HomeMy WebLinkAbout11 DESTRUCTION FILES 10-04-99 NO. 11
AGENDA, ?] ~.. 10-4-99
Inter-Com
DATE: OCTOBER 4, 1999 ~
TO: WILLIAM A. HUSTON, CITY MANAGER
FROM: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION
SUBJECT: DESTRUCTION OF FILES
SUMMARY
The Engineering Division of the Public Works Department has received approval from the City
Attorney to destroy files that are no longer essential to the Division. The destruction of the files will
provide more file space for current files.
RECOMMENDATION
Staff recommends that the City Council approve Resolution No. 99-72 authorizing the destruction of
files as noted on the attached lists.
FISCAL IMPACT
There is no fiscal impact associated with this action.
DISCUSSION
The files listed for destruction are no longer essential to the Engineering Division and will provide
much-needed file space for current files. Staff has determined that the identified files are a minimum of
three years old and include copies of resolutions, budget information, and City Council and Plmming
Commission Minutes. State of California Code Sections 34090, et. Sig., requires Council authorization
for destruction of records.
Tim D. Serlet [~,
Director of Public Works/City Engineer
TDS:ccg:destruction of files 1999 Reso 99-72.doc
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RESOLUTION NO. 99-72
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUSTIN,
CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN FILES
WHEREAS, Government Code Section 34090 authorizes the head of a City
Department to destroy any City record, document, instrument, book or paper under his or her
charge, without making a copy thereof, except for reCords affecting title to real property or
liens thereon, court records, records less than two years old. records required to be kept by
statute or ordinance, or resolutions of the City Council or other City board or commissions, bY
resolution of the City Council and the written consent of the City Attorney: and
WHEREAS, the City Council. upon the request of the Director of Public Works of
the City of Tustin. desires to approve immediate destruction of certain records, documents or
papers as listed on the attachment hereto; and
WHEREAS, the City Attorney has filed her v~Titten consent with the Clerk of the
Council of the City of Tustin and a copy of such consent is attached hereto:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Tustin. California. hereby approves the immediate destruction of the records, documents and
papers listed on the attachment hereto;
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Tustin held on the 4th day of October 1999.
Tracy Wills Worley, Mayor
ATTEST:
City Clerk
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CONSENT OF CITY ATTORNEY
I, the undersigned. Lois E. Jeffrey. City Attorney of the City of Tustin. California. do
hereby consent to the destruction of the materials described in the attached Resolution 99-72.
DATED.
LOIS E. JEFFREY'~: P' ~' (i
City Attorney
Budget Information - 1960-61, 1970-71, 1971-72, 1972-73. 1973-74,.74-75, 75-76.76-77.77-
78.78-79,79-80,80-81, 81/82.82-83.83-84.84-85.85-86,86-87,87-88.88-89.89-90.90-91
CIP Op budget, op budget water, 5 year CIP, 82/83 & 86/87 CIP. 82/83 Budget, Budget
