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Home My WebLink About05 P.W. COMM. EQUIP. 07-17-00DATE: July 17, 2000 biO. 5 07-17-00 Inter-Com TO: FROM: SUBJECT: William A. Huston, City Manager Ronald A. Nault, Finance Director AUTHORIZE PAYMENT OF 800MHz INVOICE FOR PUBLIC WORKS COMMUNICATIONS EQUIPMENT SUMMARY: The 800MHz Joint Agreement requires all participants to deposit their fiscal year obligations no later than July 31 each year. The attached invoice for $240,011 is the City's 2000/2001 fiscal obligation for the Public Works portion of the project. RECOMMENDATION: Authorize the payment of the 800MHz invoice in the amount of $240,011 for the fiscal year 2000/2001 deposit for the Countywide Coordinated Communications System. FISCAL IMPACT: An appropriation for $260,000 is included in the draft 2000/2001 budget presented for the consideration of the City Council. DISCUSSION: Tustin is a participant in the 800MHz Joint Agreement whose objective is the build-out of a new 800MHz Countywide Coordinated Communications System. The first phase of this project included the build-out of the infrastructure and the rollout of Public Safety services. Phase Two is scheduled to begin implementation during the 2000/2001 fiscal year to include Field Services and other communication needs. We have included $260,000 in the draft 2000/2001 budget for Tustin's share of the next implementation phase. We have agreed to deposit $240,011 by July 31, 2000. This will require the City Council to authorize staff to pay the attached invoice prior to the final budget adoption. Ronald A. Nault~ Finance Director RAN PubhcVVork$Commuru cat~onsEquipmentSOOMt"~al~Reoort ooc SHERIFF-CORONER DEPAR~ COUNTY OF ORANGE CALIFORNIA 'NT JUN 2 2 FINANCE DEPT. MICHAEL S. CARONA SHERIFF-CORONER 800 MHz Countywide Coordinated Communications System GOVERNANCE COMMI'i-i'EE CHAIRMAN, Allan L Roeder, City Manager, City o{' Costa Mesa VICE-CHAIRMAN, Michael S. Carona, Sheriff-Coroner James Armstrong, City Manager, City of Fullerton Gary Burton, Chief Financial Officer, CEO Robert C. Dunek, City Manager, City of Lake Forest William A. Huston, City Manager, City of Tustin Kenneth R. Smith, Deputy Director/Chief Engineer, Public Facilities & Resources Department March 27, 2000 Mr. William A. Huston City Manager City of Tustin 300 Centennial Way Tustin, CA 92781 Dear Mr. Huston: Attached is an invoice for your FY 2000/2001 800 MHz payment for your public works/lifeguard portion of the Motorola contract. As a reminder, under the 800 MHz Joint Agreement, fiscal year payments are due to be placed in the 800 MHz Escrow Account by July 31 each year. Instructions on widng or transferring your fiscal year payment to U.S. Trust by the due date of July 31 are provided on the invoice statement. As a reminder, your full law enforcement obligation has been deposited. There will be funds that are underspent this fiscal year due to delays in site construction in Laguna Beach and law enforcement radio equipment cutovers. Payment for these costs will not be made until after July 1, '2000. The balance of FY 1999/2000 funds will be retained in the escrow account to meet these delayed obligations and will continue to accrue interest. As the law enforcement implementation is just beginning, it is currently unknown if there will be unanticipated system-wide requirements that may be necessary for its implementation. As a precaution, interest earnings will be carried forward and returned at the end of the