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HomeMy WebLinkAbout05 AG WITH OCTA 11-06-00NO. 05 AGENDA RE 'ORT M EETI-~~7 ....... ~ DATE NOVEMBER 6, 2000 ~ TO: FROM: SUBJECT: WILLIAM A. HUSTON, CiTY MANAGER PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION APPROVAL OF AGREEMENT WITH OCTA FOR INSTALLATION AND MAINTENANCE OF TRANSPORTATION DATA GATHERING EQUIPMENT SUMMARY This agreement will provide for the Orange County Transportation Authority (OCTA) to install and maintain traffic data gathering equipment in the City's traffic signal controller cabinets at Jamboree Road/Irvine Boulevard and Newport Avenue/Irvine Boulevard. RECOMMENDATION It is recommended that the City Council approve Cooperative Agreement C-0-0173 between OCTA and the City, and authorize the Mayor and City Clerk to execute the document on behalf of the City. FISCAL IMPACT There is no fiscal impact to the City. maintenance costs. OCTA will be' responsible for all installation and ongoing BACKGROUND A major trend in the transportation field is the use of technology to help alleviate mobility and traffic congestion problems. This field is commonly referred to as Intelligent Transportation Systems (ITS). OCTA has developed an ITS Master Plan for Orange County including the TravelTIP system. TravelTIP is a traveler information system to assist Orange County residents and visitors to plan their trips in and around the county. TravelTIP will allow travelers to receive information about traffic congestion on freeways and selected streets throughout Orange County, train or bus schedules and routes, and other events that may effect traffic conditions such as road construction projects or special events such as parades, street fairs or major sporting events. TravelTIP receives its data from various sources including Caltrans and other local Transportation Management Centers, City traffic signal controllers, law enforcement agencies and other agencies entering travel advisories into the TravelTIP system via the internet or other dedicated work stations locations. DISCUSSION The City has been working with OCTA to develop and implement the TravelTIP system and has identified two intersections within the City (Jamboree Road/Irvine Boulevard and Newport Avenue/Irvine Boulevard) that could provide traffic data that would be useful to travelers in this area. Under this agreement OCTA would install and maintain traffic data gathering equipment and would be allowed entrance into the City's traffic signal controllers under supervision of the City. Tim D. Serlet ~ Director of Public Works/City Engineer Dougla'~/R. Anderson Senior Project Manager-Transportation Attachment: Agreement C-0-0173 S:\City Council Items\00 City Council Items\TravelTIP Agreement.doc ]3 ]4 23 24 KP:kp:DK L:\Camrn~CLER COOPERATIVE AGREEMENT C-0-0173 BETWEEN ORANGE COUNTY TRANSPORTATION AUTHORITY AND CiTY OF TUSTIN THIS AGREEMENT, made and entered into this day of ,2000, by and between the City of Tustin, a California municipal corporation in the State of California, (hereinafter referred to as "CITY"), and the Orange County Transportation Authority, a public corporation of the State of California, (hereinafter referred to as "AUTHORITY"). WITNESSETH: WHEREAS, AUTHORITY is the lead agency in the development of a county wide multimodal Advanced Traveler Information System (ATIS), (hereinafter known as "TravelTIP"); and WHEREAS, AUTHORITY currently has a TravelTIP System Integrator Consultant under contract who will assist AUTHORITY in installing a connection to the CITY's Traffic Signal Master Controller System as a means of collecting arterial traffic information as identified in Attachments A, B and C hereinafter, referred to as ("PROJECT"). The TravelTIP System Integrator Consultant will be responsible for TravelTIP operations & maintenance for a period of twelve (12) months from date of TraveITIP system acceptance; and WHEREAS, AUTHORITY agrees to fund the TravelTIP connection with CITY as identified in Attachments A, B and C at no cost to the CITY; and WHEREAS, the TravelTIP connection will be constructed by and in accordance with Attachments A, B and C and shall be subject to technical direction and approvals by AUTHORITY, its Consultant(s), and CITY; and WHEREAS, CITY and AUTHORITY desire to herein specify their respective responsibilities for performance of work outlined in Attachments A, B and C; and WHEREAS, CITY and AUTHORITY each has full authority to enter into this Agreement; .