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Home My WebLink AboutSA 2012-08-14' MINUTES OF THE JOINT SPECIAL MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY TO THE TUSTIN COMMUNITY REDEVELOPMENT AGENCY 300 CENTENNIAL WAY TUSTIN, CA AUGUST 14, 2012 5:00 P.M. CALL TO ORDER — Meeting #2295 at 5:00 p.m. INVOCATION — Councilmember Gomez PLEDGE OF ALLEGIANCE — Mayor Nielsen ROLL CALL — City Clerk ' Present: Mayor John Nielsen, Mayor Pro Tern Al Murray, and Councilmembers Jerry Amante and Rebecca "Beckie" Gomez Absent: Councilmember Deborah Gavello City Clerk: Patricia Estrella, City Clerk Services Supervisor Others Present: David E. Kendig, City Attorney ORAL COMMUNICATION /PUBLIC INPUT — None CONSENT CALENDAR ITEMS 1 -3 It was moved by Mayor Pro Tern Murray and seconded by Councilmember Amante to approve the consent calendar items on the agenda as recommended by staff. Motion carried 4 -0 1. SUCCESSOR AGENCY APPROVAL OF AMENDED ADMINISTRATIVE BUDGETS AND AUTHORIZATION TO ENTER INTO A THIRD AMENDED AGREEMENT BETWEEN THE CITY AND SUCCESSOR AGENCY FOR ADMINISTRATIVE SUPPORT AND A MATCHING CONTRIBUTION TO THE ' PHASE 1 AND PHASE 2 TUSTIN RANCH ROAD PROJECT Successor Agency approval is requested of an amended Administrative Budget City Council /Successor Agency August 14, 2012 Special Meeting Minutes Page 1 of 4 7 3 and authorization for the City and Successor Agency to enter into a Third ' Amended Agreement for reimbursement of administrative support and a matching contribution to the Phase 1 and Phase 2 Tustin Ranch Road Project using MCAS Tustin Bond Proceeds. Recommendation: 1. It is recommended that the City Council approve and authorize the City to enter into a Third Amended Agreement for Reimbursement of Costs and City /Successor Agency Operations Loan with the City acting as Successor Agency to the Tustin Community Redevelopment Agency. 2. It is recommended the City, acting as the Successor Agency to the Tustin Community Redevelopment Agency ( "City Successor Agency "), take the following actions: a. Approve the attached amended Administrative Budget pursuant to California Health and Safety Code (HSC) Section 341770), subject to Oversight Board approval on August 28, 2012. Should any subsequent modifications be determined necessary, the City Manager and /or Finance Director, or their authorized designee, shall be authorized to make augmentation, modification, additions, or revisions as may be necessary and subject to Oversight Board approval. b. Approve and authorize the Successor Agency to enter into an ' Agreement for Reimbursement of Costs and City /Successor Agency Operations Loan with the City for reimbursement of costs incurred by the City to support Successor Agency operations, obligations consistent with the Administrative Budget approved by the Successor Agency, and the provision of matching funds in the amount of $14,148,794 from the MCAS Tustin 2010 Tax Allocation Bonds proceeds for Phase 1 and Phase 2 Tustin Ranch Road Improvements Project. The Successor Agency shall also be authorized to enter into any agreements necessary .to provide administrative support services as identified in the Administrative Budget attached hereto. HOUSING ASSETS LIST In accordance with the AB 1484 - amended California Health and Safety Code (HSC) Section 34176(a)(2), the Tustin Housing Authority, as the entity that assumed the housing functions of the former Tustin Community Redevelopment Agency ('Tustin Housing Authority'), submitted a Housing Assets List to the California Department of Finance (DoF) on August 1, 2012. Recommendation: Receive and file. ' SUCCESSOR AGENCY APPROVAL OF THIRD RECOGNIZED OBLIGATION City Council /Successor Agency August 14, 2012 Special Meeting Minutes Page 2 of 4 ' PAYMENT SCHEDULE FOR PERIOD OF JANUARY 1, 2013 THROUGH JUNE 30, 2013 Pursuant to AB 1X 26 and the recently passed AB 1484, the City of Tustin, acting as the Successor Agency to the Tustin Community Redevelopment Agency (Successor Agency), is seeking approval of the Third Recognized Obligation Payment Schedule ( "Third ROPS ") for the period of January 1, 2013 through June 30, 2013. Recommendation: It is recommended the City Council, acting as the Successor Agency, approve the Third ROPS for the period of January 1, 2013 through June 30, 2013, and authorize submission of the Third ROPS to the Department of Finance (DoF) by September 4, 2012, subject to the following conditions: 1. Review and approval by the Oversight Board; and 2. Should any subsequent modifications be required to the Third ROPS by the Successor Agency, independent auditor, or the DoF, the City Manager and /or Finance Director, or their authorized designee, shall be authorized to make any augmentation, modification, additions or revisions as may be necessary subject to certification by the Oversight Board Chair. ' (Note: Pursuant to AB 1484 — amended California Health and Safety Code (HSC) Section 34177(m), the above actions by the City's Successor Agency shall not become effective for forty -five (45) business days after approval by the Oversight Board pending a review by the DoF. Within five business days of the DoF's determination, the Successor Agency can request additional review by the DoF and an opportunity to meet and confer on disputed items.) REGULAR BUSINESS ITEM 4 4. IMPLEMENTATION OF THE PUBLIC AGENCY RETIREMENT SERVICES (PARS) EARLY RETIREMENT INCENTIVE PROGRAM TO ACHIEVE BUDGET SAVINGS AND ALLOW FOR ORGANIZATIONAL RESTRUCTURING A presentation was given by Human Resources Director Kristi Recchia On June 5, 2012, the City Council approved the offering of an early retirement incentive program administered by Public Agency Retirement Services (PARS) to help the City directly reduce General Fund expenditures while also making it ' easier for the City to restructure its staffing levels and operations in a more economical and efficient manner. Since that time, the PARS Supplementary Retirement Plan (SRP) enrollment period has closed, the City has provided City CouncittSuccessor Agency August 14, 2012 Special Meeting Minutes Page 3 of 4 PARS with position replacement information, and PARS has provided the City ' with data identifying the projected cost savings that would result from implementing the SRP. The City Council now must make a final decision to proceed with the early retirement incentive program, withdraw the offer in its entirety, or withdraw the incentive to specific employee job classifications. Motion: It was moved by Councilmember Amante and seconded by Mayor Nielsen to: 1. Authorize the implementation of the PARS Supplementary Retirement Plan (SRP) for all eligible employees; and 2. Appropriate funds from Fund 186 — Obligation Reimbursement from the Successor Agency (186 -80 -00 -6012) for the PARS SRP not to exceed $675,214 (1/5 of total cost); and 3. Appropriate funds from Fund 186 — Obligation Reimbursement from the Successor Agency (186 -80 -00 -5011) not to exceed $714,000 to pay separating employees for accrued paid leave balances remaining at the time of separation. Motion carried 4 -0 ADJOURNED at 5:34 p.m. to Tuesday, September 4, 2012, Closed Session Meeting at t 5:30 p.m. followed by Regular Meeting at 7:00 p.m. in the Council Chamber, 300 Centennial Way, Tustin, California. Mayor -&Ca PAMELA . _1 City Clerk I I City Council /Successor Agency August 14, 2012 Special Meeting Minutes Page 4 of 4