HomeMy WebLinkAbout09 LNDSCP MAINT G.F. 04-03-00NO. 9
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Inter-Co'n -
DATE: APRIL 3, ~
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY' MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES
APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO
ADVERTISE FOR BIDS FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES
FOR THE GENERAL FUND AREAS AND CITY/WATER FACILITIES (JULY 1,
2000- JUNE 30, 2001)
SUMMARY
This contract will provide for the annual landscape maintenance needs in the General Fund Areas
and City/Water Facilities for the 2000/2001 fiscal year, with the option of proViding three (3)
additional, one-year extensions.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 00-17, approving the plans and
specifications and authorizing advertisement for bids, for the annual landscape maintenance
· services for the General Fund Areas and City/Water Facilities, subject to the City Attorney's
approval.
FISCAL IMPACT
The anticipated cost for the award of this contract is unknown at this time. The cost of the
contract will be funded from three (3) different operating budgets, for the 2000/2001 fiscal year.
The General Fund will pay for landscape maintenance services performed at the Civic Center,
Senior Center, Maintenance Yard, the Tustin Family Youth Center, and various parkways and
medians. The Water Fund will pay for services at the various water facilities and well sites: ~The
contract is for maintenance services and is not subject to "lowest responsible bidder"
requirements of the Public Contracts Code. The recommended award will consider qualifications
and cost.
BACKGROUND
The General Fund Areas and City/Water Facilities contract covers all City maintained medians
and all parkways not in the Landscape and 'Lighting District area. The City's current contract for
annual landscape maintenance services for the .General Fund areas is one of two landscape
contracts that are due to expire on June 30, 2000. The other contract, which will be bid
concurrently with this contract, covers the annual landscape maintenance services for the East
Tustin Landscape and Lighting District parkways.
The intent of the City is to hire a separate contractor for each area, to provide the required
landscape maintenance services, similar to the current contracts. Separate contractors for each
area will provide additional resources and flexibility in case of unsatisfactory performance in one
area, or when there is a need to add new areas. It will also enable the City to compare the level of
performance within the two areas.
DISCUSSION
The bid proposal calls for complete landscape maintenance services including, but not limited
to, mowing, edging, weeding, fertilizing, pruning, and irrigating.
The proposed landscape maintenance services contracts will resemble the previous contracts
in duration - a one-year contract with three (3) one-year extensions. Award of the extensions
will be at the discretion of the City, with the City Manager's approval, based on the contractor's
performance.
The proposed schedule for this project is as follows:
Authorization to Advertise for Bids ........
First Legal Advertisement ...................
Second Legal Advertisement ...............
Pre-Bid Walk Through ........................
Bid Opening .....................................
Award of Contract .............................
Contract Start Date ............................
Contract Completion Date ...................
04/03/00
O4/O7/OO
04/14/00
04/20/00
04/27/0O
05/15/00
07/01/00
06/30/01
Tirh D. Serlet L~
Director of Public Works/City Engineer
Approval of P&S Gen Fund areas & Reso 00-17.doc
Attachment
Wisam Altowaiji
Field Services Manager
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RESOLUTION NO. 00-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR THE
ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR THE GENERAL
FUND AREAS AND CITYFvVATER FACILITIES FROM JULY 1, 2000 -
JUNE 30, 2001
WHEREAS, it is the intention of the City Council of the City of Tustin, California
to contract for the Annual Landscape Maintenance Services for General Fund Areas and
City/Water Facilities; and
WHEREAS, the City Engineer presented plans and specifications for the
performance of said work; and
NOW, THEREFORE, BE IT RESOLVED that the plans and specifications
presented by the City engineer be, and are hereby approved as the plans and
specifications for:
ANNUAL LANDSCAPE MAINTENANCE SERVICES FOR GENERAL
FUND AREAS AND CITY/WATER FACILITIES FROM JULY 1, 2000- JUNE
30, 2001
AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and
directed to advertise as required by law for the receipt of sealed bids or proposals for the
performance of the work specified' in the plans and specifications;
AND BE IT FURTHER RESOLVED that this project is exempt from the
requirements of the California Environmental Quality Act.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 3rd day of April 2000.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk