HomeMy WebLinkAbout15 ACCURATE LDSCP CONT 05-01-00NO. 15
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DATE: MAY 1, 2000
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT: CONTRACT AMENDMENT TO ADD THE TUSTIN RANCH RoAD/JAMBOREE
ROAD/PORTOLA PARKWAY LANDSCAPING AND LANDSCAPE EXTENSION OF
THE TUSTIN RANCH REGIONAL TRAIL EXTENSION LANDSCAPING, TO THE
EXISTING CONTRACT WITH ACCURATE LANDSCAPE & MAINTENANCE, INC.
SUMMARY
Approval of a fourth contract amendment with Accurate Landscape & Maintenance, Inc. will
add the new Tustin Ranch Road/Jamboree Road/Portola Parkway landscape areas and
additional landscape from the new extension of the Tustin Ranch Regional Trail Extension
Landscape to the existing contract for a monthly cost of $800.00 effective May 1, 2000.
RECOMMENDATION
It is recommended that the City Council approve the fourth amendment to the contract
agreement between Accurate Landscape & Maintenance, Inc. and the City of Tustin-for
landscape maintenance services.
FISCAL IMPACT
This amendment will increase the monthly contract price by $800.00 and the annual contract
price by $1,600.00. This increase was anticipated and was incorporated into the 1999/2000
Landscape and Lighting District budget.
_
DISCUSSION:
The City has contracted with Accurate Landscape & Maintenance, Inc. since July 15, 1996 for
maintenance of all Assessment District areas. The original agreement was for a 1-year period
with three 1-year extensions available to the City. The contract is currently in the third and
final 1-year extension and will be due for re-bidding in the near future. This contract
amendment would add additional landscaped areas and would grant the contractor an $800.00
increase in the monthly base price of the contract, effective May 1, 2000.
The additional landscaped areas are the result of the City's acceptance of tracts 15502 thru
15506 and 15380, located at Tustin Ranch Road/Jamboree Road/ Portola Parkway, which
includes 120,000 square feet of new landscaping, and the acceptance of the County of Orange
project to extend the Tustin Ranch Regional Trail, on Jamboree Road, from south of Champion
Way, to Valencia Park in the City of Irvine, with an additional 4,000 square feet. The total area
of landscaping is approximately 2.85 acres.
Contract Amendment with Accurate Landscape & Maintenance, Inc.
May 1, 2000
Page 2
The overall increase in the contract price is $800.00 per month or approximately $1,600.00,
for the remaining 2-month period of the contract.
Accurate Landscape & Maintenance, Inc. has provided consistent service of a reasonably high
quality for the past 3-years and has been very responsive in the correction of any service that
was not up to City standards.' The additional landscaping will have no effect on the
Contractor's ability to continue to provide the quality and responsiveness the City has received
previously.
Tim D. Serlet
Director of Public Works/City Engineer
TDS:WA:ccg:4th contract amendment with Accurate.doc
Attachment
Wisam Altowaiji
Field Services Manager
MAP 25
Z.
MAP 13
FOURTH AMENDMENT T(
CONTRACT AGREEMENT
THIS FOURTH AMENDMENT is entered into this ~ dav of .2000. by and between
the City ofTustin, a Municipal Corporation (herein referred to as "City"), and Accurate Landscape &
Maintenance, Inc.. a California corporation, (herein referred to as "Contractor").
This Amendment is made with reference to the following:
RECITALS
A. WHEREAS. Ciw and Contractor entered into an Agreement dated July 15, 1996. the "Agreement",
wherein Contractor agreed to perform landscape maintenance services in accordance with the
agreement and specifications entitled "Landscape Maintenance Services for the Assessment District
Areas";
B. WHEREAS, City and Contractor entered into the First Amendment to that A~oreement on March 16,
1997, and entered into the Second Amendment to that Agreement on August ~, 1998, and entered
into the Third Amendment to the Agreement on May 17th, 1999;
C. WHEREAS, the initial term of the Agreement was one year, with three, one year extensions;
D. WHEREAS, City and Contractor desire to add the landscape maintenance of additional areas to the
Agreement, and also desire to adjust Contractor's compensation under the Agreement to reflect a
negotiated, price increase for those areas.
AGREEMENT
The ageement is hereby amended as follows:
A. The areas of landscape maintenance services to be provided y the Contractor under this Agreement,
is amended to include the following areas;
1. Jamboree Road - west side - Portola Parkway to Tustin Ranch Road.
2. Portola Parkway - east side - Jambore~ Road to Tustin Ranch Road.
3. Tustin Ranch Road - south side - Portola Parkway to Jamboree Road.
4. Tustin Ranch Regional Trail Extension- West Side of Jamboree Road, south of Champion Way.
B. City. shall pay the Contractor the following sums for the periods indicated:
From May 1, 2000 to June 30, 2000 the City shall, pay the Contractor, on a monthly basis, an
additional $800.00 per month, which will bring the total monthly compensation amount equal to
$13,128.91
2. City shall pay the Contractor a sum not to exceed $1,600.00, for the additional landscape
maintenance services, for the period from May 1, 2000 to June 30, 2000.
C. Except as expressly amended by this Fourth Amendment, all other terms and conditions of the
Agreement and all attachments and exhibits thereto, shall remain in full force and effect.
S:~FIELD SERV1C£SLatdnUn FilcsxCONTR~CT'4.andscapeL6.CCURATEXA¢cu. Cmrcl Amndmem4.doc
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the year and date first
above written.
THE CITY OF TUSTIN
(Seal)
BY:
Mayor of the City of Tustin
ATTEST:
City Clerk of the City of Tustin
APPROVED AS TO FORM:
City. ~ttomey
APPROVED AS TO CONTENT:
Public Wor~ Directoi-
Date
(Sea!)
CONTRACTOR
Firm Name:
BY:
TITLE:
Accurate Landscape & Maintenance, Inc.
ATTACH PROPER NOTARY ACKNOWLEDGMENT FOR SIGNATURES OF AUTHORIZED PERSON(S)
S:XFIELD SERVICESXAdmin FilesxCONTRAC'r'J..anclscal:c,ACCURATEha~.ccu. Cmrct Ammlmc~l,4.doc