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HomeMy WebLinkAbout14 PAVEMENT SYSTEM 10-07-02 NO. 14 AGENDA REPORT 4oo- o MEETING DATE: OCTOBER 7, 2002 R- 5 TO: FROM: SUBJECT: WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION APPROVAL OF CONSULTANT SERVICES AGREEMENT FOR UPDATE OF CITYWIDE PAVEMENT MANAGEMENT SYSTEM SUMMARY Approval of a Consultant Services Agreement with Nichols Consulting Engineers, Chtd. will provide for updating the Citywide Pavement Management System. The Pavement Management System is a program that monitors and inventories the condition of the City's roadway pavement and identifies maintenance and rehabilitation strategies for the City's street network. The Pavement Management System is required to be updated every two years in order to maintain Orange County Transportation Authority (OCTA) Measure M funding eligibility. RECOMMENDATION It is recommended that the City Council approve a Consultant Services Agreement with Nichols Consulting Engineers, Chtd. to update the Citywide Pavement Management System at a not to exceed amount of $64,900 for Fiscal Year 2002-2003, and authorize the Mayor and City Clerk to execute the Consultant Services Agreement on behalf of the City. FISCAL IMPACT The proposed Consultant Services Agreement is task oriented and Nichols Consulting Engineers, Chtd. will invoice for actual services performed. The Fiscal Year 2002-2003 Capital Improvement Program Budget (CIP No. 7001) has adequate funds budgeted for this work. BACKGROUND The City requested proposals from various pavement management consulting firms to inventory the condition of the City's roadway pavement and provide an update to the City's Pavement Management System. Proposals to provide the City with Pavement Management System consulting services were received from three (3) firms. Based upon review of the proposals, familiarity with the project and past performance on similar projects, it is recommended that Nichols Consulting Engineers, Chtd. provide the engineering services required for this work. The fee for this project has been deemed fair and reasonable. In November 1990, the voters of Orange County approved Measure M, the revised Traffic Improvement and Growth Management Program, which established a one-half cent sales tax over a 20-year period to fund regional and local transportation programs. In order to receive these funds for facility improvements all Orange County cities must comply with certain requirements including a Pavement Management System. To maintain eligibility for these funds the City is required to maintain and update its Pavement Management System and submit a Pavement Management System Program Certification to the OCTA every two years. The last update of the Pavement Management System Program was on June 30, 2001 and was submitted to OCTA as Approval of Consultant Services Agreement for Update of Citywide Pavement Management System October 7, 2002 Page 2 part of the Measure M Annual Eligibility package for Fiscal Year 2000-2001. The next required update is due June 30, 2003 as part of the Fiscal Year 2002-2003 Measure M Annual Eligibility package. The Pavement Management System for the City of Tustin has been in place since July 1989. From 1993 until 2001, Infrastructure Management Services (IMS) administered the City's Pavement Management System. However, IMS maintains its own proprietary software programs to inventory and monitor the condition of the roadway pavement that are not accessible to the City. The City is proposing to discontinue use of the IMS Program and use the MicroPAVER program, which is a public domain software program created by the U.S. Army Corps of Engineers and supported by the American Public Works Association (APWA). The MicroPAVER software is .a user-friendly program and all the data can be easily installed into the City's existing computer system. With the MicroPAVER program the City has the flexibility to retrieve data in a timely manner without the costs and complexities associated with the IMS Program. A Consultant Services Agreement with Nichols Consulting Engineers, Chtd. will provide for engineering services to update the Citywide Pavement Maintenance System to ensure compliance with Measure M requirements and maintain continued eligibility to receive Measure M funds. The City Attorney has reviewed and approved this agreement as to form. Director of Public Works/City Engineer Dana R. Kasdan Engineering Services Manager Attachment: Consultant Services Agreement S:\City Council Items\02, City Council Items~pproval CSA Pavement Management with Nichols.doc CONSULTANT SERVICES AGREEMENT THIS AGREEMENT FOR CONSULTANT SERVICES, is made and entered into this day of ,20__, by and between the CITY OF TUSTIN, a municipal corporation, hereinafter referred to as "City", and Nichols Consulting Engineers, Chtd. a Nevada corporation, hereinafter referred to as "Consultant". RECITALS WHEREAS, City requires the services of a consultant to furnish the necessary engineering services for the implementation of a Pavement Management System utilizing MicroPaver Pavement Management System (PMS) hereinafter referred to as "Project"; and WHEREAS, Consultant has submitted to City a proposal dated August 20, 2002 a copy of which is attached hereto, marked as Exhibit "A" and is by this reference incorporated into this Agreement; and WHEREAS, Consultant is qualified to provide the necessary services for the Project and desires to provide said services; and WHEREAS, City desires to retain the services of Consultant for said Project. NOW, THEREFORE, for the consideration and upon the terms and conditions hereinafter set forth, the parties agree as follows: AGREEMENT Section 1: Scope of Consultant's Services. Consultant shall perform all work necessary to complete in a manner satisfactory to City, the services set forth in Exhibit "A". Section 2: Order of Precedence. In the event of a conflict between or among any of the documents comprising this Agreement, the following order of precedence shall govern the provision in question: 1. This Agreement 2. Consultant's Proposal (Exhibit"A") .]- Section 3: Time for Completion. The time for completion of the work to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this Agreement according to reasonable schedules established by the City for various items described and as outlined within Consultant's proposal. Consultant shall not be accountable for delays in the progress of its work caused by any condition beyond its control and without the fault or negligence of Consultant. Delays shall not entitle Consultant to any additional compensation regardless of the party responsible for the delay. Section 4: Compensation. The compensation to be paid under this Agreement shall be as set forth in Exhibit "A", not to exceed a total cost of $64,900.00. Bo Consultant shall submit detailed invoices, based upon the actual work performed accompanied by backup documentation as requested by the City. C. Progress payments for work completed shall be paid by City as the work progresses, within thirty (30)days of the date of Consultant's invoice. Do Consultant shall provide City with a mOnthly itemization of' all work performed, and the fees accrued thereon, in complete and sufficient detail to fully apprise City thereof. Section 5: Independent Contractor. Consultant's relationship to City in the performance of this Agreement is that of an independent contractor. Consultant's personnel performing services under this Agreement shall at all times be under Consultant's exclusive direction and control and shall be employees of Consultant and not employees of City. Consultant shall pay all wages, salaries and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers' compensation and similar matters. Section 6: Indemnification. Consultant agrees to indemnify, defend and hold City, its officers, agents, employees, successors and assigns harmless from any loss, damage, injury, sickness, death, or other claim made by any person and from all costs, expenses and charges including attorney's fees caused by or arising out of Consultant's, its officers', agents', subcontractors', or employees' negligent acts, negligent errors, or negligent omissions or willful misconduct, or conduct for which the law imposes strict liability on Consultant in the performance or failure to perform this Agreement. -2- Section 7: Insurance. A. Consultant shall maintain in full force and effect during the term of this Agreement policies of comprehensive general liability, personal injury and automobile liability insurance with limits of at least $1,000,000 combined single limit coverage per occurrence. B, Consultant shall maintain in full force and effect during the term of this Agreement a policy of professional liability insurance coverage with limits of at least $1,000,000 combined single limit coverage per claim or per occurrence. If Consultant provides claims made professional liability insurance, Consultant shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement or to cover claims made within five (5) years of the completion of Consultant's service under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least five (5) years after completion of Consultant's services under this Agreement. Consultant shall also provide evidence to the City of the purchase of the required tail insurance or continuation of the professional liability policy by'executing the attached Letter Agreement on Consultant's letterhead. C, Consultant shall carry and pay for such compensation insurance as is necessary to fully protect Consultant and its employees under California Worker's Compensation Insurance and Safety Laws, and shall relieve the City from all responsibility under said laws in connection with the performance of this Agreement. Do All insurance required pursuant to this Section shall be issued by a company admitted in the State of California and rated A, VII or better by the latest edition of Best's Key Rating Guide. E. Upon execution of this Agreement, Consultant shall provide to City certificates of insurance on the City's form evidencing the required insurance. If self-insured for worker's compensation, Consultant shall submit to City a copy of its certification of self-insurance issued by the Department of Industrial Relations. Section 8: Termination of Agreement. A. City shall have the right to terminate any or all of the services covered by this Agreement at any time for any reason by giving written notice to Consultant. Bo Upon termination of this Agreement, Consultant shall be paid for services rendered by the effective date of the termination. Co Upon termination of this Agreement or completion of the Project, all documents relating to the Project shall become the sole property of City. Should City terminate this Agreement pursuant to subparagraph A. of this Section, Consultant shall, within ten (10) business days of receipt of notice of termination, -3- . provide City with all documents within Consultant's possession relating to this Agreement and the Project, including but not limited to all completed dOcuments and all drafts of uncompleted documents. Section 9: Notices Any notice allowed or required to be given shall be effective upon personal delivery thereof, or upon depositing thereof in the United States Postal Service, certified mail, return receipt requested, postage prepaid, addressed as follows: To City: City of Tustin Attn.: Director of Public Works/City Engineer 300 Centennial Way Tustin, CA 92780 To Consultant: Nichols Consulting Engineers, Chtd. Margot Yapp, P.E., Vice President 16052 Beach Boulevard, Suite 214 Huntington Beach, CA 92647 Section 10: Miscellaneous Provisions. Ao Consultant shall proceed immediately and diligently to perform the services provided for in this Agreement upon receipt of notice from City .to proceed therewith. Bo No part of this Agreement may be assigned by Consultant without the prior written approval of City. Co This Agreement shall extend to and be binding upon and inure to the benefit of heirs, executors, administrators, successors and assigns of the respective parties hereto. Do Consultant shall perform all services required under this Agreement using that degree of care and skill ordinarily exercised under similar conditions in similar localities, and shall be responsible for all errors and omissions for services performed by Consultant under the terms of this Agreement. Eo Consultant certifies that there shall be no discrimination against any employee who is employed in the work covered by this Agreement, or against any application for such employment, because of race, religion, color, sex or national origin including but not limited to, the following: employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, lay-off or termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. -4- IN WITNESS WHEREOF, this Agreement was executed by the parties on the day and year first above written. "CITY" CITY OF TUSTIN By Jeffery M. Thomas, Mayor ATTEST: Pamela Stoker, City Clerk APPROVED AS TO FORM' Lois E. Jeffrey, "CONSULTANT" NICHOLS CONSULTING ENGINEERS, CHTD. By Margot~~.~ent -----..~. -5- Nichols Consulting Engineers, Chtd. Civil, Pavement & Materials Engineering Mr. Dana R. Kasdan, P.E. Engineering Services Manager Public Works/Engineering City of.Tustin 300 Centennial Way Tustin, CA 92780-3715 Exhibit A TUSTIN PUBLIC WORKS DF August 20, 2002 File: 02.20.39 Subject: Pavement Management System implementation~(MicroPaver),- Revised Proposal Dear Mr. Kasdan: Thank-you for asking Nichols Consulting'Engineers, Chtd. (NCE) to submit this revised proposal for implementation of a pavement management system utilizing the MieroPaver Pavement Management System (PMS) for the City of Tustin. FIRM QUALIFICATIONS Nichols Consulting Engineers, Chtd. (NCE) is a pavement engineering specialty company offering full mm-key solutions to all pavement situations. From research projects with the Federal Highway Administration, to cost, effective pavement engineering applications for local and state agencies including airports, highways, streets, and harbors, NCE's service is custom-tailored to the pavement engineering industry. Founded in 1990, the company, commenced operations as the Western Region Coordination Contractor for the Strategic Highway Research Program. The fn'm has expanded and currently ' offers a full range of pavement engineering services to. a wide variety of federal, state, local government and industrial clients. NCE links state-of-the- art' research to the standard of practice in pavement design, construction,-and management, Pavement networks are often the most Valuable assets that many agencies have. These networks are not only expensive to replace, but are an essential component of the state, county or city's economic health. Because pavement maintenance and rehabilitation costs are rising faster than budgets, agencies must fred more efficient ways to perform maintenance and rehabilitation. Pavement management systems help the pavement engineer make informed decisions and apply maintenance and rehabilitation dollars where they are most needed. NCE has developed a staff of experienced pavement management specialists to help agencies implement, update and operate pavement management systems and to develop reasonable maintenance and rehabilitation plans. 7071 Warner Avenue, #FI47 Huntington Beach, CA 92647 714.848.8897 714.848.2667 fax Mr. Dana Kasdan August 20, 2002 Page 2 of 7 The scope of work is as described in the paragraphs below. SCOPE OF WORK TASK A- KICK-OFF AND COORDINATION MEETINGS NCE will hold a kickoff meeting to initiate communications between NCE and the City of Tustin. Our team will review the project goals, scope of work, and finalize any administrative details such as points-of-contact. At this meeting, the following items will be discussed: · Review scope df work and schedule Review of inventory data to be collected · Maintenance and rehabilitation Current cost and policies · Mapsofthe road netwOrk · Other issues as appropriate The schedule of work will be finalized at this time including establishment of critical milestones with completion dates. NCE will hold one additional meeting as needed to address progress, answer questions and coordinate work with the City of Tustin. TASK'B - STREET NETWORK SECTIONALIZATION AND VERIFICATION · . This task includes the segmentation and verification of inventory information for 'each street in the pavement network for the City of Tustin. Typically, inventory data include: · Street Name, Street ID and Section ID · Beginning and ending limits · Number of traffic lanes · FUnctional classification · Length, width and area Surface type · Date of Construction · Zones