HomeMy WebLinkAbout03 CDBG FUNDS 05-01-00 1~I0. 3
05-01-00
DATE:
TO:
FROM:
SUBJECT:
MAY 1, 2000
Inter-Corn
WILLIAM A. HUSTON, CITY MANAGER
COMMUNITY DEVELOPMENT DEPARTMENT
FY 2000-05 CONSOLIDATED PLAN, FY 2000-01 ACTION PLAN AND
PROPOSED USE OF COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
RECOMMENDATION
That the City Council adopt Resolution No. 00-23 approving the FY 2000-05 Consolidated
Plan and Resolution No, 00-24 approving the proposed use of Community Development
Block Grant (CDBG) funds for inclusion in the one-year Action Plan for Fiscal Year 2000-
01.
FISCAL IMPACT
The proposed 2000-01 programs and expenditures will be implemented With CDBG funds.
No impacts to the General Fund are anticipated.
OVERVIEW OF THE CONSOLIDATED PLAN AND ONE-YEAR ACTION PLAN
The Housing and Community Development Act of 1974, as amended, established the
Community Development Block Grant (CDBG) program to return federal funds to local
communities for the purpose of developing viable urban communities by providing decent
housing, suitable living environments, and by expanding economic opportunities,
specifically for Iow-and moderate-income persons.
Consolidated Plan
To participate in the CDBG program, each jurisdictiOn is required to prepare a
Consolidated Plan, "The Plan", a five-year planning document intended to identify a
jurisdiction's overall needs for affordable and supportive housing, community development,
public services, and economic opportunities. The Plan also outlines a five-year strategy
City Council Report
CDBG Consolidated Plan & Action Plan
May 1, 2000
Page 2
for addressing those needs and identifies resources and programs which might assist in
meeting these goals.
In developing the Consolidated Plan, the Council's adopted Comprehensive Affordable
Housing Strategy 2000-2010 (CASH) and the Redevelopment Agency Implementation Plan
2000-05 were utilized in developing affordable housing strategies, goals and objectives.
The Consolidated Plan has five components: 1) Housing and Homeless Needs
Assessment; 2) Housing Market Analysis; 3) Strategic Plan; 4) Action Plan; and 5)
Certification. In general the components are summarize as follow:
Housing and Homeless Needs Assessment - a 5-year estimate of housing and
supportive services needs, including the nature and extent of homelessness in the
community.
Housing Market Analysis - a description of significant characteristics of the housing
market; a brief inventory of facilities and services meeting housing needs of homeless
persons; and an explanation of barriers to affordable housing.
Community Housing and Development Strategic Plan - a plan/strategy identifying key
goals for addressing priority housing/community needs.
Action Plan - a description of activities and projects to be undertaken with grant funds
during the fiscal year.
Certifications - statements assuring compliance with federal labor standards, fair
housing, anti-lobbying and other regulations.
The Consolidated Plan, as required by federal regulations, must be available for public
review for a period of not less than 30 days. The City advertised the availability of this
document in the Tustin Weekly. The review period began on March 1, 2000 and ended
on March 30, 2000. Appendix F of the Consolidated Plan summarizes the citizen
comments: This Consolidated Plan document may be amended based on the City
Council's action at this meeting. HUD mandates that the Plan must be submitted to them
no later than May 15, 2000.
Action Plan
A section of the Consolidated Plan called the one-year Action Plan, serves as the City's
application to HUD for CDBG program funding. The City must submit an Action Plan
annually to receive the entitlement money. The purpose of the Action Plan is to detail how
the City will spend its annual allocation of funds to meet community needs identified in the
Consolidated Plan.
