HomeMy WebLinkAbout06 RED HILL MED. LDSCP 11-06-00 NO. 06
AGENDA RE 'ORT , .
TO:
FROM:
SUBJECT:
WILLIAM A. HUSTON, CITY MANAGER
PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
AWARD OF CONTRACT FOR RED HILL AVENUE MEDIAN LANDSCAPING FROM
EDINGER AVENUE TO WALNUT AVENUE (ClP No. 7124)
SUMMARY
Bids were opened on September 26, 2000 for the Red Hill Avenue Median Landscaping from
Edinger. Avenue to Walnut Avenue (ClP No. 7124)and the construction contract is now ready to
be awarded.
RECOMMENDATION
It is recommended that the City Council take the following actions:
1. Declare the bids from Debec Engineering, Inc., Mariposa Horticult, Trugreen Landscape
and A & M Construction as non-responsive;
.
Approve a supplemental appropriation of $103,000.00 for FY 2000-2001 from the
unappropriated Measure "M" Turnback Funds to the Red Hill Avenue Median Landscaping
Project (ClP No. 7124); and
.
Award the construction contract for the Red Hill Avenue Median Landscaping from Edinger
Avenue to Walnut Avenue (ClP No. 7124) to S & M Landscape in the amount of
$193,637.00, and authorize the Mayor and the City Clerk to execute the contract
documents on behalf of the City.
FISCAL IMPACT
The City's Capital Improvement Program (ClP) Budget for FY 2000-2001 identified a total of
$574,748 of Measure "M" Turnback Funds allocated for construction of this project (Phase I and
II)o However, approximately $455,000 was expended during construction of the Phase I
Pavement Rehabilitation portion leaving approximately $120,000 to complete the Phase II Median
Landscape portion. In order to award the Median Landscaping contract to S & M Landscape, Inc.
and to provide a modest amount for unforeseen contingencies during construction, a
supplemental appropriation of $103,000 from the unappropriated Measure "M" Turnback Funds is
required. The Measure "M" Turnback Fund balance is sufficient for this supplemental
appropriation.
Award of Contract for Red Hill Avenue Median Landscaping from Edinger Avenue to Walnut
Avenue
November 6, 2000
Page 2
BACKGROUND
The first phase of work on Red Hill Avenue between Edinger Avenue and Walnut Avenue, as
shown on the attached location map, was the street rehabilitation project which was completed in
May 2000. This project also included the replacement of the median island curbs and the removal
of the existing turf, trees, and irrigation systems.
The median landscaping project is the second phase of work, and will replace the previous
landscaping with drought tolerant shrubs and trees. A Iow floTM irrigation system will be installed
which will minimize runoff onto the street. Brick pavers will be utilized as the hardscape treatment
at the ends of the median islands. These design components have been developed through the
coordination of the City's design consultant, Robert Goto & Associates, the Community
Development Department, and the Public Works Field Services Division.
On June 19, 2000, the City Council adopted Resolution No. 00-45 approving the plans and
specifications for this project and directed the City Clerk to advertise for bids. The project was
subsequently advertised and the four (4)'bids received were opened on July 18, 2000. Out of the
four (4) bids received the only bid that was responsive with respect to the required payment bond
information, as discussed below, was the high bidder at 34% over the engineer's estimate. Staff
believed this bid to be excessive and the City Council, at their meeting of August 7, 2000, rejected
the four (4) bids received on July 18, 2000 and directed the City Clerk to re-advertise for bids.
Bids for the re-advertisement were opened on September 26, 2000 and the five (5) bids received
are summarized as follows:
Debec Engineering, Inc ............................................. $152,726.42 (non-responsive)
Mariposa Horticult ...................................................... $175,276.66 (non-responsive)
Trugreen Landcare .................................................... $178,780.00 (non-responsive)
A & M Construction .................................................... $184,733.00 (non-responsive)
S & M Landscape ...................................................... $193,637.00
S & M Landscape's bid is 8.78% over the engineer's estimate of $178,000. The references and
the Contractor's State License for S & M Landscape have been checked and are appropriate for
the subject project.
Based on the outcome of the recent court case of Walt Rankin & Associates, 'Inc., v. City of
Murrieta, the Fourth District Court of Appeal has held that a mandatory duty is imposed on a City
to determine whether a surety is an admitted surety insurer and to independently investigate the
surety's.solvency prior to accepting a payment bond from that surety.
Award of Contract for Red Hill Avenue Median Landscaping from Edinger Avenue to Walnut
Avenue
November 6, 2000
Page 2
Past experience has shown that after City Council award of a construction contract it may take an
undue amount of time for the City to obtain this information, thus delaying the contract approval
and start of construction.
In order to expedite the contract approval process the City requested the production of payment
bond information from the contractor's proposed payment bond surety at the time of the bid
opening. Pursuant to Rankin, the required payment bond information, which was required to be
submitted as part of the bid package, includes; the name of the proposed payment bond surety,
Certificate of Authority from the State of California, Certificate of Fact from the Court Clerk of the
County of Orange, and the proposed Payment Bond surety's most recent quarterly and annual
financial statements. By requiring the production of this information during the bidding phase, the
City can ensure the sufficiency of the surety on the payment bond prior to award of the contract,
thus ensuring a) the timely commencement of the project and b) full and complete compliance
with the holding in Rankin. The four bids received on September 26, 2000, which were deemed
non-responsive failed to submit all of the required payment bond information.
Director of Public Works/City Engineer
Associate Civil Engineer
TDS:JO:ccg:Award of Contract Redhill median Edinger to Walnut.doc
Attachment:: Location Map