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HomeMy WebLinkAbout08 APPROVE COOPERATIVE AGREEMENT C-2-1992 WITH OCTAAGENDA REPORT Agenda Item Reviewed: City Manager Finance Director MEETING DATE. MARCH 5, 2013 TO JEFFREY C PARKER, CITY MANAGER FROM: DOUGLAS S. STACK, DIRECTOR OF PUBLIC WORKS /CITY ENGINEER 8 SUBJECT APPROVE COOPERATIVE AGREEMENT NO C -2 -1992 WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR THE FIRST STREET /BOLSA AVENUE SIGNAL SYNCHRONIZATION PROJECT (CIP 40082) SUMMARY Staff is requesting that the City Council approve Cooperative Agreement No. C -2 1992 with the Orange County Transportation Authority (OCTA) for implementation of the First Street/Bolsa Avenue Signal Synchronization Project CIP 40082. Engineering and construction will be performed in collaboration with the cities of Santa Ana and Westminster as well as the County of Orange and Caltrans. OCTA will take the lead in managing the project. Work will be performed under the OCTA Competitive Measure M2 Traffic Signal Synchronization Program (Project P). RECOMMENDATION It is recommended that the City Council approve Cooperative Agreement No C -2 1992 with the Orange County Transportation Authority for the First Street/Bolsa Avenue Signal Synchronization Project, and authorize the Mayor and City Clerk to execute the document on behalf of the City subject to approval as to form with any minor non - substantive modifications required by the City Attorney FISCAL IMPACT Under the OCTA Competitive Measure M2 Traffic Signal Synchronization Program (Project P), cities are required to provide minimum match funding of twenty percent (20 %) for the project, with Tustin s share amounting to approximately $42,000. Sufficient funds for this project have been budgeted and appropriated in the Fiscal Year 2012 -2013 Capital Improvement Program (CIP 40082) for this project. BACKGROUND /DISCUSSION On July 26, 2010, the OCTA adopted the countywide Traffic Signal Synchronization Master Plan. From this Master Plan, the Regional Traffic Signal Synchronization Program (Project P) was developed. To maintain City eligibility for funding under Project P the City Council adopted the Local Signal Synchronization Plan (LSSP) for Tustin on December 7 2010 in compliance with the OCTA Master Plan. On January 3, 2012, the City Council approved the submittal of an application to the OCTA by the City of Santa Ana, in collaboration with the City of Tustin, for funding of the First Street/Bolsa Avenue Traffic Signal Synchronization Project through the Cities of Tustin, Santa Ana and Westminster including one signal each under the jurisdictions of the County of Orange and Caltrans. Cooperative Agreement C -2 1992 First Street Signal Synchronization March 5, 2013 Page 2 The project was subsequently approved by the OCTA Board and has been included in the City's FY 2012 2013 Capital Improvement Program as CIP 40082. OCTA will take the lead in administering design and construction of the project. All seven Tustin signals on First Street from Newport Avenue to Tustin Avenue are included in the project. Approval of the cooperative agreement by all agencies is required before work can proceed. The City Attorney is currently reviewing the agreement as to form. S. Stack, P E. of Public Works /City Engineer Attachment: Cooperative Agreement No C -2 -1992 S \City Council Items \2013 Council Items\Approval of Coop Agmt No. C -2 -1992 with OCTA for First St -Bolsa Av Signal Synchronization CIP 40082.docx 1 COOPERATIVE AGREEMENT NO. C -2 -1992 2 BY AND BETWEEN 3 ORANGE COUNTY TRANSPORTATION AUTHORITY 4 AND 5 THE CITIES OF SANTA ANA, TUSTIN, AND WESTMINSTER 6 AND 7 THE COUNTY OF ORANGE 8 FOR 9 IMPLEMENTATION OF 10 THE BOLSA AVENUE /FIRST STREET TRAFFIC SIGNAL SYNCHRONIZATION PROJECT 11 FUNDED AS PART OF THE MEASURE M2 REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION 12 PROGRAM (PROJECT P) 13 THIS AGREEMENT is effective this _ day of 2013 by and between the 14 Orange County Transportation Authority 550 South Main Street, P O Box 14184, Orange, California 15 92863 -1584, a public corporation of the State of California (hereinafter referred to as AUTHORITY"), 16 and the Cities of Santa Ana, Tustin, Westminster and the County of Orange (hereinafter referred to as 17 the 'PARTICIPATING AGENCIES "). 18 WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are 19 working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the 20 Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to 21 enhance countywide traffic flow and reduce congestion; and 22 WHEREAS, the AUTHORITY has completed the competitive 2012 Call for Projects (hereinafter 23 '2012 CALL') in support of Project P and awarded Project P funds based on the application 24 (hereinafter APPLICATION ") prepared by the City of Santa Ana (hereinafter referred to as the 25 APPLICANT AGENCY ") for implementation of signal synchronization of traffic signals along Bolsa 26 Avenue /First Street (hereinafter 'PROJECT'); and Page 1 of 15 COOPERATIVE AGREEMENT NO. C -2 -1992 1 WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected 2 to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry 3 out the signal coordination PROJECT and 4 WHEREAS, the PROJECT will include approximately forty -nine (49) traffic signals as 5 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached 6 and referred to herein as Attachment A, and 7 WHEREAS, the PROJECT will include elements identified in the APPLICATION including 8 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie 9 systems, central traffic master controllers and associated systems (hereinafter collectively referred 10 to as 'TRAFFIC CONTROL ELEMENTS "), will be constructed and or installed and implemented as 11 part of the PROJECT as identified in Attachment A, and 12 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to 13 coordinate the inclusion of other traffic control elements that must be installed at the same time as 14 the construction of the PROJECT that are NOT included in Attachment A and will be the 15 responsibility of the AGENCY owning each and any of those traffic control elements during the 16 course of the project; and 17 WHEREAS, the AUTHORITY agrees to implement the PROJECT based on Attachment A. 18 WHEREAS, the PARTICIPATING AGENCIES agree to a combined cash and in -kind match of 19 two hundred, forty -five thousand dollars ($245,000.00), equivalent to twenty percent (20 %) of the 20 PROJECT cost (see Attachment B); and 21 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this 22 Agreement to implement the PROJECT in support of Project P as part of M2; and 23 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding 24 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation 25 of the PROJECT 26 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding Page 2 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative agreement on October 15, 2012. WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the day of , 20 WHEREAS, the CITY of Tustin's City Council approved this Agreement on the day of ,20 WHEREAS, the CITY of Westminster's City Council approved this Agreement on the day of 20 WHEREAS, the County of Orange's Board of Supervisors approved this Agreement on the day of 20 , and NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the PARTICIPATING AGENCIES as follows: ARTICLE 1. COMPLETE AGREEMENT A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior representations, understandings and communications between the parties. The invalidity in whole or in part of any term or condition of this Agreement shall not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced Recitals are true and correct and are incorporated by reference herein. B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES' performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except Page 3 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING AGENCIES except when specifically confirmed in writing by an authorized representative of PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. ARTICLE 2. SCOPE OF AGREEMENT This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof. ARTICLE 3. RESPONSIBILITIES OF AUTHORITY AUTHORITY agrees to the following responsibilities for funding of the PROJECT A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP Guidelines. B. AUTHORITY shall provide oversight in order to maintain inter - jurisdictional traffic signal operational integrity between PROJECT and other existing and new M2 Project P funded projects. C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation necessary to acquire a Categorical Exemption from CEQA for PROJECT D AUTHORITY shall perform web -based public outreach activities for the project to communicate major project milestones and results. Page 4 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements as described in CTFP F AUTHORITY or agents of AUTHORITY may upon close -out of PROJECT under this Agreement, perform a technical and or field review to ensure that the CTFP Guidelines policies and procedures were followed. Such a review may be performed one hundred and eighty (180) days after the PROJECT three -year grant period is complete. If the technical and or field review determines that any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must return the amount of funding used to perform the ineligible activity to AUTHORITY G. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the PROJECT 2012 CALL APPLICATION and Attachment B for the dollar match at the start of the PROJECT H. AUTHORITY will request updates on the PROJECT as part of semi - annual review process, including documentation of in -kind match conforming to Attachment B and will include the PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period. Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the implementation of the PROJECT A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure, and complete the PROJECT as identified in Attachment A. B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT C. To collect manual intersection movement and automated machine traffic counts. D To develop new timing plans optimized for signal synchronization. E. To provide updated timing plans and traffic count data to the PARTICIPATING AGENCIES. Page 5 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 F To prepare a 'Before and After Study" for the PROJECT As described in the Measure M2 Eligibility Guidelines adopted by the AUTHORITY the 'Before and After Study" for the project is considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section B.III.9) for the project. The AUTHORITY shall provide the 'Before and After Study" to the PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in the final study G. To provide Ongoing Monitoring and Maintenance of optimized signal timing after Primary Implementation of the PROJECT is completed and continue until the end of the three year grant period. ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES The PARTICIPATING AGENCIES agree to the following responsibilities for implementation and funding of the PROJECT A. Provide a technical representative to meet and participate as a member of the PROJECT's Traffic Forum. B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the PROJECT C. To participate and support the PROJECT implementation within the timeframe outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the AUTHORITY D To provide the AUTHORITY all current intersection, local field master and or central control system timing plans and related data upon request. E. To provide the local match and or documentation for the in -kind services for the PROJECT in accordance with Attachment B. Failure to provide included match and or evidence of in -kind service may result in the loss of future participation for competitive funds. F PARTICIPATING AGENCIES that have included a dollar match as identified in Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days Page 6 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 of receipt of an invoice. G. PARTICIPATING AGENCIES that have included an in -kind match as identified in Attachment B shall provide documentation of conformance as part of the semi - annual review process. H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the PROJECT as part of semi - annual review process until completion of the three year PROJECT grant period. Documents to be provided include, but are not limited to, payroll records, contracts, and purchase orders. I. PARTICIPATING AGENCIES shall continue Ongoing Monitoring and Maintenance after the three year grant period is complete and continue until the end of the PROJECT if specified in the APPLICATION. ARTICLE 6. DELEGATED AUTHORITY The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief Executive Officer ARTICLE 7. AUDIT AND INSPECTION AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of five (5) years after final payment, or until any on -going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of PARTICIPATING AGENCIES' final billing (so noted on the invoice), if applicable, under this Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The above provision with respect to audits shall extend to and or be included in contracts with PARTICIPATING AGENCIES' contractor Page 7 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 ARTICLE 8. INDEMNIFICATION A. Each PARTICIPATING AGENCY shall jointly and severally indemnify defend and hold harmless the AUTHORITY it's officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by the PARTICIPATING AGENCY its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self - insurance to assure full indemnification of AUTHORITY C. AUTHORITY shall indemnify defend and hold harmless the PARTICIPATING AGENCIES, its officers, directors, employees or agents, and or its officers, directors, employees or agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by AUTHORITY its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. D. AUTHORITY shall maintain adequate levels of insurance, or self- insurance to assure full indemnification of the PARTICIPATING AGENCIES. ARTICLE 9. ADDITIONAL PROVISIONS A. Term of Agreement: This Agreement shall continue in full force and effect until December 31 2015. B. This Agreement may be extended or amended in writing at any time by the mutual consent of both parties. No amendment shall have any force or effect unless executed in writing by both parties. C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the performance of this Agreement. Page 8 of 15 COOPERATIVE AGREEMENT NO. C -2 -1992 1 D Legal Authority The AUTHORITY and the PARTICIPATING AGENCIES hereto 2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so 3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement. 4 E. Severability If any term, provision, covenant or condition of this Agreement is held to be 5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the 6 remainder of this Agreement shall not be affected thereby and each term, provision, covenant or 7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law 8 F Counterparts of Agreement: This Agreement may be executed and delivered in any 9 number of counterparts, each of which, when executed and delivered shall be deemed an original and 10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted. 11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the 12 APPLICATION as prepared by the APPLICANT AGENCY all parties agree to meet and determine 13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES 14 which shall be documented and submitted in writing as a revision to the agreement. 15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal, 16 state and local laws, statutes, ordinances and regulations of any governmental authority having 17 jurisdiction over the PROJECT 18 I. Force Maieure: Either Party shall be excused from performing its obligations under this 19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable 20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; 21 commandeering of material, products, plants or facilities by the federal, state or local government; 22 national fuel shortage; or a material act or omission by the other party when satisfactory evidence of 23 such cause is presented to the other Party and provided further that such nonperformance is 24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing. 25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or 26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent Page 9 of 15 1 COOPERATIVE AGREEMENT NO. C -2 -1992 of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed 2 void and of no force and effect. Consent to one assignment shall not be deemed consent to any 3 subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. 4 K. Obligations To Comply with Law. Nothing herein shall be deemed nor construed to 5 authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the 6 terms, in amounts, or for purposes other than as authorized by local, state or federal law 7 L. Governing Law The laws of the State of California and applicable local and federal 8 laws, regulations and guidelines shall govern this Agreement. 9 M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof, 10 the court shall award costs and expenses, including attorney's fees, to the prevailing party 11 N. Notices: Any notices, requests, or demands made between the parties pursuant to this 12 Agreement are to be directed as follows: 13 14 15 16 17 18 19 20 21 22 23 24 25 26 To CITY OF SANTA ANA. To COUNTY OF ORANGE: City of Santa Ana County of Orange Public Works Agency 20 Civic Center Plaza, M -43 Santa Ana, CA 92701 300 North Flower Street Santa Ana, CA 92703 Attention: Vinh Nguyen Senior Civil Engineer Attention: Isaac Alonso Rice Traffic Engineer Tel: 714/647 -5612 Tel: 714/245 -4569 Email: vnquven a(�,santa- ana.orq Email: isaac.alonso.rice(r7ocpw.ocaov.com Page 10 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 To CITY OF TUSTIN: To CITY OF WESTMINSTER: City of Tustin City of Westminster 300 Centennial Way Tustin, CA 92780 8200 Westminster Boulevard Westminster CA 92683 Attention: Eric Loke, P.E. Associate Engineer Attention: Adolfo Ozaeta Traffic Engineer Tel: 714/573 -3175 Tel: 714/548 -3462 Email: eloke(cftustinca.orq email: aozaetaewestminster- ca.gov To AUTHORITY Orange County Transportation Authority 550 South Main Street Orange, CA 92863 -1584 Attention: Venita Todd Senior Contracts Administrator Tel: 714/560 -5446 Email: vtoddeocta.net Page 11 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 IN WITNESS WHEREOF the parties hereto have caused this Agreement No. C -2 -1992 to be executed on the date first above written. CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY APPROVED AS TO FORM: By Paul Walters By City Manager Kennard R. Smart, Jr General