City Council Report
CDBG Consolidated Plan & Action Plan
May 1, 2000
Page 3
BACKGROUND/OVERVIEW OF CDBG PROGRAM REGULATIONS
The City will receive $713,000 of CDBG funds for Fiscal Year 2000-01. These funds are
allocated on a formula basis to cities to carry out activities that provide opportunities to
develop viable urban communities. Communities are permitted to develop their own
programs and funding priorities, as long as each activity meets one of the three. CDBG
National Objectives. These objectives are projects that:
1)
2)
3)
Benefit Iow- and moderate-income persons;
Aid in the prevention or elimination of slums or blight;
Meet community development needs having a particular
urgency (conditions that pose serious or immediate threat to
the health or welfare of the community, where other sources of
funding are not available).
The program also requires that at least 70 percent of the total CDBG funds must be used
for activities that benefit Iow- and moderate-income persons over a one-, two-, or three-
year period; and individual activities designed to benefit Iow- and moderate-income
persons must assist at least 51 percent Iow- and moderate-income persons.
To assure that activities will meet the National Objectives, HUD established guidelines for
Eligible and Ineligible activities. Eligible activities include:
Housing related type of activities
Removal of Architectural Barriers to Public Facilities
Rehabilitation and Preservation Activities
Public Facilities and Improvements
Public Services Activities-
Economic Development Activities
Planning and Program Administration, etc.
In addition, the program also limits the amount of allocation for Public Services activities
and Program Administration. A maximum of 15 percent (15% x $713,000 = $106,950) of
the total grant award may be allocated to Public Services types of activities. A maximum
of 20 percent (20% x 713,000 = $142,600) of the total grant award may be expended on
administrative and planning activities.
EVALUATION OF FUNDING REQUESTS
In October of 1999, the City published a Notice Availability of Funding Application (NOFA)
of CDBG funds in the Tustin Weekly and also sent application packages to over 70 non-
profit organizations and City of Tustin's various departments.
City Council Report
CDBG Consolidated Plan & Action Plan
May 1, 2000
Page 4
In prior years the City Council provided direction to staff and the Citizen Participation
Committee regarding priorities for the disbursement of the CDBG funds. The Council
indicated that youth programs and other types of activities which benefit the greatest
number of Tustin residents should receive the highest priority. The Council also identified
City-operated or City-assisted youth programs, such as those provided at the Boys and
Girls Club, Tustin Family Youth Center, Feedback Foundation, and Orange Children and
Parents Together as high priorities.
As a result of the NOFA, 20 applications were received totaling $891,496 in funding
requests. These requests consisted of $284,988 from Public Services category and
$606,508 from Non-Public Services category. The request for the Public Services
Category exceeded the maximum allowable allocation by $178,038 or 166 percent.
An in-house CDBG Project Review Committee evaluated and ranked the funding requests.
The Project Review Committee is comprised of representatives from various City
Departments (COmmunity Services, Public Works, Community Development, Finance, and
the City Manager's Office). The City Council's direction and the criteria identified as
Attachment B was used in the ranking process. Funding recommendations of the in-house
Project Review Committee were transmitted to the Citizen Participation Committee.
On February 10, 2000 the City held a public hearing (first of the two required public
hearings) and invited all interested organizations and citizens to participate in the CDBG
process. The hearing was conducted by the Citizen Participation Committee comprised
of members of City of Tustin standing commissions, boards and committees (Planning
Commission, Parks and Recreation Commission, Cultural Resources Advisory Committee,
and Senior Advisory Committee). The purpose of the meeting was to review, evaluate and
make a recommendation to the City Council on the disbursement of 2000-01 CDBG funds.
-
As a result of the public input received during the hearing, the Committee modified the
CDBG Project Review Committee's recommendation by reducing the funding amount from
City of Tustin Community Services Youth Coordinator program and Graffiti Removal
program from $47,800 to $39,250 and from $7,500 to $5,000 respectively; and increasing
the funding amount for the Boys and Girls Club Crossroads program from $13,950 to the
full funding of $25,000.
