HomeMy WebLinkAbout10 AWARD CONTRACT FOR EDINGER AVENUE WELL-PHASE I DRILLING PROJECT CIP 60165AGENDA REPORT RAgenda
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City Manager
Finance Director
MEETING DATE: DECEMBER 4, 2012
TO: JEFFREY C. PARKER. CITY MANAGER
FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER
SUBJECT: AWARD CONTRACT FOR THE EDINGER AVENUE WELL — PHASE I
DRILLING PROJECT CIP 60165
SUMMARY
Staff is requesting that the City Council award the construction contract for the Edinger Avenue
Well — Phase I Drilling Project CIP 60165 to the lowest responsive /responsible bidder.
RECOMMENDATION
It is recommended that the City Council Award the construction contract for the Edinger Avenue
Well — Phase I Drilling Project to the lowest responsive /responsible bidder, South West Pump &
Drilling, Inc. in the amount of $ 1,527,233.00, and authorize the Mayor and the City Clerk to
execute the contract documents on behalf of the City.
FISCAL IMPACT
The estimated cost for drilling, constructing, development, construction management &
engineering, testing, and contingency is $1,800,000. On October 16, 2012 City Council
appropriated $1,800,000 from the 2011 Water Revenue Bond Fund (Fund 305) for the Edinger
Avenue Well — Phase I Drilling Project CIP 60165.
DISCUSSION
The construction of the Edinger Avenue Well CIP 60165 has been advanced to coordinate with the
construction of the Residence Inn and the Fairfield Inn by RD Olson Company and to complete the
drilling phase of the project before the grand opening and occupancy of the hotels. The proposed
project will be implemented in two phases: Phase I Drilling, and Phase II Construction /Equipping.
This project will enable the City to improve its groundwater production and reliability. Ultimately,
the well will be contained within a structure that is approximately 2,000 square feet in size,
designed to match and blend with the adjacent architecture and land use.
Bids for the drilling phase of Edinger Avenue Well — Phase I Drilling Project were opened on
November 19, 2012. The engineer's estimate was $1,439,640. There were three (3) bids received
and the results are summarized below by order of least dollar amount as follows:
South West Pump & Drilling, Inc .................. ............................... $1,527,233.00
Best Drilling and Pump, Inc .......................... ............................... $1,574,320.00
Zim Industries dba Bakersfield Well & Pump Co ......................... $1,624,159.00
Award of Edinger Avenue Well — Phase I Drilling CIP 60165
December 4, 2012
Page 2
The tentative project schedule for the drilling phase is as follows:
• Award of Contract ............................ ............................... 12/04/2012
• Start Construction ................................ ............................... 01/15/2013
• Complete Construction .......................... ............................... 05/01/2013
The State Contractor's License, bid bond and professional references for South West Pump &
Drilling, Inc. have been verified and are appropriate for the project.
Stack, P.E.
Public Works /City Engineer
Attachment: Vicinity Map
S %City Council Itemst2012 Council ItemsWward of Contract for Edinger Avenue Well Phase I Drilling CIP 60165.docx
VICINITY MAP
Edinger Avenue
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PROJECT LOCATION
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FILE: CIP- 60165- NCINITY.dwg