue from $13.8 million to $13.1 million. Steve Haney, Stone and Youngberg representative, stated the City's bonds received five bids: Lehman Brothers, Merrill Lynch, Bank of America, Prudential Securities and Smith Barney. The low bid was submitted by Lehman Brothers at 6.967 percent, the next bid was Merrill Lynch at 6.973 percent. Agency/speaker/staff discussion followed regarding bonds maturity date; annual payment and redemption percentages; options in the bid form; and Audit Committee reviewing bond issues. Agency Member Edgar said he was proud of the City's financial strength. It was moved by Potts, seconded by Edqar, to adopt the following Resolution No. RDA 91-12 authorizing the issuance of $13,100,000 principal amount of Town Center Area Redevelopment Project Subordinate Tax Allocation Bonds, Series 1991: A RESOLUTION NO. RDA 91-12 - A RESOLUTION OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF $13,100,000 PRINCIPAL AMOUNT OF TOWN CENTER AREA REDEVELOPMENT PROJECT SUBORDINATE TAX ALLOCATION BONDS, SERIES 1991 Motion carried 5-0. It was moved by Pontious, seconded by Edqar, to approve modifications to invitation of bids and the official form of bid for purchase of Town Center Area Redevelopment Project Subordinate Tax Allocation Bonds, Series 1991. Motion carried 5-0. It was moved by Potts, seconded Prescott, to adopt the following Resolution No. RDA 91-13 awarding bid on Subordinate Tax Allocation Bonds, Series 1991, authorizing officers of the Agency to do all follow-up: RESOLUTION NO. RDA 91-13 - A RESOLUTION OF THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY CONFIRMING THE AWARD OF ITS TOWN CENTER AREA REDEVELOPMENT PROJECT SUBORDINATE TAX ALLOCATION BONDS, SERIES 1991 60 Motion carried 5-0. 6. FLAG POLE INSTALLATION - TEMPORARY CITY HALL Christine Shingleton, Assistant Executive Director, reported that at the request of Agency Member Prescott, staff received bid estimates on additional flag poles for the temporary facility at 15222 Del Amo Avenue. It was moved by Prescott, seconded by Edqar, to award the bid to U.S. Flag and Pole. Motion carried 5-0. 45 REDEVELOPMENT AGENCY MINUTES Page 3, 7-15-91 7. APPROVAL OF MINUTES - JULY 1, 1991 REGULAR MEETING It was moved bv Edgar, seconded by Pontious, to approve the Redevelopment Agency Minutes of July 1, 1991. Motion carried 5-0. 8. APPROVAL OF DEMANDS It was moved by Edgar, seconded by Pontious, to approve Demands in the amount of $10,677.31. Motion carried 5-0. 60 9. OTHER BUSINESS A. CIVIC CENTER EXPANSION - OFF-SITE PARKING LEASE Christine Shingleton, Assistant Executive Director, reported that with the award of the contract for construction of permanent improvements to the Civic Center, there was a shortage of on-site parking and the necessity for obtaining off-site parking to accommodate employees and library parking. Negotiations for a lease began with Tustin Auto Wash, 535 E. Main Street, and an agreement was not reached until July 12, 1991. Construction would begin before the next Council meeting, and approval of the agreement and authorization for the Executive Director to execute the lease agreement was required. The term of the lease was contingent upon need and the initial twelve month lease could be extended monthly. The cost was approximately $25 per parking space per month, not to exceed $1000 for 40 spaces. It was moved by Edgar, seconded bv Pontious, to agendize this item due to the emergency nature. Motion carried 5-0. It was moved by Edgar, seconded by Pontious, to authorize the Executive Director to execute the lease agreement with Ramesh Bajaria. Motion carried 5-0. 45 10. ADJOURNMENT Chairperson Puckett adjourned the meeting at 8:30 p.m. The next regular meeting of the Redevelopment Agency was scheduled for Monday, August 5, 1991, at 7:00 p.m. CHARLES E. PUCKETT~ CHAIRPERSON