~AL\WORDPROC~GREE~G00173.doc Page 1 of 5 13 14 20 24 KMP:krnp:DK L:\Camm~CLEF AGREEMENT NO. C-0-0173 NOW, THEREFORE, it is mutually understood and agreed by both parties hereto as follows: ARTICLE 1. RESPONSIBILITIES OF CITY CITY agrees to the following responsibilities: A. To allow AUTHORITY and its Consultant(s) access to CITY's Traffic Signal Master Controller at the direction and oversight of CITY staff. B. To ensure that the PROJECT is constructed in accordance with Attachments A, B and C and; C. To work with AUTHORITY and its Consultant(s) on coordination and scheduling of equipment installation and scheduling in accordance with Attachments A, B and C and ongoing system operation and maintenance. D. To exercise reasonable care in protecting the physical and logical connections between the CITY's Traffic Signal Master Controller and TravelTIP remain intact. Equipment installed by AUTHORITY may be used by CITY authorized personnel only for the intended purposes. E. To advise AUTHORITY in advance of all CITY modifications of hardware and/or software for the Traffic Signal Master Controller that may impact the TravelTIP System connection. ARTICLE 2. RESPONSIBILITIES OF AUTHORITY AUTHORITY agrees to the following responsibilities: A. To serve as lead agency for the TravelTIP project, including the initial connection as identified herein as PROJECT, and its operations and maintenance. B. To ensure that the PROJECT is constructed in accordance with Attachments A, and C. C. To be responsible for review and input regarding preparation and processing of all necessary documentation related to the installation and ongoing operations and maintenance. D. To contact CITY, twenty-four (24) hours prior to gaining access to CITY's Traffic Signal Master Controller System. / ,~AL\WORDPROCtAGREESAG00173.doc Page 2 of 5 l0 14 l? 2O 2.3 24 KMP:kmp:DK L:~Camm\CLE[~ AGREEMENT NO. C-0-0173 E. To be responsible for the coordination, scheduling and costs associated with the performance of Work identified in Attachments A, B and C. ARTICLE 3. MUTUAL AGREEMENTS It is mutually understood by the parties hereto that: A. Unless otherwise agreed upon by CITY and AUTHORITY, all work shall be completed by February 1, 2001, unless earlier terminated as provided for in this Agreement. B. Every notice, demand, request or other document or instrument delivered pursuant to this Agreement with the exception of those items noted in Attachment C, shall be in writing and shall be either personally delivered, sent by Federal Express or other reputable overnight courier, sent by facsimile transmission with the original subsequently delivered by other means in accordance with this section, or sent by certified United States Postal Service to the address set forth below or to such other address as a party may designate from time to time. TO CITY: TO AUTHORITY: City of Tustin Orange County Transportation Authority 300 Centennial Way 550 South Main Street P.O. Box 14184 Tustin, CA 92780 Orange, CA 92863-1584 Attn: Tim D. Serlet Attn: Kathleen Perez Director of Public Works Sr. Procurement Administrator Tel: ( 714 ) 573-3150 Tel: (714) 560-5743 kperez@octa.net D. AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or willful misconduct by / .;AL\WORDPROC~AG RE E'C, G00173.doc Page 3 of 5 ]0 14 2O 23 24 KMP:kmp:DK L:\Camm\CLEI: AGREEMENT NO. C-0-0173 AUTHORITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. E. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, employees and agents from and against any and all claims (including attorney's fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or willful misconduct by CITY, its officers, directors, employees or agents in connection with or arising out of the performance of this Agreement. F. This Agreement may be terminated by either party upon giving either party sixty (60) days written notice. G. This Agreement may be amended at any time by the mutual consent of the parties. No amendment shall have any force or effect unless executed in writing by the parties. H, The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that, by so executing this Agreement, the parties hereto are formally bound to the provisions of this Agreement. / .