The Committee increased the allocation for the Boys and Girls Club with a condition that
a quarterly performance report be submitted and that collaborative efforts be made with
the City's youth programs such as: co-sponsor and participate in a one day leadership
tra!ning program for teen leaders, co-sponsor two teen events per year in conjunction with
the Youth Action Team & the Tustin's Cool Teens (TCT), integrate Crossroad participants
in the Youth Action Team, provide monthly transportation for TCT group to the Crossroad
Friday Night program, and provide a "Crossroad" counselor to interact in the TCT program.
Ci~ Council Repod
CDBG Consolidated Plan & Action Plan
May 1,2000
Page 5
The following reflects the Citizen Participation Committee's final recommendation:
Public Services Activities ·
(Maximum Funding - $106,950)
Tustin Community Services Department
(Tustin Family Youth Center Staff)
Graffiti Removal - CDBG target areas
Feedback Foundation, Inc. (Project TLC)
Orange Children and Parents Together, Inc.
(Headstart Pre-school Program - facility rent)
Boys and Girls Club of Tustin*
(Crossroads Program)
Laurel House
Assessment and Treatment Services Center
(Youth/Family Counseling Center)
Public Services Subtotal
Public Facilities and Improvements
Valencia Avenue/Armstrong Avenue Construction
$ 39,250
$ 5,000
$14,500
$10,000
$ 25,000
$ 5,200
$ 8,000
$106,950
$400,000
Frontier Park
Public Facilities and Improvements Subtotal
Rehabilitation and Preservation Activities
Code Enforcement (Southwest Neighborhood)
Program Administration and Planning Activities
(Maximum Funding - $142,600)
Fair Housing Counseling Agency
CDBG Pro,am Administration (Salary and Contingency)
Administration & Planning Subtotal
Grand Total for all Activities
$ 71.542
$471,542
$ 66,500
$ 14,508
$ 53,5OO
$ 68,008
$713,000
* Subject to conditions imposed by the Citizen Participation Committee
Ci~ Council Repo~
CDBG Consolidated Plan & Action Plan
May 1, 2000
Page 6
The hearing held by the Council is tl~e second of two required public hearings. All
organizations and agencies returning funding applications to the City were notified of the
hearing. This public hearing also was advertised in the Tustin Weekly, a newspaper of
general circulation.
The Council may modify the recommended funding allocations; however, Public
Services category is limited to a 15 percent maximum allocation ($106,950). A change
in allocation amount of an activity under the Public Services category would result in a
change of funding amount of other activities within the same category.
The Council's decision regarding funding allocation and priorities will be incorporated
within the Action Plan .and will be submitted to HUD by May 15, 2000. When final
approval has been given by HUD, each public services/non-profit organization receiving
funds will be asked to enter into agreements with the City requiring compliance with all
federal CDBG regulations relating to reporting, auditing, labor standards, etc. All CDBG
funds are distributed on a reimbursement basis; typically, no disbursement of monies
can be made until expenses are incurred and documented to benefit the intended
program.
Justi~a Willkom
Associate Planner
ATTACHMENTS:
Elizabeth A. Binsack '
Director of Community Development
1. Resolution No. 00-23
2. Resolution No. 00-24
3. Attachment A (Evaluation Criteria)
4. Attachment B (Table of Request for Funding Applications)
5. Draft Consolidated Plan (Included in Council packets only. Due to the voluminous
nature of the document, the plan is available for review at the Community
Development Office during business hours and will be available at the May 1st
Council Meeting)
\\COMM_DEV~VOLI~SHARED~CDD-RDA\CDD~JUSTINA~Consolidated Plan 2000-05\CCM STAFF REPORT CONPLAN, ACTION PLAN & FUNDING ALLOCATION.doc
Resolution No. ,00-23
RESOLUTION NO. 00-23
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA, APPROVING THE
CONSOLIDATED PLAN FISCAL YEAR 2000-05 FOR
SUBMISSION TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT.
WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal
assistance may be provided for the support of community development activities which are directed
toward certain specific objectives as set forth in the Act as the Community Development Grant
(CDBG) Program; and
WHEREAS, on February 10, 2000 a public hearing was held by the Ad Hoc Citizen
Participation Committee to obtain and consider citizen's views on the needs, goals and objectives of
the community; and
WHEREAS, during the February 10, 2000 public hearing, citizens were furnished with
information concerning the CDBG Program, the range of eligible activities, and the proposed use of
funds; and
WHEREAS, a staff report has been prepared transmitting to the City Council recommended
priority needs, goals and objectives by the Citizen Participation Committee; and
WHEREAS, a public hearing was held by the City Council on May 1, 2000 to respond to
questions and comments on the proposed Consolidated Plan FY 2000-05; and
WHEREAS, the City Council evaluated needs, priorities, goals and objectives based on
recommendations of the Citizen Participation Committee, public testimony received during the
hearing; and
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as
follows:
Section 1: The City of Tustin's Consolidated Plan FY 2000-05 is hereby approved as
presented to the Council at their hearing of May 1, 2000, and in Exhibit A of this Resolution.
Section 2: Staffis hereby directed to include the proposed use of CDBG Funds for Fiscal
Year 2000-01 in the One Year Action Plan of the Consolidated Plan to be submitted to the U.S.
Department of Housing and Urban Development.
Resolution No. 00-23
Page 2
Section 3: The Director of Community Development is authorized to execute such
documents, certifications, contracts, or other instnmaents as may be required to carry out the City's
'Community 'Development Block Grant Program.
Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file
a copy of said application with the minutes of this City Council meeting.
PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting
on the 1st day of May, 2000.
Jeffery Thomas
Mayor
PAMELA STOKER, CITY CLERK
STATE OF'CALIFORNIA )
.COUNTY OF ORANGE )
CITY OF TUSTIN )
SS
CERTIFICATION FOR RESOLUTION NO. 00-23
PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin,
California, does hereby certify that the whole number of the members of the City Council of the City
of Tustin is five; that the above and foregoing Resolution No. 00-23 was duly passed and adopted
at a regular meeting of the Tustin City Council, held on the 1st day of May, 2000, by the following
vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Pamela Stoker, City Clerk
S:\CDD\CCRESOS\00-23.doc
Resolution No. 00-24
RESOLUTION NO. 00-24
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUSTIN, CALIFORNIA, APPROVING THE
PROPOSED USE OF FISCAL YEAR 2000-01
COMMLrNITY DEVELOPMENT BLOCK GRANT
FUNDS FOR INCLUSION IN THE ONE-YEAR ACTION
PLAN.
WHEREAS, under the Housing and Community Development Act of 1974, as amended, Federal
assistance may be provided for the support of community development activities which are directed
toward certain specific objectives as set forth in the Act as the Community Development Grant
(CDBG) Program; and
WHEREAS, on February 10, 2000 a public hearing was held by the Ad Hoc Citizen
Participation Committee to obtain and consider citizen's views on the use of Fiscal Year 2000-01
CDBG funds as related to goals and objectives of the Consolidated Plan; and
WHEREAS, during the February 10, 2000 public hearing, citizens were furnished with
information concerning the CDBG Program, 'the range of eligible activities, and the proposed use of
funds; and
WHEREAS, a staff report has been prepared transmitting to the City Council recommended
funding priorities and amount for proposed projects for the City's participation in the 2000-01 CDBG
program; and
WHEREAS, a public heating was held by the City Council on May 1, 2000 to respond to
questions and comments on the proposed use of CDBG funds; and
WHEREAS, the City Council evaluated funding priorities and amounts based on
recommendations of the Citizen Participation Committee, public testimony received during the
hearing and the amount of the City's grant; and
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Tustin resolves as
follows:
Section 1: 'The City of Tustin's proposed use of CDBG funds for Fiscal Year 2000-01 is
hereby approved in the order of prioritization identified by Council at their hearing of May 1, 2000,
and in Exhibit A of this Resolution.
