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HomeMy WebLinkAbout09 REJECT BIDS LDSCP 08-07-00AGE N DA NO. 9 08-07-00 IIII DATE: TO: FROM: SUBJECT: AUGUST 7, 2000 Inter-Corn WILLIAM A. HUSTON, CITY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION REJECTION OF BIDS AND AUTHORIZATION TO RE-ADVERTISE FOR BIDS - RED HILL AVENUE MEDIAN LANDSCAPING FROM EDINGER AVENUE TO WALNUT AVENUE (ClP NO. 7124) SUMMARY Reject all bid proposals received on this project and authorize and direct the City Clerk to re- advertise for bids. Three of the four bid proposals received were deemed non-responsive, and the remaining bid proposal was considerably higher than the engineer's estimate. This project will install landscaping, irrigation, and brick pavers within the existing median islands. RECOMMENDATION It is recommended that the City Council: 1. Reject all bids received on July 18, 2000 and; 2. Authorize and direct the City Clerk to re-advertise for bids. FISCAL IMPACT The engineer's estimate for construction is $185,000. The City's Capital Improvement Program (CIP) budget for FY 2000-2001 included sufficient funding to construct this project. BACKGROUND The first phase of work on Red Hill Avenue between Edinger Avenue and Walnut Avenue, as shown on the attached location map, was the street rehabilitation project which was completed in May, 2000. This project also included the replacement of the median island curbs and the removal of the existing turf, trees, and irrigation systems. The median landscaping project is the second phase of work, and will replace the landscaping with drought tolerant shrubs and trees. A Iow flow irrigation system will be installed which will also eliminate runoff onto the street. Brick pavers will be utilized as the hardscape treatment at the ends of the median islands. These design components have been developed through the coordination of the City's design consultant, Robert Goto & Associates, the Community Development Department, and the Public Works Field Services Division. Rejection of Bids and Authorization to Re-Advertise For Bids - Red Hill Avenue Median Landscaping from Edinger Avenue to Walnut Avenue (CIP No. 7124) August 7, 2'000 Page 2 City Council adopted Resolution No. 00-45 approving the plans and specifications for this project on June 19, 2000. The project was subsequently advertised and the bids were opened on July 18, 2000, and the four (4) bids received are summarized as follows: Mariposa Horticultural, Irwindale S&M Landscape, Azusa Zondiros Corp., Torrance Midori Landscape, Santa Ana $163,586.95 $183,637.00 $209,015.00 $247,745.24 (Non-Responsive) (Non-Responsive) (Non-Responsive) Midori Landscape's bid is 34% above the engineer's estimate of $185,000. Staff believes this bid to be excessive and recommends rejection of this bid. The City, at the direction of the City Attorney, requested information on the contractor's insurer that would be supplying the payment bonds. This information, which was required to be submitted as part of the bid package, included: the name of the insurer, Certificate of Authority from the State of California, Certificate of Fact from the County of Orange, and their most recent quarterly and annual statements. By requesting this information during the bidding phase, the City can ensure the sufficiency of the payment bond prior to award of the contract. The remaining three bidders, which were deemed non-responsive, failed to submit ali of the required information. In analyzing the unit costs for all bids received on this project, it was determined that modifications to the plans and specifications were not necessary, and that re-bidding the project could result in an overall project cost near the engineer's estimate. The tentative schedule for this project is as follows: Authorization to re-advertise for bids ..................................................... 8/7/00 First Legal Advertisement .................................................................... 8/18/00 Second Legal Advertisement ............................................................... 8/25/00 Bid Opening ........................................................................................... 9/7/00 Award of Contract ................................................................................ 9/18/00 Commence Construction ................................................................... 10/16/00 Complete Construction ....................................................................... 12/15/00 Landscape Maintenance Period .......................................................... 3/15/00 Director of Public Works/City Engineer TDS:JO:ccg:Reject Bids for Red Hill Median.doc Attachments: Location Map Resolution 00-45 Associate Engineer ?? .~.,? '2. i.-', 25 RESOLUTION NO. 00-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN, CALIFORNIA APPROVING PLANS AND SPECIFICATIONS FOR RED HILL AVENUE MEDIAN LANDSCAPING FROM EDINGER AVENUE TO WALNUT AVENUE (CIP NO. 7124) WHEREAS, it is the intention of the City Council of the City of Tustin, California to contract for the median landscaping improvements on Red Hill Avenue from Edinger Avenue to Walnut Avenue; and WHEREAS, the City Engineer presented plans and specifications for the construction of said work; and NOW, THEREFORE, BE IT RESOLVED that the plans and specifications presented by the City Engineer be, and are hereby approved, as the plans and specifications for: Red Hill Avenue Median Landscaping from Edinger Avenue to Walnut Avenue (CIP No. 7124) AND BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for the performance of the work specified in the plans and specifications; AND BE IT FURTHER RESOLVED that this project is categorically exempt from the requirements of the California Environmental Quality Act; Class I Section 15301; PASSED AND ADOPTED at a reaular meeting of the City Council of the City of Tustin held on the 19th day of June 200(~. ,¢~¢¢ M//Thomas; Mayor AT-~ST: .~.City Clerk City of Tustin RESOLUTION CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF ORANGE )SS CITY OF TUSTIN ) RESOLUTION NO. 00-45 I, PAMELA STOKER, City Clerk and ex-officio Clerk of the City Council of the City of Tustin, California, hereby certifies that the whole number of the members of the City Council of the City of Tustin is five; and that the above and foregoing Resolution No. 00- 45 was adopted at a regular meeting of the City Council held on the 19th day of June, 2000, by the following vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Thomas, Wofley, Doyle, Potts, Saltarelli None None None amela Stoker, tCity Clerk .