~AL\WORDPROC~AGREEV~G00173.doc Page 4 of 5 l0 ]3 14 l? 2O 23 24 KMP:kmp:DK L:\Camm\CLEF AGREEMENT NO. C-0-0173 This Agreement shall be made effective upon execution by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement C-0-0173 to be executed on the date first above written. CITY OF TUSTIN ORANGE COUNTY TRANSPORTATION AUTHORITY A Municipal Corporation By By Jeffrey M. Thomas Mayor Corey Creasey Section Manager-Procurement APPROVED AS TO FORM: By By City Clerk Kennard R. Smart, Jr. General Counsel APPROVED AS TO FORM: By Lois E. Jeffrey City Attorney ;AL\WORDPROC~AGREE~AG00173.doc Page 5 of 5 · GREEMENT C-0-0173 ATTACHMENT A Attachment A TravelTIP System Description 'REEMENT C-0-0173 ATTACHMENT A A major trend in the transportation field is the use of technology to help solve mobility and traffic congestion problems. This field is commonly referred to as Intelligent Transportation Systems (ITS). The Orange County Transportation Authority (OCTA) has developed an ITS Master Plan for Orange County. A major element of that Master Plan is the TravelTIP system. TravelTIP is an Advanced Traveler Information System currently under development at the direction of OCTA. OCTA has received a federal grant to design and deploy this innovative computer system that will help Orange County residents and visitors plan their trips in and around the county. Since TravelTIP is being developed using the National ITS Architecture as a guide, this project is one of the first of its kind in the nation. With this grant, Orange County joins a small network of American urban centers that have made a strong commitment to providing better traveler information to their residents and visitors. TravelTIP will allow travelers to receive information about: · Traffic congestion on freeways and selected surface streets throughout Orange County · Train or bus schedules and routes · Other events that may affect traffic conditions such as road construction projects or special events such as parades, street fairs or major sports events · Limited transit and auto trip planning capabilities based on existing traffic and road conditions. TravelTIP will receive its data from sources such as: · Calt'rans and other local Transportation Management Centers · City Traffic Signal Master Controllers · Law enforcement agencies reporting incidents · Partner Agencies entering Advisories into the TravelTIP system via the internet or a dedicated TraveITIP workstation located at their facility TravelTIP information will be provided to a variety of sources and products. The primary outlets will be an Internet website (www.traveltip.net), a highway advisory telephone system and kiosks strategically placed throughout Orange County. Other outlets may include radio and television reports. OCTA will also be seeking other private sector participants that can disseminate TravelTIP information through other products or services such as pagers and other wireless handheld and in-vehicle devices. OCTA has contracted with a team of private sector firms to develop, deploy and market the system. The System Integrator contractor will operate and maintain the system for the first year of operation, after which OCTA will assume those responsibilities. TravelTIP is expected to be operational in Summer 2000. 'REEMENT C-0-0173 ATTACHMENT B Attachment B 'Partner Agency Interface Description* * Interface descriptions for the Multisonics VMS 330 and Econolite traffic signal systems are excerpted from the TravelTIP Design documentation set (Task 6.4.5- Data Monitoring Subsystem Working Paper, Chapter 2, (Rockwell, 1996)) Additional (vehicle/occupancy/speed - remote pro~:edure call) VOS RPC documentation for the Multisonics VMS 330 interface is provided by Intersection Development Corporation (IDC). REEMENT C-0-0173 ATTACHMENT B 2. Traffic Management System & TMC Interfaces The current traffic management systems within the county dictated to a great extent the method where upon the traffic data shall be obtained for TCaveITIP. Since there are a variety of systems already in place, and each has an unique method by which data can be extracted without making significant changes to the system or incurring significant costs associated with the change, multiple approaches to extracting the data will be recommended. For systems that come on line in the future, it is recommended that they communicate with TravelTIP via the interface specification included in Appendix I. The TravelTIP database will be dependent on the current TMS's for data accessibility. An inventory of the each city had to be taken to determine the TMS type and model to determine the feasibility of accessing the data required for the derivation of traffic congestion. Four systems are currently in use within the county; Multisonics, TracoNet, BI Tran, and Econolite. Each of these systems are described in section 2. Modifications, improvements, or replacement is recommended as required to provide for the data collection of all the TravelTIP prioritized information gaps. Table 2.1 summarizes the Traffic Management Systems currently in each Orange County city with the following paragraphs giving system descriptions and modifications. 