Section 2: Staffis hereby directed to include the proposed use of CDBG Funds for Fiscal
Year 2000-01 in the One Year Action Plan to be submitted to the U.S. Department of Housing and
Urban Development.
Resolution No. 00-24
Page 2
Section 3: The Director of Community Development is authorized to execute such
documents, certifications, contracts, or other instruments as may be required to carry out the City's
Community Development Block Grant'Program.
Section 4: The City Clerk shall certify to the adoption of this Resolution and shall file
a copy of said application with the minutes of this City Council meeting.
PASSED AND ADOPTED by the City Council of the City of Tustin, at a regular meeting
on the 1 st day of May, 2000.
Jeffery Thomas
Mayor
PAMELA STOKER, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE )
CITY OF TUSTIN )
SS
CERTIFICATION FOR RESOLUTION NO. 00-24
PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of l~he City of Tustin,
California, does hereby certify that the Whole number of the members of the City Council of the City
of Tustin is five; that the above and foregoing Resolution No. 00-24 was dUly passed and adopted
at a regular meeting of the Tustin City Council, held on the 1 st day of May, 2000, by the following
vote:
COUNCILMEMBER AYES:
COUNCILMEMBER NOES:
COUNCILMEMBER ABSTAINED:
COUNCILMEMBER ABSENT:
Pamela Stoker, City Clerk
S :\CDD\CCRESOS\00-24.doc
EXHIBIT A
RESOLUTION NO. 00-24
Projects recommended for funding are as follows:
Public Services Activities
(Maximum Funding - $106,950)
· Tustin Community Services Department
(Tustin Family Youth Center Staff)
· Graffiti Removal - CDBG target areas
· Feedback Foundation, Inc. (Project TLC)
· Orange Children and Parents Together, Inc.
(Headstart Pre-school Program - facility rent)
· Boys and Girls Club of Tustin*
(Crossroads Program)
· Laurel House
· Assessment and Treatment Services Center
(Youth/Family Counseling Center)
Public Services Subtotal
·
Public Facilities and Improvements
· Valencia Avenue/Armstrong Avenue Construction
· Frontier Park
Public Facilities and Improvements Subtotal
Rehabilitation and Preservation Activities
· Code Enforcement (Southwest Neighborhood)
Program Administration and Planning Activities
(Maximum Funding - $142,600)
· Fair Housing Counseling Agency
· CDBG Program Administration (Salary and Contingency)
Administration & Planning Subtotal
Grand Total for all Activities
$ 39,250
$ 5,000
$14,500
$10,000
$ 25,000
$ 5,200
$ 8,000
$106,950
$400,000
$ 71,542
$471,542
$ 66,500
$ 14,508
$ 53,5O0
$ 68,008
$713~000
* Final contract shall include, but not limited, to the following:, · Co-sponsor andparticipate in a one day leadership trainingprogramfor teen leaders
· Co-sponsor two teen events per year in conjunction with the Youth Action Team & the Tustin's Cool Teens
(TOT)
Integrate Crossroadparticipants in the Youth Action Team
· Provide monthly transportation for TCT group to the Crossroad Friday Night program
· Provide a "Crossroad" counselor to interact in the TCTprogram.
Final contract is subject to the approval of the Community Development Director and the Parks & Recreation
Director.
Attachment A
Evaluation Criteria
COMMUNITY DEVELOPMENT BLOCK GRANT
PROJECT SELECTION PROCESS AND EVALUATION CRITERIA
The City reserves the right to act as sole judge of the content of the proposals submitted for City's
evaluation and selection. The City further reserves the fight to reject any or all project proposals.
A. CONSOLIDATED PLAN - PRIORITY NEEDS
To participate in the federal Community Development Block Grant (CDBG) program, the
City of Tustin has submitted to the U. S. Department of Housing and Urban Development a
five-year planning document entitled the Consolidated Plan. The Plan details community
needs and provides a strategy for addressing those needs.
