HomeMy WebLinkAbout04 TRAFFIC SIGNAL BBS INSTALLATIONS & TSC EQUIPMENT UPGRADES-REPLACEMENTSAGENDA REPORT Revdweldm 4
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City Manager
Finance Director
MEETING DATE: OCTOBER 16, 2012
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE
ADVERTISEMENT FOR BIDS FOR THE TRAFFIC SIGNAL BATTERY BACKUP
SYSTEM INSTALLATIONS — PHASE 2 CIP 40079 AND THE TRAFFIC SIGNAL
CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 2 CIP
40080
SUMMARY
The plans and specifications for the Traffic Signal Battery Backup System (BBS) Installations,
Phase 2 CIP 40079, and the Traffic Signal Controller (TSC) Equipment Upgrades /Replacements,
Phase 2 CIP 40080, have been prepared and the projects are ready to be bid.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 12 -77 approving the plans and
specifications for the Battery Backup System Installations — Phase 2 CIP 40079 and the Traffic
Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP 40080, and authorize the City
Clerk to advertise to receive bids.
FISCAL IMPACT
Utilizing Measure M2 — Fair Share (Fund 139), funding in the amount of $205,000 and $185,000
has been budgeted and appropriated in the fiscal year 2012/13 Capital Improvement Program for
the BBS and TSC upgrades, respectively. The total engineer's estimate is $380,000.
DISCUSSION AND BACKGROUND
The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain
safe, normal vehicular operations when planned or unplanned electrical interruptions occur.
Although BBS's are currently being installed at all new traffic signals, there is a need to install them
at older traffic signals through a retrofit process.
The program currently shown in the Capital Improvement Program (CIP) includes four phases
spread over four (4) successive fiscal years, thereby ensuring that all City- maintained traffic signals
have operational battery backup systems. Phase 1 of the program is currently under construction
with BBS installations at sixteen (16) intersections, after which BBS's will be operational at all City
traffic signals on Irvine Boulevard and on Tustin Ranch Road (TRR), except for the traffic signal on
TRR at Walnut Avenue which will receive a BBS as part of the TRR Extension Project. As shown
on the attached location map, the project under consideration for Phase 2 of CIP 40079 consists
of the installation of thirteen (13) new BBS's at all City traffic signals along Newport Avenue from
Old Irvine Boulevard to Valencia Avenue, excluding Newport Avenue at Irvine Boulevard which will
have a BBS after Phase 1 is complete. Phase 2 also includes installation of three (3) new BBS's
on Edinger Avenue and one new BBS on Seventeenth Street, after which all City traffic signals on
those two streets will have BBS protection.
Battery Backup Installations and Traffic Signal Controller Upgrades
October 16, 2012
Page 2
CIP 40080 consists of three phases of upgrades or replacements of existing traffic signal controller
equipment spread over three (3) successive fiscal years due to the aging inventory. Phase 1,
which is currently under construction, will provide controller upgrades or replacements at
seventeen (17) traffic signals along Irvine Boulevard, Tustin Ranch Road and Jamboree Road. As
shown on the attached location map, the project under consideration for Phase 2 will provide new
controller upgrades or replacements at fifteen (15) intersections along Red Hill Avenue, Newport
Avenue, Bryan Avenue, Walnut Avenue and Edinger Avenue.
Phase 2 of CIP's 40079 and 40080 are being bid together because the work in each project is
similar in nature and can be performed more efficiently by the same contractor. The tentative
schedule for construction of the projects is as follows:
• Authorization to Advertise for Bids ......................... .............................10
/16/2012
• First Legal Advertisement ...................................... .............................10
/18/2012
• Second Legal Advertisement .......... ...............................
.....................10 /25/2012
BidOpening .................................... ...............................
.....................11 /20/2012
• Award of Contract .................................................. .............................12
/04/2012
• Start Construction' ......................... ...............................
.....................03 /04/2013
• Complete Construction .................... ...............................
.....................05 /24/2013
'Construction cannot begin until contract is executed and materials are delivered. Therefore,
starting time is estimated at three months following award of contract.
Since these two projects involve the replacement and repair of existing facilities with minor
modifications, they are Categorically Exempt under California Environmental Quality Act (CEQA)
requirements. Notices of Exemption have been prepared for the projects, and will be recorded with
the County of Orange following Council approval of the plans and specifications.
Stack, P.E.
Public Works /City Engineer
Attachment 1: Resolution No. 12 -77
Attachment 2: Location Maps (2)
S' \City Council Ilcros\2012 Council Items \Approve P &S for BBS Installations -Phase 2 (CIP 40079) & Signal Controller Upgrades Phase 2 (CIP
40080).docs
ATTACHMENT 1
Resolution No. 12 -77
RESOLUTION NO. 12 -77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA
APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL BATTERY
BACKUP SYSTEM INSTALLATIONS — PHASE 2 CIP NO. 40079 AND THE TRAFFIC
SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 2 CIP
NO. 40080, AND AUTHORIZING ADVERTISEMENT FOR BIDS
WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract
for the construction of the Traffic Signal Battery Backup System Installations — Phase 2 CIP No.
40079 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP No.
40080; and
WHEREAS, the City Engineer has presented plans and specifications for the construction
of said work; and
WHEREAS, these projects are categorically exempt from the requirements of the California
Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities;
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the
City Engineer are hereby approved as the plans and specifications for:
Traffic Signal Battery Backup System Installations— Phase 2 CIP No. 40079
and
Traffic Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP No. 40080
BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to
advertise as required by law for the receipt of sealed bids or proposals for the performance of the
work specified in the aforesaid plans and specifications;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held
on the 16`h day of October 2012.
John Nielsen, Mayor
ATTEST:
Pamela Stoker, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF TUSTIN )
I, Pamela Stoker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California,
do hereby certify that the whole number of the members of the City Council is five; that the above
and foregoing Resolution No. 12 -77 was duly and regularly passed and adopted at a regular
meeting of the City Council held on the 16`h day of October, 2012 by the following vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
PAMELA STOKER,
City Clerk
ATTACHMENT 2
Location Maps
TRAFFIC SIGNAL BATTERY BACKUP SYSTEM
CIP NO. 40079 (PHASE 2)
LOCATION MAP MIJ X =]
SIGNAL CABINET ASSEMBLY REPLACEMENTS &
SIGNAL EQUIPMENT UPGRADES
CIP NO. 40080 (PHASE 2)
LOCATION MAP � A =,