preparation, 84/85 mid year budget & budget
5 year CIP Budget 1981-82
5 year CIP Improve 1980
6 year Ultimate Budget Projection (mid 1980)
10 year CIP 1978-88
10 year Operating Plan 1978-80
Emergency Operation Plan 1990
Emergency Operations Plan 8/91 - 12/92 and 1/93-6/94
Handbook Guide to Agencies and Org Providing Services (1990)
Job Classification Plan (early 1990)
Management Incentive Plan
City Hall Library Index (early 1990)
O.C. Municipal Reorganization 1991
Dept. Policy & Procedures 10-93
Emergency Purchase (early 1990)
Misc. RFP (early 1990)
Chart of AccOunts (early 1990)
Goals & Objectives (early 1990)
Old Persmmel Information
Traffic Engineering Consultant 7/90-6/91
Employee Work Schedule (early 1990)
Employee suggestions (early 1990)
Employee Uniforms (early 1990)
Annual Landscape Contract (early 1990)
Annual Street Sweeping
Landscape - Old Civic Center
Holiday Decorations Various Streets (1990)
Traffic Engineering- Bike Paths 19'74
Traffic Engineering - Bike Paths 1987
Bike Path Committee 1980
Bike Path Committee 1985
SB 821 Pedestrian & Bikeways Claims 1989-91 & 1992-94
Agendas (1971-75, 1975-76, 1976-80, 1/89-9/90)
Misc. Resolutions Pre 1989 1/89-6/89, 7/89-12/89, 1/90-7/90, 8/90-6/91 & 2/83-12/88
Misc. Resolutions 1/89-6/89
Resolutions (7/89-12/89, 1/90-7/90, 8/90,6/91, 2/83-12/88)
Status Report Council Items (early 1990)
Citizen Complaints (Early 1990)
Council Agendas (8/92-12/94, 1/89-6/91, 5/87-12/88,1/95-12/96)
Comm. Bldg. Construction 1/88
9/83 Exterior painting Civic Center
Civic Center Project Site Development (Old City Hall)
Old C.C. site demo 1980
HVAC (early 1990)
Old CC Landscaping 4/86
Old CC parking lot improvements 2/86
Library. Employee Parking Lot & Storm Drain 1975
Old Civic Center site at 3rd and C St.
Sale of Surplus Property on Sixth Street
Equipment Bids (early 1990)
Exterior Painting (early 1990)
Tustin Maintenance Facility (early 1990)
Community Redevelopment Agency (11/76-3/82)
Community Redevelopment South Central Maps Legal Prep 1982
Copies of Ordinances 1992
City of Org R/W Acquisition & Cont Program 1977-78
OCTC Tech Advisory Committee 7/87-9/8 & 10/88-12/89
OCTD layover Zones at Larwin Square 1984
Geographic Information with County of Orange 1989
OCTC Annual Report on Trip 1985-87
OC EMA 1989
OCTC Anti Gridlock Sign Prog. Late 1980
OCTC 4/86-12/87 & 1/88-3/90
OCTA 4/90-12/93, 12/93-6/94, 7/91-9/92 Agendas
Eastelm Transportation Corridor (ETC) 3/85-12/85, 4/94-7/94
ETC Agendas 1/94-3/94, 4/94, 10/93-12/93,7/93-10/03, 4/93-6.93
ETC Misc. Correspondence 1/93-6/94, 11/86-12/87, 1/88-7/89, 1/92-6/92, 6/92-12/92
OCSD General Information 1985
Dept. of Transportation General Info. 11/84-5/86, 1/85/10/89, 2/90-12/91, 1/92-12/93
Manual Change Transmittals ( 1981/82)
General Information on Freeway Closures prior to 8/92
General Information on Freeway Closures 8/92-1/93, 2/93-7/93, 7/93-1/94, 1/94-7/94
DOT Mobil Equipment Inventory 1980
Public Works Receipts 6/89-6/91, 7/91-12/93
Overlimit Permits prior to 1982 & 1982-89,1/90-5/92, 6/92-94,3/94-3/95,4/95-3/96
Field Service Work Orders 4/87-12/92, 11/87-9/92, 1/93-6/93, 6/88-1/93, 12/85-8/91
Misc. Receipts 8/83-9/97
Telephone Log Books 90/91,1/91-8/93
Payroll, OT & Absent files 2/90-12/90