project. Therefore, interest earnings will not be available for payment of your FY 2000/2001 public works/lifeguard obligation. Please note that the attached public works/lifeguard cost summary, as well as your invoice, reflects your requested orders recently confirmed with Sheriff/Communications. Also attached is Motorola's Product and Pdcing Information, exclusive of tax, which provides detailed equipment and accessory information. If you have any questions regarding this equipment information, please contact Jim Huderberg, Telecommunications Engineer, OCSD/ Communications, at (714) 704~7944. Please notify Jim of any changes by Apdl 10 so that your invoice can be corrected. OCSDICOMMUNICATIONS, 840 North Eckhoff Street, Suite 104, Orange, CA 92868-102'1 Mr. William A. Huston City of Tustin March 27, 2000 Page 2 As soon as possible after June 30, U.S. Trust and the County Will provide a year-end financial statement, including a statement of interest earnings for all quarters. As a reminder, the County is responsible for directing the deposit o~ funds to the escrow account and the disbursement of funds from the escrow account to meet Motorola payments; however, all City investments are directed by the Cities: representative and allocated by U.S. Trust. Therefore, questions regarding initial fiscal year deposits or disbursements should be directed to Susan Markey, 800 MHz Administrative Manager, OCSD/Communications, at (714) 704-7907, while questions regarding interest allocations should be directed to Deborah Gibbons, Vice President, U.S. Trust, at (213) 861-5039. The 800 MHz Joint Agreement initially called for a shadng of 800 MHz backbone system expenses beginning January 1, 2000, which was delayed. An agreement as to the formula and timing for said cost recovery is currently under negotiation. I sincerely appreciate your cooperation in assuring that these payments are made on a timely basis. Sincerely, Allan L. Roeder, Chairman 800 MHz Governance Committee SM:skb · Attachments CC: Ron Nault, Finance Director, City of Tustin Capt. Fred Wakefield, Tustin Police Department Allen Gallagher, Vehicle Maintenance Supervisor, City of Tustin 2000/EscrowDeposit COUNTY OF ORANGE OCSD/COMMUNICATIONS 840 N. Eckhoff Street, Ste. 104 Orange, CA 92868-1021 800 MHz INVOICE IINVOICE DATE: March 27, 2000 IPAYMENT DUE: July 31, 2000 City of Tustin William A. Huston, City Manager 300 Centennial Way Tustin, CA 92781 DEPOSIT INSTRUCTIONS Wire Instructions for Cash-Paying Cities ABA #021000021 CHASE NYC/CTR/BBK=US Trust Co of New York/AC-9201073195 BNF= 755 705 39/Name Of City 800 MHz Escrow-Cash-paying Cities OBI= Deborah Gibbons Note: Wires must be formatted exactly as shown above or delays could occur. If your deposit is not made by 9:00 a.m., it will remain uninvested until the following day. Check Payments for Cash-Paying Cities If you choose to send a check, checks are to be sent payable to U.S. Trust Company, N.A., at 515 South Flower Street, Suite 2700, Los Angeles, CA 90071-2291, Attention: Deborah Gibbons, Vice President. Transfer Instructions for Financinq Cities For those cities that are participants in the Countywide Public Financing Authority and are transferring your Fiscal Year 200012001 Motorola obligation from your financing funds being held by U.S. Trust to the escrow account being held by U.S. Trust, please fax a memo to Deborah Gibbons, U.S. Trust, at (213) 488-1370, advising her to transfer the invoice amount stated above to 755 705 39/Name of Your City and the date transfer is to be made. If you have any specific questions on how to transfer the funds, please contact Deborah Gibbons of U.S. Trust at (213) 861-5039. 2000/INVOICE 3/27/00 Product and Pricing Information County of Orange Michael Kolodisner 13(X) So. Grand - Bldg A Santa Aha, CA 92705 ORAN, GE COUNTY - 800 MHz Countywide Coordinated Communications System Contract No. S0000015.9~ City of Tustin - Public Works Item Qb/. Nomenclature Descri?on Price Unit Extended 0001 Public Works Astro Spectra C-6 Mobile 1 62 T99DX la 62 131W lb 62 G51 lc 62 VV70 ld 62 Gl14 2 62 RRA4934 3 62 H1557 3a 62 G806 ASTRO DIG SPECTRA MOBILE SERIES 35VV 800 806-870 A5 ENH: SmartZone Software DEL: Standard Antenna ENH: Enhanced Digital ID ANTENNA, QUARTERWAVE, 890-960 MHz ENH: SmartZone Software Pkg ENH: IMBE Upgrade $1,881.10 $116,628.20 ($427.98) ($26,534.76) $434.31 $26,927.22 ($16.17) ($1,002.54) $42.00 $2,604.00 $22.25 $1,379.50 $33.33 $2,066.46 0002 Public Works Astro Saber II Portable 4 33 H99DX 4a 33 212H 4b 33 H14 4c 33 H223 4d 33 H779 4e 33 Q242 4f 33 H38 5 33 NTN4734 6 33 N1749A 6a 33 Q9O6 7 6 NMN6217 8 6 NTN4596 9 33 NTN7230 ASTRO DIG SABER PORT SERIES ASTRO DIGITAL SABER II 8(X)MHZ PORT ENH: ENHANCED DIGITAL ID ALT: BATTERY ULTRA-HI CAPACITY ADD: SYSTEM TEST RESULT PRINTOUT ENH: DIGITAL AND ANALOG OPERATION ADD: ENHANCED SMARTNET SYS PACKAGE CHARGER, DESKTOP SINGLE UNIT 117V ENH: Software Pkg KTrt ENH: IMBE Upgrade MICROPHONE, REMOTE SPEAKER BATTERY, ULTRA HI CAPACITY NICAD FM Leather Swivel Case $1,741.38 $57,465.54 ($403.50) ($13,315.50) $75.00 $2,475.00 $12.00 $396.00 $0.00 $0.00 $100.00 $3,300.00 $75.00 $2,475.00 $0.00 $0.00 $100.00 $3,300.00 $126.90 $761.40 $127.80 $766.80 $56.7O $1,871.10 $223,704.28 $122,068.08 $66,096.34 3117100 Page 1 PW - City of Tustin Product and Pricing Information 0003 Public Works Control Station 1 2 L.99DX la 2 255L 2 2 L99DX 2a 2 255L 2b 2 L791 3 10 L3030 3a 10 CDN1335 3b 2 CDN1337 3c I 68-81129E92 3d 1 68-81129E93 4 1 ANTSYS Astro Desktop Station ENH: 800 MHz, 15 Watt Astra Desktop Station ENH: 800 MHz, 15 Watt ENH: Digital Control RCH3000 Digital desktop controller Audio/Data cable Junction box Service manual Installation manual Antenna System $2,002.00 $4,004.00 $1,039.50 $2,079.00 $2,002.00 $4,004.00 $1,039.50 $2,079.00 $231.00 $462.OO $641.25 $6,412.50 $15.2O $152.OO $332.50 - $665.OO $25.OO $25.OO $2,318.36 $2,318.36 $22,240.86 Totals: Equipment line item total Installation line item total Total $210,404.~8 $13,300.00 $223,7O4.28 ' The pdces on this offedng are exclusive of all taxes. Applicable taxes will be calculated at the time of invoicing and added to the total shown above. 3117100 Page 2 PW - City of Tustin Installation and Pricing Information County of Orange Michael Kolodisner 1300 So. Grand - Bldg. A Santa Ara, CA 92705 ORANGE COUNTY - 800 MHz Countywide Coordinated Communications System Contract No. S0(XX)015.95 City of Tustin - PublE Works 0001 Installation Requirements 60 Mobile Install 4 Control Station Install 10 Desk Remote Install Price Unit Extended $175.00 $10,500.00 $450.00 $1,800.00 $100.00 $1,000.O0 Total $13,300.00 3/17100 PW - City of Tustin 000000000000000 000000000000000 000000000000000000000000000000 000000000000000 000000000000000.000000000000000 0000000000.00000 00000000~000000 00000000~0000000 -- :~+:~.:.:.~ ~-~.:<.:.~:.:.:~<<.:.~.:~<~+~~:::~::::::~:::::~~~ .,...z~ ~:::~:~:~::::2~::: ~.:~<~:~:.~ ~:~:::::::~ ===================== ~:~:~:: ::~:::~:::: ~:~::::~;;::;:~:~: ~ ~ Z I Z ~ - 0 ~ ~ Z