HomeMy WebLinkAbout08 LNDSCP MAINT BIDS 04-03-00AGE N
DATE: APRIL 3, 2000
Inter-Com
biO. 8
04-03-00
TO:
WILLIAM HUSTON, CITY MANAGER
'FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT:. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION' TO
ADVERTISE FOR BIDS' FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES
FOR THE ASSESSMENT DISTRICT AREAS (JULY 1, 2000- JUNE 30, 2001)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the assessment
district areas for the 2000/2001 fiscal year, with the option of providing three (3) additional,
one-year extensions.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 00-16, approving the plans and
specifications and authorizing advertisement for bids, for the annual landscape maintenance
services for the Assessment District areas, subject to the City Attorney's approval.
FISCAL IMPACT:
The anticipated cost for the award of this contract is unknown at this time. The cost of this
contract will be 'funded from the Landscape and Lighting District bUdget for the 2000/2001
fiscal year. This contract is fOr maintenance services and 'is not subject to "lowest responsible
bidder" requirements of the Public Contracts Code. The recommended award will consider
qualifications and cost.
BACKGROUND
The Assessment District areas' contract covers all City maintained parkways in the East Tustin
Landscape and Lighting District. The City's current contract for annual landscape
maintenance services for Assessment District areas is one of two landscape contracts that are
due to expire on June 30, 2000. The other contract, which will be bid concurrently with this
contract, covers the annual landscape maintenance services for all General Fund areas and
CityNVater facilities.
The intent of the City is to hire a separate contractor for each area, to provide the required
landscape maintenance services, similar to the current contracts. Separate contractors for
each area will provide additional resources and flexibility in case of unsatisfactory performance
in one area, or when there is a need to add new areas. It will also enable the City to compare
the level of performance within the two areas.
DISCUSSION
The bid proposal calls for complete landscape maintenance services including, but not limited
to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will resemble the previous contracts
in duration - a one-year contract with three (3) one-year extensions. Award of the extensions
will be at the discretion of the City, with the City Manager's approval, based on the
contractor's performance.
The propoSed schedule for this project is as follows:
Authorization to Advertise for Bids ....
First Legal Advertisement ...............
Second Legal Advertisement ...........
Pre-Bid Walk Through ...................
Bid Opening .................................
Award of Contract .........................
Contract Start Date .......................
Contract Completion Date ...............
04/03/00
04/07/00
04/14/00
04/20/00
04/27/00
05/15/00
07/01/00
06/30/01
Tim D. Serlet
Director of Public Works/City Engineer
TDS:WA:ccg:Approval of P&S Asssmnt Dist areas & ReSo 00-16.doc.
Attachment
Wisam Altowaiji
Field Services Manager
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RESOLUTION NO. 00-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR THE
ASSESSMENT DISTRICT AREAS FROM JULY 1, 2000 - JUNE 30, 2001
WHEREAS, it is the intention of the City CounCil of the City of Tustin, Califomia
to contract for the Annual Landscape Maintenance Services for Assessment District
Areas; and
WHEREAS, the City Engineer presented plans and specifications for the
performance of said work; and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City engineer be, and are hereby approved as the plans and
specifications for:
ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR
·
ASSESSMENT DISTRICT AREAS FROM JULY 1, 2000 - JUNE 30, 2001
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for the
performance of the work specified in the plans and specifications;.
AND BE IT FURTHER RESOLVED that this project is exempt from the
requirements of the California Environmental Quality Act.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 3rd day of April 2000.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk