HomeMy WebLinkAbout01 CDBGMEETING DATE: MARCH 5, 2013
TO: JEFFREY C. PARKER, CITY MANAGER
FROM: COMMUNITY DEVELOPMENT DEPARTMENT
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) SUBRECIPIENTS
PERFORMANCE EVALUATION AND POTENTIAL REALLOCATION OF
FUNDS
SUMMARY
The Housing and Community Development Act of 1974, as amended, established the
Community Development Block Grant (CDBG) program to return federal funds to local
communities for the purpose of developing viable urban communities by providing
decent housing, suitable living environments, and by expanding economic opportunities,
specifically for low and moderate income persons. The City of Tustin's CDBG grant
award for the 2013-14 program year is anticipated to be approximately $590,000 based
on the prior year funding allocation provided by the federal Department of Housing and
Urban Development (HUD).
Pursuant to CDBG program regulations, to carry out the program the City will need to
have at least two public hearings. One hearing is conducted during the preparation of
the Action Plan and another for the adoption of the Action Plan. This is the first public
hearing and the purpose of this hearing is to inform interested citizens about the CDBG
program, obtain citizens' views on CDBG priorities, and receive a report on the current
year public service activities and potential reallocation and allocation of funds.
IN
That the City Council:
1. Conduct a public hearing to receive public input and testimony regarding CDBG
priorities; and,
2. Receive a report on public service performance evaluations and potential
reallocation and allocation of CDBG funds.
FISCAL IMPACT
The proposed programs and expenditures will be implemented with CDBG funds. No
impacts to the General Fund are anticipated.
City Council
March 5, 2013
Page 2
BACKGROUND
To receive CDBG program funds, the U.S. Department of Housing and Urban
Development (HUD) requires jurisdictions to prepare a "Consolidated Plan," a five-year
planning document intended to identify a community's overall need for affordable and
supportive housing, community development programs, social services, and economic
opportunities for low- and moderate-income persons. The Consolidated Plan also outlines
a five-year strategy to meet those needs and identifies resources and programs that would
address them. The current Consolidated Plan covers 2010-15. The City is also required
to submit an Annual Action Plan for each of the five years covered in the Consolidated
Plan.
Communities are permitted to develop their own programs and funding priorities, as
long as each activity meets one of the three CDBG National Objectives. These
objectives are as follows:
1. Benefit low- and moderate-income persons;
2. Aid in the prevention or elimination of slums or blight; or
3. Meet community development needs having a particular
urgency (conditions that pose serious or immediate threats
to the health or welfare of the community where other
sources of funding are not available).
The CDBG program limits the amount of allocation for Public Services activities and
Program Administration. A maximum of 15 percent (15% x $590,000 = $88,500) of the
total grant award may be allocated to Public Service types of activities. A maximum of
20 percent (20% x $590,000 = $118,000) of the total grant award may be expended on
administrative and planning activities.
DISCUSSION:
CDBG Priorities
When the City Council adopted the Consolidated Plan for Program Years 2010-15, the
City Council included priorities, goals, and objectives (Attachment A). The City Council is
asked to review and determine if these priorities still represent the community's goals and
objectives. The City Council is also asked to consider public input prior to modifying any of
the priorities.
Public Service Activities Multiyear Funding
On April 17, 2007, the City Council amended the City's Citizen Participation Plan by
designating the Tustin Community Foundation as the Citizen Participation Committee for
Public Service Activities and that funding for public services are to be allocated through a
three (3) year funding cycle. Accordingly, on February 16, 2011, the Tustin Community
Foundation acting as the City's Citizen Participation Committee held a public hearing,
considered funding requests for public service programs, and recommended allocation
based on a three (3) year funding cycle. The City Council on April 19, 2011, accepted the
City Council
March 5, 2013
Page 3
recommendation and approved the funding allocation for public services programs for a
three (3) year period (2011-14). The current funding allocations for Public Services
Activities are as follows:
Current Public Service Funding Allocation
Program Year 2012-13
(Year 2 of 3)
Public Services Activities (max. $88,091)
Boys and Girls Club
$
11,410
Community SeniorSery (Senior Meals)
$
13,425
Graffiti Removal - CDBG target areas
$
16,780
Human Options
$
3,355
Laurel House
$
5,370
Mercy House
$
3,355
Olive Crest
$
3,355
Tustin Parks and Recreation Department (Youth Center Staff)
$
18,860
Tustin Parks and Recreation Department (Kids Corner)
$
12,180
Public Services Subtotal
$
88,090
In accordance with the approved Citizen Participation Plan, following the Year One (1)
allocation for Program Year 2011-12, the approved public service programs shall continue
to receive Year Two (2) for Program Year 2012-13 and Year Three (3) for Program Year
2013-14 funding if they meet the following criteria:
a. Activities must continue to meet the priority and objective for which the
activities are funded in Year One (1);
b. Activities must continue to leverage funds with other sources;
C. Activities must be in compliance with contractual obligations;
d. Activities must report accomplishments correctly in the Quarterly and Annual
Performance Reports and/or other documentation as described in current
year contract;
e. Activities must receive a successful assessment of project performance and
progress from City staff.
A list of public service programs and their accomplishments is attached as Attachment B.
