HomeMy WebLinkAbout11 REJECTION BIDS 06-05-00AGEN DA_ - -oo
DATE: JUNE 5, 2000
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6-5-00
TO:
FROM'
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/FIELD SERVICES
REJECTION OF ALL BID PROPOSALS FOR THE ANNUAL LANDSCAPE
MAINTENANCE SERVICES FOR GENERAL FUND AREAS FROM JULY 1, 2000
THROUGH JUNE 30, 2001
SUMMARY
Reject all bid proposals for the annual landscape maintenance services for the General Fund
areas. Three bid proposals were submitted with the prices ranging from two to three times the
amount of the existing contract.
RECOMMENDATION
It is recommended that the City Council reject all bid proposals for the subject project, and
authorize staff to enter into negotiations with the qualified proposers to reach a fair and
reasonable price.
FISCAL IMPACT
None at this time. Funding will be appropriated in the City of Tustin's Landscape Operating
Budget, for the fiscal year.2000/2001.
BACKGROUND
The current Landscape Maintenance Services Agreement for General Fund Areas will expire on
June 30, 2000. Plant Control Landscape Maintenance has been providing landscape
maintenance services for this area since November 11, 1996. The current annual cost is
$127,268.04. The proposed contract will provide all daily and periodic landscape maintenance
needs for the General Fund areas for the FY 2000/2001, with the option of three, one-year
extensions through June 30, 2004.
Three proposal packets were received on April 27, 2000 and were quickly evaluated, based on
their cost by Field Services' staff. All proposals were deemed to be too expensive, and exceeds
the existing contract amount by a large margin. Based on the discussion with the proposers the
high bids have been found to be a result of the prevailing wage requirement and the
misinterpretation of other contract obligations.
Rejection of all Bid Proposals for the Annual Landscape Maintenance Services for General Fund
Areas from July 1, 2000 through June 30, 2001
June 5, 2000
Page 2
The results are summarized as follows:
Contractor
Lanco Landscape
Plant Control
Proposed
Annual Cost
f5276,421.43
t$318,724.00
$383,330.00
Mariposa Horticultural.
This is not a Public Works project but rather a landscape maintenance service contract and
therefore is not subject to award to the lowest bidder. The award of the contract is to be made at
the discretion of the City and based upon experience, qualifications, and cost.
The City Council is hereby requested to reject all bid proposals for the annual contract for
Landscape Maintenance Services for General Fund Areas, and to authorize staff to enter into
negotiations with the qualified proposers to reach a fair and reasonable price for the required work.
Tim D. Serlet
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS:WA:ccg:rejection of bids landscape maint GF area.doc