Counsel ATTEST APPROVAL RECOMMENDED' By By Maria D Huizar Meena Katakia City Clerk Manager Capital Projects APPROVED AS TO FORM: By Sonia Carvalho City Attorney Dated: Dated: Page 12 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 IN WITNESS WHEREOF the parties hereto have No. C -2 -1992 to be executed on the date first above written. COUNTY OF ORANGE By. John M. W Moorlach Chairman, Board of Supervisors ATTEST By Susan Novak Clerk of the Board APPROVED AS TO FORM: By Dated: Page 13 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 IN WITNESS WHEREOF the parties hereto have caused this Agreement No. C -2 -1992 to be executed on the date first above written. CITY OF TUSTIN By Elwyn A. Murray Mayor ATTEST By Jeffrey C. Parker City Clerk APPROVED AS TO FORM: By. David E. Kendig City Attorney Dated: Page 14 of 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 COOPERATIVE AGREEMENT NO. C -2 -1992 IN WITNESS WHEREOF the parties hereto have caused this Agreement No. C -2 -1992 to be executed on the date first above written. CITY OF WESTMINSTER By Margie L. Rice Mayor ATTEST By Robin Roberts City Clerk APPROVED AS TO FORM: By Richard Jones City Attorney Dated: Page 15 of 15 AGREEMENT NO. C -2 -1992 ATTACHMENT A SCOPE OF WORK Boise Avenue / First Street Corridor PROJECT P — F Y 2012 -2013 TRAFFIC SIGNAL SYNCHRONIZATION PROJECT The Orange County Transportation Authority (Authority or OCTA) desires to provide the components necessary to improve and enhance signal timing and synchronization services and operations for all signalized intersections on the Bolsa Avenue / First Street Corridor Traffic Signal Synchronization Project (PROJECT). This approximately twelve (12) mile stretch of PROJECT includes forty -nine (49) signalized intersections and includes four (4) Orange County agencies (AGENCY or AGENCIES). The street was proposed for synchronization by the City of Santa Ana as part of the 2012 Project P corridors from Renewed Measure M (M2). The term PARTIES shall refer to all participating AGENCIES and OCTA. The PROJECT passes through the cities of Santa Ana, Tustin, Westminster and the County of Orange. Signals along the corridor are controlled by these AGENCIES. The AGENCIES along the corridor utilize several different types of controllers, including Type 170 C8 Type 2070 NEMA TS - 1 2 by Econolite, and other manufacturer's each with their own respective firmware or operating systems and characteristics. The main goals and objective of this project is to • Perform an operations and timing analysis to develop and implement optimized traffic signal synchronization timing, including the development and implementation of timing plans at all signalized intersections; • Determine and make recommendations for all traffic signal equipment and infrastructure related solely to improve and /or enhance synchronization; and • Upon approval by the owning AGENCY and OCTA, procure, furnish and install all approved infrastructure improvements for PROJECT The implementation of the new optimized timing and infrastructure improvements will: • Provide signal synchronization timing for prevailing traffic patterns • Maximize the number of intersections traversed on a green indication vs. those stop by a red indication • Reduce stops, decrease travel times, and reduce overall delay • Reduce emissions and Green House Gases (GHG); and • Provide a continuing foundation for interjurisdictional cooperation in coordination of interactive but autonomous local AGENCY traffic signal systems. The following specific tasks are required to be performed in the course of providing service for the traffic signal coordination project. Tasks are listed in sequential order for clarity However some tasks may run concurrently or commence prior to the order listed. 1 AGREEMENT NO. C -2 -1992 ATTACHMENT A Task 1 Project Management Task 1 Project Management is ongoing throughout the duration of the project. This task includes day -to -day project management, such as meetings, progress reports, tracking of schedules, invoicing, and overall administration of the project. The project management team, comprised of Authority personnel, and the On —Call Traffic Engineering Consultant (CONSULTANT), acts as an extension of the Authority staff and will act in that capacity at meetings with the respective corridor AGENCIES The following list is a minimum of what is required of this task: 1 The selected CONSULTANT for PROJECT shall prepare a detailed Project Management Plan (PMP) that includes budget and schedule estimates for all of the tasks described in the Scope of Work, providing specific project milestones for review and approval by the Authority Project Manager (APM) or designated representative. These items shall be detailed and include expected meetings, activities (by work task, whether performed by CONSULTANT team or by others), start dates, activity durations, product submittal dates, relationships among work tasks (including critical path items), and a detailed flow chart for the project tasks, and float time. CONSULTANT shall finalize the report based on comments received from the project sponsor, other involved AGENCIES and APM and /or Authority staff 2. CONSULTANT shall lead a two (2) stage Project Kick -Off Meeting with the APM and AGENCY representatives. a. The first stage will be to kick -off the project with the APM; establish communication channels and protocols discuss the scope of work, schedule, and budget; gather available information; and obtain a thorough understanding of the goals for the project. Specific topics to discuss include data collection needs, specific Synchro /SimTraffic version 8.0 and Tru — Traffic version 10.0 modeling needs, specific training needs for Synchro /SimTraffic, Tru- Traffic, and other programs or firmware specified herein, and specific construction items and procurement methodologies, and PROJECT schedule. b The second stage of the meeting will be with the CONSULTANT APM, and AGENCY representatives that have signalized intersections along the PROJECT Data collection needs and requirements shall be outlined to the involved AGENCIES CONSULTANT shall notify each AGENCY of the type of work, and when the work is to be performed within that AGENCY CONSULTANT shall notify each participating AGENCY any and all documents that need to be produced pertaining to the construction of the facilities and the coordination, including but not limited to. as -built drawings, new Plans, Specifications and Estimates for new construction to be built as part of this project (PS &E), Intersection Timing Charts, Existing Synchro Models, Aerial photos, ADT and TMC data, etc. The APM may assist in this endeavor to facilitate time constraints. 2 AGREEMENT NO. C -2 -1992 ATTACHMENT A 3 CONSULTANT shall lead project meetings as directed by the Authority to include the CONSULTANT staff APM, and other project related participants. The purpose of these meetings will be to ensure that proper input is being received by CONSULTANT and the Authority and that it is included in the work effort. a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide notes of these meetings as directed by the Authority to all participants. These meetings will also serve to provide feedback between the project development team and CONSULTANT regarding specific issues of the effort, including facilitating the development of measures of effectiveness, construction alternatives and mitigations, and as specified in later tasks. 4 CONSULTANT shall attend and be an active presenter at the Authority -led Intelligent Transportation Systems (ITS) Roundtable, updating the group on the effort, its status, and other items as determined by Authority staff The ITS Roundtable is a semi — annual forum envisioned to further communication and information exchange between the Authority and the local AGENCIES regarding signal coordination and ITS 5 CONSULTANT shall attend and present at four (4) Board /Committee meetings to summarize the findings. CONSULTANT shall attend and present at other AGENCY committee meetings, and intergovernmental meetings as directed by the Authority The purpose of these meetings may be to inform attendees about the project, signal synchronization in general, the PROJECT potential strategies, and other relevant information. a. At a minimum, a total of 10 monthly project team meetings, 2 Board 2 committee, and 6 project team and other meetings shall be used for scheduling and budgeting purposes. Deliverables — Task 1 1 Lead a 2 Stage Project Kick -off Meeting and prepare agenda and meeting materials. 2. Detailed Project Management Plan — one per participating party 3. Monthly progress reports (electronic master and two copies) including status of the work effort and updated schedule. Draft and Final Project Reports. a. Consultant shall also submit a weekly summary of work performed in rich text format for OCTA internal usage. b Monthly progress reports to AGENCIES upon request. 4 Attend Monthly project team meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes. 5 Electronic versions of all data files as directed by Authority 6 Graphics and presentation aides required for all meetings. 7 All documents provided in electronic form should be of currently used OCTA MS Word 2007 format. 