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HomeMy WebLinkAbout03 2012 ACCOMPLISHMENTSDATE: January 21, 2013 SUBJECT: Department Accomplishments — 2012 COMMUNITY DEVELOPMENT Old Town: • Residential Design Guidelines for the Cultural Resources District: In April, 2012, the City Council approved the updated Residential Design Guidelines for the Cultural Resources District. The Guidelines include: updated photos and graphics; addresses adaptive reuse; clarifies types of architectural styles; and corrects outdated information. City of Tustin CULTURAL RFS<_)LIRCTS DISTRICT RESIDENTIAL DESIGN GUIDELINES IN7 t ii � II 1 iS -10E� VIA ........... • Parking Exception for Old Town Area: In April 2012, the City Council adopted an Ordinance to allow individuals to pay a parking maintenance fee in -lieu of providing required on -site parking spaces in Old Town. The in -lieu fee is $60.00 per parking space annually. • First Street Specific Plan: Revamping of the First Street Specific Plan district regulations has been recently completed. The revised Specific Plan provides more flexibility in terms of allowable land uses and provide for cohesiveness within the planning area. On October 23, 2012, the Planning Commission recommended that the City Council approve the revised Specific Plan. The City Council considered this item on November 20, 2012 meeting and adopted the Ordinance accordingly. • 434 El Camino Real (Jabberwocky): Plans to rebuild a burned retail building (Vintage Lady), one of the City's oldest office buildings, has been submitted for plan check. Permits are anticipated to be issued in December 2012 /January 2013. • Old Town Mixed -Use Building (170 El Camino Real): Conditional Use Permit 07- 014 and Design Review 07 -015 were approved for the construction of a 7,650 square foot mixed use building. Construction has been completed and the building is partially occupied. A new beauty salon tenant improvement on the ground floor is currently underway. Meyers Building • Wilcox Manor - 310 Pasadena: On October 9, 2012, the Planning Commission recommended approval for a Conditional Use Permit to allow wedding outdoor events at the existing historic single family home (Wilcox Manor). The proposal will be presented to City Council for final consideration in September 2013. • 195 El Camino Real (former Riteway Cleaners): A new mixed -use proposal was approved by the Planning Commission in May, 2012. Plans have been submitted for plan check. I a Ji WEST ELEVATION - S-1- 4" 4" _ • 125 W. Main Street: In July 2012, the City Council approved a proposal for a mixed - use development including restaurant, office and residential uses. The developer will be taking advantage of the City's newly instituted parking exception Ordinance for Old Town. y 125 W. Main • Commercial Design Guidelines: Draft Design Guidelines are in progress and are anticipated to be complete within the next few months. The Commercial Design Guidelines would provide property owners and developers with information related to: Tustin's historic commercial building styles, preservation and rehabilitation guidelines, siting, design, and architecture for additions and new infill development, landscaping, and signage. Other Updates: • Toyota Auto Dealership (36 Auto Center Drive): Tustin Toyota is now occupying the former Joe's Garage building. Construction is complete and the dealership is in operation. k r-10L Tustin Toyota • Wood Market (14551 Red Hill Avenue): Woori Market is occupying the former Freshia Market on Red Hill Avenue. Woori Market is a combination of Japanese and Korean groceries and food market. It is now open for business. • Hyundai Auto Dealership (16 Auto Center Drive): Hyundai has acquired the former Tustin Chevrolet dealership location. The Hyundai dealership tenant improvement has been completed and is now open for business. • Aria International Market (2505 El Camino Real): Aria International Market replaces the former Sears /Kmart building on Bryan Avenue and Tustin Ranch Road. The supermarket offers a variety of produce, meat, hot food, and bakery items. The business is now open. ARIAL_ Aria Market • Mixed -use Hotel Project (Newport Ave., Edinger Ave., and 55 Freeway): In the Spring 2012, the Council approved a request to develop a mixed use project on a property located at the southwest corner of Edinger Avenue and Newport Avenue intersection. The project includes 1) a 149 -room Residence Inn; 2) 144 -room Fairfield Inn and Suites; 3) an 8,885 square foot restaurant; 4) a 7,295 square foot retail building; and 5) a conditional use permit for a master sign program and joint use parking. Grading permits have been issued for the entire site. Permits have been issued for the Marriott Residence Inn and construction is progressing. Permits were recently issued for the Fairfield Inn and construction will be underway. Construction for the entire site is anticipated to be complete by Summer 2013. Residence Inn Fairfield Inn • R -Ranch Recycling: A new recycling facility is opening at the Bodega Ranch Market on Newport Avenue and Walnut Avenue. • Bonefish Grill - 3040 El Camino Real: A new Bonefish Grill restaurant which specializes in fresh and unique fish from all over the globe is opening at the Tustin Market Place. The restaurant will be constructed at the former Black Angus restaurant site. Construction plans are currently in plan check. • Goodwill Store: The City Council recently approved a new Goodwill store at Larwin Square. The new store will introduce a new concept of Thread Boutique which sells new and used merchandise and clothing. The store is modeled after TJ Maxx, Nordstrom Racks, etc. • Kaku Bistro: A new Japanese /Korean restaurant is opening next to Cafe Rio at the Tustin Heights shopping center located at Irvine Boulevard and Newport Avenue. • Florist Shop (155 W. approved a request to structure. 1s' Street): On October 4, 2012, the Zoning Administrator construct a new 2,244 square foot, 2 -story retail and office • Kaiser Permanente: Kaiser Permanente acquired the property at 2521 Michelle Drive in the Irvine Industrial complex. Construction drawing for the conversion of the existing industrial building into medical offices is currently in plan check. Tustin Legacy: • MCAS Tustin Specific Plan Amendment and General Plan Amendment: The City Council adopted a resolution to amend the Conservation /Open Space /Recreation element of the General Plan to reflect existing and future parks and open spaces; and a specific Plan amendment that establishes that 30 percent of total allowable units within the City of Tustin can be rental, allows transfer of residential units and non- residential square footages between planning areas, eliminates a 9 -acre sports park from neighborhood E, requires the execution of a development agreement prior to or concurrent with City approval of any development project, and implements minor text amendments to the MCAS Tustin Specific Plan. • Master Developer Footprint: The City Council approved a Disposition Strategy having the City to assume a limited Master Developer role by marketing Disposition Packages (smaller development sites). The following projects have been authorized by the City Council: o The Irvine Company Apartment Development (Legacy Disposition Package 2A): The City Council recently approved for the development of 533 residential apartment homes, including 37 moderate - income affordable units. X St. Anton Partners Apartment Development (Legacy Disposition Package 1A- North): The City Council approved the development of 225 affordable multi- family residential apartment units. o Standard Pacific: The Council approved on Exclusive Agreement to Negotiate to Standard Pacific as the developer for the for -sale residential site 1 B. Approximately 235 homes will be built at Disposition Parcel 1 B. o Regency Group: The City Council approved an Exclusive Agreement to Negotiate with the Regency for a commercial development at site 1 C located at the southeast corner of Kensington and Edinger Avenue. • Columbus Square: Construction is progressing at Columbus Square community. The following are updates related to each development: Mirabella: The development of 60 attached townhomes at the Mirabella site is nearing completion. The project is scheduled to close out by February 2013. Augusta (formerly Astoria): The development of 64 detached single family homes is currently underway. The project is on schedule to close out by the end of 2012. • Columbus Grove: The last remaining development of Ainsley Park (84 duplex units) is complete. All units have been finaled and sold. • Fire Station 37 (Relocation): Design of Fire Station 37 has been completed. The bidding of the plans and specifications is underway, with the opening of bids scheduled for October 30, 2012. The project is expected to begin construction in January 2013 and to be completed by the end of 2013. Advanced Planning /Special Projects 1. Administered the City's historic preservation program Certified Local Government Annual Report such as enforcement of the State's and local preservation laws, establishment of qualified preservation commission, maintenance of historic surveys, provision of public participation. ic 1C Disposition Are" IA Tustin Ranh Road Projecl .. 16 Nelghborhopdc,$wrh Ne ghborhood B I Ramp Parc el Oo 2 2 Neighhorhppd O Spu[h ;T4iSln Ranch Read Edge} 3 Ne ig hborryood p Nor lh (North of Wan—) • Neir31rhorIx XJ l IVid Phan n, nrmsrrag Rwd Edge} n.nn 5 Neighborhood E IOId Phase 4 Red HIII Avenue Edge] - 6 NCighkwhp dGCentral '\ _ 7 Neighborhood G North n 8 Heighuprrgpd p South {AeYA51rOMJ EdgRy 2 —�— rceAnauw Rraaceraaenurwr �..� PNA$INGHIX1kDARY f - wspr,srtlen aee ­b.*Veees -1 ;m Phennq - o. srwnK:ry rn &rdoay.+rnrvurv�ner. 2B ! • een;ngpenerns rha.n en rn,....n,s,r we ro. rnus -t,. arxawn orr+r and—h" romans. avrrao�n ....dr�rkn...r.rlconcrps, ---^ cin a TusnH - -' Early Development Opportunity Sites • Columbus Square: Construction is progressing at Columbus Square community. The following are updates related to each development: Mirabella: The development of 60 attached townhomes at the Mirabella site is nearing completion. The project is scheduled to close out by February 2013. Augusta (formerly Astoria): The development of 64 detached single family homes is currently underway. The project is on schedule to close out by the end of 2012. • Columbus Grove: The last remaining development of Ainsley Park (84 duplex units) is complete. All units have been finaled and sold. • Fire Station 37 (Relocation): Design of Fire Station 37 has been completed. The bidding of the plans and specifications is underway, with the opening of bids scheduled for October 30, 2012. The project is expected to begin construction in January 2013 and to be completed by the end of 2013. Advanced Planning /Special Projects 1. Administered the City's historic preservation program Certified Local Government Annual Report such as enforcement of the State's and local preservation laws, establishment of qualified preservation commission, maintenance of historic surveys, provision of public participation. 2. Continued the Mills Act contract program which provides owners of historic buildings with a reduction in their property tax bill if they agree to maintain and preserve their property for at least ten (10) years. The reduction of the property tax bill can be as high as 50 percent or more. Currently, the City has sixteen (16) contracts 3. Reviewed the housing, population, and employment forecasts prepared by the Center for Demographic Research (Orange County Projections 2010) which will be used in the Sustainable Communities Strategy, the Southern California Association of Government's Regional Transportation Plan, and the Regional Housing Needs Assessment. 4. Prepared the General Plan Annual Report, which is a progress report to the City Council on the status of the City's General Plan and the progress on its implementation, including the progress in meeting the share of regional housing needs and efforts to remove governmental constraints to housing development, maintenance, and improvement as required by State Law. 5. Reviewed and prepared environmental documents and prepared comments for significant projects throughout the county. Generally, these reports include development proposals at adjacent cities such as IBC and Great Park development plans in Irvine, Santiago Hills in Orange, and Metro East project in Santa Ana. 6. Administered the AB 2766 Vehicle Subvention Fee Program. Annually, the City receives approximately $90,000. Projects that have been funded in the past include traffic signalization projects, pedestrian enhancement projects, purchase of alternative fuel street sweeper and payment of a portion of the maintenance cost of the commuter rail station parking structure. 7. Monitored and reviewed the John Wayne Airport Noise Abatement Report and Program to ensure compliance with airport /city noise standards. 8. Monitored the implementation of Assembly Bill No. 32 and Senate Bill No. 375. 9. Prepared residential activity reports and compiled demographic forecast data. 10. Administered activities associated with the federal Community Development Block Grant (CDBG) Programs include public service and public facility and improvement projects with an annual allocation of $587,277 and $216,643 of CDBG Recovery allocation. Code Enforcement • Graffiti: There were 4,439 incidents from January 1, 2012 thru December 3, 2012. Approximately 108,367 square feet of graffiti removed, 8081 photos taken for Tustin Police Department for investigation, and a total of $188,880.00 removal cost • Water Quality: Existing Development Inspections (NPDES Inspections): The new permit cycle (five - year cycle which may be extended to seven years) began July 1, 2010. There are currently 59 commercial and 43 industrial for a total of 102 inspections to be completed. All required inspections have been completed for this fiscal year. Water Quality Management Plans (WQMPs): There are currently 84 WQMPs on file. Twenty -five percent (25 %) of the WQMPs on file must be inspected every year (21 inspections this year). • Administrative Citations: Thirty seven (37) citations were issued (01/01/12 — 12/05/12) for various violations such as water quality, unpermitted signage and unsafe housing conditions. Nine citations remain open and one has been closed. BUILDING DIVISION ACTIVITY SUMMARY (July 1, 2012 through October 31, 2012) New Residential Construction Number of Permits Issued 9 Number of Units 157 Total Valuation $16,881,488 Note: New Residential permits include single family detached, condo /townhomes, duplex, three -four unit apartments, and five or more unit apartments. Residential Additions and Alternations Number of Permits Issued 118 Total Valuation $1,270,956 Note: Residential Additions and Alterations permits include room additions, alterations, patio covers, pools and spas, garages, sheds, fences, etc. Non - residential Additions and Alterations Number of Permits Issued 68 Total Valuation $6,179,398 Note: Non - residential Additions and Alterations permits include permits issued for high pile racks, storage racks, fire sprinklers, masonry walls, ADA parking, etc. within commercial and industrial establishments. Total Number of Permits Issued: 195 Total Valuations: $24,331,842 Attachments: 1. Tustin Legacy Map and Status Report 2. Building Activity Report ELEM, 3CIIOOL TIzANsrr STA'nON ID%R%h TUSTIN LEGACY PROJECTS Map Number Project Description and Status 1 Tustin Field 1 376 residential units are completed. 2 Tustin Field II 189 residential units are completed. 3 Columbus Grove 465 Residential Units are completed 4 Columbus Square 1075 Residential Units - 1075 permits issued and approximately 1,043 units have been completed. South Orange County Advanced Technology Education Park (ATEP) — Phase I of the SOCCCD ATEP has 5 Community College been completed. Classes are currently offered. Concept Plan for Phase 3A has District been approved. Demolition permits for Phase 3A have been issued. 6 Rancho Santiago College District Sheriffs Academy — The Sheriff's training facility is complete. Orange County Rescue Village of Hope - A 192 -bed transitional home for the homeless to be operated by 7 Mission the Orange County Rescue Mission. Construction is complete and Certificates of Occupancy have been issued. Tustin Family Campus for Abused and Neglected Children — The project involves a multi- treatment campus which includes four (4) stand -alone residential homes at 4,733 square feet each; three (3) two -story residential buildings, each 8,430 square 8 Orange County Social feet; a 12,224 square foot, two -story campus service center; and a 1,000 square foot Services maintenance building for a total of 57,446 square feet of building area with a serving capacity of 90 beds for abused and neglected children and their parents and emancipated youth to be operated by the Orange County Social Services Agency. The project is complete. A total of 262.3 acres of mixed use district (71 acres of open space /recreation, 40 9 Neighborhood D acres of other public uses, 891 dwelling units, and 4.7 million square feet of non - Community Core residential) that integrates a variety of activities including living, working, shopping, and entertainment. Map project Number Description and Status The City selected the Irvine Company as the developer for 533 apartments at Disposition 2A. The Planning Commission recommended approval of Concept Plan, 9a The Irvine Company Design Review, Density Bonus, Density Transfer and Development Agreement at their October 9, 2012, meeting. The project was approved by the City Council on November 6, 2012. A total of 102.3 acres consisting of 37.8 acres for open space /recreation and a total of 1,267,324 square feet of general offices, R &D, Industrial /Commercial incubator 10 Neighborhood E (Flexible), and Light industrial uses. Concept Plan for Neighborhood E has been approved by the Zoning Administrator on November 5, 2007. Design Review for Phase I of the Linear Park was approved on July 17, 2009. Technology Park - Phase 1 of the Neighborhood E includes nine (9) general office, 10a Neighborhood E Phase research and development, flex, and light industrial buildings totaling 604,400 1 square feet within Neighborhood E of the MCAS Tustin Specific Plan. Design Review 07 -011 for this project site was approved on January 18, 2008. A residential core with a total of 251.8 acres consisting of 58.1 acres of open space, 11 Neighborhood G 15 acres of public /institutional, and a total of 1,214 residential units consisting of low density residential, medium density residential, high density residential, and neighborhood commercial. The City selected St. Anton Partners, a partner to the Irvine Company, as the developer for 225 apartments at Disposition 1A North. The Planning Commission 11a St. Anton recommended approval of Concept Plan, Design Review, Density Bonus, Density Transfer and Development Agreement at their October 9, 2012, meeting. The project was approved by the City Council on November 6, 2012. 11 b Standard Pacific On July 17, 2012, the City Council approved Standard Pacific as the developer for 238 for -sale, single family residential units. 12 Vestar Construction of the 1,006,100 square foot Class -A Retail Development is complete. The City Council recently approved an Exclusive Agreement to Negotiate with the 13 The Regency Regency for a commercial development at site 1 C located at the southeast corner of Kensington and Edinger Avenue. TUSTIN LEGACY MONITORING REPORT COMMUNITY DEVELOPMENT DEPARTMENT PLANNING DIVISION RESIDENTIAL DEVELOPMENT: JOHN LAING I JOHN LAING II COLUMBUS SQUARE` COLUMBUS GROVE* MASTER DEVELOPER FOOTPRINT TOTAL TO DATE TOTAL UNITS AUTHORIZED BY SPECIFIC PLAN MAX. UNITS AUTHORIZED FOR OCCUPANCY ** Includes Approved Density Bonus NON - RESIDENTIAL DEVELOPMENT VESTAR (see matrix) MASTER DEVELOPER FOOTPRINT INSTITUTIONAL USES VILLAGE OF HOPE ATEP (SOCCCD) Phase 1 ORANGE COUNTY SH ERIFF'S DEPT OC SOCIAL SERVICES AGENCY Total January 16, 2013 REPORT SUMMARY APPROVED UNITS PERMITS ISSUED UNITS COMPLETE UNITS INCOMPLETE AFFORDABLE UNITS AFFORD. COMPLETE AFFORD. INCOMPLETE 376 376 376 0 78 78 0 189 189 189 0 40 40 0 1,075 1,075 1,063 12 266 266 0 465 465 465 0 42 42 0 2,105 2,105 453 0 453 2,105 2,105 2,093 426 453 4,210 879 2,093 TOTAL SQUARE FOOTAGE STATUS SQUARE FOOTAGE OCCUPIED 1,016,000 COMPLETE 1,012,256 6,739,042 SQUAREFOOTAGE STATUS SQUARE FOOTAGE OCCUPIED 123,664 COMPLETE 123,664 14,676 COMPLETE 14,676 56,000 COMPLETE 56,000 57,446 COMPLETE 57.446 251,786 MONTHLY BUILDING ACTIVITY REPORT DECEMBER 2012 TYPE OF CONSTRUCTION CURRENT PERIOD VALUATION $0 FISCAL YEAR TO DATE NEW RESIDENTIAL CONSTRUCTION PERMITS UNITS VALUATION PERMITS UNITS VALUATION SINGLE FAMILY DETACHED 0 0 $0 8 8 $2,447,383 CONDO/TOWNHOMES 0 0 $0 0 0 $0 DUPLEX 0 0 $0 0 0 $0 THREE -FOUR UNIT APARTMENTS 0 0 $0 0 0 $0 FIVE OR MORE UNIT APARTMENTS 0 0 $0 0 0 $0 TOTAL FAMILY UNITS 0 0 $0 8 8 $2,447,383 NEW RESIDENTIAL GROUP PERMITS 0 VALUATION $0 PERMITS 0 VALUATION $0 AMUSEMENT & RECREATION HOTELS 1 145 $10,645,554 2 294 $25,079,660 MOTELS 0 0 $0 0 0 $0 GROUP QUARTERS 0 0 $0 0 0 $0 TOTAL NON - FAMILY 1 145 $10,645,554 2 294 $25,079,660 NEW NON - RESIDENTIAL CONSTRUCTION PERMITS 0 VALUATION $0 PERMITS 0 VALUATION $0 AMUSEMENT & RECREATION CHURCHES /RELIGIOUS 0 $0 0 $0 INDUSTRIAL BUILDINGS 0 $0 0 $0 RESEARCH & DEVELOPMENT 0 $0 0 $0 AUTO SERVICE & REPAIR 0 $0 0 $0 HOSPITALS & INSTITUTIONAL 0 $0 0 $0 OFFICE, BANK, & PROFESSIONAL 0 $0 0 $0 SCHOOLS & EDUCATIONAL 0 $0 0 $0 COMMERCIAL RETAIL SALES 0 $0 0 $0 OTHER - PUBLIC PARKING 0 $0 0 $0 STRUCTURES OTHER THAN BLDGS 1 0 $0 0 $0 TOTAL NON - RESIDENTIAL 1 0 $0 0 $0 RESIDENTIAL ADDITIONS /ALTERATIONS PERMITS 3 VALUATION $21,000 PERMITS 27 VALUATION $380,713 ROOM ADDITIONS /REMODELS RESIDENTIAL GARAGES 0 $0 0 $0 PATIO COVERS 5 $70,465 21 $166,591 SWIMMING POOLS & SPAS 0 $0 3 $99,667 OTHER 30 $442,1621 133 $1,456,348 TOTAL RESIDENTIAL 38 $533,6271 184 $2,103,319 NON RESIDENTIAL ADDN /ALTERATIONS PERMITS 0 VALUATION $0 PERMITS 5 VALUATION $1,830,860 INDUSTRIAL BUILDINGS COMMERCIAL BUILDINGS 1 $28,000 16 $1,395,294 OFFICE & PROFESSIONAL BLDGS 1 $82,785 7 $1,593,474 OTHER 5 $131,500 65 $2,329,211 TOTAL NON - RESIDENTIAL 7 $242,2851 93 $7,148,839 TOTAL MONTH AND YEAR TO DATE 46 $11,421,466 287 302 $36,779,201 SAME PERIOD FOR PRECEDING YEAR 24 $847,893 308 38 $20,234,279 MONTHLY BUILDING ACTIVITY REPORT DECEMBER 2012 TYPE OF CONSTRUCTION CURRENT PERIOD $2,717 FISCAL YEAR TO DATE BLDG STANDARDS SPEC FUND STATE FEE - (2606) PERMITS INSPECTIONS & FEES PERMITS INSPECTIONS FEES PERMITS INSPECTIONS FEES BUILDING - (ACCT 3440) 46 352 $38,228 287 2,866 $177,810 ELECTRICAL - (3440) 6 9 $5,267 35 73 $27,195 PLUMBING - (3440) 8 16 $7,568 73 98 $24,937 MECHANICAL - (3440) 3 7 $1,851 50 41 $13,683 GRADING - (3440) 0 57 $0 3 288 $10,699 SIGN - (3440) 8 9 $612 40 28 $3,425 LANDSCAPE - (3440)w /Bldg 0 0 $0 0 3 $0 FIRE - (3440)w /Bldg 2 0 $0 29 7 $0 FIRE DEPT ADMIN FEES - (4464) NIA N/A $394 N/A N/A $5,808 MICROFILM - (4795) NIA N/A $1,026 N/A N/A $6,121 PLAN CHECK - (3444) N/A N/A $17,934 N/A N/A $109,332 NEW DEVMNT TAX - (3334) NIA N/A $14,500 N/A N/A $31,850 BLDG STANDARDS ADM SPEC FUND CITY FEE - (4768 NIA N/A $48 N/A N/A $165 WATER QUALITY INSP (FROM BELOW) NIA 0 N/A N/A 5 N/A TOTAL MONTH & YEAR TO DATE 73 450 $87,429 517 3,409 $411,025 SAME PERIOD FOR PRECEDING YEAR 61 309 $29,1131 608 4,917 $443,455 OTHER FEES FIRE DEPT P/C (2629) $2,717 $41,656 BLDG STANDARDS SPEC FUND STATE FEE - (2606) $433 $1,481 SEISMIC (2605) $2,348 $7,558 POOLS /SPAS /OTHER BONDS (2655) $0 $10,800 TSIP (2625, 2626 & 2627) $0 $0 PLANNING P/C FEE (3343) $3,304 $21,589 PLANNING INSP FEE (3344) $7,204 $33,090 WATER QUALITY INSPECTIONS INSPECTIONS INSPECTIONS CONSTRUCTION SITES (START 04/02) 0 0 INDUSTRIAL SITES (START 11/03) 0 0 COMMERCIAL SITES 0 5 TOTAL MONTH & YEAR TO DATE 0 5 SAME PERIOD FOR PRECEDING YEAR 0 0 MAJOR PERMIT ACTIVITY > $100,000 ADDRESS 15011 NEWPORT DEVELOPERICONTR VALUATION $10,645,554 RDA AREA PROJECT NEW 4- STORY, FAIRFIELD INN 145ROOMS R D OLSON CONSTR Y ENRY HUANG,VUILDING OFFICIAL Page 2 PARKS & RECREATION SERVICES In 2012, the Parks and Recreation Department continued to serve the citizens of Tustin by enhancing their quality of life. The 2012 department accomplishments for the City of Tustin Parks and Recreation Department are listed below: Administrative Division: The Administrative Division provides coordination to manage the planning, acquisition, and rehabilitation of park and recreation facilities, provided administration services, and leadership to department operations. • Removed the old Columbus Tustin Park Playground and replaced it with a new universally accessible playground with unique features to serve disabled patrons. • Renovated the Frontier Park Handball Courts, which were being misused for negative behaviors as identified by the Neighborhood Improvement Task Force, and transformed the courts into an outdoor fitness element utilizing innovative outdoor fitness equipment. The project was constructed with CDBG funding. • Renovated the Tustin Sports Park Baseball Diamond #2, which included improvements to the dugouts, irrigation system, infield, pitcher's mound, and fencing. • Made improvements to our department Customer Service Model through better and timely communication with our patrons renting facilities and picnic shelters. • Offered training and educational opportunities to our Community Services Commissioners through workshops and conferences. • Increased awareness of the importance of parks and open space to the community through the new Parks Make Life Better branding initiative. • Collaborated with the Tustin Community Foundation and the Ad -Hoc Committee to fundraise and build the Citrus Ranch Park Art Wall using private donations. • Worked with ATS the wireless /cell tower consultant, and other city departments to construct a cell tower at Tustin Sports Park. • Offered excellent support and direction to the Community Services Commission, volunteer committees, and councils. • Developed a one (1) year strategic plan for the Community Services Commission and formulated a seven (7) year capital improvement priority list. • Placed a Community Service Commissioner on CPRS Statewide Commission Board. Sports Division: The Sports Services Division provides active recreation programs through the utilization of sports, fitness, and instructional classes providing all ages the opportunity for supervised, active, recreation programs. • Increased youth sports and fitness classes by collaborating with non - profit organizations that can offer age appropriate recreational opportunities at their facilities. (ex: YMCA swim) • Increased participation in our tennis program by offering new Saturday tennis leagues and lessons at the Tustin Sports Park. • Improved the Tustin Teens in Action program offered at the Columbus Tustin Activity Center by including outreach programs to soup kitchens and other non- profit organizations that deal with social issues. • Offered training and educational opportunities to our adult sports officials. • Hosted the CPRS District 10 Regional Conference at the Columbus Tustin Activity Center. • Improved Sports Field Allocation Procedures by introducing residency rules that ensure more Tustin based youth sports programs receive field time for games and practices. • Coordinated and implemented affordable summer day camp programs at the Columbus Tustin Activity Center that served 1060 children from June — August. • Through the RFP process, selected a new carnival operator for Tustin Tiller Days that can supply timely and complete worker background checks. • Ten (10) new youth sports programs and classes were offered and we provided field and gymnasium time for nine (9) local youth sports organizations. Classes and Cultural Arts: The Class and Cultural Arts Division promotes and coordinates recreational classes and enrichment programs for adults and children. The division is responsible for program publicity, including production of the Tustin Today quarterly brochure, procurement of instructors and classroom space, implementation of class registration procedures, coordination of summer activities, events, and programs. • Established and implemented an improved Customer Service Model for the registration and clerical staff. • Redesigned our department Special Event Packet for groups and non - profit groups wishing to offer large special events in the city parks and facilities. • Redesigned the Tustin Today Quarterly Brochure. • Collaborated with local businesses and agencies to offer ten (10) new enrichment classes and programs each quarter. • Reassigned duties in an effective manner to part -time clerical staff to compensate for the reduction of one (1) full -time staff member. • Developed Parks Make Life Better promotional item program for distribution at classes and special events. • Solicited $1200 in funding to offset the cost associated with the annual Old Town Art Walk. • Increased attendance at the Movies in the Park and Easter Egg Hunt through new marketing techniques and cross - promotion. • Participated in department focus group to investigate the changing demographics in Tustin to ensure our classes and offerings are relevant. Senior Services: The Senior Services Division is responsible for the operation and programming of the Tustin Area Senior Center. The primary charge of this division is to provide a wide variety of recreational, educational, social, and human services. These activities are accomplished in collaboration with a variety of regional and local service organizations. • Partnered with the Senior Advisory Board Members to recruit more seniors to serve on the board to create a larger board to include Senior Advisory Executive Board Members and Members at Large. • Offered new senior fitness classes and computer classes to meet the needs of the new senior baby boomers. • The Senior Advisory Board Ways and Means Committee and the Tustin Area Senior Center Fund established a managed Wi Fi connection for use by the Coffee and Computer Class. • Through a volunteer committee, coordinated and presented the annual Street Fair and Chili Cook -Off event in Old Town Tustin. • Successfully managed the Senior Center Gift Shop located in the Tustin Area Senior Center which raises funds for senior programs and events. ($13000) • Hosted eighteen (18) events and approximately one hundred (100) different ongoing classes and activities for senior center patrons. • Partnered with various community organizations to offer thirty (30) different informational /referral seminars and workshops. • Hosted a county -wide Senior Citizens Advisory Council Meeting. • Raised more than $25,000 for the Tustin Area Senior Center Fund through private donations and contributions. Support Services: The Support Services Division is responsible for providing logistical support for city -wide special events and meetings at City Hall /Civic Center, Columbus Tustin Activity Center, Tustin Area Senior Center, Tustin Family Youth Center, Tustin Library, and City Parks. In addition, this division performs custodial duties in providing a clean and safe environment for employees and patrons. • Provided facility and set -up support for over 3200 recreation classes and facility rentals (includes in -house support). • Established a division Lead - Worker to improve staff scheduling process and to provide task training for audio visual equipment and temperature control devices. • Provided four (4) interactive team - building meetings to ensure Support Service Staff awareness of Department Values and Mission Statement. • Provided special event support, set -up, and break -down over twenty (20) City - Wide Special Events. • Instituted new Customer Service Model to increase professional image and improve interaction with patrons. • Ensure city facilities are clean and organized by introduction of improved facility (task) checklist. • Reassigned duties and tasks in an effective manner to part -time personnel to compensate for the reduction of two (2) full -time staff members. Family and Youth Services: The Family and Youth Services Division is responsible for the operation and programming of the Tustin Family Youth Center. This division provides a wide array of recreational activities and human services for families and youth of the Southwest area of Tustin. These activities are provided through collaboration and partnerships with a variety of regional and local service organizations and agencies. • Increased attendance by 30% at the Centennial Park Summer Program administered by the Tustin Family Youth Center Staff. • Distributed a total of 3000 food boxes to community families through donations by local non - profits. (OC Rescue Mission and Second Harvest Food Bank) • Provided 1250 balanced and nutritious lunches and 3850 snacks to area youths through our free lunch and snack programs hosted at the Tustin Family Youth Center. • Created a new intergenerational program, Youth Make Life Better, between Tustin area teens and seniors, where the teens served the seniors lunches this past summer at the Tustin Area Senior Center. • Coordinated and implemented a free preschool program (Kid's Corner) at the Tustin Family Youth Center utilizing CDBG funds and parent donations. • Increased attendance by 15% at the Homework Club /Afterschool Program by offering tutorial and reading assistance at the Tustin Family Youth Center. • Assembled and distributed 240 holiday gift baskets for local families for the holiday season using private donations and contributions from local non - profits. • Coordinated a new Summer's End Talent Show event for the Tustin Family Youth Center children that attracted 15 different singing and dancing acts. Staff acted has staff support and assisted the children with formulating their routines. City of Tustin Parks and Recreation Department — Facts by the National Recreation and Parks Association Population (2010 Census) 75540 Area 11.07 miles Residents /sq. mile 6824 Number of Parks: 14 Acres of Park Land: 111 Park Acres /1000 Residents: 1.47 Recreational Facilities: 4 Operating Budget (12/13) $2.96 Operating Budget /Capita: $39 per person Full -Time Staff: 12 Part -Time Staff 75 Observations based on NRPA Survey: We have fewer staff (both PT and FT) than the median for agencies with a similar population and budget. We have much less park land. Our revenue proportions, types of facilities, and types of programs are similar to agencies surveyed. Our operating budget is less than the median for our population. Our capital budget (including CIP) is more than the median for our population (due to MCAS Tustin). PUBLIC WORKS Tustin Ranch Roadway Improvements — Phase 