HomeMy WebLinkAbout12 DESTRUCTION FILES 01-17-00DATE:
January 12, 2000
Inter-Corn
lqO. 12
1-17-00
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PERSONNEL SERVICES
DESTRUCTION OF RECRUITMENT FILES
SUMMARY: Resolution No. 00-6 allows for the destruction of records of
recruitment files which are two years old and are no longer required to be kept in
storage.
RECOMMENDATION'
To approve Resolution #00-6 ailowing for the destruction of applications and
testing materials for recruitments which have been closed for over two years. ·
FISCAL IMPACT:
The fiscal impact is negligible.
BACKGROUND'
This action is in accordance with state and federal law, and will allow staff to
manage records storage in an efficient and effective manner.
Bettie Correa
Senior Personnel Analyst
Attachments: 1997 Recruitment lists
Consent of City Attorney
Resolution #00-6
O£ficeSupport:Forms&Lists:Destruction Recruit memo.doc
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RESOLUTION NO. 00-6
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TUSTIN, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF
CERTAIN RECORDS.
WHEREAS, Government code Section 34090 authorizes the head of
a city department to destroy any city record, document, instrument, book or paper
under his or her charge, without making a copy thereof, except for records affecting
title to real property or liens thereon, court records, records less than two years old,
records rquired to be kept by statue or ordinance, or resolutions of the city council
or other city boards or commissions, by resolution of the city council and the written
consent of the city attorney; and
WHEREAS, the City Council upon the request of the Senior
Personnel Analyst of the City of Tustin, desires to approve immediate destruction of
certain records, documents or papers as listed on the attachment hereto,
comprising correspondence and other written information regarding applications
and testing material for recruitments conducted from January 1, 1997 to December
31, 1997, each of which is not less than two (2) years old; and
WHEREAS, the City Attorney has filed her written consent with the
Clerk of the council of the City of Tustin and a copy of such consent is attached
hereto;
NOW, THEREFORE, be it resolved, that the City Council of the City
of Tustin, California, hereby approves the immediate destruction of the records,
documents and papers listed on the attachment hereto which, as of this date, have
been retained for a minimum of two (2) years.
PASSED AND ADOPTED at a regular meeting of the City Council of
the City of Tustin on the 17th day of January, 2000.
TRACY WILLS WORLEY, MAYOR
ATTEST:
PAMELA STOKER, CITY CLERK
JRN-1Z-Z800 1Z:85 WOODRUFF SPRRDLIN SMART 714 835 7787 P.OZ?OZ
CONSENT OF CITY ATTORNEY
I, the undersigned, Lois E. Jeffrey, City Attorney of the City of Tustin,
California, do hereby consent to the destruction of the materials described in the
attached Resolution #00-6.
DATED:
LOIS E'. 'JEFFI~_~/[/ 0
City Attorney
JAN-12-2000
12:35
714 835
98~.
TOTAL P.02
P.02
Date: 12 JAN 2000
.~ECRUITMENT LIST
Page:
97-01 RECREATION COORDINATOR
97-02 EQUIPMENT OPERATOR
97-03 RES. POLICE OFFICER
97-04 COMM SVC/REC LEADER
97-05 POLICE OFFICER
97-06 CROSSING GUARD COORDINATO
97-07 COMMUNICATION OFCR
97-08 OFFICE SUPPORT SPECIALIST
97-09 CROSSING GUARD
97-10 SENIOR ACCOUNTANT
97-11 DIR. COMM. SERVICES
97-12 PROG ASST/DAY CAMP COORD
97-13 MAINTENANCE AIDE
97-14 PARKING CONTROL OFFICER
97-15 ACCOUNTING SUPV.
97-16 PT RECEP/CLK
97-17 CLERK TYPIST-PART TIME
97-18 PROG ASST/DAY CAMP COORD
97-19 MAINTENANCE AIDE
97-20 MAINTENANCE AIDE
97-21 ASSOCIATE PLAITNER
97-22 MAINTENANCE WORKER
97-23 OFFICE SUPPORT SPECIALIST
97-24 POLICE OFFICER
97-25 POLICE LIEUTENANT
97-26 POLICE CAPTAIN
97-27 ASST. CIVIL ENG.
97-28 WATER TREATMENT PLANT OP.
97-29 LEAD COMMUNICATIONS OFCR.
97-30 RECORDS LEAD PERSON
AM2000:REQ.LIST