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HomeMy WebLinkAboutCC RES 12-25RESOLUTION NO. 12 -25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AND PAPERS IN THE POSSESSION OF THE HUMAN RESOURCES DEPARTMENT OF THE CITY OF TUSTIN NO LONGER REQUIRED FOR THE CONDUCT OF CITY BUSINESS, PURSUANT TO THE AUTHORITY GRANTED BY THE CITY OF TUSTIN'S RECORDS RETENTION SCHEDULE WHEREAS, the City of Tustin Records Retention Schedule adopted by the City Council by Resolution No. 01 -91 on September 17, 2001, authorizes the destruction of City documents and audio recordings upon the approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records are not included within certain specified categories; and WHEREAS, the Human Resources Department of the City of Tustin has requested authority to destroy certain documents which are not included within said categories of documents of the City of Tustin Records Retention Schedule; and w WHEREAS, all of the documents listed in the attached Exhibit A were prepared on a date at least three years prior to the date of this resolution; and WHEREAS, the described documents listed in Exhibit A are occupying space needed by the Human Resources Department of the City of Tustin; and WHEREAS, the Human Resources Director of the City of Tustin has determined that none of the described documents has sufficient value to justify retention; and WHEREAS, the City Attorney hereby gives written consent to destroy the described documents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUSTiN, CALIFORNIA, does hereby resolve as follows: SECTION 1: That the following background files are no longer required by the City of Tustin and should be destroyed to conserve storage space in the offices of the City of Tustin. Said documents and papers are described in the attached Exhibit A. SECTION 2: That the proper official of the City of Tustin having custody of the above described documents is hereby authorized to destroy said documents, in a lawful manner, as scheduled. Resolution No. 12 -25 Page 1 of 4 SECTION 3: That upon destruction of the aforementioned and described documents, a certificate of destruction shall be executed as to the documents destroyed and the original certificate of destruction filed in the Office of the City Clerk. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin on the 7th day of August 2012. PAMELA STOKER City Clerk STATE OF CALIFORNIA COUNTY OF ORANGE ) SS CITY OF TUSTIN 1, Pamela Stoker, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council of the City of Tustin is five; that the above and foregoing Resolution No. 12-25 was duly passed and adopted at a regular meeting of the Tustin City Council, held on the 7th day of August 2012 by the following vote: PAMELA STOKER CITY CLERK Nielsen, Murray, Amante, Gavello, Gomez (5) None (0) None (0) None Resolution No. 12-25 Page 2 of 4 war 2006 -01 Police Officer Lateral Forse, Ryan Hamchuk, Gary Ratnapala, Sha 2006 -02 Police Reserve Camilon, Felizardo 2006 -03 Police Recruit Boyles, Michael Hagins, Kalen Martinez, Bryan Quintanilla, Ricky Rudesill, Matthew Schienle, Justin Stein, Jared 2006 -04 Police Cadet Wiist, Gregory Wright, Adam 2006 -05 Communications Officer Basiliere, Lauren Bonasoro, James Colmer, Steven Dearborn, Elizabeth James, Michael Meyer, Jason Warren, Julie 2006 -19 Police Records Lead Gomez, Diana Pham, Tina Sanchez, Angela Resolution No. 12 -25 Page 3 of 4 2006 -40 Police Services Officer Epps, Antoinette Lindorfer, Stephen Rodriguez, Marissa Ross, Stephanie Tyacke, Nancy 2006 -45 Communications Officer Doyle, Tenika Hansen, Michele Moran, Shannon Ramlo, Barbara Rios, Lili Serreno, Beth Strasbaugh, Kymberly Zamborano, Mauricio 2007 -02 Police Reserve Legge, Chelsea Morrison, Matthew Pena, Rigoberto Pfau, Michael Salas, Robert 2007 -22 Police Services Officer Wolfley, Christopher APPR VED BY f f atricia Estrella _ Date City Clerk Services Supervisor �t Kristine Recchia Date Director of Human Resources CONSENT: A- � � � 3 � 1 David E. Kendig Da Ye City Attorney Resolution No. 12 -25 Page 4 of 4 2§