After the network is sectionalized, the sections will be' verified in the field. The data will receive quality control checks to ensure that. the-data is complete and accurate. NCE will then enter all of the street and section identification data into the PMS database. At the completion of this task, an inventory report will be generated and provided to the City of Tustin for review. The City of Tustin will need to provide the following items to NCE for this task: Nichols Consulting Engineers, Chtd. Civil, Pavement & l~aterial$ Engineering Mr. Dana Kasdan August 20, 2002 'Page 3 of 7 · List of agency maintained roads (both hard copy and on diskette if possible) · Maintenance and rehabilitation historical records, if available · Identification of arterials, collectors and residential streets · An AutoCAD drawing file or three copies of a map (approximately 400 scale) showing all City maintained streets TASK C- CONDUCT FIELD CONDITION SURVEYS NCE will then perform pavement condition surveys on all streets within the City of Tustin (~-96 centerline miles). The pavement condition surveys will be' performed in accordance with the MicroPaver Distress Identification. A minimum of one sample unit per section will be inspected. Any variation from the established procedures will be to accommodate unique local conditions (e.g. chip seals over Portland cement concrete pavements). Any areas, which are not typical of the entire section, will be inspected and recorded as a special sample unit. Typically, a 'one person crew will perform the condition surveys. It is.assumed that approximately 774 sample units will need to be inspected based on information provided by the City of Tustin on the existing street system. NCE will be responsible for providing all equipment necessary for performance of this task. Should 'the City of TUstin's personnel wish to obserVe NCE's crews during this task, one day's notice is suggested for coordination purposes. Since the collection of the pavement distress data is such a critical component of any PMS implementation or UPdate, NCE has in place various quality control procedures. For example, NCE.field crews undergo intemal calibrations every 6 months. This calibration exercise is conducted by our senior engineers and is performed to ensure that the rating of pavement distresses is consistent among the crews and in accordance with the established guidelines. All data collected from the condition evaluation/surveys for the existing street network will be entered into a handheld unit in the field and then will be uploaded .into the database. After the condition survey data has been entered into the database, the Pavement Condition Index, an indicator of the pavement condition, will be calculated using the PMS software. NCE will also review all data with spot checks and review reports generated for a quality product. At the completion of this task, a PCI Report will be provided to the City of Tustin. TASK D.1 - MAINTENANCE AND REHABILITATION HISTORY REPORT In this task, NCE will spend up to' 40 hours to enter the City's maintenance and rehabilitation activities in the past five years. Typically, the following information will be required from the City: Nichols Consulting Engineers, Chtd. Civil, Pavement & fJaterial~ Engineering Mr. Dana Kasdan August 20, 2002 Page 4 of 7 Street Name Section limits clearly identified (intersections are preferred) · Type of treatment applied · Time treatment was applied · Area of treatment (optional) It has been our experience that 40 hours' is sufficient to enter approximately 5 years of data for a City of Tustin's size. A history report will be printed as the deliverable of'this sub-task. TASK D.2- BUDGETARY ANALYSIS AND REPORT GENERATION Upon completion of the above tasks, NCE will perform budgetary analyses using the PMS software. NCE will review with the City of Tustin the maintenance and rehabilitation (M&R) strategies that are desired for this project. This will' include the selection of appropriate treatments such as chip seals or overlays, and the determination of the construction costs. The M&R alternatives are used to determine effective treatments for each road Section based upon the condition, pavement type, and functional class, once the M&R alternatives are defined, a unit cost will be determined for each alternative.. These alternatives and costs will be entered into the PMS database. NCE will perform a budget needs analysis for the City-to 'identify M&R requirements for each road section and to determine the total maintenance and rehabilitation requirements over the analysis period. The analysis period is typically 5 to 10 years, but may be any period as desired. The Needs analysis identifies road sections that need treatment and applies the M&R deciSion trees to each section. The costs, are then summed for the entire period. Typically only one needs analysis is performed since it determines the-required treatments needed assuming an unlimited budget. During budget scenarios, multiple funding scenarios may be performed to answer "what- if" questions. This analysis selects the pavements for repair given a constrained budget. 