HomeMy WebLinkAbout10 REJECTION BIDS 06-05-00 6-5-00
AGE N
Inter-C om
TO:
WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT: REJECTION OF ALL BID PROPOSALS FOR THE ANNUAL LANDSCAPE
MAINTENANCE SERVICES FOR ASSESSMENT DISTRICT AREAS FROM JULY 1,
2000 THROUGH JUNE 30, 2001
SUMMARY
Reject all bid proposals for the annual landscape maintenance services for the Assessment
District areas. Four bid proposals were submitted with higher prices than the existing contract.
RECOMMENDATION
It is recommended that the City Council reject all bid proposals for the subject project, and
authorize staff to enter into negotiations with the qualified proposers to reach a fair and
reasonable price.
FISCAL IMPACT
None at this time. Funding will be provided in the FY 00/01 Lighting and Landscaping District
budget for this service.
BACKGROUND
The current Landscape Maintenance Services Agreement for Assessment District Areas will
expire on June 30, 2000. TruGreen Land Care, (formerly Accurate Landscape & Maintenance,
Inc.), has been providing landscape maintenance services for this area since July 15, 1996. The
current annual cost is $149,546.92. The proposed contract will provide all daily and periodic
landscape maintenance needs for the Assessment District areas for the FY 2000/2001, with the
option of three, one-year extensions through June 30, 2004.
Four proposal packets were received on April 27, 2000 and were evaluated, based on
experience, staffing, licenses, management approach, and cost by Field Services' staff. All
proposals were deemed to be expensiVe, and exceeds the existing contract amount by a large
margin. After further review, the lowest proposal was found to have numerous calculation errors
that requires additional negotiations.
The results are summarized as follows:
Proposed
Contractor Annual Cost
TruGreen Land Care $196,126.32
Lanco Landscape $207,130.90
Mariposa Horticultural. $296,400.00
Plant Control $460,104.00
Rejection of all Bid Proposals for the Annual Landscape Maintenance Services for Assessment
District Areas from July 1, 2000 through June 30, 2001
June 5, 2000
Page 2
This is not a Public Works project rather a landscape maintenance services contract and
therefore is not subject to award to the lowest bidder. The award of the contract is to be made at
the discretion of the City and based upon experience, qualifications, and cost.
The City Council is hereby requested to reject all bid proposals for the annual contract for
Landscape Maintenance Services for Assessment District areas, and to authorize staff to enter
into negotiations with the qualified proposers to reach'a fair and reasonable price for the required
work.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS:WA:ccg:Rejecdon of all bids Landscape Maint ADareas.doc