1, Completion, $15M On August 2, 2011, the City Council and the former Tustin Community Redevelopment Agency awarded the construction contract for the Tustin Ranch Road Phase 1 Grading and Storm Drain Project from Walnut Avenue to Warner Avenue to Sandoval Pipeline Engineering. The construction effort for the entire Tustin Ranch Road Extension project between Walnut Avenue on the north and Warner Avenue on the south had been segregated into two phases to permit settlement to occur during fill placement and grading of the northerly overcrossing ramp prior to other street improvements and bridge construction. This phasing of work also allowed the allocation of dewatering costs associated with storm drain installation versus those future costs associated with sewer and water line installation which is an IRWD reimbursable expense. A Notice to Proceed was issued August 29, 2011 for the Phase 1 work, consisting of clearing and grubbing, mass grading, structural retaining wall, and storm drain /retention basin construction. Construction of the Phase 1 Project was deemed complete and accepted by the City Council on September 18, 2012 and a Notice of Completion was recorded on September 20, 2012. Tustin Ranch Roadway Improvements — Phase 2, Under Construction, $23M Preceding award of the Tustin Ranch Road Phase 1 Grading and Storm Drain project, on July 19, 2011 the City Council and the former Tustin Community Redevelopment Agency approved a pre - qualification package for general contractors for construction of the Tustin Ranch Road Phase 2 Roadway Improvements Project. The pre - qualification procedure was selected due to the specialized nature of construction and the complexity of scheduling required for construction, including the deep IRWD underground utility improvements in the vicinity of ongoing Navy groundwater clean -up operations near the southerly Navy Hangar and the elevated bridge crossing over Edinger Avenue, SCRRA railroad tracks, and the Santa Ana /Santa Fe Channel. On August 25, 2011, the City received submittals under the pre - qualification process from twelve general contractors. Subsequently, on October 4, 2011 ten general contractors were approved by the City and the Agency as qualified bidders for Phase 2. Again, Phase 2 of this project involves the construction of the remaining underground utility work, sound walls, and street and landscape improvements, including the Edinger Avenue /Railroad /Flood Control Channel bridge overcrossing. Five formal bids were received from the pre - qualified list of potential bidders and were publicly opened on February 28, 2012 and reviewed by Public Works. On June 5, 2012 R.J. Noble Company was awarded the Phase 2 construction contract and a Notice to Proceed was issued on August 23, 2012. Rawlings Reservoir, Under Construction, $12M The Rawlings Reservoir Replacement project consists of demolishing the existing reservoir including removing asbestos containing materials and lead containing materials and replacing it with two (2) circular pre- stressed concrete reservoirs of 3.0 MG each. Phase I Demolition of the existing Reservoir was completed in September 2011. The Phase 11 Construction project was awarded to Pacific Hydrotech Corporation on March 6, 2012 and the construction started in mid April 2012. The Phase 11 construction is on schedule to complete by October 2013. Edinger Avenue Water Well Drilling — Phase 1, Bid and ready for construction, 1.8M The construction of the Edinger Avenue Well CIP 60165 has been advanced to coordinate with the construction of the Residence Inn and the Fairfield Inn by RD Olson Company and to complete the drilling phase of the project before the grand opening and occupancy of the hotels. The proposed project will be implemented in two phases: Phase I Drilling, and Phase II Construction /Equipping. This project will enable the City to improve its groundwater production and reliability. Ultimately, the well will be contained within in a structure that is approximately 2,000 square feet in size, designed to match and blend with the adjacent architecture and land use. The construction contract for Phase I Drilling is scheduled for December 4, 2012 City Council meeting. Construction is tentatively scheduled to begin mid - January 2013 and complete by May 2013. Tustin Legacy Fire Station No. 37, Bid and ready for construction, $4.8M Construction of the Tustin Legacy Fire Station will replace the existing OCFA Fire Station #37, which is currently located at 14901 Red Hill Avenue. The new station is to be located on an undeveloped 1.25 -acre parcel owned by the City at 15011 Kensington Park Drive, which is at the southwest corner of Kensington Park Drive and Edinger Avenue. The new Fire Station Facility will be an "Essential Services" facility as defined in the State of California Health and Safety Code and a United States Green Building Council LEED certified building. The Facility will include a single- story, wood - framed structure of approximately 9,400 square feet with three apparatus bays, office facilities for two companies, and living space for a crew of eight firefighters. Site development will include all necessary offsite improvements including curb cuts for driveways, sidewalk and paving, street restriping, and utility connections. On -site facilities will include parking areas, walls and fences, landscaping, utility facilities, above ground fuel storage and dispensing facilities, emergency electrical power generator, building equipment, ancillary and incidental fixtures, structures, and improvements necessary to provide an operational Fire Station Facility. Occupancy of the new Fire Station is tied to the completion of the Tustin Ranch Road bridge crossing over Edinger Avenue. On July 19, 2011 the City Council and the former Tustin Community Redevelopment Agency approved a pre - qualification package for general contractors for construction of the Fire Station Facility. On August 18, 2011, the City received submittals under the pre - qualification process from seventeen general contractors. Subsequently, on October 4, 2011 five general contractors were approved by the City and the Agency as qualified bidders meeting the stipulated essential requirements for qualification. Four formal bids were received from the pre - qualified list of potential bidders and were publicly opened on November 1, 2012 and have been reviewed by Public Works. The construction contract is scheduled for City Council on December 20, 2012. Construction is tentatively scheduled to begin mid to late January 2013. Annual Roadway Rehabilitation & Citywide Sidewalk Repair Project, Completion, 1.6M This project takes place on an annual basis and includes two parts: roadway rehabilitation and citywide sidewalk repair. In order to determine the scope of the roadway rehabilitation project, the City has been divided into seven pavement management zones with one zone targeted each year for pavement maintenance. These