8 All electronic data produced for this project shall be provided on CD -R. 3 AGREEMENT NO. C -2 -1992 ATTACHMENT A Task 2: Data Collection CONSULTANT shall collect the following data necessary to thoroughly understand existing traffic conditions in the study area and be able to develop optimal time -of -day traffic signal coordination plans, if applicable. 1 From the involved AGENCIES and or Authority CONSULTANT shall collect existing timing charts /sheets, existing coordination plans, traffic as -built drawings, aerial photos, maps, traffic collision data as available, and collision diagrams for the study intersections, if available. CONSULTANT shall also collect any off the shelf plans (PS & E) for construction of any and all traffic signal coordination /synchronization related plans, specifications and estimates for the corridor CONSULTANT if requested by the involved AGENCY, will provide their own staff to review available records /plans and request copies of needed records /plans with a minimum of disruption to the involved AGENCY 2. From the involved AGENCIES CONSULTANT shall collect signal timing and signal priority preferences, including, but not limited to those related to pedestrian and bicycle timing, phase sequence modifications and preferences, and special operations such as conditional service, coordination preferred phase re — service, and ring — barrier logic, as well as the timing optimization software preference. 3. CONSULTANT shall conduct seven -day 24 -hour machine counts along each 1 mile segment of PROJECT Additionally CONSULTANT will collect 24 -hour vehicle classification counts using a machine at four (4) locations on PROJECT to determine heavy vehicle (truck) percentage information. Data obtained from Saturday and Sunday counts will determine the necessity of weekend signal timing. 4 CONSULTANT shall conduct weekday and weekend peak period turning movement counts (TMC) at each and every of the PROJECT signalized intersections, including pedestrian and bicycle counts. No other types of TMC classification shall be necessary Weekday counts shall be conducted for two hours of each peak period (AM, mid -day and PM). If needed, after analyzing the seven -day 24 -hour machine counts, weekend counts shall be conducted at each and every of the PROJECT signalized intersections for a single two hour Saturday mid -day peak period. For intersections with more than 2 through lanes in any of the approaches, a minimum of 2 people per intersection is required. a. CONSULTANT APM, and Local AGENCIES shall determine locations for special video recording of bicycle and pedestrian activity for specific data collection in support of upcoming changes to the CA MUTCD Video recording and data reduction shall be required at minimum 6 locations. b. CONSULTANT and designated sub consulting Traffic Counting Firm shall be cognizant of the fact that queuing of right turn vehicles or left turn vehicles 4 AGREEMENT NO. C -2 -1992 ATTACHMENT A that do not pass the limit line for counting purposes during the count time period shall also be counted as part of the quarter hour period in which they occur c. TMCs, supplied by an alternate viable source, for an intersection that are <_ 2 years of age may used in lieu of a manual count. 5 All counts shall be summarized in MS Excel 2007 format. Copies of the raw data count sheets will be provided to each involved AGENCY Deliverables — Task 2: 1 Report summarizing data collection effort, including intersection turning counts, traffic collision analysis, current traffic signal timing patterns, and drawings of intersection features. 2. Electronic versions of all data files (See CTFP Guidelines for ROADS requirements) 3. Raw video footage of intersections receiving Video Counting to OCTA only 4 Deliverables of Task 1 and Task 2 to AGENCIES shall be limited to political boundaries. Task 3: Field Review, Plans Specifications and Estimates, Design Standards and Requirements 1 CONSULTANT shall review the geometric layout, existing traffic signal equipment and signal synchronization related infrastructure, and identify any deficiencies for each intersection and along the whole corridor The review shall include an assessment of the existing intersection geometry, traffic conditions, and traffic signal control equipment and telemetry/interconnect facilities along the corridor and of each intersection using observation, available as -built plans, consultation with the local AGENCIES and AGENCY supplied aerial photos. CONSULTANT will use a standard field form developed by CONSULTANT for this review that accounts for each piece of intersection data required. With permission of the local AGENCIES, CONSULTANT will inspect the interior of each traffic control cabinet, inspect the telemetry systems and determine their respective condition and make recommendations for equipment upgrades. CONSULTANT is advised that certain infrastructure and equipment upgrades have been identified previously by the AGENCIES and reviewed by the APM and shall be a requirement of this project. These items are identified subsequently within this document. 2. CONSULTANT shall also include an identification of all planned and programmed improvements (widening projects, intersection improvements, etc.) on the study corridor The identification of these projects should be at minimum a list summarizing all improvements. 3 Key components of the corridor review shall include, at minimum, the following: 5 AGREEMENT NO. C -2 -1992 ATTACHMENT A • Corridor lane configurations and lane widths; • Existing street and lane geometries, curbs, and medians; • Upcoming improvements to the corridor • Traffic signs and pavement markings at all PROJECT intersections, approaches to cross streets, and along PROJECT corridor. • Traffic signal control device information, such as type of device, brand and make, condition of equipment. Intersection Photographic Documentation Log shall be required; • Existing signal operation characteristics — signal phasing, cycle lengths, phase sequence alteration, and protective - permissive, etc. • Existing controller and telemetry/interconnect equipment; • Existing time - referencing setup; • Existing Central Master Equipment; • Existing Field Master Equipment; • Open each controller cabinet and take digital photos of all equipment inside; • Note any deficiencies of traffic control equipment at each intersection; and • Note the maintenance condition or existence of the traffic signal equipment, controllers and synchronization related infrastructure. CONSULTANT shall also investigate factors that are expected to affect signal progression including, but not limited to. intersections with high pedestrian or bicyclist volumes; over - saturated intersections; uneven lane distribution; high volumes of trucks and buses; high - volume un- signalized intersections, including interchanges; parking maneuvers; presence and location of bus stops; differing signal timing patterns among AGENCIES etc. With the view of assisting, enhancing, and improving the traffic operations along this corridor CONSULTANT shall identify any deficiencies of the existing traffic signal control and telemetry infrastructure, and geometric layout, and provide recommendations towards simple solutions that may be implemented to correct such deficiencies. CONSULTANT shall prepare a report summarizing the findings of the field review If deemed necessary by the APM or through request of an AGENCY through the APM, CONSULTANT shall prepare any design construction documents in the form of sketches to full - fledged Plans Specifications and Estimates (PS & E). CONSULTANT shall prepare such plans for use in the construction of the PROJECT per each respective AGENCY's standards. CONSULTANT shall supply such documentation to the APM and the AGENCY owning the affected facility for approval prior to commencing any construction. Construction documents will be used during the course of construction by AGENCY for inspection services. CONSULTANT shall modify documents subject to approved construction completion to owning AGENCY as an As — Built document. Cost for production, reproduction, inspection services, and as — built services are part of the Full Fixed Price of the Contract and /or CTO and no additional compensation shall be allowed, therefore. 6 AGREEMENT NO C -2 -1992 ATTACHMENT A CONSULTANT will be required to design, procure, install, construct, and implement all desired components of the PROJECT as described in this document. CONSULTANT shall negotiate with OCTA and AGENCIES at the beginning of PROJECT to determine what actually shall be installed and implemented to maintain budgetary control. CONSULTANT if required to install or replace any traffic signal control equipment whether local intersection or central systems, shall perform due diligence in the determination of what types of systems are to be installed. NTCIP compatible systems shall be installed Closed Loop Systems shall not be supplied nor installed. Sole Source systems or systems that are a linked subset or part of a sole source central system are not to be installed unless verification of need can be demonstrated to OCTA APM and CAMM Contract Administration per OCTA standards and policies. In the circumstance where a local intersection system controller is a necessary sole source and there is no alternate substitute, the CONSULTANT shall procure the sole source local intersection controller unit. The controller assembly and appurtenances housing the local intersection system controller may be supplied by others. Deliverables — Task 3 1 Report documenting: a. The field review (including photo logs) b Recommended mitigations to perceived problems 2. Electronic versions of the report and all data files 3. Necessary Construction Documentation Task 4. 