'REEMENT C-0-0173 ATTACHMENT B Table 2.1 Current County System Detection ICity Existing TMS Manufacturer I Brea Anaheim UTCS Multisonics Buena Park Multisonics Costa Mesa Multisonics TracoNet Cypress Dana Point Fountain Valley Fullerton Garden Grove Huntington Beach Irvine Laguna Beach Laguna Hills Laguna Niguel La Habra Lake Forest La Palma Newport Beach Multisonics Multisonics Multisonics Muitisonics* BI Tran Multisonics None Multisonics None TracoNet None Unknown Los Alamitos TracoNet Mission Viejo Multisonics Multisonics Orange Placentia San Clemente San Juan Capistrano Santa Aha Seal Beach Multisonics Econolite Multisonics Econolite Multisonics TracoNet Stanton None Tustin Econolite Villa Park Multisonics Westminster Yorba Linda Caltrans Maintained Arterials (State Routes) Multisonics Econolite Unincorporated Multisonics BI Tran * In 1999 the City of Garden Grove completed their migration from Multisonics to Econolite 2.1 Multisonics '~EEMENT C-0-0173 ATTACHMENT B 2.1.1 System Description A majority of the cities in Orange County use the Multisonics line of traffic management systems and controllers. A couple of models of the system are currently being used; the VMS330 and VMS220. The VMS220 is easily "upgradeable" by providing a new file server system, which increases speed and reliability, and providing a platform for future VMS330 enhancements and features. The VMS330 provides for centralized control, monitoring, an~l database management for up to 256 intersections via the Multisonics 911 or $20 controllers. 2.1.2 VMS-330/220 TravelTIP Interface As the single centralization point for the controller information, the VMS shall provide the TravelTIP interface. IDC has developed software package, as part of the latest VMS330, which runs in the form of a Windows NT service on a DMA File server and provides a Network Access Port. This allows applications running on other computers on a LAN to obtain real-time data from the VMS-330 system. The port is accessed via the NetBIOS protocol and uses a client-server architecture. A newer software package is :now available for the vMS-NT DMA/file server (DF S-NT) which will provide for data sharing of volume, occupancy, and speed for pre-defined detectors on the system. This option allows a client application to make Remote Procedure Calls (RPC) to read accumulated data from the VMS as it is accumulated, which is about once per minute. The client would be required to provide a dedicated line and a network bridge (or router) for network communications. The cost of this software upgrade to this file server is $10,000 per system~. Most of the VMS-330 systems in the county do not have the configuration that provides the RPC option for the uploading of Volume, Occupancy, and Speed (VOS) traffic data except Santa Ana and Irvine. Westminster is in the process of buying one. 2.1.:3 Interface Protocol Appendix II contains a programming guide to the network packet definitions to obtain the real-time information and the RPC service for periodiC data collection from the VMS- 330 system including detail examples of the data exchange procedures. 2.2 Econolite 2.2.1 System Description Traffic surveillance and management for regions/cities using Econolite traffic management systems (e.g., Placentia, Tustin,'San Juan Capistran.o, and Yorba Linda) is provided by the Zone Monitor IV software package hosted by a PC. The Zone Monitor is used for real-time remote monitoring of intersections, the downloading of ~ The DFS/NT upgrade was performed and the RPC service installed in 1996 for all of the VMS TravelTIP Partner Agencies. This effort was arranged and funded by OCTA in preparation for the TravelTIP project. ~REEMENT C-0-0173 ATTACHMENT B signal control patterns/modes, and the time synchronization of all traffic equipment in the field. Monitored traffic data files are provided to the zone monitor via a 1200 or 2400 bps modem from the field installed ASCI2M or the older version KMC-10000 master controller. Coordination of the intersections' signaling is performed by masters controllers (or Zone Masters), each controlling a zone. Each master can perform time-of-day or responsive control for up to 24 intersections. Both the ASC/2M and KMC-10,000 master controllers can collect volume and occupancy logged data from up to 32 sampling detectors. System detector volume and occupancy data is continuously collected by a master which stores the latest 15, '30, or 60 minute log interval. The log interval time duration is typically set at the zone master. However, access by zone monitor to the zone master to change the log interval is provided when the