HomeMy WebLinkAbout04 MDS PROJECT 10-02-00· AGENDA REF 3RT
NO. 04
10-02-00
MEETING DATE:
TO:
FROM:
SUBJECT:
OCTOBER 2, 2000
WILLIAM HUSTON, CITY MANAGER '
POLICE DEPARTMENT
AUTHORIZATION TO EXPEND FUNDS- MDs PROJECT
SUMMARY:
In March of 1998 the Police Department entered into an agreement with BreaMDS and
applied jointly for a "COPS MORE" grant for a Mobile Data System. On 9-11-2000, the
"COPS MORE" grant office authorized the purchase of hardware. Under the terms of
the grant, the City of Tustin is required to make a 25% match to the grant's 75%
funding.
RECOMMENDATION:
Authorize the expenditure of Asset Forfeiture funds to BreaMDS to meet City's 25%
funding responsibility.
FISCAL IMPACT:
$195,561.00
BACKGROUND:
In the computerization plan for the Tustin Police Department, Mobile Data Systems
have been a significant part. These systems allow officers to send and receive
information from their patrol car on the street. New technology available will enable
transmission of reports, photos, fingerprints, and other information from the mobile data
terminals in the police units to the police station.
The Brea Mobile Data System offers usa radio frequency for transmission of data and a
transmission speed necessary for the newer technology which transmits images and
reports.
Attached is a spreadsheet outlining estimated costs for the Tustin Police Department.
The proposed costs are based on 35 mobile data computers and related equipment
plus a 10% contingency to cover completion of the project.
Funds to acquire this technology have been granted through the "COPS MORE" grant.
Brea contracted with grant writers to complete the grant. The grant will provide 75 cents
out of every dollar necessary to complete the project. The City of Tustin is required to
make the 25 percent match pursuant to the grant. Also, the grant writing service is
charging 5.1 percent, of which Tustin's share will be $28,810. All purchases of
equipment, hardware, etc., will be made by BreaMDS"pursuant to grant standards.
BreaMDS will invoice the City of Tustin for the 25% matching funds.
Asset forfeiture funds for this system were appropriated in our initial computerization
appropriation on May 2, 1994.
This is a unique opportunity for the Police Department to acquire what has become
standard technology in most agencies.
STEVE FOSTER,
Chief of Police
Agency:
City of Tustin
BreaMDS
Participant Cost Analysi~
As of: 9/11/00
Brea MDS Cost of Expansion
Cost to Obtain Grant Funds
Agency Portion of Expansion
Based on Sworn Personnel
($2,500,000 x 9.1% )
$2,500,000
5.1%
$227,500,
(75% funded by proposed 1998 COPS MORE Grant)
MDC's (35 @ 8125 each)
Includes -mobile computer
-vehicular radio modem
-mounting brackets
-installation
MDC Software (35 @ 1,200 each)
Agency CAD Connection to Brea MDS
Includes -software modifications
-Hardware (CSU/DSU)
-Phone line
TOTAL:
$284,365
$42,000
$19,500
$345,865
(Identified in Agency Budget)
Agency Portion of Expansion,
Based on Sworn Personnel
($227,500 x25%)
Agency Start-Up Costs
($345,865 x 25%)
$56,875
$86,466
TOTAL:
$143,341
(Paid by Agency)
Grant fees for MDS Expansion
($227,500 x 5.1%)
Grant fees for Agency Start-Up Costs
( $345,865 x 5.1%)
TOTAL:
$11,603
$17,639
$29,242
Monthly Access $5,200