'Before' Study CONSULTANT shall conduct a 'Before field study report representative of the times and days for which synchronization plans will be developed The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE's will likely include traffic flow travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red) (note. Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor Synchronization Performance Index (CSPI)), fuel consumption reduction, pollution reduction, and other pertinent items. The CONSULTANT shall include the CSPI as part of the MOEs as they are easily identifiable by lay persons relevant to demonstrating corridor improvements. The identified MOE's shall be compiled for the corridor using the floating car method and from Svnchro 8.0 and from Tru- Traffic Version 10.0. A minimum of five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m. midday and p.m.), and a minimum of five (5) runs will be completed in each direction during the Saturday midday plan. Number of runs shall be consistent for both directions and time periods. Based on engineering judgment and in conjunction with APM approval, CONSULTANT may subdivide the corridor into segments for the 'Before and After' runs. CONSULTANT shall notify and receive approval from APM on number of runs and segments to be accomplished. 7 AGREEMENT NO. C -2 -1992 ATTACHMENT A Project travel -time data will be collected using the floating car method, a laptop computer a GPS receiver unit, and Tru- Traffic v 10 0 only The report shall address likely optimization strategies for signal synchronization, specifically focusing on how to consider PROJECT optimization: end — to — end vs. coordinated zones. Ideally, the analysis should include the floating car data and data collected as part of Task 2. However draft versions of the report can include previously collected traffic, travel time, or other data, if considered relevant and available. The evaluation report shall provide a very good understanding of traffic patterns on PROJECT throughout the weekdays and throughout the weekend. Tru- Traffic Version 10 0 has the OCTA Corridor Synchronization Performance Index (CSPI) Calculation formulas available for use as well as the calculations for the latest emissions for GHG and other MOEs. These functions shall be utilized by the CONSULTANT in the draft preliminary draft final and final reports as specified herein. The CONSULTANT shall perform due diligence with regard to existing and proposed timing operations on arterials that intersect with the PROJECT CONSULTANT shall prepare a memorandum and present the findings to the Authority outlining the findings of the 'Before field study The Authority may request a presentation on the traffic patterns on PROJECT Scope and possible synchronization strategies to address the traffic patterns (optimizing the fill corridor versus optimizing segments identified with natural traffic breaks) to provide direction on the preferred signal timing strategy Any requested presentation shall include as much of the turning movement, 24 -hour machine counts, travel time, earlier city counts, etc. as available. CONSULTANT shall finalize the memorandum based on comments received from the Authority Project Manager and other involved AGENCIES and after incorporating the full set of data collected by CONSULTANT as part of Task 2. Deliverables — Task 4 A memorandum documenting the results of the 'Before study is to be distributed to the APM and AGENCIES as a discussion item. More detailed analysis of project results shall be included in Task 8. Project Report. 1 Electronic versions of all data files and memorandum to all PARTIES and AGENCIES Task 5: Signal Timing Optimization and Implementation CONSULTANT shall work with the APM and AGENCIES to develop a model of the study area and calibrate the model based on field observations of existing conditions. Signal synchronization optimization shall be conducted in Synchro 8 0 The corridor model must be consistent with all aspects and seamlessly interface and interlace with the County Wide Synchro Network as administered by the GIS /ROADS database. The PROJECT Synchro 8 0 model and shall be easily imported and or exported from that 8 AGREEMENT NO. C -2 -1992 ATTACHMENT A database. Node or intersection numbering scheme must remain consistent with ROADS. Any modifications, additions, or removal of intersections or roadway segments (nodes or links) must be approved by Authority Section Manager — Planning /GIS Planning and Analysis and the APM. CONSULTANT shall calibrate the model based on travel time, delay studies, field observations of queue lengths, and saturation flows for heavy movements at key intersections. Tru- Traffic Software version 10.0 or latest release should be used, subsequent to initial Synchro optimization, to augment and enhance green band throughput (offset, splits, phase rotation); and, to incorporate specific off band coordinated traffic platoons into the corridor operation as required by data analysis and field observations. The CONSULTANT may use their own numbering scheme for use in Synchro analysis if the volume balancing and other factors becomes an issue with node numbering in regard to OCTA ROADS Database. If the CONSULTANT chooses to use this methodology, the requirement for submittal of the database in the ROADS format is still required. The extra node numbering used for volume balancing nodes and other factors must be removed upon final submittal of the Synchro document that will be incorporated into the ROADS database. These operations will be closely monitored and controlled through the APM and the Section Manager of the GIS department of Planning. CONSULTANT shall evaluate signal timing and coordination parameters with consideration for the following: o Optimize coordination timing using: • Modified Phase Sequence Rotation • Overlap or display output phase transfer techniques to reservice phases with capacity problems (Ring — Barrier Logic) • Protected /Permissive operations o Phasing will be lead /lead only or o Flashing Yellow Arrow technique may be employed for lead /lag if controlling /owner AGENCY permits its use • Harmonic cycling — double, half third or other harmonic multiple, • Other innovative techniques o CONSULTANT will measure the saturation flow rates at key project intersections during one peak hour where the overall intersection volume -to- capacity ratio is greater than or equal to 0 8 as a calibration for the Synchro model o Timing parameters which provide adequate splits and corresponding offsets which fully accommodate pedestrians within the split time. CONSULTANT shall take into consideration the pedestrian timing parameters used by the local AGENCY on a case by case basis. Pedestrian Intervals shall be examined and retimed to current adopted standards by each respective AGENCY CONSULTANT should note that proposed new pedestrian timing standards have been approved at the Federal level and about to be approved 9 AGREEMENT NO. C -2 -1992 ATTACHMENT A at the State level. AGENCIES must be contacted and provide policy and guidance to the CONSULTANT for calculations regarding these timing intervals. o Timing parameters which incorporate minimal pedestrian activity to provide the optimum vehicle split and offset timing and accommodate pedestrians using various pedestrian timing adjustment techniques for pedestrian splits during coordination o Appropriate cycle lengths consistent with the goals of this effort. Additionally, CONSULTANT shall recommend time -of -day start and stop intervals for the various timing plans based on the identified peaks from the 24 -hour machine counts, and field observation o CONSULTANT shall prepare, at minimum, a total of three (3) timing plans for a typical weekday which consider the following peak periods: AM PEAK, MID- DAY PEAK, PM PEAK and one (1) timing plan for a typical Saturday for a MID -DAY PEAK. Timing plans should be in both Synchro format and the preferred timing chart format of each local AGENCY CONSULTANT shall develop an operational model within SimTraffic. The operational analysis will be used to micro — simulate and analyze specific roadway segments with queuing, spill back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the conditions discovered by CONSULTANT and /or APM and AGENCIES in field reviews. CONSULTANT shall develop optimized signal timings using the results from Synchro /SimTraffic 8.0, and Tru- Traffic version 10.0 or latest released version and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. Output of the modeling software shall not be utilized without proper QA/QC. Engineering judgment shall be utilized to determine final operational parameters. The recommended signal timing plans shall be reviewed by the APM and local AGENCY staff. Upon approval of the optimized signal timings by the Authority and the cities, the CONSULTANT shall implement, or assist local AGENCIES staff in the implementation of new signal timings either through the central traffic signal system (if available) or direct implementation at the intersection controller units. CONSULTANT shall use