system is set in the time of day (TOD) mode. 2.2.2 Econolite TraveiTIP Interface The log interval data from the masters can be transmitted to the zone monitor upon manual command or automatically according to schedule every 6, 12, or 24 hours. Since TravelTIP requires system update at no more than a 5 minute update rate (and more preferably at 5 minute logs), it is required that the TravelTIP real-time sample period logs be requested directly from the zone master controllers. Due to the limitation of the master controllers of only being able to monitor 32 detectors per zone, the only viable option would be to extract logged data straight from each local controller which is capable of monitoring 64 detectors per interskction for volume and occupancy. This would be done in parallel to the normal traffic control/monitoring operations (i.e., the controller will still be connected to the master controller and not effecting the current traffic operations by the cities). The ASC/2 local controllers are manufactured with a second RS232 standard output port from which a direct data request can be made. This data request can be made per the data exchange protocol requirements of AB34'18. The development for this interface has recently been completed and is available with the purchase of any new ASC/2 controller at this time. ASC/2 controllers in the field already, will however require the installation of additional firmware into the controller. Data Acquisition from multiple controllers can then be accomplished using an RS232 modem or multi-drop devices, or preferably by using Programmable Logic Controllers (PLC). PLC technology is essentially the way in which Econolite currently communicates between master and local controllers via their so called "telemetry" line, and although their protocol is proprietary, it is based on standard PLC/telemetry industry practice. This method of data acquisition is widespread and proven in the data communications field and is often referred to as Supervisory Control and Data Acquisition (SCADA). This approach will provide centralization of data collected from multiple local controllers to fewer collection points. RE.EMENT C-0-0173 ATTACHMENT B The aforementioned option is only available on Econolite's newest product line, the ASC/2 controllers, which will provide volume & occupancy logs from the raw volume and occupancy data received from the detectors. The controller will be provided with a buffer dedicated for the raw volume & occupancy data from which a log will be generated. At the time a request from TravelTIP is made for the log, the buffer is cleared, thus starting the collection of data for a new log. The log interval is therefore always determined by the length of time since the last data request. This is the case unless the elapsed time has exceeded 255 seconds., which is the maximum allotted time before the buffer is full. The message size from each controller will not exceed 100 bytes and will therefore not require high-speed communication (i.e., more than a 1200 baud modem for the minimal number of Econolite controllers on the prioritized information gaps). An ASC/2 controller costs approximately $4,000. The Orange County cities have a mix of ASC/2, ASC/8, and KMC 8,000 local controllers. The KMC 8,000 and ASC/8 controllers would have to be replaced with the ASCI2 controller (already containing the new firmware) and the ASCI2s currently in the field would require a firmware replacement (which would cost $130). To do a survey of the "type" of Econolite equipment at an intersection, the city's Zone Monitor Workstation can used to determine all pertinent information except detector placement. The number of system detectors, number of presence detectors, master model number, controller model number, etc. can be extracted. Approximately half of the controllers in the city of Tustin are ASC-2 controllers with plans to eventually upgrade all controllers. It is unknown at this time what Placentia and San Juan Capistrano (the two other cities with Econolite systems) have for controller models. 2.2.3 Econolite Data Format As stated above, the second output port of the controllers (used by TraveITIP) meets the standard communications protocol required by AB3418. 'REEMENT C-0-0173 ATTACHMENT C Attachment C Partner Agency: Floor Plan System Block Diagram Contacts (technical/operating) Contacts Primary TravelTIP Staff Contact Doug Anderson Ph 714/573-3172 danderson@tustinca.org Secondary TravelTIP Contact Tram Hartzog (HCI) Ph 714/731-9455 sigbiz@pacbell.net Secondary TravelT Tim D. Serlet 714/573-3172 P Contact '~EEMENT C-0-0173 ATTACHMENT C