'NCE will perform up to three .budget scenario runs based on input from the City.. Typical funding scenarios include: · Unlimited budget · Existing budget · Existing budget increased (or decreased) by 10%, 20% etc. · Budgets that accommodate spikes in the funding from STP, for example Nichols Consulting Engineers, Chtd. Civil, Pavement & l~aterials Engineering Mr. Dana Kasdan August 20, 2002 Page 5'of 7 A variety of scenarios is possible. NCE will' discuss with the City three desirable scenarios and perform the analyses for those. Upon completion of the above task, NCE will prepare and submit two (2) bound copies of the standard reports detailing inventory, condition assessment, budget needs and budget scenarios for all roads for the City of Tustin. TASK E- DATABASE INSTALLATION AND TRAINING Upon completion of all calculations and reports, NCE will provide the PMS database to the City of Tustin with all inventory data including newly calculated pavement condition indexes, maintenance and repair strategies and budget needs and scenarios. NCE will install the new database and verify that all functions are working. NCE will provide one-day of training that will include: Entering/editing data Editing software parameters Overview of pavement distress types Performing PCI calculations Developing/modifying custom performance curves Performing budget analyses · Printing standard reports The training will be hands-on for up to four city staff, with each staff person actually working on a computer. The 'City will be responsible for providing all computers for training and a training room. NCE will. provide all training manuals and a. multi-media projeCtOr. TASK F- AUTOCAD MAPS Upon completion of the previous tasks, NCE will .prepare the following maps on AutoCAD (Release 14 or 2000):' 1. Current Pavement Condition 2. Current Pavement Condition with zones 3. Future condition without improvements 4. Future condition with improvements by end of analysis period 5. Five year maintenance work program One hard copy of each map will be plotted and delivered to the City. In addition, an electronic copy (*.dwg) file will be provided at no additional cost. Nichols Consulting Engineers, Chtd. Civil,-Pavement & Hateriai~ Engineering · . Mr. Dana Kasdan August 20, 2002 Page 6 of 7 The City Will provide NCE with a base map in AutoCAD 'format (With roadway centerlines) prior to this task. TASK G- ON-CALL TECHNICAL ASSISTANCE Up to 40 hours of technical assistance by a Project Engineer will also be available on an as-needed, on-call basis. This may be needed for tasks such as (but not limited to) performing additional analysis, assisting City staff' in running the pavement management program, adding new streets etc. This task will be invoiced on atime and materials'basis. SCHEDULE It is estimated that Tasks A-E Will be completed Within 4 months upon receiving a Notice to Proceed from the City of Tustin. Task F will be completed within 6 months (note that all field work must be completed before the linkage can occur). Task Gwill be on an as- needed, on-call basis. COST ESTIMATE It is estimated that this project will not exceed a total cost of $81,400. Please find attached a spreadsheet with detailed costs for this project. PROPOSED PROJECT PERSONNEL NCE is proposing the following staff as project personnel: Margot Yapp, P.E. Project Manager Paul Sachs QC/QA Manager Shahid Khan Project Engineer Suresh Venukanthan GI-S Link Resumes are included with this proposal. Nichols Consulting Engineers, Chtd. Civil, Pavement & l~aterials Engineering Mr. Dana Kasdan August20,2002 Page 7 of 7 Please do not hesitate to contact me should you have any questions on the above. NCE is available at this time to perform all work in this proposal. I'look forward to working with you and the City soon. Sincerely, NICHOLS CONSULTING ENGINEERS, CI-ITD. Margot Yapp, P.E. Vice President Attachmems Cost Table (1) Resumes (4) Nichols Consulting Engineers, £htd. Civil, Pavement & Platerials Engineering 0 L ~ ~ 0 0 NCE's Pavement Management Project List ON-GOING AND RECENT PROJECTS · Alaska DOT · Alberta, Canada · Antioch · Arizona DOT · Association of Oregon Counties · Auburn, WA · Berkeley · Bishop · Bothell, WA · Brentwood · British Columbia, Canada · Caltrans - Campbell · Capitola · Carmel · Colorado' DOT · Corona · · County of Marin · County of Mendocino · County of San Mateo · County of Santa Cruz · Danville · Des Moines, WA · Dinuba · Fairfield · Fremont · Fresno · Fullerton · Gilroy · Hawaii DOT · Hayward · Idaho DOT · Irwindale · John Wayne Airport · King County, WA · Lassen County · Los Gatos · Millbrae · Mission Viejo · Mono County · Monte Sereno · MTC · Nevada DOT · Oregon DOT · Palm Springs' · Port Angeles, WA · Kirkland, WA · Lompoc · · Mammoth Lakes · Milpitas · Modesto · Montana 'DOT · Monterey · National Highway Institute · Oakland · Orinda · Polk County, FL · Rancho Mirage · Redmond, WA · Redwood City · Reno/Tahoe int'l Airport · San Jose · San Ramon · Santa Ana · Santa Cruz · Seaside · Stanislaus County · Stockton · Tumwater, WA · US Forest Service · Vancouver, WA · Vista · Watsonville · West Hollywood · Santee -Seattle, WA · Texas DOT · University of Washington · Utah DOT · Vermont, DOT · Washington State DOT · West Covina · Wyoming DOT · West Covina · Wyoming DOT NICHOLS CONSU LTl N G ENGINEERS Margot T. Yapp, P.E. Project Manager. EDUCATION: PROFESSIONAL REGISTRATiONS: PROFESSIONAL MEMBERSHIP: M.S. in Civil Engineering, Oregon State University, 1987 B.S. in Civil Engineering, Oregon State University, 1985 B.S'. in Forest Engineering, Oregon State University, 1985 California, Oregon American SocietY of Civil Engineers Society of Women Engineers American Public Works Association Women in Transportation Seminar Transportation Research Board Professional Profile Ms. Yapp has 15 years 'of experience been in the area of pavement engineering for roads, highways and airfields. She has implemented numerous Pavement Management Systems for airports, cities, and counties throughout