existing traffic signal interconnection systems, where they exist, and, as a result of the inter - jurisdictional nature of the project, shall implement time -based signal coordination techniques across signals controlled by different AGENCIES. As the project will be using time -based signal coordination, the CONSULTANT shall evaluate the current time- referencing of all traffic signal controllers and recommend a corridor -wide strategy (such as WWV or GPS clocks) to ensure that all traffic signal controllers are on synchronized time clocks. CONSULTANT shall verify that all Central 10 AGREEMENT NO. C -2 -1992 ATTACHMENT A Master or Local Field Master and /or Local Controller unit clocks are: o operating properly and are synchronized; o that all clocks are referencing a common reset time; o and that all clocks are referencing a common time of day for start of cycle length calculation (i.e. 12:OOAM — Midnight) CONSULTANT shall fine -tune, or assist local AGENCY staff in the fine - tuning of the new settings and timings. CONSULTANT shall fine -tune timings in the field and record all changes. Fine - tuning shall be conducted during times and days that are representative of the times and days for which coordination plans were developed. CONSULTANT shall utilize Tru — Traffic Version 10 0 or later software on a laptop with appropriate GPS device and use the floating car method utilized in the PROJECT 'Before Study to fine tune the corridor operation and verify integrity of system intersection clocks. Synchronized Video shall be used to compare actual conditions to anticipated conditions dictated by the Tru- Traffic time space diagram so that any anomalies may be corrected prior to After" Study tasks. CONSULTANT shall prepare a memorandum detailing the signal timing optimization and implementation, including detail on the Tru- Traffic CSPI and other MOE's and Synchro /SimTraffic MOE results. CONSULTANT shall finalize the memorandum based on comments received from the PROJECT AGENCY applicant or sponsor the other involved AGENCIES and the APM Deliverables — Task 5. 1 All optimized and synchronized traffic signal timing plans, including existing corridor conditions and improved corridor conditions. 2. Field implementation of optimized traffic signal plans for existing corridor conditions, including all required fine tuning. 3. Evaluation, recommendation, and installation of a time - referencing system. 4 Electronic Synchro 8.0 data files used in analysis. 5. Electronic SimTraffic data files used in analysis. 6. Electronic Tru- Traffic v 10 0 data files with video used in analysis. 7 Electronic versions of all other data files and memorandums. 8. Memorandum documenting the signal timing optimization and implementation. 9 Deliverables of Task 1 and Task 2 to PARTIES shall be limited to respective political boundaries. Task 6. `After' Study The CONSULTANT shall conduct an After' field study representative of the times and days for which synchronization plans will be developed. The After' study must be conducted in the same manner and contain the same MOE's as the 'Before study in order to evaluate the improvements of the synchronization plans. MOE's should be compiled for the optimized corridor using the floating car method output in Tru- Traffic 11 AGREEMENT NO. C -2 -1992 ATTACHMENT A and then from Synchro /SimTraffic 8 0 A minimum of five (5) runs will be completed in each direction for each of the three weekday timing plans (a.m. midday and p.m.), and a minimum of five (5) runs will be completed in each direction during the Saturday midday plan. Project travel -time data will be collected using the floating car method, a laptop computer a GPS receiver unit, and the methodologies and software to match the before study exactly CONSULTANT shall prepare a memorandum comparing the results of the 'Before and After' field study with reference to the specific MOE's and present the findings to the Board CONSULTANT shall also provide at least two public video travel time presentations (Transportation Commission Meeting and City Council Meeting). CONSULTANT shall finalize the memorandum based on comments received from the APM and other involved AGENCIES. Deliverables — Task 6 1 Memorandum comparing the results of the 'Before and After' studies, to be distributed to OCTA Board as an item. More detailed analysis of project results to be included in Task 6. project report. 2. Presentation to the Board of the 'Before and After' study comparison. 3. Synchronized Video with graphical travel time presentation to at least 2 public meetings (Transportation Commission Meeting and City Council Meeting or equivalent. Maximum number of meetings shall be equal to 2 per participating AGENCY) 4 Electronic versions of all data files and memorandum. Task 7 Synchronization System Construction — Agency Specific General: CONSULTANT shall coordinate with each AGENCY of the PROJECT to assess special construction requirements, needs and desires, either known and proposed or previously unforeseen or unknown but necessary to complete the project. This may include. 1 GPS time clocks at Central, Field Master and Local Intersection Controller Assemblies; 2. The replacement and /or modifications to intersection controller assemblies and /or units; 3. New Central Systems or Modifications or upgrades from closed loop system to central system hardware, firmware, and software, 4 Modifications, additions; or repair of missing or damaged signal synchronization infrastructure and other assets to be determined. (See Attachments or Appendices for the matrix for each AGENCY as to what is currently proposed to 12 AGREEMENT NO. C -2 -1992 ATTACHMENT A be constructed. See Task 3: Field Review Plans Specifications and Estimates, Design Standards and Requirements for allowed systems and sub systems, sole source, and design requirements for all equipment to be installed ); and 5 Attention is directed to Section 86 — 1 05 WARRANTIES, GUARANTIES and INSTRUCTION SHEETS of the State Standard Specifications. CONSULTANT shall provide the following: a. 1 YEAR GUARANTEE on LABOR and MATERIAL for all equipment furnished installed, and /or modified b 3 YEAR GUARANTEE on Firmware and Software Patches, Fixes, Updates, and Upgrades for o Central Systems Control and Communications, o Field Master, and Local intersection controller units Maintenance Contracts or extra fees for these specific tasks and deliverables shall not be allowed nor charged to any PARTY or AGENCY by either the CONSULTANT his /her Sub — Consultants, and /or vendors /suppliers, either jointly or severally of the specified systems and related components for this service or task. Enforcement of Standard Warranties or Guaranties for hardware and software or firmware specified heretofore shall be the sole responsibility of the AGENCY receiving the equipment. Deliverables — Task 7 1 Procure and install any and all equipment as specified but within budget for the PROJECT as proposed in the Scope of Work and Attachments or Appendices. 2. Negotiate with APM and AGENCY representatives on alternative procurements or substitutions as deemed necessary during the course of the PROJECT 3. AS BUILT Plans and Specifications. 4 All WARRANTIES and GUARANTIES as specified Task 8: Continuing Signal Timing Support CONSULTANT will provide on -call' signal timing support services for a period of two years or 24 months following the implementation and fine — tuning of the final signal timing plans, Task 5, to address any future adjustments that may be needed during this period Depending on the nature of the adjustment, CONSULTANT may accomplish the fine - tuning adjustments remotely from the Consultant's office through the traffic management systems. During this 24 -month period CONSULTANT will be prepared to review any project intersection requested by the PARTIES within (24) hours of written notice, including observing and fine - tuning the signal timing. CONSULTANT will drive the length of the project arterial during all designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization timing is working as designed, and complete any necessary 13 Pt, •suol;eluasad pue (saldoopiey g l pue is sew olua;aala auo) JodaH ;oefo.ad uogezluagouAg leu6ls 103fONd IeUld pue ;pa 1, .6 i1se1— salgpanllaa Jopwoo eqa of sluawaoueyua amin; 6ululwJa ;ap ul ln;asn aq pinoys ;nq ;oafoad uoge4suowap slg ; ;o adoos eq; puoAaq ale s;uawanadw! pasodoid esa41 •sal6alw ;s luawa6euew omen pue '(A;loedeo lepape Ilepno ley; s)loaualuoq leolsAgd ;o uoge!nalle pue 'soulewoa6 auel '6ulsey(' pups a;eudadde) A;loedeo uo! ;aasaa ;u! 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"awn; Jo; suogepuewwooaJ se Mann se Jopwoo Apn ;s ay; uo s;uewanadw! pawweibo.ad pue pauueld Ile ;uawnaop Heys podai 341 •s.ia;awe.ied algemseaw Jay ;o pue 'ow!' wag 's6u!nes !an; ;o swJB; u! panalyoe slgauaq ;oafad pue salpn ;s Jane pue ao;aq, :pa;oapoo elep 'pawiopad )I.1oM 'wa ;sAs leu6ls pa;eulpJooa ay; ;o uol;enlene pue 'aauell!enms 'eaueua ;ulew bulnuguoo Jo; sampaooid pue 'g Nse1 Jad poddng 6u!w!l leu6lg panul;uoO ay; uo pods.' 