HomeMy WebLinkAbout05 SOLE SOURCE VENDOR 09-05-00AGENDA RF°OR'T
NO. 5
09-05-00
MEETING DATE: SEPTEMBER5, 2000
TO:
WILLIAM HUSTON, CITY MANAGER
FROM:
SUBJECT:
POLICE DEPARTMENT
AUTHORIZATION TO EXPEND FUNDS, SOLE SOURCE VENDOR
SUMMARY:
The recently approved 2000/2001 Budget authorized funding for the purchase of
communications recording equipment. Staff work was submitted with the budget
reference the immediacy of our recording needs. After a market survey and meeting
with various vendors, we have concluded that the equipment best suited to our needs is
the Dictaphone "Freedom" Recording System. This system offers technology which is
currently only marketed by the Dictaphone Corporation.
RECOMMENDATION:
Authorize staff to utilize budgeted funds to purchase the Dictaphone Freedom
Recording System.
FISCAL IMPACT:
$54,302.00, currently budgeted under account number 015049845.
BACKGROUND:
Implementation of the 800 MHz radio system has significantly impacted our current
ability to tape radio and telephone communications within the Police Communications
Section. The 800 MHz system increased both radio control stations and radio
frequency availability. While each control station formerly controlled one frequency, the
trunked radio system increases that to as many as eight frequencies per control station.
In more direct terms, our taping capacity will have to increase from taping seven to
thirty-one radio frequencies.
We have been functioning with a thirty-two channel voice recorder for over seven years,
and as the agency has grown, so has our need for communications recording. In
addition to the capacity concerns raised by 800 MHz, there is also a need to record
additional phone lines.
The growth of voice recording technology has been tremendous over the last seven
years since our last purchase. Competition has increased with more and more new
companies offering products. Dictaphone, however, remains the industry leader,
usually developing newer and better technology far ahead of their competition. This
aggressive product development is the reason we have chosen Dictaphone once again.
The "Freedom System" by Dictaphone offers technology which no other vendor can
match.
The "Freedom System" is capable of recording all audio to the recorder's hard drive for
instant playback. This is an extremely important tool to Communications Officers,
particularly during an emergency call or "hang up" calls. It enables them to repeat the
call as many times as necessary to obtain the information they need. In addition, it
allows them to speed up and slow down the recording or change the volume level as
needed.
The Freedom system allows archival in parallel or in sequence to DVD RAM or any
media that can be attached to a network. Freedom appears as a "network appliance"
allowing access to the system for anyone with proper security privileges. As archiving
technology evolves, the Freedom system will allow us to replace the archive computer
and/or storage drives with the latest technology without having to upgrade the recorder
or telephone interface.
In layman's terms, Dictaphone is the only company that offers separate devices for
recording and archiving. This allows us to replace the archiving media without replacing
the recording device. With all other vendors, these are one unit.
STEVE FOSTER,
Chief of Police
Dictaphone
Dictaphone Corpora'don
ETS DIRECT
3894 PEPSI COLA DR
MELBOURNE, FL 32934
i I
Proposal
Customer Informetlon
Ipo ame TUSTIN FNC)LICE DEPARTMENT
reee 300 CENTENNIAL WAY
L TUSTIN
LAURA ULRICH
: (714} 573-3222
State CA Zip g2700
(714} 832-1491
Mo~el
1 GAOOO-OVV
40 CHANNEL FREEDOM REOORDER
I Delcri~tion
.AC TELCOM BLOCK/RECORDER - R0485
it Dictephone Contact Information
e 08/15/00
o~ta'ct TODD CRUMP
t Telepf~)ne 888.471.3463 x 4398
lO
428357-OVV
428133-0W
1 FREPAK-OW
1 CRSTCD
3 SYSMGR-032
I 3FWSNT-O3D
I 330026
1 501945-DVV
T~T~L
COUPLER BOARD - 4 ANALOG CHANNELS
:COMPRESSION BOARD (1 PER 4 CHANNEL COUPLER BOARD)
FREEDOM SYSTEM SOFTWARE PACK - Includes one of each Of ARCSYS, EV'T'SYS, A
FREEDOM COMPUTER-BASED TRAINING PRCX3RAM
SYSTEM MANAGER SOFTWARE - ADDITIONAL LICENSES:
NT WORKSTATION. 3 DVD
!PACKAGE of 10 DVD MEDIA
FREEDOM FLAT PANEL DISPLAY
SUP SOFTWARE UPGRADE PLAN
!PRICING INCLUDES A THREE YEAR WARRANTY
1 FREPRO
CUSTOMER TO PROVIDE AN ANALO~ LINE TO THE RECORDER
.AND HUB TO GO ON THE NETWORK
I:ame;
ef No.:
Project Information
LESS COU PON PROMOTION TOTAL
Prt=lr~ Inctudea #VALUE!
Prfcir~ Ve~i h~r gO Days
F.
Delivery; IDay~ ARO
Subtotal
Inatalbation
Shipping & Handling
TOTAL
TOTAIJ.' ' ---
13.104.00
18,720.00
18.72000
.,. I
3.232.00
495°OO
2,601.00
6,340
350.00
2,490.00
2,085.00
(14,o85.cx):
54,05200
Included
$ 250.00
$ 54.302.00
TAX NOT INCL
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