California, Oregon, Nevada, Hawaii and Texas. She has-taught workshops on' pavement management systems for the Federal Highway Administration and is also involved in the evaluation and design of airfield pavements for civilian and military airports. In addition, she Collaborated in a research project for the Strategic Highway Research 'Program (SHRP) that determined the relationships between asphalt and asphalt-mix properties to pavement performance as measured by fatigue cracking, permanent deformation, thermal cracking, water sensitivity and aging. She has also been responsible for performing utility cut studies for agencies throughout the nation. Representative Projects Roadway Pavement Management Systems 'Ms. Yapp has been responsible for the implementation of Pavement Management Systems '(PMS) in over 45 local (Mission Viejo, Lake Forest I!, Seal Beach, Livermore, Modesto, ~ Hayward), county (Santa Barbara,'San Bernardino, and Stanislaus) and federal (USFS, Presidio of San Francisco, Barbers Point NAS) agencies in California, Oregon, and Hawaii. These projects included the use of the software packages such as the MTC PMS and. MicroPAVER as well as those custom-developed for clients with special needs.~ She has been involved in all aspects of PMS implementation, from collecting field data, performing condition surveys, performing analyses, preparing reports, presenting results to decision makers, and managing projects. Ms. Yapp has implemented the MicroPAVER PMS for Upland, Corona, the Presidio of San Francisco, including Camp Parks, and Forts Baker and Mason. NIC'HOLS coNSULTING ENGINEERS, Chtd~. paul Sachs QC/QA Manager EDUCATION: B.S. in Geography, University of California, Berkeley, May 1984 M.C.R;P in City and Regional-Planning, University of California, Berkeley, May.1986 · PROFFESSIONAL AFFILIATIONS: Transportation Research.Board - Member On Committee A2B01 on Pavement Management - Sub-committee Chair A2B01 (1) Local Agency Pavement Management Professional Profile Mr. Sachs has over 15 years experience in transportation planning and asset management .systems, which directly relates to the current GASB 34 requirements. He has been involved with training and implementation of pavement management programs on the local, national, and international levels. His experience includes Working for Washington State Department of Transportation (WSDOT) and for Washington State Technology Transfer Center where he aSsisted agencies in implementing asset management systems. Finally, Mr. Sachs serves on various committees for the Transportation Research Board including A2BO1 (1), pavement management systems for local municipalities.' Representative PrOjects Mr. Sachs has worked as the Project Manager for the MTC's pavement' management system. In his capacitY of Project Manager, Mr: Sachs developed theyearly work-plan for the MTC PMS. He has also worked with cities (e.g. seattle, Bothell) and counties in implementing their pavement management systems; This included individualized training classes on distress identification; analyzing future budgets needs for pavement and street maintenance against eXpected revenues and selecting the correct pavement maintenance treatments for specific street sections. Mr. Sachs developed and administered a grant,program for Infrastructure/Asset and Pavement Management Systems for WSDOT. The grant program was developed to encourage cities to purchase Asset Management systems. He developed training classes on correct data collection procedures On Asset Management Systems and.worked closely with a number of consultants who provided services to other local agencies in the State. ' Mr. Sachs was Project manager for the 25-Year Regional Transportation Plan Update for the. Metropolitan Transportation Commission (MTC). He developed the financial model to evaluate the long-term pavement needs and expected revenues for nine Counties. MTC uses the RTP to develop long-range strategies for transportation financing. NICHOLS Shahid Khan Project Engineer CONS'ULTING ENGINEERS EDUCATION: B.S. in Civil Engineering, N.W.F.P Uni. of Eng. & Tech. Pakistan, 1998 M.S. in Civil Engineering, California State University Long Beach., 2000 PROFESSIONAL AFFILIATIONS: American Society of Civil' Engineers Professional' Profile Mr. Khan has been involved in pavement management and roadway design for more than three years. He serves as a project engineer for Street projects requiring pavement management, maintenance and planning. He has participated in implementing many pavement management systems, conducted various pavement overlay thickness designs, and worked With various cities' street rehabilitation plans. In addition, Mr. Khan has participated in Street redevelopment projects involving roadway design, grading and drainage, as well as sewer design. Representative Projects Pavement Management Mr. Khan has implemented Pavement Management Systems (PMS) for various cities and counties. Some of these projects include City of Seattle, Washington, City of Fullerton, and County of Santa Barbara in California. Mr. Khan's duties on these projects included reviewing records, sectionalizing, conducting field inspections, and preparing maintenance and repair plans. Mr. Khan is familiar with software .packages including Metropolitan Transportation' Commission (MTC) PMS and the MicroPAVER PMS. Civil Engineering Mr. Khan assisted in the pavement'design of the City.of Lawndale, the Southern California Logistics Airport in Victorville, California and a number of pavement rehabilitation projects. Mr. Khan's responsibilities