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HomeMy WebLinkAbout04 TRAFFIC SIGNAL BBS INSTALLATIONS & TSC EQUIPMENT UPGRADES-REPLACEMENTSAGENDA REPORT Revdweldm 4 e City Manager Finance Director MEETING DATE: OCTOBER 16, 2012 TO: JEFFREY C. PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER SUBJECT: APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE ADVERTISEMENT FOR BIDS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 2 CIP 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 2 CIP 40080 SUMMARY The plans and specifications for the Traffic Signal Battery Backup System (BBS) Installations, Phase 2 CIP 40079, and the Traffic Signal Controller (TSC) Equipment Upgrades /Replacements, Phase 2 CIP 40080, have been prepared and the projects are ready to be bid. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 12 -77 approving the plans and specifications for the Battery Backup System Installations — Phase 2 CIP 40079 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP 40080, and authorize the City Clerk to advertise to receive bids. FISCAL IMPACT Utilizing Measure M2 — Fair Share (Fund 139), funding in the amount of $205,000 and $185,000 has been budgeted and appropriated in the fiscal year 2012/13 Capital Improvement Program for the BBS and TSC upgrades, respectively. The total engineer's estimate is $380,000. DISCUSSION AND BACKGROUND The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain safe, normal vehicular operations when planned or unplanned electrical interruptions occur. Although BBS's are currently being installed at all new traffic signals, there is a need to install them at older traffic signals through a retrofit process. The program currently shown in the Capital Improvement Program (CIP) includes four phases spread over four (4) successive fiscal years, thereby ensuring that all City- maintained traffic signals have operational battery backup systems. Phase 1 of the program is currently under construction with BBS installations at sixteen (16) intersections, after which BBS's will be operational at all City traffic signals on Irvine Boulevard and on Tustin Ranch Road (TRR), except for the traffic signal on TRR at Walnut Avenue which will receive a BBS as part of the TRR Extension Project. As shown on the attached location map, the project under consideration for Phase 2 of CIP 40079 consists of the installation of thirteen (13) new BBS's at all City traffic signals along Newport Avenue from Old Irvine Boulevard to Valencia Avenue, excluding Newport Avenue at Irvine Boulevard which will have a BBS after Phase 1 is complete. Phase 2 also includes installation of three (3) new BBS's on Edinger Avenue and one new BBS on Seventeenth Street, after which all City traffic signals on those two streets will have BBS protection. Battery Backup Installations and Traffic Signal Controller Upgrades October 16, 2012 Page 2 CIP 40080 consists of three phases of upgrades or replacements of existing traffic signal controller equipment spread over three (3) successive fiscal years due to the aging inventory. Phase 1, which is currently under construction, will provide controller upgrades or replacements at seventeen (17) traffic signals along Irvine Boulevard, Tustin Ranch Road and Jamboree Road. As shown on the attached location map, the project under consideration for Phase 2 will provide new controller upgrades or replacements at fifteen (15) intersections along Red Hill Avenue, Newport Avenue, Bryan Avenue, Walnut Avenue and Edinger Avenue. Phase 2 of CIP's 40079 and 40080 are being bid together because the work in each project is similar in nature and can be performed more efficiently by the same contractor. The tentative schedule for construction of the projects is as follows: • Authorization to Advertise for Bids ......................... .............................10 /16/2012 • First Legal Advertisement ...................................... .............................10 /18/2012 • Second Legal Advertisement .......... ............................... .....................10 /25/2012 BidOpening .................................... ............................... .....................11 /20/2012 • Award of Contract .................................................. .............................12 /04/2012 • Start Construction' ......................... ............................... .....................03 /04/2013 • Complete Construction .................... ............................... .....................05 /24/2013 'Construction cannot begin until contract is executed and materials are delivered. Therefore, starting time is estimated at three months following award of contract. Since these two projects involve the replacement and repair of existing facilities with minor modifications, they are Categorically Exempt under California Environmental Quality Act (CEQA) requirements. Notices of Exemption have been prepared for the projects, and will be recorded with the County of Orange following Council approval of the plans and specifications. Stack, P.E. Public Works /City Engineer Attachment 1: Resolution No. 12 -77 Attachment 2: Location Maps (2) S' \City Council Ilcros\2012 Council Items \Approve P &S for BBS Installations -Phase 2 (CIP 40079) & Signal Controller Upgrades Phase 2 (CIP 40080).docs ATTACHMENT 1 Resolution No. 12 -77 RESOLUTION NO. 12 -77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL BATTERY BACKUP SYSTEM INSTALLATIONS — PHASE 2 CIP NO. 40079 AND THE TRAFFIC SIGNAL CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 2 CIP NO. 40080, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the construction of the Traffic Signal Battery Backup System Installations — Phase 2 CIP No. 40079 and the Traffic Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP No. 40080; and WHEREAS, the City Engineer has presented plans and specifications for the construction of said work; and WHEREAS, these projects are categorically exempt from the requirements of the California Environmental Quality Act (CEQA); Class 1, Section 15301: Existing Facilities; NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer are hereby approved as the plans and specifications for: Traffic Signal Battery Backup System Installations— Phase 2 CIP No. 40079 and Traffic Signal Controller Equipment Upgrades /Replacements — Phase 2 CIP No. 40080 BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the aforesaid plans and specifications; PASSED AND ADOPTED at a regular meeting of the City Council of the City of Tustin held on the 16`h day of October 2012. John Nielsen, Mayor ATTEST: Pamela Stoker, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF TUSTIN ) I, Pamela Stoker, City Clerk and ex- officio Clerk of the City Council of the City of Tustin, California, do hereby certify that the whole number of the members of the City Council is five; that the above and foregoing Resolution No. 12 -77 was duly and regularly passed and adopted at a regular meeting of the City Council held on the 16`h day of October, 2012 by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: PAMELA STOKER, City Clerk ATTACHMENT 2 Location Maps TRAFFIC SIGNAL BATTERY BACKUP SYSTEM CIP NO. 40079 (PHASE 2) LOCATION MAP MIJ X =] SIGNAL CABINET ASSEMBLY REPLACEMENTS & SIGNAL EQUIPMENT UPGRADES CIP NO. 40080 (PHASE 2) LOCATION MAP � A =,