HomeMy WebLinkAbout09 ANNL LNDSCP MAINT 06-19-00AG,E N
NO. 9
06-19-00
DATE:
TO:
JUNE 19, 2000
WILLIAM A. HUSTON, CITY MANAGER
Inter-Com
FROM: PUBLIC WORKS DEPARTMENT/FIELD SERVICES
SUBJECT: AWARD OF CONTRACT FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES
FOR GENERAL FUND AREAS FROM JULY 1, 2000 THROUGH JUNE 30, 2001,
WITH THE OPTION OF THREE ONE-YEAR EXTENSIONS
SUMMARY
Award of the contract for annual landscape maintenance services to Lanco Landscape to provide
landscape maintenance services in the City of Tustin's General Fund Areas. The contract will
provide for all daily and periodic landscape maintenance service needs for the Fiscal Year
2000/2001, with the option of three one-year extensions through June 30, 2004.
RECOMMENDATION
It is recommended that the City Council award the subject contract to Lanco Landscape in the
amount of $140,179.27 and authorize the Mayor and the City Clerk to execute the contract
documents on behalf of the City.
FISCAL IMPACT
Sufficient funds for this contract will be appropriated in the City of Tustin's Field Services and
Water Services Operating Budgets, for the Fiscal Year 2000/2001. It is anticipated that the
Operating Budgets for the following three years will contain similar amounts for the optional three
one-year extensions
BACKGROUND
The current Landscape Maintenance Services Agreement for General Fund Areas will expire on
June 30, 2000. The City Council authorized advertisement for new proposals on April 3, 2000.
Three proposal packets were received and evaluated on April 27, 2000. All proposals were
deemed to be expensive and exceeding the existing contract by a large margin. On June 5,
2000, the City Council rejected all proposals and authorized staff to enter into negotiations with
the qualified proposers. At the conclusion of the negotiations, Plant Control Landscape
Maintenance and Lanco Landscape were requested to submit revised cost proposals. Each
proposal was evaluated based on following categories: Experience, Staffing, Licenses,
Management Approach, and Financial Impact. The financial impact to the City was based on the
revised cost proposals. Each category received a numerical score. A final score was tabulated
for all categories, then averaged to determine the ranking of the proposers.
Award of Contract for Annual Landscape Maintenance Services for General Fund Areas from
July 1, 2000 through June 30, 2001, with the Option of Three One-Year Extensions
June 19, 2000
Page 2
The ranking results are as follows:
Average Proposed
Rating Score Contractor Annual Cost
1 t 82.8
2 58.3
Lanco Landscape $140,179.27
Plant Control Landscape
$253,983.61
Lanco Landscape was selected as the most qualified proposer as a result of reviewing all the
information provided by each contractor, and the review of Lanco's references. The negotiations
resulted in savings to the City in the amount of $136,242.16. Lanco Landscape's initial annual
cost was $276,421.43.
The City Council is hereby requested to award the annual contract for Landscape Maintenance
Services for the General Fund Areas to Lanco Landscape. The contract amount is $140,179.27
or $11,681.61 per month for the period from July 1, 2000 through June 30, 2001, with the option
of three one-year extensions through June 30, 2004. The extension will be at the sole discretion
of the City, subject to the contractor's overall satisfactory performance, and based upon future
consumer price index (CPI) adjustments.
Director of Public Works/City Engineer
Wisam Altowaiji
Field Services Manager
TDS:WA:ccg:Award of Contract Gen Fund areas.doc