Disability 8/87; Timesheets 2/85-12/90
Time Cards 2/85 -11/89 1986-90, 1/90 - 2/92, 9/87-12/89
Requisition & P.O.'s 5/86-12/90
Misc. Std. Forms early 1990
General Information 11/91-6/92, 6/92-4/93, 4/93-1/95
Landscape Median Area Calcs
Minority Business Enterprise prior to 198'8
Resolution & Fees and Rentals 1982
AP Maps Ordering Info pre 1983 & 1983-89
Traffic Eng. (General Information)6/91-5/92, 6/92-4/93, 4/93-9/94, 10/94-12/95
NPDES 1988-94
City of lrvine Misc. 92-95
League of California Cities General Information prior to 1994
Newpon/Irvine Waste Mgmt. Agency General Info 1990
Planning Commission Agendas/Minutes 5/90 - 8/96 10/91-1/93 & 2/93-12/94
Downtown Area 11/81
Noise Element of General plans 3/75
Seismic Element of General Plan 5/75
Tustin Area City study 11/68
Public Utilities Info. 8/68/8/73
PUC General Info 1982-87
Cable TV 6/82-6/87 & 6/85-11/89. 1/90-9-93
SCAG General Info 9/69-11/79 & 12/81-11/89
FY 86-87 Slurry Seal
FY86-87 Rehab & Overlay Program
FY 88-89 Sidewalk, Ramp Wheelchair
FY 89-90 Sidewalk, Curb & Gutter Repair
Restricted Parking Prior to 11/91
Tustin General Plan 1/78
Water Service General Info 10/80-8/82, 82/83, 83/85
Accident Reports 1990-91
Personnel 6/82-4/83
Ordinance & Legal Matters 4/83
Daily correspondence 6/82-4/83,7/84-1/85 & 4/82-7/84
Receipts IV
Requisitions 5/69-3/83
Water Service General 10/80-8/82
General Information 8/79-4/81
Annual Street Reports 1965-72
Expenditure Reports 1971-79
10 Year OP Plan 1978
Eng. Quarterly Status 1978
Very old Resolutions
Traffic Counts (late 60' s early 70's)
Engineering General Information 8/81-2/83
Water Service General 1984
10 year Plan
Quarterly Status Reports 76/82
General files 1968-78
City Council Minutes 1/89-6/91 5/87-12/80
City Council Req for info 1990
Equipment bids
Coop sharing (Equip)
Biennial Vehicle Inspection Prog
Expenditure Statements
General EIR 2/85-2.87
General Info 1/91-11/91
Slurry Seal Proj. FY 87/88 & 88/89
Rehab/Overlay Proj FY 87/88 & 88/89
Sidewalk & Curb Repair 85/86 & 87/88
SB 821 Sidewalk & Wheelchair Ramp 87/88
Tree Removals
Annual Tree Stump Removal Grind
Claims 1980 - 1985, 1986
Accounts payable 1987-88 & 1988-90
Redevelopment Misc. Info 1988
Admn Status Report Council Items 1990
Citizen Req for'wor 'k/Council Action 1990
Water services general 1/86- 12/89
Water Services budget Info general
86/88 Budget, 90/91 Budget
1980-90 Water Services Reports
PUC 8/68 - 8/73
FY 81/82 Misc Park Improvemetns
DOT Mobil Equip Inventory 1980
Resolution fees 1982
IRWD gen info 1981
FY 84-85 Street Maint Program
FY 85-86 Pavement Rehab
FY 84-85 sidewalk Curb & Gutter
Cable TV System 1980-87
9/85 Contractual Custodian Services
Cummulative Leave 2/90-12/91
Inter Office Memo 6/84-4/85, 4/85-4/86, 4/86-10/86, 11/86
Budget estimates 1983/94
O.C. Sanitation Apps 1982-86
Staff reports 6/84 - 12/86
Purchase Orders 7/89-12/90
P.W. Encroachment Permits 1970 -1979
Real Prop & Equipment 1981
Traffic Engineering 3/84- 3/89
6 year budget projection 1990
Misc RFP 1990
Legislation 3/70-3/85
SCAG R 12/77 -84
Requis/POS 12/83-7/85
Main St. Drain 1/81-4/81
Industrial Odor Complaints 6/79 -3/85
MTEB Activites 3/68-3/80
Equip Maint Agreement 1984
Restriped parking
Street Sweep Ops 1984/1988