The City Council is asked to consider the subrecipients' progress and accomplishments to
date.
Using the first two quarters' accomplishments data, the majority of public service
subrecipients are close to or have exceeded 50 percent of their stated objectives. The
Mercy House cold weather homeless shelter only accomplished eight (8) percent of the
stated goal; however, this program is seasonal and experiences the greatest demand
during Quarter 3 and thereby is determined to be on track based upon the timeline
City Council
March 5, 2013
Page 4
provided in their scope of work performance measures as well as in accordance with prior
year accomplishments.
The Public Service projects still have the remaining two quarters of the fiscal year to
accomplish their stated objective. The non - profit agencies are continuing to provide their
services and meet their goals. Staff recommends that the City Council continue the
funding for all of the subrecipients in Year 3.
Potential Reallocation and Allocation of CDBG Funds
Under the CDBG Program regulations, communities are required to expend CDBG
monies expeditiously. Staff has identified unexpended funds from past Program Year
projects that have been completed or are no longer moving forward. The City is
proposing amendments to the various Program Year Action Plans by reallocating
unexpended funds of the previously approved activities. In addition, a list of
projects /programs for the upcoming program year 2013/14 is also provided for Council's
review.
In accordance with HUD regulations, reallocation and new allocation would require
proper public notice and a hearing to give the public an opportunity to comment on the
proposed funding. Staff will be providing a notice in the coming weeks, and the required
public hearing will take place before the City Council in April when the Program Year
2013 -14 Action Plan is to be evaluated by the Council.
Proposed Project Funding Reallocations
Neighborhood improvements
including lighting upgrades, tree
installation /removal, tree trimming,
sidewalk installation, and others.
Provide economic incentives for job
creation to local businesses to hire
new low- moderate income
Year Reallocation Proiect(s) Fund
2011
West Village PSR
$13,552.48
2011
Center City PSR
$10,435.06
2011
Frontier Park Fitness
$13,693.30
bocce ball courts including hard-
Sub-Total
$37,680.84
2012
Frontier Park Playground
$70,358.00
2012
Housing Rehab
$4,642.00
employees.
Sub -Total
$75,000.00
Bocce Ball C601
Design and construction of two
2008 Mitchell Ave Storm Drain
$53,426.55
bocce ball courts including hard-
2009 Commercial Rehab
$22,473.00
scape and seating at Peppertree
Park.
Sub -Total
$75,899.55
C31d'I ourri7i Study -
;;.
Development of a Master Plan to
2010 Program Admin
$106,817.05
provide a comprehensive planned
2011 Program Admin
$66,125.47
vision to encourage economic
Sub -Total
$172,942.52
development and coordinated
development in Old Town.
Total
$361,522.91
City Council
March 5, 2013
Page 5
Proposed Funding Allocation
Program Year 2013-14
Public Services Activities (max. $88,500) Year 3 of 3 Proposed Allocation
Boys and Girls Club
$
11,410
Community SeniorSery (Senior Meals)
$
13,425
Graffiti Removal - CDBG target areas
$
16,780
Human Options
$
3,490
Laurel House
$
5,370
Mercy House
$
3,490
Olive Crest
$
3,495
Tustin Parks and Recreation Department (Youth Center Staff)
$
18,860
Tustin Parks and Recreation Department (Kids Corner)
$ 12,180
Public Services Subtotal
$
88,500
Public Facilities and Improvements
Williams Street Stormdrain $300,000
Public Facilities and Improvements Subtotal $300,000
Rehabilitation and Preservation Activities
Code Enforcement $ 88,000
Rehabilitation and Preservation Subtotal $ 88,000
Program Administration and Planning Activities (max. $118,000)
Fair Housing Services $ 14,545
CDBG Program Administration $ 80,000
Old Town Study $ 18,955
Administration & Planning Subtotal $113,500
Grand Total for all Activities $590,000
CITIZEN PARTICIPATION PROCESS
Federal regulations require a jurisdiction to hold at least two public hearings to obtain the
views of citizens on such issues as housing, other community development needs, and the
use of the CDBG monies. This is the first public hearing and another public hearing is
tentatively scheduled in April to consider the draft 2013-14 Action Plan (a component of
the Five-year Consolidated Plan and an annual application for a CDBG grant), to finalize
funding allocations for Program Year 2013-14 and the reallocation of completed or
cancelled projects, and to authorize staff to submit the Action Plan to HUD. After City
Council approval in April, staff will submit the 2013-14 Action Plan to HUD detailing the
City's specific use of the funds for Program Year 2013-14. The Action Plan is due to HUD
on May 17, 2013. After receiving final approval of proposed projects, each public
service/non-profit organization receiving continued funding will be asked to enter into
agreements with the City requiring compliance with all Federal CDBG regulations relating
to program management, reporting, auditing, etc. No disbursement of monies can be
made to any agency or organization until expenses are incurred and documented to
benefit the intended program.
City Council
March 5, 2013
Page 6
Rya wiontek
Asso iate Planner
Elizabeth A. Binsack
Director of Community Development
Attachments: A. CDBG Priorities
B. Public Services Performance Evaluation
ATTACHMENT A
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PUBLIC SERVICES PERFORMANCE EVALUATION
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