'pagslldw000e s ;uawanadw! `alnpayos uogeluawaldw! `suogepuewwooa 's6ulpug 'adoos loefo.ad 'suogeool ;oafoid 'sangoafgo ;oafad o; pa;lw!I ;ou ;nq '6ulpnlau! ';aafad ay; ;o uoge;uawnoop a;aldwoo apinad Ileys podal a41 Mewwns angnaaxa ue yym pode leUld e aiedaid Ileys 1NVl1flSNOO payed ;aaguoa ieaA (c) 99.1y; ay ; ;o pue ay; iv podell ;aafoJd :6 Ase1 .swnpueaowaw pue sell; e;ep lle ;o suolsJan 01110.40913 'Z suogoe AONBOV pue suogepuawwooeJ INVllfSNOO 6ul;uawnoop wnpuelowew pue sueld 6ulwll pups paslnaJ pue poddns Ilea -uo ;o sy;uow bZ :g NSel — say:panllaa :spayed Gm/yip ;o ;ueweouewwoo o; Loud smog qZ Wdy A;l ;ou Ileys 1NV1lf1SNOO AepnleS inoy -q a pue AepolaaM .noq -Z 1. pn; a ;o ;slsuoo IIIM sawg 6ulnup Alyluo j :sluawgsnfpe V 1N31NHOV.IV Z661-Z-0 ON IN3IN33210V AGREEMENT NO C -2 -1992 ATTACHMENT A Task 10• Traffic Signal Modeling Software Support This Section is either optional text below or can be left blank intentionally° CONSULTANT in addition to specific needs of AGENCIES as listed in the Attachments to this Scope of Work, shall supply to OCTA or specified AGENCY any upgrade or new licenses for the following software and manuals: A.enc Name Product Name Quantit U.•rade New City of Westminster Synchro 8.0 1 X City of Westminster TruTraffic 10.0 1 X 1 Consultant shall provide a four day training session cons'sting of four (4) modules. The modules will be on the functions and features of the following programs: Module 1 — Highway Capacity Manual 2010 (HCM 2010) and its relationships to the vendor software supplied on this project and other related items. a. Shall be the first module in the training session. b. Oriented to transportation planning /operations and the interaction of Synchro /Sim Traffic 8.0 c. Four (4) hours in length 2. Module 2 — Synchro /Sim Traffic 8.0 a. Module 2.1 — 3D Viewer 8 set up and operation (optional) 3. Module 3 — Tru Traffic 9 0 4 Module 4 — Interaction between the programs and usage The course content and times shall be coordinated with the APM and the Consultant. The classes will be scheduled to take place in the OCTA IS Training Room. The programs shall be taught over a 4 day period The HCM session or module shall be taught to OCTA personnel and Consultant invited personnel only The HCM session shall be taught the first 4 hours of the instructional period, followed by Synchro /Sim Traffic and Tru Traffic. As part of the Tru Traffic Training, the Consultant shall provide a 'hands — on exposure to floating car studies in real time in a suitably equipped vehicle with laptop /gps on Main Street in front of OCTA Headquarters. The length of the segment shall be from Chapman Avenue to the CHOC Hospital Intersection near the SR — 22 Freeway OCTA shall provide the Synchro Network and Tru Traffic Network for that use. The APM shall solely make the determination of the scheduling, content, and who will instruct the training. The Consultant may perform the 'hands — on exposure to floating 15 AGREEMENT NO. C -2 -1992 ATTACHMENT A car studies requirement after the initial 4 day training session if deemed appropriate by the APM and the AGENCIES Consultant shall be responsible for all expenses related to training, including travel, lodging and per diem plus actual training course fees, licenses, and document production required from the program vendor OCTA shall supply the IS Training Room and sufficient numbers of laptops and workstations to train up to maximum 22 individuals associated with the Project. Project participants or their respective designees shall have priority of attendance over all other persons. OCTA personnel shall have priority of attendance over all other persons for the HCM training module. Schedule for this Task 10 Traffic Signal Modeling Software Support shall be determined by the Project Development Team at the Kick -Off b. or first Project Development Team Meeting. Deliverables: 1 Four module training session as specified. 2. Software with licenses, and manuals as specified 16 THIS PAGE DELIBERATELY LEFT BLANK 17 AGREEMENT NO. C -2 -1992 ATTACHMENT A Boise Avenue /First Street Work by Location : ;Agency-; : , :BblsaAvanue: ©• Locatidri :::Npd0;#: : • : Clesiripf ibirof:Vlbikl7imLaoatibn... Westminster Edwards Street 1 6104 Westminster West Drive 2 6064 Westminster Victoria Lane 3 6103 Westrninster East Dnve 4 6065 Westminster Goldenwest Street 5 6101 Ecom, see wishlist Westminster Chestnut Street / Goldenwest Circle 6 6122 Westminster Hoover Street 7 6098 ce, see wishlist Caltrans Beach Boulevard 8 221 Coun Newland Street 9 6438 Westrninster Purd Street 10 6071 ce, see wishlist Westminster Ma.nolia Street 11 6097 Ecom, see wishlist Westminster Asian Garden /Cultural Court/Moran Street 12 6121 ce, Ecom, see wishlist Westminster Bushard Street 13 6099 Westminster Pa•oda 14 6115 ce, see wishlist Westminster Brookhurst Street 15 6100 Westminster Ho•e Street/Warne Wa 16 6063 ce, seevnshlist Westminster 17 6102 - First Stfapt:4d • t ocafton. : F6iide#' P9spi'iFtiom p?:Work TJlig L.dgatioyi Santa Ana Euclid Street 18 2535 Santa Ana Newho•e Street 19 2536 SD, E I /C -TP, FS, es, VS, see wishlist Santa Ana Harbor Boulevard 20 2537 Santa Ana Jackson Street 21 2427 ee, see wishlist Santa Ana Fairview Street 22 2538 SD, es, BT, see wishlist Santa Ana 23 2429 Santa Ana Center Street 24 2428 es, ee, WR, see wishlist Santa Ma Townsend Street 25 2426 ee, see wishlist Santa Ana Raitt Street 26 2533 Santa Ana Pacific Avenue 27 2425 Santa Ana Bristol Street 28 2534 FS, WR, VS, see wishlist Santa Ma Flower Street 29 2539 SD, N I /C -TP, es, see wishlist Santa Ma Ross Street 30 2430 Santa Ana Broadwa 31 2540 ee, seewishlist Santa Ana S camore Street 32 2431 ce, ca, ee, see wishlist Santa Ana Main Street 33 2541 E I /C -TP, FS, VS, BT, see wishlist Santa Ma Bush Street 34 2432 Santa Ana Downtown Plaza 35 2650 ee, see wishlist Santa Ana Standard Avenue 36 2542 Santa Ana Grand Avenue 37 2547 Santa Ma L on Street 38 2546 Santa Ana Mabu Street / Elk Lane 39 2545 E I /C -TP, F- spiking, FS, VS, es. see wishlist Santa Ana 1 -5 Entrance 40 222 Santa Ana Cabrillo Park Dnve 41 2544 Santa Ana Golden Circle Drive / Lesonnac Drive 42 2543 Tustin Tustin Avenue 43 5448 Tustin Yorba Street / Pacific Street 44 5385 ca, ce, see wishlist Tustin B Street 45 5454 Tustin El Camino Real 46 5387 ce, Ecom, see wishlist Tustin Pros• -ct Avenue 47 5386 N I/C, see wishlist Tustin Centennial Wa 48 5355 ce. Ecom, see wishlist Tustin New•ort Avenue 49 5388 cu = controller unit; ca = controller assembly includes cu + all necessary equipment and FS = Fiber Switch; ee = ethernet extender, gps = gps interface and ante nae installed; Master; Ecom = Ethernet communications; Wcom = Wireless communications; CM = Modem ASCL = ACS Lite, A = Anes; Existing or New I/C = Interconnect Conduit with media; WD Wireless Detection; SD System Detection; VS = Video Surveillance System; EVP = Emergency veh. pre -empt; T ## = Type II or III Electrical Service; a # following ownership; following task code = NOT A PART agency pays 100% for that task only; substituted if functionally equivalent CONSULTANT is cautioned to verify Interconnect All equipment is furnished and installed and /or modify existing installation with 1 year guaranty installed specified systems are included in the installed price for a penod of 3 years. Excludes specified to be Installed and included. Removal of existing equipment and appurtenances pnce. PS 8, E may be available at no cost to the Consultant from Project Agencies. appurtenances + es; ce = cabinet equipment; es = ethernet switch, 2070 = 2070 Com## 2070 Communication Module, 170E Field Communications Module; C = CenTracs; TAC = TACTICS, media F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; W = WiFi, WR = Widess Radio, BT Bluetooth; L = Loop Detector; item codes = quantity (i.e. L42 = install 42 loop detectors); = shared m cu = modify existing controller New controller may be components In field. on labor and material. Firmware and Software Upgrades for new software for new features not originally installed nor is included in the furnish and install or modify existing installation 18 AGREEMENT NO. C -2 -1992 ATTACHMENT A Comments, Wishes, Needs of County of Orange Instructions: Enter any special circumstance such as conduit, communications, central or field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish. Priorit Description Comments Newland Street Furnish and install Type 'P44' with miscellaneous cabinet equipment; Furnish and install Econolite ASC3 controller 19 Mt�RCCIYICIV 1 MU. \.'L' 1'J.`!A ATTACHMENT A Comments, Wishes, Needs of Santa Ana Instructions: Enter any special circumstance such as conduit, communications, central or field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish. Priorit Description Comments Euclid St. Re- splice fiber inside CCTV cabinet; Furnish and install 12 pair to CCTV cabinet; Furnish and Install Fiber Optic Ethernet Switch ( Etherwan EX71620 -A0B - Hardened Managed Switch) and pigtails; Furnish and Install two (2) Ethernet Extenders for IP over Copper Communication to CCTV cabinet (Etherwan ED3141 -00B; Furnish and Install CCTV camera including Video Encoder One (1) Cohu Helios 3920 HD -HDTV H.264 dome camera with pole mount hardware, cabling for hybrid IP /analog operation; One (1) Cohu i -linx Hardened Encoder Model: 9905 -4500; One 2U 16' Component shelf for 19' EIA equipment rack; Power distribution unit (APC- AP9562); Bluetooth Travel Time; System Detection. Newhope St Furnish and install Outdoor rated CAT 5 to CCTV cabinet. Furnish and Install Ethernet Switch (Etherwan EX71800 -00B Hardened Managed Switch). Furnish and Install Fiber Optic Ethernet Switch (Etherwan EX71620 -A0B Hardened Managed Switch) and pigtails. Furnish and install Cohu i -linx Hardened Encoder Model: 9905 -4500. One (1) 2U 16' Component shelf for 19' EIA equipment rack. System Detection Harbor Blvd. Re- splice fiber inside cabinet: CCH -01U, SC Connector Panel, splice tray and pigtails; Furnish and install Outdoor rated CAT 5 to CCTV cabinet; Furnish and install Ethernet Extender for IP over Copper Communication (Etherwan ED3145 -40B- Hardened 4 Port Extender); Furnish and Install Fiber Optic Ethernet Switch (Etherwan EX71620 -A0B Hardened Managed Switch) and pigtails; Furnish and install Cohu i -linx Hardened Encoder Model: 9905 -4500 $2,000. 