zones are defined in the City's Pavement Management Program (PMP). Through a rolling seven year cycle, this program is intended to maintain the integrity of City streets. This year, the work consisted of pavement repairs, slurry sealing, and traffic striping on various streets throughout the City within Zone 7 of the PMP, which is generally bounded by Edinger Avenue to the north, Tustin Ranch Road to the east, Barranca Parkway/Warner Avenue to the south, and the west city boundary. This year's work also included localized pavement repairs and slurry sealing on Main Street from Newport Avenue to the SR -55 Freeway; bridge deck repairs on the Jamboree Road overcrossing of Edinger Avenue; minor pavement repairs and slurry sealing within several City parks; and pavement repairs of the City Hall and Senior Center parking lots. The second part is the citywide sidewalk repair project, which focuses on removal and replacement of damaged sidewalk to correct tripping hazards at numerous locations throughout the City based on an annual field survey conducted by the Engineering Division of Public Works. The field survey identified and evaluated locations where tree roots were causing sidewalk and curb and gutter damage. Under the project, some of these trees were removed and replaced with trees of the same species, or with a species more suitable to the parkway area as recommended by the City's Certified Arborist. This project also provided improvements throughout the City to comply with the Americans with Disabilities Act (ADA). These locations were typically requested by citizens or identified by City staff to provide for completion of missing segments of sidewalk and curb ramps to improve pedestrian access. POLICE DEPARTMENT Staffing: We still maintain an "official" sworn staffing level of 95 and a civilian staffing level of 53. However in FY 2012 -13, two of the sworn positions and two of the civilian positions remained unfunded. In addition, nine PD employees took advantage of the PARS early retirement incentive. In an effort to save money, we have agreed to only backfill only two line -level sworn and one civilian positions, leaving the remaining supervisor /management positions vacant. All other members of the management team are picking up the slack to cover for the vacancies in the meantime. Due to vacancies, recent retirements, frozen positions and extended medical leaves, the Department currently maintains a 12.8% personnel shortage. AB 109/ Prisoner Realignment: In October 2011, prisoner realignment was implemented with the State releasing prisoners to the local (County) level for supervision. As of September 30, 2012, there have been over 2200 Post - Release Community Supervision (PCS) offenders released into Orange County. For Tustin, we have a total of 35 PCS individuals residing in our City. Since October of 2011, we have conducted 43 probation searches resulting in 12 arrests. Other agencies accounted for an additional 17 arrests on Tustin PCS subjects. Although we cannot find a direct causal link between AB 109 and the crime rate in Tustin, it is important to note that our Part I crime rate has increased by approximately 8.5% for the year. Overall, dispatched calls for service YTD are up 7.1 % from a total of 22,456 in 2011 to 24,052 in 2012. These numbers are especially concerning when combined with the release of prisoners into our communities and the staffing shortages we are facing as an agency; it is a "perfect storm" of sorts. Significant Cases: On April 14th, officers responded to a dispute involving two male siblings at the Williamshire Condominium complex. When officers arrived, they were immediately met with hostility from one of the subjects. A physical altercation ensued inside the residence, and during the altercation the subject stabbed Officer David Nguyen in the face, neck and arm with a knife. Officers were able to handcuff the subject before additional units arrived. Officer Nguyen was transported to the hospital, treated for his wounds and released. The suspect was subsequently booked into Orange County Jail for attempted murder and mayhem on a peace officer. Over the Memorial Day weekend, our detectives conducted a surveillance operation in the commercial area of Dow Ave and Walnut Ave. This surveillance was in response to several recent commercial burglaries and was recommended by our Crime Analyst as a potential time and place for another crime. As luck would have it, detectives spotted a suspicious van leaving the area and conducted a stop. They were able to make 8 arrests for commercial burglary and recover over $200,000 in merchandise from Raj Manufacturing. This crime was linked to a highly sophisticated criminal organization operating throughout southern California. After this incident, we noted our commercial burglaries sharply declined for the remainder of the year. On November 17, 2012, officers responded to 14400 Newport to handle a suicidal subject brandishing a firearm. Once on scene, Sgt. Jon Cartwright confronted the subject as he was struggling over the gun with his fiance. At one point, the subject pointed the firearm at Sgt. Cartwright and an officer involved shooting ensued. The suspect was shot once in the abdomen and survived his wounds. None of the officers involved in the incident nor any innocent bystanders were injured. The OCDA's Office filed several felony charges against the suspect including assaulting a peace officer with a deadly weapon /firearm. Accreditation: We continue to work towards our first reaccreditation, scheduled for April of 2014, through the Commission on Accreditation for Law Enforcement Agencies. Although we were thrilled to achieve initial accreditation in April of 2011, the work has already begun for this next phase. Manager Kristin Miller is overseeing the process, as we continuously review our policies and procedures and provide written proofs for the over 400 standards. This process must occur on an annual basis and amounts to a tremendous amount of work for management staff. The process has been made easier with a new electronic filing system through Power DMS software; this will save time and effort for all involved. Strategic Plan 2012 -2015: In October, we completed our second strategic plan for the PD. Unlike the first one in 2006, this plan did not involve a complete restructuring of the organization, but rather a "fine tuning" of what we do and how we can be more effective and efficient. This plan extends to the end of 2015 and covers three broad goals: Serving the Community, Serving the Employees, and Resources and Technology. Emergency Management: In July of 2012, we officially took over the responsibility of Emergency Management for the City. As such, we acquired Joe Meyers from Public Works, and he has fit in quite well in our department. We provided two separate presentations for City Council in 2012 on emergency preparedness related topics. Joe Meyers is working diligently on creating a Community Emergency Response Team (CERT) for Tustin and we plan to put on the first class in the Spring of 2013. Additional city -wide training is also scheduled for the spring of 2013. Additionally, we are looking at upgrading our Community Response Vehicle (Command Post) and our Emergency Operations Center (EOC). We are utilizing Grant funds and Asset Forfeiture to fund some of these expenditures to reduce the impact on the General Fund. Equipment /Budget: Always mindful of the fiscal situation facing our city, we have taken strides to stay well within budget and cut expenses where feasible, all while maintaining the same level of service. We were able to purchase eight new fleet vehicles for the patrol division this year, and we are evaluating our older vehicles on an as- needed basis for rotation. As mentioned previously, we are constantly looking to alternate sources of funding (asset forfeiture, grants, etc.) to limit the impact on the General Fund. Parking Control: We are exploring the possibility of outsourcing parking enforcement services. The potential cost savings, as well as increased revenue (missed enforcement due to staffing), could amount to well over $200,000 per year. A report with more details will be forthcoming in the near future. HUMAN RESOURCES Retirement Incentive Program: Planned and implemented the PARS retirement incentive program to directly reduce General Fund expenditures while also making it easier for the City to restructure its staffing levels and operations in a more economical and efficient manner. After providing comprehensive training and education over a 10 week period, 35 of the 86 eligible employees voluntarily enrolled in the retirement incentive program (approximately 41% of those eligible and 13% of City staff). After factoring in the costs of replacements for some of the vacated positions, the estimated net annualized savings is approximately $1,000,000 and the net savings over five years is approximately $4,500,000. Labor Negotiations: Successfully negotiated new one -year labor contracts with all four bargaining units, without compensation increases and with a reduction in unfunded liability for paid leave due to a 20% reduction in the maximum amount of General Leave that employees can accrue. In the contracts that immediately preceded these agreements, employees agreed to two major pension reform concessions: paying a greater contribution towards their CalPERS retirement benefits (phasing up to the full member contribution) and lower -cost second -tier retirement benefits for all new employees. Pension Reform: Began planning for the implementation of California's new pension reform law that went into effect on January 1, 2013. As a result of the new law, the City is required to maintain six different retirement plans, with enrollment based on the individual's specific employment history. FIAIDAIrF General: • Received the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ending 6/30/2011. • Finance staff spent a significant amount of time determining how to account for the dissolution of the Redevelopment Agency and setting up the accounting and payroll for the Successor Agency. Unfortunately, there were no clear directions from the State's Department of Finance so there were many changes to the City's accounting records. • A significant amount of staff time was spent working on the development of the Recognized Obligation Plans (ROPS) which are created for six month periods. • Completed the Finance Department remodel which opened up the space, provided more storage, more cubicle space and created a professional looking environment. • Worked with the City's finance and utility billing software, Springbrook, as a beta test site for their last four software upgrades. • Initiated a cost allocation and fee study to satisfy an audit finding. • Met deadlines to complete all accounting and review for the annual audit. • Prepared the fiscal year 2011/12 mid -year budget review. • Prepared the fiscal year 2012/13 budget. • Provided information for the completion of the Measure 2 audit and the state's Street Report. The Measure 2 audit was completed with no findings. The Street Report reflected no findings also. Payroll: • The Department has issued 8,706 payroll checks and or direct deposits from January 1, 2012 to December 18, 2012. • Implemented the new CalPERS reporting system to report each benefitted employee's payroll each payroll period. • Implemented the change in pay date which was negotiated with the bargaining groups successfully without any errors. The change in pay date allows more review time for the Finance Department and resolves the issue of Police Department employees submitting a timesheet before they have actually worked; therefore, it eliminates time consuming adjustments. Accounts Payable: • Staff processed 7,867 checks /electronic payments from January 1, 2012 to December 18, 2012. • Due to the retirement incentive in October, two key Finance employees retired. Those employees were responsible for processing accounts payable and water billing /cashiering /customer service. The employees were able to cross train other employees, therefore the Department was able to make a fairly smooth transition. As of December 18, 2012, we are fairly caught up on processing and paying invoices. • The goal for 2013 is to have the three employees (2 3/4 full time equivalents) who are our "payroll team" also become the "accounts payable team ". They will rotate doing payroll and accounts payable. Water Billing, Meter Reading, Cashiering, Business License and Customer Service: • Opened 953 new water billing accounts as of December 18, 2012. • Processed 84,000 water bills as of December 18, 2012. • Answered over 13,000 phone calls and processed 7,615 service requests. • Provided continuous customer service which was not interrupted during the remodel nor was customer service interrupted with the loss of the two employees that took the retirement incentive, who processed the water billing, cashiering and customer service. • Implemented the Business License /Tax waiver for last fiscal year successfully. • Initiated and still conducting the recruitment of a full time Accounting Specialist to replace one of the positions lost due to early retirement incentive. Information Technology: • Finished the new Computer Server Room. • Replaced 93 computer work stations. • Finished implementing 2010 Microsoft Exchange. • Worked with software vendor to upgrade the Fleet Services software. • Upgraded the Laserfiche software. • Working with Verizon Wireless to improve the data connectivity for the Police Department's MDCs. • Completed a project plan with the help of a consultant to upgrade the City's computer network infrastructure that includes the installation of VOIP. VOIP will replace the outdated phone system. • Prepared Request for Bids for cabling vendors for the network upgrade and selected vendor to perform work starting January 2013.