included the collection of pavement condition distress data, design of overlay and new pavement and the economic analysis of alternativeS based upon traffic data and FWD deflection data. Recent projects include street rehabilitation programs for The Town of Apple Valley and the City of Chino Hills in .California. Mr. Khan also assisted in the development of the plans, specifications and estimate for the 2001 Chino Hills Rehabilitation Project, and for San Juan Capistrano. NICHOLS CONSULTING ENGINEERS, Suresh Venukanthan Project Engineer Chtd. EDUCATiON: REGIS TRA T!ON: M.S. in Civil Engineering, University of Nevada, Reno, 1999 B.S. in Civil Engineering, University of Peradeniya, Sri Lanka, 1996 Engineering in Training, Nevada, 1998 Professional Profile Mr. Yenukanthan has experience in the areas of pavement management and pavement engineering. He is developing user friendly software to calculate ESALs for the Arizona Department of Transportation. He serves as project engineer for street projects requiring pavement management, maintenance, rehabilitation, and design and planning. He was responsible for Pavement Management System database conversion for the City of San-Jose. He also has pavement design experience. He was involved in the resurfacing projeCts for cities of Gilroy, Fremont, Brentwood, Antioch,. Oakland, and Miipitas, California. Prior to employment with NCE, he was working as a research assistant in the Department of Civil Engineering at the UniVersity of Nevada, Reno where he developed the PMS Software for Nevada Department of Transportation (NDOT) using Visual Basic and Access. Representative Projects - Pavement Management Mr. Venukanthan was involved in the database conversion from Carter System to the Metropolitan Transportation Commission (MTC) Pavement Management System (PMS)for the cities of San Jose and Capitola. He was responsible for overseeing pavement management updates for the cities of Fremont, La Habra, Hayward, Malibu and the'County of Santa Cruz. Activities involved in these projects were distress condition survey, quality co.ntrol of distress survey data, PC! calculation and decision tree update. The La Habra, Hayward and Malibu projects included GIS iinkagel Mr. Venukanthan's most recent software development project involved MTC's Pavement Management System. in an effort to streamline the data collection process, Mr. Venukanthan designed a software package (Data Wrangler) that can be installed onto a PDA (personal digital assistant), in-house field crews use the PDA when collecting field surveys and .'save a considerable amount of time by .eliminating the need for data entry. He also developed pavement management software for Nevada DOT. Activities involved: dividing all the pavements into segments, creating a database using Access for PMS and historical data, selecting projects for rehabilitation and maintenance activities for regression analysis, preparing data for regression analysis, developing 'performance models using SAS, sensitivity analysis to select performance models for application and developing a user-friendly software for project level and network level analysis of the pavement management system. .NICHOLS CONS.U LTING ENGINEERS David Bivins Senior TeChnician ED UCA TION: Civil Engineering courses, San Francisco State University, 1994 AutoCAD 14 Advanced Course, CAD Masters, Walnut Creek, California, 1997 Professional Profile David Bivins has six years of experience as a pavement management technician. Mr. Bivins was responsible for collecting Pavement distress data for several agencies in California including the cities of Newark, Hayward, Fremont, Milpitas, Santa Cruz, Mission Viejo,. and Santa Cruz, Marin, and Stanislaus Counties. This is over 2,000 centerline miles of roads and streets. This included surveys on both asphalt concrete and cement concrete pavements. He is also very familiar with using a PDA for data collection. Mr. Bivins has also prepared various drawings, plans and PMS maps with AutoCAD. Representative Projects Pavement Management As a senior technician and one of our most experienced, Mr. Bivins is NCE's primary choice for working with/training our clients in field data collection activities. He has trained technicians and engineers in Mono County, Mammoth Lakes, Los Gatos, Pebble Beach, Newark, and Yolo County. Mr. Bivins is also responsible for.data entry and the cross-checking of data in the PMS database. Mr. Bivins has performed quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up to date. During this process, David also generates detailed reports, which are needed to help perform his cross- ' checks of the data collected. NICHOLS CONSULTING ENGINEERS Jonathon Keoughan Senior Technician . . EDUCATION: ' Wildlife Management, Texas Technical University. professional Profile Mr. Keoughan has over 12 years of field operations and engineering experience. He has been responsible as a Senior Technician on.several pavement management projects throughout California including several local Bay Area agencies. He is also very familiar with using a PDA for data collection. He has 'extensive experience with pavement deflection testing, including equipment operation and maintenance. He is also the primary person responsible for operating and maintaining NCE's Falling Weight Deflectometer (FWD). Mr. Keoughan has also provided field oversight for several construction management projects in Califomia. Representative Projects pavement Management MI. Keoughan performs a variety of duties related to pavement management systems as Senior Technician. His