HomeMy WebLinkAbout09 AWARD CONTRACT FOR TRAFFIC SIGNAL BBS INSTALLATIONS & TSC EQUIPMENT UPGRADES/REPLACEMENTS• Agenda Item 9
AGENDA REPORT Reviewed
City Manager
Finance Director
MEETING DATE: DECEMBER 4, 2012
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: AWARD CONTRACT FOR THE TRAFFIC SIGNAL BATTERY BACKUP
SYSTEM INSTALLATIONS — PHASE 2 CIP 40079 AND THE TRAFFIC SIGNAL
CONTROLLER EQUIPMENT UPGRADES /REPLACEMENTS — PHASE 2 CIP
40080
SUMMARY
Staff is requesting that the City Council award the construction contract for the Traffic Signal
Battery Backup System (BBS) Installations, Phase 2 CIP 40079, and the Traffic Signal Controller
(TSC) Equipment Upgrades /Replacements, Phase 2 CIP 40080 to the lowest
responsive /responsible bidder.
RECOMMENDATION
It is recommended that the City Council award the construction contract for the Battery Backup
System Installations - Phase 2 CIP 40079 and the Traffic Signal Controller Equipment
Upgrades /Replacements - Phase 2 CIP 40080 to the lowest responsive /responsible bidder,
Pelagic Engineering, in the amount of $265,000, and authorize the Mayor and the City Clerk to
execute the contract documents on behalf of the City.
FISCAL IMPACT
Sufficient funds have been budgeted and appropriated in this fiscal year's Capital Improvement
Program utilizing Measure M2 — Fair Share (Fund 139) in the amount $380,000 for the BBS and
TSC upgrades, CIP 40079 & 40080 respectively.
DISCUSSION AND BACKGROUND
The installation of Battery Backup Systems (BBS's) at traffic signals is desired in order to maintain
safe, normal vehicular operations when planned or unplanned electrical interruptions occur.
Although BBS's are currently being installed at all new traffic signals, there is a need to install them
at older traffic signals through a retrofit process.
The program currently shown in the Capital Improvement Program (CIP) includes four phases
spread over four (4) successive fiscal years, thereby ensuring that all City- maintained traffic signals
have operational battery backup systems. Phase 1 of the program is currently under construction
with BBS installations at sixteen (16) intersections, after which BBS's will be operational at all City
traffic signals on Irvine Boulevard and on Tustin Ranch Road (TRR), except for the traffic signal on
TRR at Walnut Avenue which will receive a BBS as part of the TRR Extension Project. As shown
on the attached location map, the project under consideration for Phase 2 of CIP 40079 consists of
the installation of thirteen (13) new BBS's at all City traffic signals along Newport Avenue from Old
Irvine Boulevard to Valencia Avenue, excluding Newport Avenue at Irvine Boulevard which will
have a BBS after Phase 1 is complete. Phase 2 also includes installation of three (3) new BBS's
Battery Backup Installations and Traffic Signal Controller Upgrades
December 4, 2012
Page 2
on Edinger Avenue and one new BBS on Seventeenth Street, after which all City traffic signals on
those two streets will have BBS protection.
CIP 40080 consists of three phases of upgrades or replacements of existing traffic signal controller
equipment spread over three (3) successive fiscal years due to the aging inventory. Phase 1,
which is currently under construction, will provide controller upgrades or replacements at
seventeen (17) traffic signals along Irvine Boulevard, Tustin Ranch Road and Jamboree Road. As
shown on the attached location map, the project under consideration for Phase 2 will provide new
controller upgrades or replacements at fifteen (15) intersections along Red Hill Avenue, Newport
Avenue, Bryan Avenue, Walnut Avenue and Edinger Avenue.
Phase 2 of CIP's 40079 and 40080 were bid together because the work in each project is similar in
nature and can be performed more efficiently by the same contractor. Formal bids were publicly
opened on November 20, 2012. The engineer's estimate was $380,000. The unit prices were
conservatively high in Phase 2 based upon results from Phase I. Fortunately, Phase 2 represents
a more competitive market and a broader flexibility in the project specifications for battery backup
equipment. There were seven (7) bids received and the results are summarized below by order of
least dollar amount as follows:
• Pelagic Engineering .................. ............................... ....................$265,000.00
• Sully - Miller Contracting Company ................ ............................... $265,800.00
• KDC, Inc. DBA Dynalectric ........ ............................... ....................$269,020.00
• Aegis ITS, Inc .......................... ............................... ....................$271,996.28
• Unique Performance Construction, Inc ..................... ....................$290,400.00
• PTM General Engineering Services, Inc ................... ....................$313,333.00
• Pro Tech Engineering Corporation ........................ ....................$317,198.00
The State Contractor's License, bid bond and professional references for Pelagic Engineering have
been verified and are appropriate for the project.
Stack, P.E.
Public Works /City Engineer
Location Maps (2)
S: \City Council Items\2012 Council Items\Award of Contract for BBS Installations(CIP 40079) -Phase 2 & Signal Controller
Upgrades(CIP 40080) -Phase 2 docx
TRAFFIC SIGNAL BATTERY BACKUP SYSTEM
CIP NO. 40079 (PHASE 2)
LOCATION MAP ,X=2
SIGNAL CABINET ASSEMBLY REPLACEMENTS &
SIGNAL EQUIPMENT UPGRADES
CIP NO. 40080 (PHASE 2)
LOCATION MAP „ Xmz