2U 16' Component shelf for 19' EIA equipment rack; Power distribution unit (APC- AP9562); System Detection Jackson St. Furnish and Install Two (2) Ethernet Extenders for IP over Copper Communication to Harbor (Etherwan ED3141 -00B) © Fairview St. Furnish and Install Ethernet Switch (Etherwan EX71800 -00B Hardened Managed Switch); System Detection; Bluetooth Travel Time; Surge Protector (APC - PDIY7) Sullivan St. Furnish and install Ethernet Extender for IP over Copper Communication (Etherwan ED3145 -40B- Hardened 4 Port Extender); Furnish and Install two (2) Ethernet Extenders for IP over Copper Communication to Willits (Etherwan ED3141 -00B); Surge Protector (APC - PDIY7) Center St. Furnish and Install one (1) Wireless Broadband Antenna to Raitt (Encom COMMPAK BB49 4.9 GHz Broadband Radio integrated antenna and radio unit); Furnish and Install Ethernet Switch (Etherwan EX71800 -00B Hardened Managed Switch); Furnish and Install two (2) Ethernet Extenders for IP over Copper Communication to Sullivan (Etherwan ED3141 -00B); One (1) 2U 16' Component shelf for 19' EIA equipment rack; Power distribution unit (APC- AP9562) Townsend St. Furnish and Install two (2) Ethernet Extenders for IP over Copper Communication to Center (Etherwan ED3141 -0OB) Raitt St. Furnish and Install one (1) Wireless Broadband Antenna to Bristol (Encom COMMPAK BB49 4.9 GHz Broadband Radio, integrated antenna and radio unit); Furnish and Install one (1) Wireless Broadband Antenna to Center (Encom COMMPAK BB49 4.9 GHzBroadband Radio, integrated antenna and radio unit); Furnish and Install Ethernet Switch (Etherwan EX71800 -00B - Hardened Managed Switch); Furnish and Install CCTV camera including Video Encoder (1) Cohu Helios 3920 HD HDTV H.264 dome camera with pole mount hardware, cabling for hybrid IP /analog operation; (1) Cohu i -linx Hardened Encoder Model: 9905 -4500; Surge Protector (APC - PDIY7) 20 1.3 (800-4* 4£03 uenuoq 9) lau!geo Ai00 &Inge'A po of uo!leoiunww00 iaddo0 JOAO di Jo; slapualx3'Guiana (Z) 0M4 Ilelsul pue yslwnd aDUBJTul 9 -1 (Z996dV-0dV) llun uoilnqulsip Jamod 'rew luawd!nbe VIl ,64 Jo; mays lueuodwo0 ,91. nz (4) au0 '0094 -5066 :1aPelni Japoou3 pauepieH xup -! n11o0 Ilelsu! pue yslwnd 'olipge0 ei — algeo 190 pens] pue Aiddns JaMod yl!M *Z91W s!IaloV !!elsu! pue yslwnd 'spe160 pue (yoT!MS pa6eueW pauapieH 80V- 0394LX3 ueMiayl3) yoUMS iewayll ogd0laq!d iie ;sui pue yslwnd '(Tuna alo(o0 1pi aoiids aoeideJ) 091 of pue 1pj wilds 01 ned ZL Ilelsui pue yslwnd 'lawgeo Ai00 02 DS J_ Wa; g 1V0 pale.' 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C -2 -1992 ATTACHMENT A Comments, Wishes, Needs of Tustin Instructions: Enter any special circumstance such as conduit, communications, central or field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if you wish. Priorit Description Comments ' Tustin Avenue Install (1 400') 2' Conduit and 12 Pair Cable to Yorba St. Yorba Street / Pacific Street Install ASC /3 -2100 Aires' System Controller with Ethernet port, Data key Appurtenances. * El Camino Real Install New Type 'P' Cabinet with ASC /3 -2100 ARIES' System Controller with Ethernet port, Data Key and Appurtenances. (Vehical Phases 2,4,6 & 8), (Ped Phases 2,4 & 6) and 10 channels of Vehicle detection. Install Cabinet on Existing Foundation. Re- install Type II Service. ' Prospect Avenue Install (1,350') 2' Conduit and 12 Pair Cable to Centennial Way Centennial Way Install New Type 'P' Cabinet with ASC /3 -2100 ARIES' System Controller with Ethernet port, Data Key and Appurtenances. (Vehical Phases 2,4,6 & 8), (Ped Phases 2,4,6 & 8) and 10 channels of Vehicle detection. Install Cabinet on Existing Foundation. Re- install Type II Service. * Newport Avenue Install ASC /3 -2100 'Aires' System Controller with Ethernet port, Data Key and Appurtenances. 23 AGREEMENT NO. C -2 -1992 ATTACHMENT A Comments, Wishes, Needs of Westminster Instructions: Enter any special circumstance such as conduit, communications, central or field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection listing on the Main Data Sheet. Priontize with 1 being best and 5 being worst. Add items if you wish. Priorit Description Comments Edwards St. Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service; Furnish and install Ethernet switch ' West Dr Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches,miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service ' Victoria Ln. Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service ` East Dr Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service Goldenwest St. Furnish and install Ethernet switch Chestnut/Goldenwest Cir Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service ' Hoover St. Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Type III service Purdy St. Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. ' Magnolia St. Furnish and install Ethernet switch Asian Garden /Cultural Courarden/ St. Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter; Furnish and install Ethernet switch Bushard St. Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter; Furnish and install Ethernet switch ' Pagoda Furnish and install McCain 333L traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter ' Brookhurst St. Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches,miscellaneous cabinet equipment, with anti - graffiti coat. Reuse existing foundation, traffic signal controller and NEMA adapter Furnish and install Ethernet switch; Furnish and install Type III service Hope St/Wayne Way Furnish and install McCain NEMA traffic signal cabinet, new conflict monitor load switches, miscellaneous cabinet equipment, with anti- •raffiti coat. Reuse existin• foundation, traffic 1 One (1) Synchro license upgrade + training 2 One (1) TruTraffic license upgrade + training part of original application 24 COOPERATIVE AGREEMENT NO. C -2 -1992 ATTACHMENT B Local Match Commitment Details of Matching Funds: (must be consistent with PROJECT APPLICATION): Provide details in tables Cash Match: In -Kind Match: Cash Match: Total Cash Match for the Project: $ 143,450 Total In -Kind Match for the Project: $ 101,550 Total Match for Project: $ 245,000 Agency Funding Source Amount of Cash Contribution City of Santa Ana M2 Turn Back $ 40,000 City of Tustin M2 Fair Share $ 42,200 City of Westminster Traffic Impact Fee $ 56,250 County of Orange Road Funds $ 5,000 TOTAL $ 143,450 In -kind Match (Improvements or Staffing Support): Specific Improvements and Services (List items and Cost): Agency Improvement Date of Construction Expenditure p $ $ $ $ TOTAL $ COOPERATIVE AGREEMENT NO. C -2 -1992 ATTACHMENT B Staffing Commitment: Agency Staff Position Type of Service to Project No. of Hours Fully Burdened Hourly Rate Total City of Santa Ana Sr Civil Engineer Project Admin /Review 140 $118 $16,520* City of Santa Ana Assistant Engineer II Project Design / Implementation / Construction En.. 350 $99 $34,650* City of Santa Ana Assistant Traffic Operations En•ineer Project Design / Implementation / Construction Eng. 240 $99 $23,760* City of Santa Ana Engineering Intern Project Design / Implementation / Construction En•. 341.82 $22 $7,520* City of Westminster Traffic Engineer Project Admin /Review 40 $62 $2,480* City of Westminster Principal Civil Engineer Project Design / Implementation / Construction En•. 50 $68 $3,400* City of Westminster Assistant Civil Engineer Project Design / Implementation / Construction En•. 100 $48 $4,800* City of Westminster Public Works Ins•ector Construction Engineer/Ins•ection 63 $40 $2,520* City of Westminster Sr Administrative Assistant Project Admin 50 $36 $1,800* County of Orange Supervisor Engineering Tech III Project Design / Implementation / Construction En.. 50 $41 $2,050* County of Orange Engineering Tech Specialist Project Design / Implementation / Construction En•. 62.11 $33 $2,050* TOTAL $ 101,550* *Total amount is the required participation by the identified agency The number of hours and hourly rate will be based on each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to auditing. AGREEMENT NO. C -2 -1992 ATTACHMENT C List of Contacts OCTA Mr Ronald (Ron) Keith Principal Traffic Engineer Project Manager 600 S Main Street Orange, CA 92868 Tel: 714.560 5990 rkeith(Wocta.net Santa Ana Mr Vinh Nguyen Senior Civil Engineer Public Works Agency 20 Civic Center Plaza, M -43 Santa Ana, CA 92701 Tel: 714 647 5612 vnguyen(a.santa- ana.orq Westminster Mr Adolfo Ozaeta Traffic Engineer 8200 Westminster Blvd. Westminster CA 92683 Tel: 714 548.3462 ao za eta (cil west m i n ste r -ca . g ov County of Orange Mr Isaac Alonso Rice Traffic Engineer 300 North Flower Street Santa Ana, CA 92703 Tel: 714.245.4569 Isaac.alonso.rice(U ocpw.ocoov.com Tustin Mr Eric Loke Associate Engineer 300 Centennial Way Tustin, CA 92780 Tel: 714 573.3175 eloke((tustinca.orq