first responsibility is to collect pavement condition data such as types, severity and quantity of distresses such as alligator cracking, rutting, corner breaks and divided slabs. Because Mr. Keoughan is a senior technician, he also has a major part in quality control such as field reviews of the work of other technicians. In addition to his field duties he also supervises the work of other technicians and performs data entry. He has implemented and updated pavement management system updates.for the cities of San Ramon, Antioch, Newark and Mendocino Council of Governments. Pavement Design/Deflection Testing As the primary person responsible for operating and maintaining NCE's Falling Weight Deflectometer (FWD). He has-tested both asphalt concrete and Portland cement concrete pavements. Some of his airfield' projects include performing FWD testing at the new boarding area at San Francisco International Airport, Metropolitan Oakland International Airport and Elko airport.' Mr. Keoughan has also used the FWD to test numerous city streets, ranging from four- lane busy expressways such as East 14th Avenue for the City of Oakland, to Iow volume residential streets in subdivisions. He has also tested interstate and state highways for state agencies such as the Idaho Department of Transportation. He is familiar with traffic control procedures. Some projects that Mr. Keoughan has worked on in the recent past include the City of Fremont, the Town of Atherto'n for a pavement needs study, and extensive testing in the City of Seattle for a utility cut study. He was responsible for the deflection testing at WesTrack, a test track constructed in Nevada to perform accelerated field testing of performance-related specifications. Nichols Consulting Engineers, Chtd. Civil, Pavement & Materials Engineering City of Tustin 300 Centennial Way Tustin, CA 92780 August 12, 2002 File: 02.20.39 Attn: Dana R. Kasdan, Engineering Services Manager Subject: Consultant Services Agreement for Pavement Management Services Dear Mr. Kasdan: Nichols Consulting Engineers, Chtd. (NCE) has executed the Consultant Services Agreement for the above referenced project. In lieu of providing occurrence based professional liability insurance coverage as required by the Agreement, NCE warrants and represents that it shall maintain insurance coverage with the insurance company listed on the attachment, or with an equivalent carrier in the amounts indicated for at least five (5) years after the completion of the consulting services under the Agreement. NCE will provide the City with certificates of insurance coverage within the period established above in order to evidence compliance with thiS Agreement. Sincerely, NICHOLS CONSULTING ENGINEERS, CHTD. Margot Yapp, P.E. Vice President ACCEPTED AND AGREED TO: Tim D. Serlet Director of public Works/City Engineer APPROVED AS TO FORM: Lois E. Jeffrey City Attorney 7071 Warner Avenue, #FI47 Huntington Beach, CA 92647 714.848.8897 714.848.2~x -29-02 lO:oTA-ctty of Tustin PW Deptm CITY OP' TUSTLN 01: INSURANCE AND I)E.~I(JNA'I'ION L)?' NAJ~IEL) ADDFI'ION/kL INSUblHD 'tO: CITY OF TUSTI'N P.O Box 1099 TUstin, CA. 927gl'lb89 · .. P 01 1~'0 MODIRIC.,I7'IO,¥S OR ADDI770A'S ,¥0t¥ BI.? Ad. ADE TO 77IIS .... PROJ~F: Enl~ne~rtn~ Sen'ica fur thc lmplcmenl~liun of a l'~vement I~lal~l~ement System UtmThw, .~llcroP~s. er Pavement Management .'.Sysiem i mi " COMPANIES AFFOILDING CO¥1:RAGE (MUh'I' HAVE B~S'I'~3 I(,A'I'IN(J UI- ^'1' 1 ;.J,~.AS-i' A, VII) i i im NAI~IE AND ADDRESS OF INSL'-~ED CONTRACTOR: COM. P,AN'x7 I.E'ITER A:Valley Forge - CNA - _ Nich(,l~ C,,..,[ting Enginccrs. Chid. COMPANY LETTER ii.American Casualty - CNA -- Ih052 Beach Blvd. "214 COMPANY I.E'ITEi~ c:Transcont ineht~.l --CNA _ [{u::,in~m,~ Bc.,ch. CA 92647 COMPANY LE'I'FER DGulf Insurance Company -- NAME AND ADDRI.'$$ OF INSURANCE AGENCY: COMPANY LE'I'I'ER E: A and H Insurance, Inc ..... _ PO Box 7340 COMPANY I.ETTERF: Reno, Nevada 89502 l'[hi, ccrl~hcx I|tat the po|moles o! llt~ranct: Iisi'mi bcio,.v have b~en i.,~od to ~ lnsurud namc above, arc in Ioru¢ al Ihi.~ amc. flint thc City of -- :'l',,~:m ix n,mcd u.~ ~s,~ ,sddkiomd i~J~t~n~l ther~on ~ re.~p~ctz claims ari.~ing in crmncutitm x~'ith thc Projcc! namcd abovc and that ~ch in~uranc~ ,i,',ll bu pr"nan,' wilh rus,l~Ct lo m. rv othcr in~umnc¢ in forcc procured lin, Cilv. '~,, ' ,, . PothJy Poiiuv All Limits m l'houxuncl.~ ' _ ..t.'.: Tyr~ o£1/t~unmta= Policy Number liffucliv~ l)abE~pir'ation Date ., (; E N ERAL LIABli.ITY General Aggregmc . s .2,,000,000 A fXt Com,ncrcisl 69021152 5/17/02 5/17/03 Prods-Comp'OpsAgg. G~mcr~ Liability $ 2,000,000 [ j o,,~,,e, & Cnntt'uctof~ Each Occurrence :$ ""~'~"0~ Protective I , · ' {Xa~ Broad Form Prop. DumuElc }"irc l)ama~c 100 000 ~ I-.xpiosion. Collap~. (Any One Fire) Undcrgrau~l Haz~rd~ -- ' '- Medical Expc,,.~¢ 10,000 (Any (~c Pcrxnn) AL.'TONIO'iilLE LIABILI'I'Y ' '" '~' .... B IXX Aa,yAu,o 1!106902116}6 CSL $ 1,000,000 { ] All Ow~:l Aum.i ' . t ) Scheduled Autn.~ '5/17/02 5/17/03 Bodily lnju~' [Y~ Hired Aum~ (Per Per.mn) S ~ Non-Owned Autos ........ - [ ] Gar,,g¢ lJ,,gility Bodily Injury (per Occurrence) -- . Propcrrv EXC'£SS l.l:~Bll,rrY ' ' ' --- ---' . ~ {Xi~ Umbrcli-Foon :169021152 5/].7/021 5/17/03 I-.'^CHOCCURRENCE AOGR~OATE [ ] O~l~erUmbmlluForm 'S' 1,000,000 $ 1,000~000 ..~ W'ORKLR.'$ (:::OMPENSAT1ON i STATU'I'ORY C AND EMPLOYER'S LIABII.ITY WC176671710"-) is I ,000,000 'g. auhA=cidcnt /3/ s 1,-5-0'00,-05~0 ~i,=.~-~,o~i~y Umit 5/17/02 5/17~"0~ S l,O_00,,,00d'Dis,_--~o-l:~c--h Employee t' ' '/L " ;D,:~cripuon of Op~n, ti~iim.,VV,,hi=ie~/$1~i~1 Items: