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HomeMy WebLinkAbout09 PLANT CNTL MAINT 02-07-00NO. 9 AGE N DA ; Inter Corn DATE: FEBRUARY 7, 2000 - ~ TO: WILLIAM A. HUSTON, CITY MANAGER FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES DIVISION SUBJECT: CONTRACT AMENDMENT TO ADD THE JAMBOREE ROAD/EDINGER AVENUE INTERCHANGE LANDSCAPE AREA TO THE EXISTING CONTRACT WITH PLANT CONTROL LANDSCAPE MAINTENANCE, INC. SUMMARY Approval of a fifth contract amendment with Plant Control Landscape Maintenance, Inc. will add the new Jamboree Road/Edinger Avenue Interchange landscaped area to the existing contract for a monthly cost of $675, effective February 1, 2000. RECOMMENDATION: It is recommended that the City Council approve the Fifth Amendment to the contract agreement between Plant COntrol Landscape Maintenance, Inc. and the City of Tustin for landscape maintenance services, subject to City Attorney approval. FISCAL IMPACT: Funds are available in the FY 99-00 Public Works Department operating budget to accommodate the current monthly increase of $675. This amendment will increase the annual contract price by $8,100 and will be reflected in future Publi© Works Department budgets. DISCUSSION: The City has contracted with Plant Control Landscape Maintenance, Inc. since August 1, 1996 for maintenance of all General Fund areas including all center islands and specific City and Water Operations facilities. The original agreement was for a l-year period with three l-year extensions available to the City. The contract is currently in the third .and final l-year extension and will be due for re-bidding in the near future. This contract amendment would add additional landscaped areas and would grant the contractor a $675 increase in the monthly base price of the contract, effective February 1, 2000. The additional landscaped areas are the result of the completion of the Jamboree/Edinger Interchange Project. The project was funded jointly by the Transportation Corridor Agency, the City of Irvine, and the City of Tustin. The construction phase of the project was administered by the County of Orange. The project has been accepted by the County Board of Supervisors and subsequently turned back over to the City of Tustin. The landscaped area is approximately 2.75 acres and includes the hardscape and all the slopes along the Jamboree/Edinger Interchange Contract Amendment to Add the Jamboree Road/Edinger Avenue Interchange Landscape Area to the Existing Contract with Plant Control Landscape Maintenance, Inc. February 7, 2000 Page 2 Plant Control Landscape Maintenance, Inc. requested a $750 increase in the contract amount. However, staff negotiated a $675 increase, with a net savings of $75 per month. The overall increase in the contract price is $675 per month or $3,375 for the remaining 5-month period of the contract. Plant Control Landscape Maintenance, Inc. has provided consistent service of a reasonably high quality for the past 3-years and has been very responsive in the correction of any service that was not up to City standards. The additional landscaping will have no effect on the Contractor's ability to continue to provide the quality and responsiveness the City has received previously. Tim D. Serlet Director of Public Works/City Engineer Wisam Altowaiji Field Services Manager Attachment S:\City Council Items\00 City Council Items\010300 Plant Control Amendment 5.DOC FIFTH AMENDMENT TO CONTRACT AGREEMENT THIS FIFTH AMENDMENT is entered into this day of ,2000, by and between the City of Tustin, a Municipal Corporation (herein referred to as "City"), and Plant Control Landscape Maintenance, Inc., a California corporation, (herein referred to as "Contractor"). This Amendment is made with reference to the following: RECITALS A. WHEREAS, City and Contractor entered into an Agreement dated November 11, 1996, the "Agreement", wherein Contractor agreed to perform landscape maintenance services in accordance with the agreement and specifications entitled "Landscape Maintenance Services for General Fund Areas, Senior Center and Maintenance Facility"; B. WHEREAS, City and Contractor entered into the First Amendment to that Agreement on November 20, 1997, entered into the Second Amendment to that Agreement on September 8, 1998, entered into the Third Amendment to the Agreement on May 17th, 1999, and entered into the Fourth Amendment to the Agreement on October 8'h, 1999; C. WHEREAS, the initial term of the Agreement was one year, with three, one year extensions; D. WHEREAS, City and Contractor desire to add the landscape maintenance of additional areas to the Agreement, and also desire to adjust Contractor's compensation under the Agreement to reflect' a negotiated, price increase for those areas. AGREEMENT The Agreement is hereby amended as follows: A. The areas of landscape maintenance services to be provided by the Contractor under this Agreement, is amended to include the following areas: Jamboree Road and Edinger Avenue Interchange between Moffet Bridget and Railroad Bridge, that includes all landscaping, slopes, and hardscape within the Public Rights-Of- Way; g. City shall pay the Contractor the following sums for the periods indicated: 1. From February 1, to June 30, 2000, the City shall pay the Contractor on a monthly basis, an additional $675.00 per month, which will bring the total monthly compensation amount equal to $12,530.74. 2. City shall pay the Contractor a sum not to exceed $3,375.00, for the additional landscape maintenance services, for the period from February 1, to June 30, 2000. C. Except as expressly amended by this Fifth Amendment, all other terms and conditions of the Agreement and all attachments and exhibits thereto, shall remain in full force and effect. 1 \~.ity_of_tmtin~.YlELD_.~r~V_VOLi.COT~~ SERVlCES~31VISIOIq~.~m'~:t A~mia~D~ 20 Plum Comml Clapt Ammimmt $.~ IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date first above written. THE CITY OF TUSTIN (Seal) BY: Mayor of the City of Tustin ATTEST: City Clerk of the City of Tustin APPROVED AS TO FORM: City Attorney APPROVED AS TO CONTENT: Date Public Works Director Date (Seal) CONTRACTOR Firm ,Name: BY: TITLE: Plant Control Landscape 'Maintenance, Inc. ATI'ACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED PERSON(S) 2 \~:i~y_o~_i~tiaLI~D_SERV_VOLI.COTLS~ .~ERV~CE.~DIVL~ION~Co~rac~ Ad~)~c 20 ~a~ Co~m~l C~m:l ,~m~m~ 5.~