The Consolidated Plan contains a Listing of Priority Needs table'which rates (high, medium
or low) a wide variety of community needs, including housing, homeless assistance, public
facilities, infrastructure improvements, public services, economic development and other
community development needs.
When considering projects and programs to be funded with CDBG monies, the proposals
should address the community's priority needs.
B. FUNDING CRITERIA
Evaluation and selection of the requests for funding proposals will also be based upon the
.following considerations and criteria:
1. Completion of All Application Forms and Requested Information
2. Proposer's General Experience and Capability
a.
Proposer's demonstrated experience in the operation of programs similar to
the one for which funding is requested.
b. Proposer's demonstrated ability to provide the specific services proposed.
C.
Proposer's demonstrated financial status and ability to finance the proposal
submitted.
d.
Local experience - consideration will be given to operators who have
demonstrated experience in providing services to Tustin area residents.
City of Tustin
Page 1 of 3
Evaluation Criteria
o
.
e. Proposer's other sources of funding.
Proposer's verified history of compliance with obligations and
responsibilities asiociated with contractual responsibilities or requirements
of state and/or federal grants.
General Program Concepts and Approach
a.
Demonstration of a critical need for the proposed project by Tustin area
residents.
bo
The anticipated number of low and moderate income Tustin residents to be
served by the proposal2
Co
The size of the service area for said program and whether the project will
indirectly benefit areas within Tustin having a concentration of low and
moderate-income residents.
do
The proposal's response to any needs identified in the City's Consolidated
Plan.
General Mandatory Guidelines for Funding Requests Submitted by Public Service
Providers and Non-Profits
Each organization must:
o
Be a non-profit community organization committed to enhancing the quality
of life for Tustin residents.
2. Serve Tustin residents and provide documentation of such service.
Be registered with-the State of California as a non-profit community
organization, or for new organizations be registered at the time the funds are
allocated.
4. Have a Board of Directors whose meetings are open to the public.
Se
Provide the City of Tustin with a copy of current constitution/bylaws and
policies and procedures.
o
Demonstrate ability to generate financial and human resources from other
sources.
7. Not discriminate in employment or in clients served because of race,
City of Tustin Page 2 of 3 Evaluation Criteria
C.
D,
religion, sex, or national origin.
o
Be accountable for revenue and expenditures through standard boo 'kkeeping
procedures. An arinual audit at the agency's expense may be required, with
the results available tb the city of Tustin upon request.
EVALUATION PROCESS
An evaluation team comprised of City personnel will conduct the evaluation of the
proposals; however, it may also include elected officials and other community leaders. In
all cases, members of the team will have appropriate experience in the evaluation and
administration'of projects, proposals, lease agreements, construction contracts, bid
documents and public service program operations.
In connection with its evaluation, the team may, at its option, request interviews with those
individuals or organizations proposing projects. During these interviews, the proposers will
be allowed to present such evidence, as may be appropriate, for the team to accurately
analyze all materials and documentation submitted with the proposals. The selection team
will employ the applicable criteria and their expertise in evaluating all proposals and shall
submit a report to the City Council detailing a highest-to-lowest ranking of all responsive
proposals.
APPROVAL OF FUNDING PROPOSAL
Subsequent to the evaluation process, recommendations will be presented to the City
Council for review and apprOval. Specific amounts of recommended allocations may not
correlate with the amount requested by an agency. Funding recommendations shall be
presented at a regular meeting of the City Council and are subject to public review and
comment. Distribution of grant funds is contingent on receipt of monies from the Federal
government and funding granted in one fiscal year does not assure an applicant of any
future funding.
S :\CDDD-U STINA\WORDX.Evalualion Criteria. doc
City of Tustin
Page 3 of 3
Evaluation Criteria
Attachment B
Table of Request for Funding Allocation
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